RFPP 24012 Recycling Facility Equipment Repai.pdf

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DATE: November 1, 2023 TO: Repair and Install Vendors SUBJECT: Request for Price and Performance Proposal for RFPP #24012 Recycling Facility Equipment

Repair and Installation Services On-Call You are invited to submit a Price and Performance Proposal for RFPP #24012 Recycling Facility Equipment Repair and Installation Services On-Call Solid Waste/ Recycling Department of the Unified Government of Athens-Clarke County, Georgia.

Inquiries regarding proposals should be made to Samantha Murray, Senior Buyer, (762) 400-6048, or email samantha.murray@accgov.com. Technical questions may be directed to Joe Dunlop, ACCGov Solid Waste Department at 762-400-7859, fax: 706-613-3504, or email: joe.dunlop@accgov.com.

The Request for Price and Performance Proposal (RFPP) documents may be obtained at Georgia Procurement Registry or Athens Clarke County or via written request to e-mail: accbids@accgov.com or fax: (706) 613- 1975. Include your company name, address, the point of contact, fax number and phone number with your written request.

A MANDATORY pre-proposal conference to respond to all inquiries with regards to this project will be held at 10:00 AM ET Tuesday, November 14, 2023, at the ACC Solid Waste Department located at 725 Hancock Industrial Way in Athens, Georgia 30605. Potential offerors are must attend.

The estimated range of this project is $125,000 – $150,000 annually.

Attached hereto are the general conditions, technical specifications, and submittal format. The written requirements contained in this Request for Price and Performance Proposal (RFPP) shall not be changed or superseded except by written addendum from the Unified Government of Athens-Clarke County Purchasing Division of the Finance Department. Failure to comply with the written requirements for this RFPP may result in rejection of the submittal by the Unified Government.

Submittals are to be sealed, marked with the offeror's name and address and labeled:

RFPP #24012 Recycling Facility Equipment Repair and Installation Services On-Call and delivered to:

The Unified Government of Athens-Clarke County Finance Department, Purchasing Division 375 Satula Avenue Athens, GA. 30601

Not later than 2:00 P.M. ET, Thursday, November 30, 2023 A qualified interpreter for the hearing impaired is available upon request at least 10 (ten) days in advance of the proposal receipt date. Please call (706) 613-3088 for more information for the hearing impaired. This service is in compliance with the Americans with Disabilities Act (ADA).

THE UNIFIED GOVERNMENT OF ATHENS-CLARKE COUNTY (ACCGov) mailto:samantha.murray@accgov.com mailto:joe.dunlop@accgov.com http://ssl.doas.state.ga.us/PRSapp/PR_index.jsp http://ssl.doas.state.ga.us/PRSapp/PR_index.jsp http://www.athensclarkecounty.com/index.aspx?NID=375 mailto:accbids@accgov.com

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The Unified Government of Athens-Clarke County reserves the right to reject any and all submittals, to waive any technicalities or irregularities and to award contracts based on the highest and best interest of the Unified Government of Athens-Clarke County.

Jessica Beri Purchasing Administrator

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TABLE OF CONTENTS

SECTION TITLE

I REQUEST FOR PRICE AND PERFORMANCE PROPOSAL SUBMISSION

INSTRUCTIONS

II REQUEST FOR PRICE AND PERFORMANCE PROPOSAL OVERVIEW AND

PROCEDURES

III SCOPE OF SERVICES

IV EVALUATION AND SELECTION PROCESS

V MANDATORY PROPOSAL FORMS

A: PROPOSAL FORM

B: ADDENDA ACKNOWLEDGMENT

C: GEORGIA SECURITY & IMMIGRATION COMPLIANCE (GSIC) AFFIDAVIT

CONTRACTOR AFFIDAVIT & AGREEMENT

D: PRICE AND PERFORMANCE PROPOSAL FORM

VI DOCUMENTS CHECKLIST

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SECTION I - REQUEST FOR PRICE AND PERFORMANCE PROPOSAL SUBMISSION

INSTRUCTIONS

ALL DOCUMENTS RECEIVED WILL BECOME A PART OF THE OFFICIAL CONTRACT FILE AND

MAY BE SUBJECT TO DISCLOSURE.

A complete signed price proposal must include the documents listed below:

PROPOSAL FORMAT: Offerors are expected to examine the specifications, price schedule, and all instructions. Failure to do so will be at the offeror’s risk. Each offeror shall furnish the information required by the solicitation. The proposal, specifications, and price schedule must be signed by an officer of the company, who is legally authorized to enter into a contractual relationship in the name of the offeror.

1. Cover Letter: A brief cover letter of introduction and interest.

2. Table of Contents: Including all sections and subsections.

3. Business Information: State the full name and address of your organization and the branch office or subordinate element that will perform the services described in this proposal. Include a telephone number, the point of contact, and the official signature of an authorized company representative. Indicate whether you operate as a single proprietorship, partnership, or corporation. Include the state(s) in which you are incorporated and/or licensed to operate.

4. Qualifications and Experience: Include an organization chart and summary resumes of key personnel proposed for the project, including designations of the team leader, the consultant responsible for design, the project architect, the person responsible for all proposed communications with the owner and all proposed sub-consultants and a description of their roles.

a. Current Project Assignments: Identify the current project assignment(s) and the currently identified completion date(s) for projects currently being managed by the key individuals proposed for our project.

b. Understanding of the Project: Statement of the firm's understanding of the project and proposed approach for providing requested services.

c. Additional Services Required: Based on the firm's understanding of the project, identify any additional services that might be required for a successful program.

5. References: Include a minimum of three references for contracts of a similar nature, preferably public sector references. Include the name, address, telephone number, point of contact and description of the contract for each reference. Examples of no more than three "reference projects" which represent the design teams approach to design solutions for projects of similar scale and complexity, and the information on these projects must indicate the contributions of proposed key personnel in the design and development of the "referenced projects" cited in the submittal.

6. Financial Information and Documentation: Provide relevant information regarding organizational stability and strength. Documentation may include:

a. A statement of organizational structure (e.g., sole proprietorship, partnership, corporation, joint venture, etc.), information regarding the make-up of that structure (e.g., owner, partners, board of directors joint venture partners, etc.), a listing of financial references.

b. Failure to Complete Prior Projects - disclose whether the Offeror (or any general partner or joint venture of the Offeror) has ever failed to complete a similar project. If so, list the date of

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c. Disclose information and provide an explanation regarding any contracts involving the offeror or joint venture firm within the last three years which exceeded the initial program or project budget, exceeded the initial schedule, and any contract penalties or damages assessed.

7. Time/Cost Procedures: A statement discussing your firm's procedures for controlling project time and cost during the design and construction phase. repair and installation work.

8. Contractor Provider Equipment: Provide a list of equipment and supplies needed to perform the Services.

9. Other Relevant Information: Include any other relevant information concerning the project in this section.

10. Acknowledgment of Addenda: Include the completed Acknowledgement of Addenda form, from Section IV, part A of this RFPP.

11. Georgia Security & Immigration Compliance (GSIC) Act Affidavit: Include a notarized copy of the GSIC Affidavit form for the contractor and all sub-contractors, from Section IV, part B of this RFPP.

12. Scope of Work Please include from Section IV, part C

13. Price and Performance Proposal Form: Please include the completed Price and Performance Proposal Form from Section IV part D of this RFPP in a separately sealed paper copy of Section V-D Price and Performance Proposal Schedule, in order that price may be evaluated separately. DO NOT include pricing or fees in any other format. Proposals that fail to keep pricing/fees confined to the separately sealed paper copy may be rejected.

14. Warranty: The offeror shall provide warranty information which complies with requirements set forth in the technical specifications.

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SUBMITTAL FORMAT: ALL bid copies must be submitted in a sealed envelope or container with the OUTER MOST Container stating the address, telephone number, the RFPP number, and title RFPP # 24012 Recycling Facility Equipment Repair and Installation.

If you have an ACCGov Vendor Number please include it on the sealed envelope or container. If you do not know your vendor number, please email: vendor@accgov.com. If you do not have a vendor number but you are awarded this RFP, you will be invited to submit your vendor registration per the following instructions:

https://www.accgov.com/DocumentCenter/View/88465.

Please Note: The ACCGov Vendor Number is not required to submit a proposal, and new vendor registrations will not be processed for bidding/proposal purposes only.

One (1) Paper Copy of the Complete Signed Proposal WITHOUT Pricing

DO NOT INCLUDE PRICE

or

One (1) USB Flash Drive with Copy of the Complete Signed Proposal WITHOUT Pricing

DO NOT INCLUDE PRICE

or

One (1) Separately Sealed paper copy of section V-D Price Proposal Form (Must be submitted separately in a sealed envelope)

ALL FILES SUBMITTED ON USB FLASH DRIVE MUST BE IN A SINGLE PDF FILE.

mailto:vendor@accgov.com https://www.accgov.com/DocumentCenter/View/88465

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THE UNIFIED GOVERNMENT OF ATHENS-CLARKE COUNTY

REQUEST FOR PRICE AND PERFORMANCE PROPOSAL FOR

RFPP #24012 Recycling Facility Equipment Repair and Installation Services On-Call

SECTION II - REQUEST FOR PRICE AND PERFORMANCE PROPOSAL OVERVIEW AND

PROCEDURES

A. PURPOSE

The Unified Government of Athens-Clarke County is soliciting Request for Price and Performance Proposal for RFPP #24012 Recycling Facility Equipment Repair and Installation Services On-Call in accordance with the attached specifications from responsible vendors.

B. INFORMATION TO OFFERORS

1. RFPP TIMETABLE

The anticipated schedule for the RFPP is as follows:

RFPP Available .........................................Wednesday, November 1, 2023 MANDATORY Pre-proposal Conference and Site Visit,…… 10:00 AM ET Tuesday, November

14, 2023 Deadline for submission of questions .........Monday, November 20, 2023 Submittal deadline .....................................3:00 P.M. ET, Thursday, November 30, 2023 Proposal Valid Until: .................................March 1, 2024.

2. PROPOSAL SUBMISSION

Proposal submission should contain, One (1) Paper copy of the complete signed proposal

WITHOUT pricing, One (1) USB Flash Drive with a copy of the complete signed proposal WITHOUT pricing, and One (1) Separately Sealed paper copy of section IV-D Price and Performance Proposal Form, including brochures, must be received by 3:00 P.M. ET, Thursday, November 30, 2023.

Proposals must be submitted in a sealed envelope or container stating on the outside, the offeror's name, address, telephone number, and the RFPP number and title, RFPP #24012 Recycling Facility Equipment Repair and Installation Services On-Call Equipment to:

The Unified Government of Athens-Clarke County Finance Department, Purchasing Division 375 Satula Avenue Athens, Georgia 30601

Hand-delivered copies may be delivered to the above address ONLY between the hours of 8:00 a.m. and 5:00 p.m. ET, Monday through Friday, excluding holidays observed by the Unified Government of Athens-Clarke County.

Offerors are responsible for informing any commercial delivery service, if used, of all delivery requirements and for ensuring that the required address and envelope information appears on the outer wrapper or envelope used by such service.

The Submittal must be signed by a company officer who is legally authorized to enter into a contractual relationship in the name of the offeror.

3. CONTACT PERSON

The contact person for this RFPP is Samantha Murray, Senior Buyer, (762) 400-6048, or email samantha.murray@accgov.com. Technical questions may be directed to Joe Dunlop, ACCGov Solid Waste Department at 762-400-7859, fax: 706-613-3504, or email: joe.dunlop@accgov.com mailto:samantha.murray@accgov.com mailto:joe.dunlop@accgov.com

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4. ADDITIONAL INFORMATION/ADDENDA

The Unified Government of Athens-Clarke County will issue responses to inquiries and any other corrections or amendments it deems necessary in written addenda issued prior to the due date.

Offerors should not rely on any representations, statements or explanations other than those made in this RFPP or in any addendum to this RFPP. Where there appears to be a conflict between the RFPP and any addenda issued, the last addendum issued will prevail.

Offerors must acknowledge any issued addenda. Proposals which fail to acknowledge the offeror’s receipt of any addendum will result in the rejection of the offer if the addendum contains information which substantively changes the Owner’s requirements.

Offerors who obtain this Request for Price and Performance Proposal from Georgia Procurement

Registry or Athens Clarke County/Purchasing (http://www.athensclarkecounty.com/index.aspx?NID=375) or from other than the Purchasing Division are advised to re-visit the above websites to obtain any addenda which may be issued prior to the proposal closing date. The Unified Government of Athens-Clarke County assumes no responsibility for Offerors’ failure to acknowledge any addenda issued.

5. WITHDRAWAL OF PROPOSAL

An offeror may withdraw his proposal before the expiration of the time during which proposals may be submitted without prejudice to the offeror, by submitting a written request of withdrawal to the Purchasing Administrator.

6. LATE SUBMITTAL, LATE MODIFICATIONS, AND LATE WITHDRAWALS

Submittals received after the due date and time will not be considered. Modifications received after the due date will not be considered. The Unified Government of Athens-Clarke County assumes no responsibility for the premature opening of a proposal not properly addressed and identified, and/or delivered to the proper designation.

7. REJECTION OF PROPOSALS

The Unified Government of Athens-Clarke County may reject any and all proposals and reserves the right to waive any irregularities or informalities in any proposal or in the submittal procedure.

Submittals received after said time or at any place other than the time and place as stated in the notice will not be considered.

8. MINIMUM PROPOSAL ACCEPTANCE PERIOD

Proposals shall be valid and may not be withdrawn for a period of 60 days from the date specified for receipt of proposals

9. AWARD OF CONTRACT

This is a past performance/product quality/price trade-off source selection in which competing offeror’s past and present performance history and product quality will be evaluated on a basis approximately equal to price. Award will be made to the responsible offeror whose proposal represents the best value after evaluation in accordance with the factors listed in Section IV herein.

The Unified Government of Athens-Clarke County may reject any or all proposals if such action is in the Unified Government’s interest.

10. NON-COLLUSION AFFIDAVIT

By submitting a proposal, the offeror represents and warrants that such proposal is genuine and not a sham or collusive or made in the interest or in behalf of any person not therein named and http://ssl.doas.state.ga.us/PRSapp/PR_index.jsp http://ssl.doas.state.ga.us/PRSapp/PR_index.jsp

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By submitting a proposal, the offeror represents and warrants that no official or employee of the

Unified Government of Athens-Clarke County has, in any manner, an interest, directly or indirectly in the proposal or in the contract which may be made under it, or in any expected profits to arise there from.

11. HOLD HARMLESS AND INDEMNIFICATION

The Offeror agrees, insofar as it legally may, to indemnify and hold harmless the Unified Government, its officers, employees and agents from and against all loss, costs, expenses, including attorneys' fees, claims, suits and judgments, whatsoever in connection with injury to or death of any person or persons or loss of or damage to property resulting from any and all operations performed by Offeror, its officers, employees, and agents under any of the terms of this contract.

12. COST INCURRED BY OFFERORS

All expenses involved with the preparation and submission of the proposal to the Unified Government of Athens-Clarke County, or any work performed in connection therewith is the responsibility of the offeror(s).

13. AMERICANS WITH DISABILITIES ACT (ADA)

A qualified interpreter for the hearing impaired is available upon request at least 10 (ten) days in advance of the proposal due date. Please call (706) 613-3088 for more information for the hearing impaired. This service is in compliance with the Americans with Disabilities Act (ADA).

14. NOTICE OF PRICE COMPARISON

Athens-Clarke County will compare the price and performance offered under this solicitation with the State of Georgia contract to determine whether the price and performance offered under this solicitation or by the State contract is more economical. After completion of proposal evaluation, if price and performance under the State contract is determined to be more economical, this solicitation will be canceled and purchase will be made under the State contract.

For comparison purposes, offerors may view the State contract and its provisions at http://ssl.doas.state.ga.us/PRSapp/PR_StateWide_contract_menu.jsp.

15. PROPOSAL OPENING

Proposal schedule prices will not be opened or read aloud publicly. A list of names of firms providing proposals may be obtained from Georgia Procurement Registry, or Athens Clarke County Bids (http://ga-athensclarkecounty.civicplus.com/Bids.aspx) or via email request to E-mail: accbids@accgov.com after the proposal due date and time stated herein. A tabulation of prices may be obtained upon award.

16. PLACE OF PERFORMANCE

The Unified Government of Athens-Clarke County will not contemplate traveling outside Clarke County to the contractor’s facility for custom fitting or alterations. The offeror shall insert in the spaces provided in the price schedule the address of the plants or facilities location(s) that he intends to use.

http://ssl.doas.state.ga.us/PRSapp/PR_StateWide_contract_menu.jsp https://ssl.doas.state.ga.us/PRSapp/PR_login.jsp http://ga-athensclarkecounty.civicplus.com/Bids.aspx http://ga-athensclarkecounty.civicplus.com/Bids.aspx http://ga-athensclarkecounty.civicplus.com/Bids.aspx mailto:accbids@accgov.com

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17. ALTERNATE PROPOSALS

Alternate proposals or proposals that deviate substantively from the requirements of this solicitation will not be considered. Offerors shall not insert in their proposal any written statement which will have the effect of making any material change or changes in the Technical Specifications or in any contract between the parties covering subject matter thereof.

18. BRAND NAME OR EQUAL

(A) The item in the Price Proposal is identified as "brand name or equal," the Technical Specifications reflect the physical and performance characteristics and level of quality that will satisfy the Department's needs. (B) To be considered for award, offers of "equal" products, including "equal" products of the brand name manufacturer, must- (1) Meet the salient physical, functional, or performance characteristic specified in the technical specifications; (2) Clearly identify the item by- (i) Brand name, if any; and (ii) Make or model number; and (3) Include descriptive literature such as illustrations or drawings. (c) The Unified Government of Athens- Clarke County will evaluate "equal" products on the basis of information furnished by the offeror.

The Unified Government is not responsible for locating or obtaining any information not identified or submitted with the offer. (d) Unless the offeror clearly indicates in its offer that the product being offered is an "equal" product, the offeror shall provide the brand name product referenced in the price schedule.

19. TAXES

The contractor will be provided with the Unified Government of Athens-Clarke County’s Sales and Use Tax Certificate of Exemption number upon request.

20. DELIVERY

Prices proposed shall include delivery and shall be F.O.B. Athens, Georgia.

21. CONTRACTOR'S INVOICE

a. The Contractor shall prepare and submit invoices to the Finance Office address specified on individual orders. If the invoice does not comply with these requirements, the Finance Office will return it with the reasons why it is not a proper invoice. A proper invoice must include the items listed below.

(i) Name and address of the Contractor.

(ii) Invoice date and invoice number. (The Contractor should date invoices as close as possible to the date of the mailing or transmission.)

(iii) Purchase order number for supplies delivered or services performed.

(iv) Description, quantity, unit of measure, unit price, and extended price of supplies delivered or services performed.

(v) Shipping and payment terms (e.g., shipment number and date of shipment, discount for prompt payment terms).

(vi) Name and address to whom payment is to be sent.

(vii) Name (where practicable), title, phone number, and mailing address of person to notify in the event of a defective invoice.

(viii) Any other information or documentation required by the contract (e.g., evidence of shipment).

b. In the event orders are made via monthly or period purchase orders, contractor may provide a summary invoice for all deliveries made during a billing period, identifying the delivery tickets covered therein, stating their total dollar value. A summary invoice shall be supported by receipt copies of the delivery tickets. Delivery tickets or sales slips shall contain:

(i) Name of supplier

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(ii) Purchase Order number

(iii) Ship to Department and Address

(iv) Description, Quantity, unit price, and extension of each item.

(v) Date of delivery or shipment.

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SECTION III - SCOPE OF SERVICES

The contractor shall provide all personnel, equipment, tools, materials, supervision, and other items and services necessary to perform on-site repair and installation of replacement parts, along with occasional modifications of the Recovered Materials Processing Facility located at 699 Hancock Industrial Way, as per the scope of services outlined below for the period January 1, 2024 – December 31, 2024 with up to four extensions of one year each.

A. INTRODUCTION AND PURPOSE

The Unified Government of Athens-Clarke County (ACCGov) is a unified city/county government located in the northeast section of the state of Georgia and is approximately sixty (60) miles northeast of Atlanta, Georgia. The Unified Government of Athens-Clarke County (the government’s official name) was formed in 1991 by a referendum which required the combining of The City of Athens and Clarke County. ACCGov serves an area population of approximately 130,000 with annual growth projected at 1% per year. ACCGov provides a multitude of local and state funded services, which includes, but is not limited to, Public Safety, Utility, Courts, Corrections, Tax and Fire Services. ACCGov employs approximately 1,900 people.

The Athens-Clarke County Recovered Materials Processing Facility (RMPF) is located at 699 Hancock Industrial Way. The RMPF and all processing equipment is owned by ACCGov; RDS Virginia, LLC. is contracted to operate the facility and market recovered material. The facility was built in 1995 to receive material in two streams (paper products, and containers) and retrofitted in 2012 to receive material in one stream. Subsequently, operator RDS has idled the container-sorting portion of the RMPF.

B. GENERAL REQUIREMENTS

1. Access Control: The site is accessible during working hours noted below.

2. Contract Performance Period: Contract performance period shall be from date of award for 12 months unless terminated by either party giving to the other written notice of termination in writing thirty (30) days prior to the proposed date of termination. Termination by the Unified Government of Athens-Clarke County can be immediate upon contractor failure to comply with any of the terms.

3. Hours of Operation: M-F 7:30 am-4:30pm, closed on Saturday and Sunday.

4. Ordering and Payment: Performance will be ordered by issuance of a purchase order for the period of performance. Payment for work performed shall be paid monthly upon receiving invoicing with an attached copy of each certificate of receipt of service for that month signed by Department Director or designee. The contractor shall insure that all invoices clearly reflect the purchase order number. All original invoices must be mailed or hand delivered to Athens-Clarke County Accounts Payable, P.O. Box 1748, Athens, GA 30603 or Athens-Clarke County Accounts Payable, 375 Satula Avenue, Room 175, Athens, GA 30601. A duplicate invoice may be submitted to the department through email. Failure to comply with this provision may result in delayed payments for services rendered.

5. In order to bid, attendance is mandatory for the pre-bid conference and RMPF tour at 10:00 AM ET on Tuesday, November 14, 2023. The conference will be held in the conference room of the ACC Solid Waste Department Administration building, 725 Hancock Industrial Way.

CONTRACTOR'S INVOICE.

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a. The Contractor shall prepare and submit invoices to the Finance Office address specified on individual orders. If the invoice does not comply with these requirements, the Finance Office will return it with the reasons why it is not a proper invoice. A proper invoice must include the items listed below.

(ix) Name and address of the Contractor.

(x) Invoice date and invoice number. (The Contractor should date invoices as close as possible to the date of the mailing or transmission.)

(xi) Purchase order number for supplies delivered or services performed.

(xii) Description, quantity, unit of measure, unit price, and extended price of supplies delivered or services performed.

(xiii) Shipping and payment terms (e.g., shipment number and date of shipment, discount for prompt payment terms).

(xiv) Name and address to whom payment is to be sent.

(xv) Name (where practicable), title, phone number, and mailing address of person to notify in the event of a defective invoice.

(xvi) Any other information or documentation required by the contract (e.g., evidence of shipment).

b. In the event orders are made via monthly or period purchase orders, contractor may provide a summary invoice for all deliveries made during a billing period, identifying the delivery tickets covered therein, stating their total dollar value. A summary invoice shall be supported by receipt copies of the delivery tickets. Delivery tickets or sales slips shall contain:

(vi) Name of supplier

(vii) Purchase Order number

(viii) Ship to Department and Address

(ix) Description, Quantity, unit price, and extension of each item.

(x) Date of delivery or shipment.

C. ADDITIONAL REQUIREMENTS

1. SUBCONTRACTS: No portion of the work shall be subcontracted without prior written consent of the Unified Government of Athens-Clarke County Purchasing Division. If a portion of the work is approved for subcontracting, the contractor shall remain fully liable and responsible for the work to be done by the subcontractor(s) and shall assure compliance with all requirements of this contract.

2. ESTIMATED QUANTITIES: The quantities of items specified in the Proposal Schedule are estimates only and are not purchased by this contract. Except as this contract may otherwise provide, if the Unified Government of Athens-Clarke County requirements do not result in orders in the quantities described as "estimated", that fact shall not constitute the basis for an equitable price adjustment. Delivery shall be made only as authorized by orders issued in accordance with the Ordering clause. Subject to any limitations in the Order clause or elsewhere in this contract, the Contractor shall furnish to the Unified Government all items specified in the Proposal Schedule and called for by orders issued in accordance with the Ordering clause

3. INSURANCE.

a. The Contractor shall, at its own expense, provide and maintain during the entire performance of this contract, at least the kinds and minimum amounts of insurance specified below. The insurer shall be in good standing within the state of Georgia through the Insurance Commissioner’s Office and must be rated A-, or better and VIII or better, with AM Best Company.

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b. Before commencing work under the contract, the Contractor shall provide to Athens Clarke

County, Attn: Purchasing Administrator, a Certificate of Insurance evidencing the required kinds and amounts of insurance. The minimum kinds and amounts of insurance shall be:

i. Workers’ Compensation – Contractors are required to comply with applicable Federal and Georgia State workers’ compensation statutes. Policies covering Workers’ Compensation liability shall provide coverage of statutory benefits and employers liability of at least $1,000,000 each accident; at least $1,000,000 each employee for disease and $1,000,000 policy limit for disease.

ii. General Liability - $2,000,000 aggregate; $1,000,000 per occurrence; 50,000 fire damage; 5,000 medical expenses; 1,000,000 products completed operations;

1,000,000 personal and advertising injury or greater. Coverage should be on a per occurrence basis.

iii. Automobile Liability – Automobile liability insurance shall be written on the comprehensive form of policy – Combined single limit of at least $1,000,000 to include Hired Autos and Non-owned Autos. The policy shall provide for bodily injury and property damage liability covering the operation of all automobiles used in connection with performing the contract.

iv. Excess Liability - $1,000,000 on a per occurrence basis

v. Professional Liability - $2,000,000.00 (if claims made provide a retro date)

c. A notice of cancellation endorsement shall be provided with the Certificate of Insurance.

Endorsement shall state that any cancellation or any material change adversely affecting The Unified Government of Athens Clarke County’s interest shall not be effective until 60 days after the insurer or the Contractor gives written notice to the Purchasing Administrator.

d. An additional insured endorsement naming the Unified Government of Athens Clarke County as an additional insured and primary non-contributory on general liability, auto coverage and excess liability. A primary and non-contributory endorsement shall be provided in favor of the Unified Government of Athens Clarke County on general liability, auto coverage and excess liability.

e. The Certificate of Insurance shall reference the proposal and project name as evidencing this requirement.

f. The Contractor shall insert the substance of this requirement, including this paragraph, in subcontracts under the contract that require work on The Unified Government of Athens- Clarke County property and shall require subcontractors to provide and maintain a copy of all subcontractors’ proofs of required insurance, and shall make copies available to the Purchasing Administrator upon request.”

D. SPECIFIC TASKS:

Work shall include, but not be limited to the following:

• On-site repair, installation of and modifications (as needed) to heavy material handling equipment at the ACC RMPF.

• Ability to provide own equipment, including but not limited to, forklift, scissor lift, welding equipment. Some of these items may be provided on site, but may not be suitable for specific tasks.

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• Replacement of metal and flexible conveyor belts, including removal of worn, damaged or aged belt and installation of provided replacement belt, including all associated assemblies and motors.

For a listing of equipment that may need service, please see below.

o C-1 Single Stream Incline Infeed o C-4 Presort o OCC Quality Control o C-8 CP Screen o C-10 2D Fiber Transfer o C-11 2D Fiber Transfer o C-12 Fiber Sort o C-13 ADS Feed o C-15 Flexible Fiber Transfer o C-16 Container Transfer (removed) o C-17 Glass Transfer o C-18 Glass Transfer o C-19 Trash Transfer (removed) o C-20 Trash Transfer o C-21 Rigid Plastic Transfer (from Presort) o C-22 Container Incline Infeed o C-23 Container Sort o C-24 Suspended Cross Belt Magnet o C-25 Eddy Current o C-26 Aluminum Transfer o C-27 Glass o C-28 Glass Cullet o C-29 Baler Infeed (Alley Belt) o C-3 Metering Drum o OCC-5 OCC Disc Screen Separator o GB-7 Glass Breaker Disc Screen o CPS-9 CP Screen Separator (2D/3D) o ADS-14 Air Drum Separator o Overhead Door # 2 o D-003 Overhead Door # 3 o D-004 Overhead Door # 4 o D-006 Dock Leveler Replacement o D-007 Dock Leveler Replacement o TS Touch Screen for System Control o MAGNET Suspended Magnet Tuning o EP-7/8 Container Sort Control Cabinets o SCALE Cardinal Scale RMPF502-5455-54003 o BALER Bollegraaf single-ram hydraulic baler

• Quick response (within 24 hours) to requests for emergency repairs resulting in lost production at the RMPF. Some work will be known well in advance and scheduled, but other work will involve correcting equipment failures.

• Lock-out/Tag-out procedures, ability to work collaboratively with RDS staff to minimize production disruptions, and familiarity with 480v electrical systems.

• Assist RDS staff in identifying upcoming replacement/maintenance needs.

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SECTION IV - SELECTION PROCESS AND EVALUATION CRITERIA

The Unified Government of Athens-Clarke County intends to evaluate proposals and award a contract after conducting discussions with offerors whose proposals have been determined to be within the competitive range.

If it is determined that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the Unified Government may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals. Therefore, the offeror's initial proposal should contain the offeror's best terms from a price and technical standpoint.

EVALUATION CRITERIA

Evaluation criteria to be used in determining the selected firm in order of importance are:

1. CONTRACT PRICING Price Proposal Sheet submitted as a separate sealed envelope for evaluation. 25 points per scorer

2. RESPONSE TIME detailing time to mobilize for emergency repairs. 20 points per scorer.

3. UNDERSTANDING OF THE REQUIREMENT and the ability to meet the contract requirements.

20 points per scorer

4. FIRM EXPERIENCE in providing services to public sector organizations. 10 points per scorer.

5. QUALIFICATIONS of staff assigned to the contracts. 10 points per scorer.

6. CONTRACTOR FURNISHED EQUIPMENT including adequacy and relevancy for the performance of the requirements of the contract. 10 points per scorer.

7. REFERENCES including applicable past work with the Unified Government of Athens-Clarke

County. 5 points per scorer.

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SECTION V – PROPOSAL FORMS

A: PROPOSAL FORM

Proposal of___________________________________________________________

(Hereinafter called "Offeror"), organized and existing under the laws of the State of

__________________________, doing business as ________________________________*.

In compliance with your RFP, the Offeror hereby proposes and agrees to perform and furnish all work for the requirement known as RFP #24012 Recycling Facility Equipment Repair and Installation Services On-Call in strict accordance with the Proposal Documents, within the time set forth therein, and at the price proposed.

By submission of this Proposal, the Offeror certifies, and in the case of a joint Offer, each party thereto certifies as to its own organization that:

1. The Offeror has examined and carefully studied the Proposal Documents and the Addenda, receipt of all of which is hereby acknowledged at Section V-B.

2. The Offeror agrees that this proposal may not be revoked or withdrawn after the time set for the opening of proposals but shall remain open for acceptance for a period of sixty (60) days following such time.

Company:

Contact:

Address:

Phone: Fax

Email:

By checking this box, I acknowledge that I have read all insurance requirements and will meet the requirements listed in RFP # if awarded.

Authorized Representative/Title (print or type)

Authorized Representative (Signature)

Date

MANDATORY SUBMITTAL

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SECTION IV MANDATORY PROPOSAL FORMS:

B: ADDENDA ACKNOWLEDGEMENT

The Offeror has examined and carefully studied the Specifications and the following Addenda, receipt of all of which is hereby acknowledged:

Addendum No.

dated Acknowledgement Initial

Acknowledgement

Initial

Acknowledgment

Acknowledgment

Offerors must acknowledge any issued addenda. Proposals which fail to acknowledge the Offeror’s receipt of any addenda will result in the rejection of the proposal if the addenda contained information which substantively changes the Owner’s requirements.

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SECTION IV MANDATORY PROPOSAL FORMS:

C: GEORGIA SECURITY & IMMIGRATION COMPLIANCE (GSIC) AFFIDAVIT

The Unified Government of Athens-Clarke County and Contractor agree that compliance with the requirements of O.C.G.A. § 13-10-91, as amended, are conditions of this Agreement for the physical performance of services.

If employing or contracting with any subcontractor(s) in connection with this Agreement, the Contractor further agrees:

(1) To secure from the subcontractor(s) an affidavit attesting to the subcontractor’s compliance with by O.C.G.A. § 13-10-91(b), as amended; such affidavit being in a form similar to and containing the same information as the form attached hereto; and

(2) To obtain such subcontractor affidavit(s) when the subcontractor(s) is retained. Contractor shall have such forms available for inspection and submit to the Owner if so requested by the Owner.

The failure of the Contractor to supply the affidavit of compliance at the time of the bid will be cause for the bid being deemed non-responsive. Failure of Contractor to continue to satisfy the obligations of O.C.G.A. § 13-10- 91, as amended throughout the entire contract period shall constitute a material breach of the contract. Upon notice of such breach, Contractor shall be entitled to cure the breach within ten days, upon providing satisfactory evidence of compliance with the terms of this Agreement and State law. Should the breach not be cured, Athens- Clarke County shall be entitled to all available remedies, including termination of the contract and damages.

SEE AFFIDAVITS ON FOLLOWING PAGES

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CONTRACTOR AFFIDAVIT & AGREEMENT UNDER O.C.G.A. § 13-10-91(b)(1)

(effective July 1, 2013)

By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. § 13-10-91, as amended, stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services on behalf of The Unified Government of Athens-Clarke County, Georgia, has registered with, is authorized to use, and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the provisions and deadlines established in O.C.G.A. § 13- 10-91, as amended.

Furthermore, the undersigned will continue to use the federal work authorization program throughout the contract period and the undersigned contractor will contract for the physical performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the contractor with the information required by O.C.G.A. § 13-10-91(b). Contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

Federal Work Authorization User Identification Number Date of Authorization

Name of Contractor: _______________________________________________________________

Name of Project: _______________________________________________________________

Name of Public Employer: _The Unified Government of Athens – Clarke County_Georgia________

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on ____, ___________, 202__ in _______________________, _____________________.

Signature of Authorized Officer or Agent

Printed Name and Title of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME ON THIS THE

____ DAY OF ____________, 202_

Notary Public My Commission Expires:

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SECTION V – PROPOSAL FORMS

D: SCHEDULE OF SUPPLIES/SERVICES OR PRICE/PROPOSAL SCHEDULE

(Must be submitted separately in a sealed envelope)

Company Name ________________________________________________________________________

Basic Services Quantity Unit of Measure Unit Price Installation Cost Warranty Cost Total Estimated Cost

Mobilization 30 $/hour staff time $ $ $ $ Time and materials (general labor) 200 $/hour staff time $ $ $ $

Additional Services $ $ $ $ Welding 75 $/hour staff time $ $ $ $ Electrical 25 $/hour staff time $ $ $ $ Weekend 25 $/hour staff time $ $ $ $ Overtime 15 $/hour staff time $ $ $ $

Additional expenses related to rental equipment and operation

Assess needed repairs/maintenance 15 $/hour staff time $ $ $ $

Confined space work 25 $/hour staff time $ $ $ $ Elevated platform work 35 $/hour staff time $ $ $ $

TOTAL $ $ $ $

Authorized Representative/Title Authorized Representative (Signature) Date

By checking this box, I acknowledge that I have read all insurance requirements and will meet requirements listed in RFPP #24012 Recycling Facility Equipment Repair and Installation Services On-Call if awarded.

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SECTION VI DOCUMENTS CHECKLIST:

PROPOSAL DOCUMENTS CHECKLIST:

1. Cover Letter

2. Table of Contents

3. Business Information

4. Qualifications and Experience

5. References/Reference Projects

6. Financial Information and Documentation

7. Time/Cost Procedures

8. CADD Capabilities

9. Other Relevant Information

MANDATORY PROPOSAL FORMS (SECTION V) Offeror must complete, execute and include with the proposal the following mandatory documents:

A. Proposal form

B. Acknowledgement of Addenda

C. Georgia Security & Immigration Compliance (GSIC) Act Affidavit

D. Schedule of Services/Supplies and Price Proposal (Must be submitted separately in a sealed envelope)