RFPP 24003_V2 1080 Ben Epps Drive Hanger Leas.pdf

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DATE: September 8, 2023 TO: 1080 Ben Epps Drive Hanger Lease Agreement Vendors SUBJECT: RFPP #24003-V2 1080 Ben Epps Drive Hanger Lease

You are invited to submit a Price and Performance Proposal for RFPP #24003-V2 1080 Ben Epps Drive Hanger Lease located at Athens Ben Epps Airport 1080 Ben Epps Drive, Athens, Georgia 30605.

Inquiries regarding this Request for Price and Performance Proposal (RFPP) should be made to Samantha Murray 706-613-3040 or Samantha.murray@accgov.com. Technical questions may be directed to Davin Welter, Airport Business Coordinator, Athens Ben Epps Airport, (762) 400-7887, fax: (706) 613-3417 or email:

davin.welter@accgov.com.

The Request for Price and Performance Proposal (RFPP) documents may be obtained at Georgia Procurement Registry or Athens Clarke County or via written request to e-mail: accbids@accgov.com or fax: (706) 613- 1975. Include your company name, address, the point of contact, fax number and phone number with your written request.

Attached hereto are the general conditions, technical specifications, and submittal format.

The written requirements contained in this Request for Price and Performance Proposal (RFPP) shall not be changed or superseded except by written addendum from the Unified Government of Athens-Clarke County Purchasing Division of the Finance Department. Failure to comply with the written requirements for this RFPP may result in rejection of the submittal by the Unified Government.

Submittals are to be sealed, marked with the offeror's name and address and labeled:

RFPP #24003-V2 1080 Ben Epps Drive Hanger Lease and delivered to:

The Unified Government of Athens-Clarke County Finance Department, Purchasing Division 375 Satula Avenue Athens, GA. 30601

Not later than 3:00 P.M. ET, Thursday, September 28, 2023.

A qualified interpreter for the hearing impaired is available upon request at least 10 (ten) days in advance of the proposal receipt date. Please call (706) 613-3088 for more information for the hearing impaired. This service is in compliance with the Americans with Disabilities Act (ADA).

The Unified Government of Athens-Clarke County reserves the right to reject any and all submittals, to waive any technicalities or irregularities and to award contracts based on the highest and best interest of the Unified Government of Athens-Clarke County.

Jessica Beri Purchasing Administrator

THE UNIFIED GOVERNMENT OF ATHENS-CLARKE COUNTY (ACCGov) mailto:Samantha.murray@accgov.com mailto:davin.welter@accgov.com http://ssl.doas.state.ga.us/PRSapp/PR_index.jsp http://ssl.doas.state.ga.us/PRSapp/PR_index.jsp http://www.athensclarkecounty.com/index.aspx?NID=375 mailto:accbids@accgov.com

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TABLE OF CONTENTS

SECTION TITLE

I REQUEST FOR PRICE AND PERFORMANCE PROPOSAL SUBMISSION

INSTRUCTIONS

II REQUEST FOR PRICE AND PERFORMANCE PROPOSAL OVERVIEW AND

PROCEDURES

III SCOPE OF SERVICES

IV EVALUATION AND SELECTION PROCESS

V MANDATORY PROPOSAL FORMS

A: ADDENDA ACKNOWLEDGMENT

B: GEORGIA SECURITY & IMMIGRATION COMPLIANCE (GSIC) AFFIDAVIT

CONTRACTOR AFFIDAVIT & AGREEMENT

C: TECHNICAL SPECIFICATIONS

D: PRICE AND PERFORMANCE PROPOSAL FORM

VI DOCUMENTS CHECKLIST

ATTACHMENT A: WHAT YOUR BUSINESS NEEDS TO KNOW ABOUT GEORGIA’S

E- VERIFY REQUIREMENTS

ATTACHMENT B: Sample Lease Agreement

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SECTION I - REQUEST FOR PRICE AND PERFORMANCE PROPOSAL

SUBMISSION INSTRUCTIONS

ALL DOCUMENTS RECEIVED WILL BECOME A PART OF THE OFFICIAL CONTRACT FILE AND

MAY BE SUBJECT TO DISCLOSURE.

A complete signed price proposal must include the documents listed below:

PROPOSAL FORMAT: Offerors are expected to examine the specifications, price schedule, and all instructions. Failure to do so will be at the offeror’s risk. Each offeror shall furnish the information required by the solicitation. The proposal, specifications, and price schedule must be signed by an officer of the company, who is legally authorized to enter into a contractual relationship in the name of the offeror.

Cover Letter: A brief cover letter of introduction and interest.

Table of Contents

Acknowledgment of Addenda: Include completed Acknowledgement of Addenda form, from Section IV, part A of this RFPP.

Georgia Security & Immigration Compliance (GSIC) Act Affidavit: Include a notarized copy of the GSIC Affidavit form for the contractor and all sub-contractors, from Section IV, part B of this

RFPP.

Technical Specifications:/Scope of Work Please include from Section IV, part C

Price and Performance Proposal Form: Please include the completed Price and Performance Proposal Form from Section IV part D of this RFPP in a separately sealed paper copy of section V-D Price and Performance Proposal Schedule, in order that price may be evaluated separately. DO NOT include pricing or fees in any other format. Proposals that fail to keep pricing/fees confined to the separately sealed paper copy may be rejected.

References: Include a minimum of three references for contracts of a similar nature, preferably public sector references. Include the name, address, telephone number, point of contact and description of the contract for each reference.

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SUBMITTAL FORMAT: ALL bid copies must be submitted in a sealed envelope or container with the OUTERMOST Container stating the address, telephone number, the RFPP number and title RFPP #24003-V2 1080 Ben Epps Drive Hanger Lease

If you have an ACCGov Vendor Number please include it on the sealed envelope or container. If you do not know your vendor number, please email: vendor@accgov.com. If you do not have a vendor number but you are awarded this RFP, you will be invited to submit your vendor registration per the following instructions:

https://www.accgov.com/DocumentCenter/View/88465.

Please Note: The ACCGov Vendor Number is not required to submit a proposal, and new vendor registrations will not be processed for bidding/proposal purposes only.

One (1) marked original of the complete signed bid One (1) USB Flash drive with the complete signed bid

ALL FILES SUBMITTED ON USB FLASH DRIVE

MUST BE IN A SINGLE PDF FILE.

mailto:vendor@accgov.com https://www.accgov.com/DocumentCenter/View/88465

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THE UNIFIED GOVERNMENT OF ATHENS-CLARKE COUNTY

REQUEST FOR PRICE AND PERFORMANCE PROPOSAL

FOR

RFPP # 24003-V2 1080 Ben Epps Drive Hanger Lease

SECTION II - REQUEST FOR PRICE AND PERFORMANCE PROPOSAL OVERVIEW AND

PROCEDURES

A. PURPOSE

The Unified Government of Athens-Clarke County is soliciting a Request for Price and Performance Proposal for RFPP # 24003 1080 Ben Epps Drive Hanger Lease in accordance with the attached specifications from responsible vendors.

B. INFORMATION TO OFFERORS

1. RFPP TIMETABLE

The anticipated schedule for the RFPP is as follows:

RFPP Available .........................................Monday, September 8, 2023 Deadline for submission of questions .........Thursday, September 14, 2023 Submittal deadline .....................................3:00 P.M. ET, Thursday, September 28, 2023 Proposal Valid Until ..................................December 1, 2023

2. PROPOSAL SUBMISSION

Proposal submission should contain, One (1) Paper copy of the complete signed proposal WITHOUT pricing, One (1) USB Flash Drive with a copy of the complete signed proposal WITHOUT pricing, and One (1) Separately Sealed paper copy of section IV-D Price and Performance Proposal Form, including brochures, must be received by 3:00 P.M. ET, Thursday, September 28, 2023. Proposals must be submitted in a sealed envelope or container stating on the outside, the offeror's name, address, telephone number, and the RFPP number and title, RFPP# 24003 1080 Ben Epps Drive Hanger Lease to:

The Unified Government of Athens-Clarke County Finance Department, Purchasing Division 375 Satula Avenue Athens, Georgia 30601

Hand-delivered copies may be delivered to the above address ONLY between the hours of 8:00 a.m. and 5:00 p.m. ET, Monday through Friday, excluding holidays observed by the Unified Government of Athens-Clarke County.

Offerors are responsible for informing any commercial delivery service, if used, of all delivery requirements and for ensuring that the required address and envelope information appears on the outer wrapper or envelope used by such service.

The Submittal must be signed by a company officer who is legally authorized to enter into a contractual relationship in the name of the offeror.

3. CONTACT PERSON

Offerors are encouraged to contact only the Samantha Murray, Senior Buyer Explanation(s) desired by offeror(s) regarding the meaning or interpretation of this RFPP must be requested from the contact person, in writing to samantha.murray@accgov.com. It is requested that all questions that arise prior to the proposal due date be directed to the contact person in writing via facsimile or email. Any unauthorized contact shall not be used as a basis for responding to this RFPP and also may result in the rejection of the offeror's submittal.

mailto:accbids@athensclarkecounty.com

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Technical questions may be directed to Davin Welter, Athens Ben Epps Airport at (762) 400- 7887, fax: (706) 613-3417 or email: davin.welter@accgov.com.

4. ADDITIONAL INFORMATION/ADDENDA

The Unified Government of Athens-Clarke County will issue responses to inquiries and any other corrections or amendments it deems necessary in written addenda issued prior to the due date. Offerors should not rely on any representations, statements or explanations other than those made in this RFPP or in any addendum to this RFPP. Where there appears to be a conflict between the RFPP and any addenda issued, the last addendum issued will prevail.

Offerors must acknowledge any issued addenda. Proposals which fail to acknowledge the offeror’s receipt of any addendum will result in the rejection of the offer if the addendum contains information which substantively changes the Owner’s requirements.

Offerors who obtain this Request for Price and Performance Proposal from Georgia Procurement

Registry or Athens Clarke County/Purchasing (http://www.athensclarkecounty.com/index.aspx?NID=375) or from other than the Purchasing Division are advised to re-visit the above websites to obtain any addenda which may be issued prior to the proposal closing date. The Unified Government of Athens-Clarke County assumes no responsibility for Offerors’ failure to acknowledge any addenda issued.

5. WITHDRAWAL OF PROPOSAL

An offeror may withdraw his proposal before the expiration of the time during which proposals may be submitted without prejudice to the offeror, by submitting a written request of withdrawal to the Purchasing Administrator.

6. LATE SUBMITTAL, LATE MODIFICATIONS, AND LATE WITHDRAWALS

Submittals received after the due date and time will not be considered. Modifications received after the due date will not be considered. The Unified Government of Athens-Clarke County assumes no responsibility for the premature opening of a proposal not properly addressed and identified, and/or delivered to the proper designation.

7. REJECTION OF PROPOSALS

The Unified Government of Athens-Clarke County may reject any and all proposals and reserves the right to waive any irregularities or informalities in any proposal or in the submittal procedure.

Submittals received after said time or at any place other than the time and place as stated in the notice will not be considered.

8. MINIMUM PROPOSAL ACCEPTANCE PERIOD

Proposals shall be valid and may not be withdrawn for a period of 60 days from the date specified for receipt of proposals.

9. AWARD OF CONTRACT

This is a past performance/product quality/price trade-off source selection in which competing offeror’s past and present performance history and product quality will be evaluated on a basis approximately equal to price. Award will be made to the responsible offeror whose proposal represents the best value after evaluation in accordance with the factors listed in Section IV herein. The Unified Government of Athens-Clarke County may reject any or all proposals if such action is in the Unified Government’s interest.

10. NON-COLLUSION AFFIDAVIT

By submitting a proposal, the offeror represents and warrants that such proposal is genuine and not a sham or collusive or made in the interest or in behalf of any person not therein named and that the offeror has not directly or indirectly induced or solicited any other offeror to put in a sham proposal, or any other person, firm or corporation to refrain from submitting and that the offeror has not in any manner sought by collusion to secure to that offeror any advantage over any other offeror.

mailto:davin.welter@accgov.com http://ssl.doas.state.ga.us/PRSapp/PR_index.jsp http://ssl.doas.state.ga.us/PRSapp/PR_index.jsp

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By submitting a proposal, the offeror represents and warrants that no official or employee of the

Unified Government of Athens-Clarke County has, in any manner, an interest, directly or indirectly in the proposal or in the contract which may be made under it, or in any expected profits to arise there from.

11. HOLD HARMLESS AND INDEMNIFICATION

The Offeror agrees, insofar as it legally may, to indemnify and hold harmless the Unified Government, its officers, employees and agents from and against all loss, costs, expenses, including attorneys' fees, claims, suits and judgments, whatsoever in connection with injury to or death of any person or persons or loss of or damage to property resulting from any and all operations performed by Offeror, its officers, employees, and agents under any of the terms of this contract.

12. SITE VISIT

Offerors are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of the lease agreement to the extent that the information is reasonably obtainable. In no event, shall failure to inspect the site constitute grounds for a claim after contract award.

13. COST INCURRED BY OFFERORS

All expenses involved with the preparation and submission of the proposal to the Unified Government of Athens-Clarke County, or any work performed in connection therewith is the responsibility of the offeror(s).

14. AMERICANS WITH DISABILITIES ACT (ADA)

A qualified interpreter for the hearing impaired is available upon request at least 10 (ten) days in advance of the proposal due date. Please call (706) 613-3088 for more information for the hearing impaired. This service is in compliance with the Americans with Disabilities Act (ADA).

15. NOTICE OF PRICE COMPARISON

Athens-Clarke County will compare the price and performance offered under this solicitation with the State of Georgia contract to determine whether the price and performance offered under this solicitation or by the State contract is more economical. After completion of proposal evaluation, if price and performance under the State contract is determined to be more economical, this solicitation will be canceled and purchase will be made under the State contract.

For comparison purposes, offeror’s may view the State contract and its provisions at http://ssl.doas.state.ga.us/PRSapp/PR_StateWide_contract_menu.jsp.

16. PROPOSAL OPENING

Proposal schedule prices will not be opened or read aloud publicly. A list of names of firms providing proposals may be obtained from Georgia Procurement Registry, or Athens Clarke County Bids (http://ga-athensclarkecounty.civicplus.com/Bids.aspx) or via email request to E-mail: accbids@accgov.com after the proposal due date and time stated herein. A tabulation of prices may be obtained upon award.

17. PLACE OF PERFORMANCE

The Unified Government of Athens-Clarke County will not contemplate traveling outside the City of Athens to the contractor’s facility for custom fitting or alterations. The offeror shall insert in the spaces provided in the price schedule the address of the plants or facilities location(s) that he intends to use.

18. ALTERNATE PROPOSALS

Alternate proposals or proposals that deviate substantively from the requirements of this solicitation will not be considered. Offerors shall not insert in their proposal any written http://ssl.doas.state.ga.us/PRSapp/PR_StateWide_contract_menu.jsp https://ssl.doas.state.ga.us/PRSapp/PR_login.jsp http://ga-athensclarkecounty.civicplus.com/Bids.aspx http://ga-athensclarkecounty.civicplus.com/Bids.aspx http://ga-athensclarkecounty.civicplus.com/Bids.aspx mailto:accbids@accgov.com

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19. BRAND NAME OR EQUAL

(A) The item in the Price Proposal is identified as "brand name or equal," the Technical Specifications reflect the physical and performance characteristics and level of quality that will satisfy the Department's needs. (B) To be considered for award, offers of "equal" products, including "equal" products of the brand name manufacturer, must- (1) Meet the salient physical, functional, or performance characteristic specified in the technical specifications; (2) Clearly identify the item by- (i) Brand name, if any; and (ii) Make or model number; and (3) Include descriptive literature such as illustrations or drawings. (c) The Unified Government of Athens- Clarke County will evaluate "equal" products on the basis of information furnished by the offeror. The Unified Government is not responsible for locating or obtaining any information not identified or submitted with the offer. (d) Unless the offeror clearly indicates in its offer that the product being offered is an "equal" product, the offeror shall provide the brand name product referenced in the price schedule.

20. TAXES

The contractor will be provided with the Unified Government of Athens-Clarke County’s Sales and Use Tax Certificate of Exemption number upon request.

21. DELIVERY

Prices proposed shall include delivery and shall be F.O.B. Athens, Georgia.

22. CONTRACTOR'S INVOICE

a. The Contractor shall prepare and submit invoices to the Finance Office address specified on individual orders. If the invoice does not comply with these requirements, the Finance Office will return it with the reasons why it is not a proper invoice. A proper invoice must include the items listed below.

(i) Name and address of the Contractor.

(ii) Invoice date and invoice number. (The Contractor should date invoices as close as possible to the date of the mailing or transmission.)

(iii) Purchase order number for supplies delivered or services performed.

(iv) Description, quantity, unit of measure, unit price, and extended price of supplies delivered or services performed.

(v) Shipping and payment terms (e.g., shipment number and date of shipment, discount for prompt payment terms).

(vi) Name and address to whom payment is to be sent.

(vii) Name (where practicable), title, phone number, and mailing address of person to notify in the event of a defective invoice.

(viii) Any other information or documentation required by the contract (e.g., evidence of shipment).

b. In the event orders are made via monthly or period purchase orders, contractor may provide a summary invoice for all deliveries made during a billing period, identifying the delivery tickets covered therein, stating their total dollar value. A summary invoice shall be supported by receipt copies of the delivery tickets. Delivery tickets or sales slips shall contain:

(i) Name of supplier

(ii) Purchase Order number

(iii) Ship to Department and Address

(iv) Description, Quantity, unit price, and extension of each item.

(v) Date of delivery or shipment.

23. GEORGIA SECURITY AND IMMIGRATION COMPLIANCE ACT AFFIDAVIT

By submitting a proposal and executing the attached Affidavits, the offeror verifies its compliance with O.C.G.A. §13-10-91. The offeror further agrees to maintain records of such compliance and shall

9 | P a g e provide a copy of each such verification to Unified Government of Athens-Clarke County, at the time the subcontractor(s) is retained to perform such services.

24. EQUAL OPPORTUNITY POLICY STATEMENT

It is the policy of the Athens-Clarke County government that no person or business shall be excluded from participation, denied the benefits of, or otherwise discriminated against in relation to the award and performance of any contract or subcontract on the grounds of race, color, creed, national origin, age, or sex.

25. OPEN RECORDS

In accordance with OCGA Section 50-18-72(a)(34) Any trade secrets obtained from a person or business entity that are required by law, regulation, bid, or request for proposal to be submitted to an agency. An entity submitting records containing trade secrets that wishes to keep such records confidential under this paragraph shall submit and attach to the records an affidavit affirmatively declaring that specific information in the records constitutes trade secrets pursuant to Article 27 of Chapter 1 of Title 10. If such entity attaches such an affidavit, before producing such records in response to a request under this article, the agency shall notify the entity of its intention to produce such records as set forth in this paragraph. If the agency makes a determination that the specifically identified information does not, in fact, constitute a trade secret, it shall notify the entity submitting the affidavit of its intent to disclose the information within ten days unless prohibited from doing so by an appropriate court order. In the event the entity wishes to prevent disclosure of the requested records, the entity may file an action in superior court to obtain an order that the requested records are trade secrets exempt from disclosure. The entity filing such action shall serve the requestor with a copy of its court filing. If the agency makes a determination that the specifically identified information does constitute a trade secret, the agency shall withhold the records, and the requester may file an action in superior court to obtain an order that the requested records are not trade secrets and are subject to disclosure;

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SECTION III :SCOPE OF SERVICES

The Leasor shall provide all personnel, equipment, tools, materials, supervision, and other items and services necessary for the lease agreement as per the scope of services outlined below for the period of one year.

A. INTRODUCTION AND PURPOSE

The Unified Government of Athens-Clarke County (ACCUG) is a unified city/county government located in the northeast section of the state of Georgia and is approximately sixty (60) miles northeast of Atlanta, Georgia. The Unified Government of Athens-Clarke County (the government’s official name) was formed in 1991 by a referendum which required the combining of The City of Athens and Clarke County. ACCUG serves an area population of approximately 100,000 with annual growth projected at 1% per year. ACCUG provides a multitude of local and state-funded services, which includes, but is not limited to, Public Safety, Utility, Courts, Corrections, Tax, and Fire Services. ACCUG employs approximately 1,900 people.

The Athens-Clarke County Airport (“Airport”) as owner and operator of the Athens-Ben Epps Airport is soliciting proposals for the commercial use of a hangar located at 1080 Ben Epps Drive. The ultimate goal for the RFP is to enhance the aeronautical and economic value to the Airport and the community.

Airport Overview and Available Facility: The Athens-Ben Epps Airport (FAA Identifier AHN) is located 3 miles east of the City of Athens. AHN is a Part 139 certificated airport and serves as the primary commercial and general aviation airport for the community and surrounding area. There are two primary runways serving AHN. Runway 9-27 is the primary runway and is in excellent condition and extends in a general east-west direction, with a length of 6,122’ and width of 100’. Runway 2-20 is 3,995’ long and 100’ wide with an asphalt surface. An extensive parallel taxiway system supports the ground operations of both runways.

AHN averages 37,000 operations per year. Of the total operations, approximately 93% is general aviation, 3% military and remainder is commercial activity by passenger/air charter. AHN reflects a based aircraft population of approximately 100 aircraft.

1080 Ben Epps Dr. Hangar: The subject property of this RFP is located at 1080 Ben Epps Drive and reflects a 0.943-acre site (41,078 sq. ft.) more or less improved with approximately 12,000 sq. ft. office/hangar/shop building (The leased site includes the approximate amenities 2,880 sq. ft of office space [two floors], 8,000 sq.

ft. of hanger space, 1,120 square feet of attached lean-to-shop, and 7,360 sq. ft. of paved aircraft apron. The wing span between E and F hangers is 110’ 2”. From hanger E to centerline is 73’ 8”, centerline to hanger F is 36’ 6”. The development lies on the east side of Ben Epps Drive, just northeast of the Airport terminal facility, with vehicular access and parking off of Ben Epps Drive. Airside access is via a 35-foot wide taxi-lane which extends between two buildings with limited clearance, thereby limiting the size of aircraft that can safely access this facility. The office/hanger structure was originally constructed in 1998. The hangar area has a concrete floor, insulated metal walls, a high ceiling, high-intensity lighting, and plexiglass skylights. The roof has been repaired this year to fix any leaks.

Contract Terms and Rates: The term and rates will be negotiable based upon the chosen proposal and the capital investment the proposer will commit. The fair market value of the property is currently $66,000 per year ($5,500 per month). The Airport reserves the right to increase or decrease this amount and the terms of the lease based on the amount of investment the proposer is committing to the Airport and the community. (i.e. increased fuel sales, aircraft operations, ad valorem tax)

B. GENERAL REQUIREMENTS

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1. Physical Security: The contractor shall safeguard all Unified Government of Athens-Clarke County property provided for contractor use. At the close of each work period, vehicles, facilities, support equipment, and materials shall be secured.

2. Contract Lease Period: The contract Lease period shall be from the date of award for one year unless terminated by either party giving to the other written notice of termination in writing thirty (30) days prior to the proposed date of termination. Termination by the Unified Government of Athens-Clarke County can be immediate upon contractor failure to comply with any of the terms.

3. Hours Of Operation: N/A

4. Ordering and Payment: Performance will be ordered by issuance of a purchase order for the period of the lease performance. Payment for work performed shall be paid monthly upon receiving invoicing with an attached copy of each certificate of receipt of service for that month signed by the Department Director or designee. The contractor shall ensure that all invoices clearly reflect the purchase order number. All original invoices must be mailed or hand-delivered to Athens-Ben Epps Airport, 1010 Ben Epps Dr. Athens, GA 30605. Failure to comply with this provision may result in delayed payments for services rendered.

a. The Contractor shall prepare and submit invoices to the Finance Office address specified on individual orders. If the invoice does not comply with these requirements, the Finance Office will return it with the reasons why it is not a proper invoice. A proper invoice must include the items listed below.

(ix) Name and address of the Contractor.

(x) Invoice date and invoice number. (The Contractor should date invoices as close as possible to the date of the mailing or transmission.)

(xi) Purchase order number for supplies delivered or services performed.

(xii) Description, quantity, unit of measure, unit price, and extended price of supplies delivered or services performed.

(xiii) Shipping and payment terms (e.g., shipment number and date of shipment, discount for prompt payment terms).

(xiv) Name and address to whom payment is to be sent.

(xv) Name (where practicable), title, phone number, and mailing address of the person to notify in the event of a defective invoice.

(xvi) Any other information or documentation required by the contract (e.g., evidence of shipment).

c. In the event orders are made via monthly or period purchase orders, the contractor may provide a summary invoice for all deliveries made during a billing period, identifying the delivery tickets covered therein, and stating their total dollar value. A summary invoice shall be supported by receipt copies of the delivery tickets. Delivery tickets or sales slips shall contain:

(vi) Name of supplier

(vii) Purchase Order number

(viii) Ship to Department and Address

(ix) Description, Quantity, unit price, and extension of each item.

(x) Date of delivery or shipment.

C. ADDITIONAL REQUIREMENTS

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1. TERMINATION FOR CAUSE: The Unified Government of Athens-Clarke County reserves the right to terminate the resulting contract, in whole or in part, for failure to comply with any provisions of the contract as outlined by providing written notice to the successful vendor at least ten (10) days before the effective date of termination. The successful vendor will not be relieved of any outstanding responsibilities or unfinished obligations under this contract.

The successful vendor has the right to terminate this contract for cause by providing written notice of intent to the Purchasing Administrator to terminate at least thirty (30) days prior to the effective date of the contract termination.

2. CONTRACT RENEWAL TERMS

Beginning Lease signing, the term of this contract shall be 1 year and automatically extended for four (4) additional periods of one (1) year each (collectively “Renewal Term”) unless either party gives written notice of its intention not to renew, or the intention to modify, the agreement 90 days before expiration of the effective renewal term.

3. TERMINATION WITHOUT CAUSE: The Unified Government of Athens-Clarke County reserves the right to terminate the contract at any time without cause, in whole or in part, by providing written notice to the other party at least thirty (30) days before the effective date of termination. The other party will not be relieved of any outstanding responsibilities or unfinished obligations under this contract that were incurred prior to termination.

4. REPORTING DISPUTES: The contractor shall report any contract disputes and/or problems to the Purchasing Administrator, both verbally and in writing, within 48 hours of their occurrence.

5. INDEPENDENT CONTRACTOR: The contractor shall not be an employee of the Unified

Government of Athens-Clarke County, but shall be an independent contractor. Nothing in this agreement shall be construed as authority for the contractor to make commitments which shall bind the Unified Government or to otherwise act on behalf of the Unified Government, except as the Unified Government may expressly authorize in writing.

6. SAFETY: The contractor shall take every precaution at all times for the protection of persons and property, including the Unified Government of Athens-Clarke County's employees and property and its own. The contractor shall be responsible for initiating, maintaining and supervising all safety precautions and programs in connection with the work under this contract.

The contractor shall maintain an adequate safety program to ensure the safety of contractor employees, subcontractor employees, and all other individuals working under this contract. In addition, the contractor must also provide the Unified Government of Athens-Clarke County with a written safety program that he intends to follow in pursuing work under this contract. No work under this contract will be permitted until the Unified Government is assured that the contractor has an adequate safety program in effect.

7. SUBCONTRACTS: No portion of the work shall be subcontracted without the prior written consent of the Unified Government of Athens-Clarke County Purchasing Division. If a portion of the work is approved for subcontracting, the contractor shall remain fully liable and responsible for the work to be done by the subcontractor(s) and shall assure compliance with all requirements of this contract.

8. ESTIMATED QUANTITIES: The quantities of items specified in the Proposal Schedule are estimates only and are not purchased by this contract. Except as this contract may otherwise provide, if the Unified Government of Athens-Clarke County requirements do not result in

13 | P a g e orders in the quantities described as "estimated", that fact shall not constitute the basis for an equitable price adjustment. Delivery shall be made only as authorized by orders issued in accordance with the Ordering clause. Subject to any limitations in the Order clause or elsewhere in this contract, the Contractor shall furnish to the Unified Government all items specified in the Proposal Schedule and called for by orders issued in accordance with the Ordering clause

9. CHANGES: Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

10. INSURANCE.

a. The Contractor shall, at its own expense, provide and maintain during the entire performance of this contract, at least the kinds and minimum amounts of insurance specified below. The insurer shall be in good standing within the state of Georgia through the Insurance Commissioner’s Office and must be rated “A-” or better, with AM Best Company.

b. Before commencing work under the contract, the Contractor shall provide to Athens Clarke

County, Attn: Purchasing Administrator, a Certificate of Insurance evidencing the required kinds and amounts of insurance. The minimum kinds and amounts of insurance shall be:

i. Workers’ Compensation – Contractors are required to comply with applicable Federal and Georgia State workers’ compensation statutes. Policies covering Workers’ Compensation liability shall provide coverage of statutory benefits and employers liability of at least $1,000,000 each accident; at least $1,000,000 each employee for disease and $1,000,000 policy limit for disease.

ii. General Liability - $2,000,000 aggregate; $1,000,000 per occurrence; 50,000 fire damage; 5,000 medical expenses; 1,000,000 products completed operations;

1,000,000 personal and advertising injury or greater. Coverage should be on a per occurrence basis.

iii. Automobile Liability – Automobile liability insurance shall be written on the comprehensive form of policy – Combined single limit of at least $1,000,000 to include Hired Autos and Non-owned Autos. The policy shall provide for bodily injury and property damage liability covering the operation of all automobiles used in connection with performing the contract.

iv. Property Insurance – Coverage against all risks of loss to include improvements or betterments of leased property and shall also provide fire insurance on all personal property contained within or on the leased premises, at full replacement cost with no coinsurance penalty provision.

v. Excess Liability - $2,000,000 on a per occurrence basis

vi. Aviation/Helicopter Liability

If a fixed-wing aircraft or helicopter is used; Aviation Liability Insurance on an “occurrence” basis, including products and completed operations, property damage, bodily injury with limits no less than $5,000,000 per occurrence, and $5,000,000 in the aggregate.

vii. UAS / Drone Liability (If Applicable) In addition to the insurance requirements listed above, the UAS company or pilot/operator must supply specific UAS coverage (listing the specific aircraft to be used) with a limit of at least $2,000,000.

c. The Certificate of Insurance evidencing required insurance shall be provided and a Notice of

Cancellation endorsement to the effect that any cancellation or any material change adversely affecting The Unified Government of Athens Clarke County’s interest shall not be effective

14 | P a g e until 60 days after the insurer or the Contractor gives written notice to the Purchasing Administrator.

d. The Certificate of Insurance shall reference the proposal and project name as evidencing this requirement.

e. A primary and non-contributory endorsement in favor of the Unified Government of Athens Clarke County shall be provided on all insurance coverages except workers’ compensation.

f. The Contractor shall insert the substance of this requirement, including this paragraph, in subcontracts under the contract that require work on The Unified Government of Athens- Clarke County property and shall require subcontractors to provide and maintain a copy of all subcontractors’ proofs of required insurance, and shall make copies available to the Purchasing Administrator upon request.”

g. The following persons or entities are to be listed on the Contractor’s general liability, auto and property policies of insurance as additional insureds:

i. Unified Government of Athens-Clarke County, Georgia

D. SPECIFIC TASKS:

Proposal Contents:

a. The Proposal shall incorporate identification information necessary to provide sufficient background information regarding the business as detailed below.

b. Name, address, email, telephone, and state of incorporation.

c. Full name, address, and title of each officer in the business. If a corporation, include the same for all board members.

d. A list of references, including names and telephone numbers, for financial and business experience is recommended.

e. A detailed description of your intended use for the hangar. What would the proposer do to maximize the use of the space available for aeronautical purpose? If selected as the tenant, would it expand the Airport’s fuel sales and/or aircraft operations?

f. What is the length of term the proposer seeks?

g. If proposing upgrades to the facility, is the business requesting any airport participation in the upgrades?

i) What is the minimum capital investment to be made by the proposer?

ii) What are the lease credits requested to make the capital investment?

h. The Proposal shall address the evaluation criteria set forth in the RFP. In addition, detail the businesses proposed business plan of the hangar and whether or not it would provide any other ancillary services to other tenants or users on the airfield (example aircraft maintenance, aircraft storage, etc).

i. The hangar must be used for aviation purposes and all proposals should describe the overall use, function, and targeted audience or customers proposed by your organization.

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SECTION IV - EVALUATION AND SELECTION PROCESS

PROPOSAL EVALUATION AND SELECTION PROCESS: Based on the proposal format as outlined in Section II, the evaluation criteria in order of importance are as follows: (100)

1. LEASE RATE AND TERM: Assesses the tenant’s proposal for the lease rate and ability to fulfill the term of the lease. (40 Points)

2. UNDERSTANDING OF THE AIRPORT’S GOALS to enhance the aeronautical and economic value to the Airport and the community. Assesses the business plan for use of the facility with specific description of the operations that will be performed at the hanger and the anticipated annual revenue that the business will produce, according to the business plan. Assesses whether the tenant’s proposal is technically feasible and achievable. (30 Points)

3. INVESTMENT INTO THE PROPERTY AND THE AIRPORT: Assesses the tenant’s plans to upgrade and maintain the property with an investment into the current facility. Describe the anticipated capital investment in equipment, aircraft and other, that will be benefit Athens Clarke County and the Airport. (15 Points)

4. USING AND/OR PROVIDING ANCILLARY SERVICES: Assesses the the amount of fuel that will be purchased over the course of the lease and if other airport services will be utilized. Also assesses the benefits that the tenant will bring to the airport including services provided and additional increase operations to AHN because of the tenant’s operation. (15 points)

PROPOSAL EVALUATION AND CONTRACT AWARD: Athens-Clarke County intends to evaluate proposals and award a contract after conducting discussions with offerors whose proposals have been determined to be within the competitive range. If it is determined that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, Athens-Clarke County may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals. Therefore, the offeror's initial proposal should contain the offeror's best terms from a price and technical standpoint.

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SECTION V – PROPOSAL FORMS

A: PROPOSAL FORM

Proposal of___________________________________________________________

(Hereinafter called "Offeror"), organized and existing under the laws of the State of

__________________________, doing business as ________________________________*.

In compliance with your RFP, the Offeror hereby proposes and agrees to perform and furnish all work for the requirement known as RFPP# 24003-V2 1080 BEN EPPS DR. AIRPORT HANGER LEASE AGREEMENT in strict accordance with the Proposal Documents, within the time set forth therein, and at the price proposed.

By submission of this Proposal, the Offeror certifies, and in the case of a joint Offer, each party thereto certifies as to its own organization that:

1. The Offeror has examined and carefully studied the Proposal Documents and the Addenda, receipt of all of which is hereby acknowledged at Section V-B.

2. The Offeror agrees that this proposal may not be revoked or withdrawn after the time set for the opening of proposals but shall remain open for acceptance for a period of sixty (60) days following such time.

Company:

Contact:

Address:

Phone: Fax

Email:

By checking this box, I acknowledge that I have read ATTACHMENT B - MASTER CARD

E-PAYABLES PROGRAM WELCOME LETTER

By checking this box, I acknowledge that I have read all insurance requirements and will meet requirements listed in RFP #01096 990 BEN EPPS DR. AIRPORT HANGER AGREEMENT awarded.

Authorized Representative/Title (print or type)

Authorized Representative (Signature)

Date

MANDATORY SUBMITTAL

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SECTION V MANDATORY PROPOSAL FORMS:

B: ADDENDA ACKNOWLEDGEMENT

The Offeror has examined and carefully studied the Specifications and the following Addenda, receipt of all of which is hereby acknowledged:

Addendum No.

dated

Acknowledgment

Offerors must acknowledge any issued addenda. Proposals which fail to acknowledge the Offeror’s receipt of any addenda will result in the rejection of the proposal if the addenda contained information which substantively changes the Owner’s requirements.

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C: GEORGIA SECURITY & IMMIGRATION COMPLIANCE (GSIC) AFFIDAVIT

The Unified Government of Athens-Clarke County and Contractor agree that compliance with the requirements of O.C.G.A. § 13-10-91, as amended, are conditions of this Agreement for the physical performance of services.

If employing or contracting with any subcontractor(s) in connection with this Agreement, the Contractor further agrees:

(1) To secure from the subcontractor(s) an affidavit attesting to the subcontractor’s compliance with by O.C.G.A. § 13-10-91(b), as amended; such affidavit being in a form similar to and containing the same information as the form attached hereto; and

(2) To obtain such subcontractor affidavit(s) when the subcontractor(s) is retained. Contractor shall have such forms available for inspection and submit to the Owner if so requested by the Owner.

The failure of the Contractor to supply the affidavit of compliance at the time of the bid will be cause for the bid being deemed non-responsive. Failure of Contractor to continue to satisfy the obligations of O.C.G.A. § 13-10-91, as amended throughout the entire contract period shall constitute a material breach of the contract. Upon notice of such breach, Contractor shall be entitled to cure the breach within ten days, upon providing satisfactory evidence of compliance with the terms of this Agreement and State law. Should the breach not be cured, Athens-Clarke County shall be entitled to all available remedies, including termination of the contract and damages.

SEE AFFIDAVITS ON FOLLOWING PAGES

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CONTRACTOR AFFIDAVIT & AGREEMENT UNDER O.C.G.A. § 13-10-91(b)(1)

(effective July 1, 2013)

By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. § 13-10-91, as amended, stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services on behalf of The Unified Government of Athens-Clarke County, Georgia, has registered with, is authorized to use, and uses the federal work authorization program commonly known as E- Verify, or any subsequent replacement program, in accordance with the provisions and deadlines established in O.C.G.A. § 13-10-91, as amended.

Furthermore, the undersigned will continue to use the federal work authorization program throughout the contract period and the undersigned contractor will contract for the physical performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the contractor with the information required by O.C.G.A. § 13-10-91(b). Contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

Federal Work Authorization User Identification Number Date of Authorization

Name of Contractor: _______________________________________________________________

Name of Project: _______________________________________________________________

Name of Public Employer: _The Unified Government of Athens – Clarke County_Georgia________

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on ____, ___________, 202__ in _______________________, _____________________.

Signature of Authorized Officer or Agent

Printed Name and Title of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME ON THIS THE

____ DAY OF ____________, 202_

Notary Public My Commission Expires:

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SECTION V – PROPOSAL FORMS

D: SCHEDULE PROPOSAL SCHEDULE

Lease Cost per month $___________________

Annual Lease Cost $__________________

Signature of Authorized Officer or Agent

Printed Name and Title of Authorized Officer or Agent

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SECTION VII DOCUMENTS CHECKLIST:

PROPOSAL DOCUMENTS CHECKLIST:

1. Cover Letter

2. Table of Contents

3. Business Information

4. Qualifications and Experience

5. References/Reference Projects

6. Financial Information and Documentation

7. Other Relevant Information

MANDATORY PROPOSAL FORMS (SECTION V) Offeror must complete, execute and include with the proposal the following mandatory documents:

A. Proposal form

B. Acknowledgement of Addenda

C. Georgia Security & Immigration Compliance (GSIC) Act Affidavit

D. Schedule of Price Proposal

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ATTACHMENT A

What Your Business Needs to Know about Georgia’s E- Verify Requirements

(Effective July 1, 2013) E-Verify Contractor Requirements Georgia law, O.C.G.A. § 13-10-91, requires all businesses that contract with a public employer for labor or services by bid or by contract in which the labor or services exceed $2499.99 to sign an affidavit attesting that they are registered for and use E-Verify unless 1) the contractor has no employees (in which case they must present an approved state-issued identification card/drivers’ license from an approved state as provided on the Attorney General’s website ) or, 2) the contract is with an individual licensed under Title 26, Title 43, or the State Bar of Georgia who is in good standing and that individual is performing that service. Anyone your business subcontracts with for labor and services, as well as the subcontractors of your subcontractors, in furtherance of that contract, is also subject to this requirement. E-Verify Contractor, Subcontractor, and Sub- Subcontractor affidavits can be found here.

E-Verify Private Employer Requirements Georgia law, O.C.G.A. § 36-60-6, requires all businesses, with more than 10 employees that are seeking an occupation tax certificate/business license or other document required to operate a business with a county or city to sign an affidavit attesting that they are registered for and use E-Verify. Businesses with 10 or fewer employees are required to sign an affidavit attesting that they are exempt from this requirement. Once a business has provided this affidavit to the county, all subsequent renewals can be provided with the submission of the E-Verify number, as long as it is the same number as provided on the affidavit or assertion that your business is exempt. The county will provide the format in which renewal information is collected. E-Verify Private Employer and Exemption Affidavits can be found here.

What Is E-Verify?

E-Verify is a federal Web-based system that electronically verifies the employment eligibility of newly hired employees. It works by allowing participating employers to electronically compare employee information taken from the I-9 Form (the paper-based employee eligibility verification form used for all new hires) against records in the Social Security Administration's database and the records in the Department of Homeland Security immigration databases.

Where Do I Find My E-Verify Number?

The Human Resources Department for your business should have that information if you have registered. The E-Verify number, which consists of four to six numerical characters, is located directly below the E-Verify logo on the first page of the memorandum of understanding (MOU) entered into between your business and the Department of Homeland Security (DHS) to use E-Verify.

What if I cannot locate or do not have access to my MOU?

If the HR director/program administrator for E-Verify from your business has taken the E-Verify tutorial, you may obtain your company ID number by: 1) Logging in to E-Verify with your assigned user ID and password;

2) From 'My Company,' select 'Edit Company Profile;' 3) The Company Information page will display the company ID number.