Solicitation No. 72049223R00011 PICFA - Amendment 2.pdf

(x)

72049223R00011 x x copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

x

720492

See Block 16C0002

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

USAID/Pacific Islands

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

12/27/2023

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Pacific Islands Climate Finance (PICFA)

The purposes of this amendment are to:

1. Respond to the questions received on March 12, 2024;

2. Extend the submission deadline to April 9, 2024, 12:00NN Manila Time

3. Revise the RFP to reflect the changes made in response to the questions. Questions and answers are attached to this amendment.

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

Stephane C. Bright

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

REQ-492-23-000045

RFP No. 72049223R00011, Amendment 2 Pacific Islands Climate Finance Activity (PICFA)

USAID Responses to Questions

1. L.6 (p.134) Would USAID kindly consider removing the prohibition for submitting files that exceed 5MB. This limitation, for the cost proposal in particular, will require splitting large PDF files into multiple pieces.

USAID RESPONSE: The individual limitation of 5MB per file (attachment) is deleted in L.6. The total size for each electronic mail submission is 25MB as stated in the RFP Amendment 2.

2. L.6 (p.134) Can USAID please confirm the letter paper size requirement does not apply to offerors budget sheets, to enhance readability of the budget?

USAID RESPONSE: The letter paper size requirement applies to the technical, budget narrative, and all annexes in this RFP.

3. L.8. Rather than placing the 1-page acronyms/abbreviations list in an annex, may offerors include it as typical non-counting front matter?

USAID RESPONSE: USAID will retain the acronyms/abbreviations list in the Annexes as stated in section L.8.

4. Considering the Holy Week and Easter celebrations the week of March 25-31 and the public holidays in many PICs, would USAID consider extending the submission deadline by a week to April 11?

USAID RESPONSE: USAID extends the submission deadline to April 9, 2024, 12:00 NN Manila time.

5. The RFP Amendment provides different guidance on the length of the Annex requiring a Gantt Chart outlining implementation timelines over the life of the project.

o On page 11 in response to question 47, the guidance indicates a length of 1 page.

o On page 141 in Section L.8, the guidance indicates a length of 7 pages.

Can USAID please confirm that this Annex is intended to be 1 page in length?

USAID RESPONSE: The Gantt Chart outlining implementation timelines over the life of the project page limitation is 7 pages as indicated in RFP Amendment 2.

6. L.9 (p. 152) In Part 2, under “Fixed Fee,” the RFP states that “Fees under CLINs 001 and 002 will be paid in accordance with Section F.9.” However, Question No. 115 in the Questions and Answers document provided through Amendment 01 states that 100% of the fixed fee should be tied to deliverables/targets referenced in F.9, and the Fixed Fee Payment Schedule in F.9 includes deliverables associated with Cross-Cutting Objectives 3 and 4 (i.e. CLINs 003 and 004). Can USAID please confirm that Section L.9 should be amended to state that fees under CLINs 001, 002, 003, and 004 will be paid in accordance with Section F.9?

USAID Responses to Questions

USAID RESPONSE: Please refer to RFP Amendment 2.

7. L.9 (p. 154) In Part 13, the RFP instructs offerors to include the completed representations under FAR 52.204-24 and FAR 52.204-26 as an annex to the cost proposal. As these representations are included as part of Section K that will be provided in Part 3 of the cost proposal, can USAID please confirm that it is sufficient to provide the representations in Part 3, and that no additional annex to the cost proposal is required?

USAID RESPONSE: Yes, it is sufficient to provide FAR 52.204-24 and FAR 52.204-26 certifications as part of section K that will be submitted in Part 3 of the cost proposal. Part 13 has been deleted and replaced. Please see RFP Amendment 2.

8. On page 26 in response to question 116 regarding indirect cost ceiling rates, USAID guides offerors to refer to the RFP amendment; however, there does not appear to be any modified or additional text in Sections B.9 or L.9. Could USAID please confirm that indirect cost ceiling rates are not required?

USAID RESPONSE: Indirect ceiling rates are not required. Please see RFP Amendment 2.

9. In the DCCP - Pacific RFP released by the Mission in FY2022, USAID had similarly included local compensation plans for several countries in the region. Those for Fiji and PNG include higher rates than those in the local compensation plans shared in the PICFA RFP. Could USAID please confirm whether the local compensation plans provided in the PICFA RFP for Fiji and PNG are the most current?

USAID RESPONSE: The local compensation plans provided in the RFP and its amendments are the most current.

10. In Section L.8 of the Amended RFP, USAID states for Annex 7: In the Annex, the Offeror must provide a table of Management Positions displaying the anticipated roles/responsibilities and the minimum required qualification/attributes to determine qualified candidates for the core management positions proposed in the staffing plan. The minimum qualifications must include education, experience, and language requirements. The Core management team should possess exemplary technical, strategic and managerial expertise and skills. These will be included in the final contract. For Annex 8, USAID indicates that Key Personnel position descriptions should be included along with experience and qualification requirements.

Can USAID please confirm whether “Core Management Positions” for Annex 7 are inclusive of Key Personnel? Can USAID also clarify if qualifications for all Core Management Positions, or just those for Key Personnel, will be included in the final contract?

USAID RESPONSE: The core management positions include key personnel. The final contract will include only the qualifications for key personnel positions.

USAID Responses to Questions

11. As a small business and applying for the first time, we are thinking if we will proceed, although we are given a Low Confidence assessment. Here is my question: Are we allowed to add additional firms in our consortium in case we decide to proceed?

USAID RESPONSE: USAID cannot advise on this matter as it pertains to your organization’s business decision.

Note to Offerors: PICFA is an ongoing competitive procurement by USAID which is governed by the Federal Acquisition Regulation (FAR) and USAID internal rules and regulations, as such it is improper to communicate with other Federal agencies regarding this procurement in order to influence USAID requirements. All concerns regarding this procurement must be directed to the cognizant Contracting Officer.

Issuance Date: December 27, 2023, 12:00NN Manila Time Questions Due Date: January 24, 2024, 12:00NN Manila Time Concept Note Proposal Submission Date: February 14, 2024, 12:00NN Manila Time

Subject: Request for Proposals No. 72049223R00011, “USAID Pacific Islands Climate

Finance Activity (PICFA)”

Dear Prospective Offerors:

The United States Agency for International Development (USAID)/Pacific Islands is soliciting proposals from qualified organizations interested in providing the services described in the attached Request for Proposals (RFP).

USAID is soliciting a cost-plus-fixed-fee (CPFF), completion contract for a performance period of five (5) years. The Total Estimated Cost-Plus Fixed Fee for services under this contract falls within the range of $40 million to $43.5 million, subject to the availability of funds. The principal geographic code is 937 and the NAICS code is 541611.

This solicitation and its amendments, and announcement of contract award will be made available through the government point of entry at SAM.gov. It is the Offeror’s responsibility to check this site periodically for official updates to this solicitation.

USAID/Pacific Islands reserves the right to reject any or all offers if such action is considered to be in the best interest of the U.S. government. Issuance of this solicitation and receipt of proposals from interested Offerors neither obligates USAID/Pacific Islands to award a contract nor does it constitute a commitment to pay any costs incurred by the Offerors in the preparation of their submissions.

Sincerely, Jennifer L. Crow Supervisory Contracting Officer Regional Office of Acquisition and Assistance

JENNIFER LYNN

CROW (affiliate)

Digitally signed by

JENNIFER LYNN CROW

(affiliate) Date: 2023.12.21 10:28:02 +12'00'

RFP No. 72049223R00011, “Pacific Islands Climate Finance” Activity (PICFA)

TABLE OF CONTENTS

PART I - SCHEDULE

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 PURPOSE

B.2 CONTRACT TYPE

B.3 ESTIMATED COST, FIXED FEE, AND OBLIGATED AMOUNT

B.4 BUDGET SCHEDULE

B.5 PAYMENT OF FIXED FEE

B.6 CANCELLATION PROCEDURES

B.7 COST REIMBURSABLE

B.8 INDIRECT COST

SECTION C - DESCRIPTION/PERFORMANCE WORK STATEMENT

SECTION D - PACKAGING AND MARKING

D.1 AIDAR 752.7009 MARKING (JAN 1993)

D.2 MARKING AND BRANDING STRATEGY

D.3 BRANDING IMPLEMENTATION PLAN (BIP) AND MARKING PLAN (MP)

D.4 AIDAR 752.7034 ACKNOWLEDGEMENT AND DISCLAIMER (DEC 1991)

SECTION E - INSPECTION AND ACCEPTANCE

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

E.2 INSPECTION AND ACCEPTANCE/RESPONSIBLE OFFICIAL

E.3 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

SECTION F - DELIVERIES OR PERFORMANCE

F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

F.2 PERIOD OF PERFORMANCE

F.3 PLACE OF PERFORMANCE

F.4 AUTHORIZED WORK WEEK

F.5 PERFORMANCE STANDARDS

F.6 REQUIRED REPORTS

F.7 ADDITIONAL REQUIRED REPORTS

F.8 REPORTING, DELIVERABLES, DELIVERY SCHEDULE

F.9 FIXED FEE PAYMENT SCHEDULE

F.10 KEY PERSONNEL

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 AIDAR 752.7003 DOCUMENTATION FOR PAYMENT (NOV 1998)

G.2 CONTRACTING OFFICER’S AUTHORITY

G.3 ADMINISTRATIVE CONTRACTING OFFICE

G.4 CONTRACTING OFFICER’S REPRESENTATIVE

G.5 TECHNICAL DIRECTIONS/RELATIONSHIP WITH USAID

G.6 ACCEPTANCE AND APPROVAL

G.7 INVOICES

G.8 PAYING OFFICE

G.9 ACCOUNTING AND APPROPRIATION DATA

G.10 CONTRACTOR’S PRIMARY POINT OF CONTACT:

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 CONTRACTOR’S STAFF SUPPORT AND ADMINISTRATIVE AND LOGISTICS ARRANGEMENTS

H.2 GOVERNMENT FURNISHED FACILITIES OR PROPERTY

H.3 ADS 547 PROPERTY MANAGEMENT OF INFORMATION TECHNOLOGY (IT)

H.4 AUTHORIZED GEOGRAPHIC CODE

H.5 ADS 302.3.5.19 USAID-FINANCED THIRD-PARTY WEB SITES (NOVEMBER 2017)

H.6 EXECUTIVE ORDER 13224 - EXECUTIVE ORDER ON TERRORIST FINANCING

H.7 ELECTRONIC PAYMENT SYSTEM

H.8 CONFIDENTIALITY AND OWNERSHIP OF INTELLECTUAL PROPERTY

H.9 ADS 302.3.5.21 SUBMISSION OF DATASETS TO THE DEVELOPMENT DATA LIBRARY (DDL)

(OCTOBER 2014)

H.10 ENVIRONMENTAL COMPLIANCE

H.11 GENDER CONSIDERATION

H.12 HOMELAND SECURITY PRESIDENTIAL DIRECTIVE-12 (HSPD-12) (ADS 302.3.5.13)

H.13 INTERNATIONAL TRAVEL APPROVAL AND NOTIFICATION REQUIREMENTS (APR 2014)51

H.14 STANDARDS OF CONDUCT - IMPROPER BUSINESS PRACTICES

H.15 USAID IMPLEMENTATION OF SECTION 508 OF THE REHABILITATION ACT OF 1973 AND

FEDERAL ACQUISITION CIRCULAR (FAC) 97-27 “ELECTRONIC AND INFORMATION TECHNOLOGY

ACCESSIBILITY”

H.16 VALUE ADDED TAX (VAT) AND CUSTOM DUTIES

H.17 SUBCONTRACTING PLAN AND THE SF 294 - SUBCONTRACTING REPORT FOR

INDIVIDUAL CONTRACTS AND SF 295 - SUMMARY CONTRACTING REPORT

H.18 CONSENT TO SUBCONTRACT

H.19 BUSINESS CLASS TRAVEL

PART II - CONTRACT CLAUSES

SECTION I - CONTRACT CLAUSES

I.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

I.2 FAR 52.203-13 CONTRACTOR CODE OF BUSINESS ETHICS AND CONDUCT (NOV 2021) .. 59

I.3 FAR 52.204-25 PROHIBITION ON CONTRACTING FOR CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

I.4 AIDAR 752.231-72 CONFERENCE PLANNING AND REQUIRED APPROVALS (AUG 2013)

[DEVIATION (APR 2022)]

I.5 FAR 52.204-27 PROHIBITION ON A BYTEDANCE COVERED APPLICATION (JUN 2023)

I.6 FAR 52.204-29 FEDERAL ACQUISITION SUPPLY CHAIN SECURITY ACT ORDERS –

REPRESENTATION AND DISCLOSURES (DEC 2023)

I.7 FAR 52.204-30 FEDERAL ACQUISITION SUPPLY CHAIN SECURITY ACT ORDERS –

PROHIBITION (DEC 2023)

I.8 FAR 52.209-9 UPDATES OF PUBLICLY AVAILABLE INFORMATION REGARDING

RESPONSIBILITY MATTERS (OCT 2018)

I.9 FAR 52.222-50 COMBATING TRAFFICKING IN PERSONS (NOV 2021) Alternate I (MAR 2015) 76

I.10 752.228-3 WORKER’S COMPENSATION INSURANCE (DEFENSE BASE ACT) (DEC 1991)

(DEVIATION JUN 2022), CLASS DEVIATION NO. M-OAA-DEV-AIDAR-22-10c

I.11 AIDAR 752.222-70 USAID DISABILITY POLICY (DEC 2004)

I.12 AIDAR 752.225-70 SOURCE AND NATIONALITY REQUIREMENTS (FEB 2012)

I.13 LIMITATION ON ACQUISITION OF INFORMATION TECHNOLOGY (APRIL 2018) (DEVIATION

NOs. M-OAA-DEV-FAR22-03c and M-OAA-DEV-AIDAR-22-06c)

I.14 AIDAR 752.7004 EMERGENCY LOCATOR INFORMATION (JUL 1997)

I.15 AIDAR 752.7010 CONVERSION OF U.S. DOLLARS TO LOCAL CURRENCY (APR 1984)

I.16 CONTRACTOR-MISSION RELATIONSHIPS (OCT 1989) [DEVIATION (JUNE 2018)] (Deviation No. M-OAA-DEV-AIDAR-22-08c)

I.17 AIDAR 752.222-71 NONDISCRIMINATION (JUN 2012)

I.18 HOST COUNTRY SALARY SUPPLEMENT (ADS 302.3.3(d)(2)(viii) & (AIDAR 752.231-71 and

AIDAR 731.205-71)

I.19 AIDAR 752.228-70 MEDICAL EVACUATION (MEDEVAC) SERVICES (JUL 2007)

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

SECTION J - LIST OF ATTACHMENTS

PART IV - REPRESENTATION AND INSTRUCTIONS

SECTION K - REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS OF OFFERORS 107

K.1 NOTICE OF LISTING FAR SOLICITATION PROVISIONS INCORPORATED BY REFERENCE ... 107

K.2 FAR 52.204-17 OWNERSHIP OR CONTROL OF OFFEROR (AUG 2020)

K.3 FAR 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATION (MAR 2023)

K.4 FAR 52.204-20 PREDECESSOR OF OFFEROR (AUG 2020)

K.5 FAR 52.209-5 CERTIFICATION REGARDING RESPONSIBILITY MATTERS (AUG 2020)

K.6 FAR 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

K.7 FAR 52.209-9 UPDATES OF PUBLICLY AVAILABLE INFORMATION REGARDING

RESPONSIBILITY MATTERS (OCT 2018)

K.8 FAR 52.209-11 REPRESENTATION BY CORPORATIONS REGARDING DELINQUENT TAX

LIABILITY OR A FELONY CONVICTION UNDER ANY FEDERAL LAW (FEB 2016)

K.9 FAR 52.222-22 PREVIOUS CONTRACTS (FEB 1999)

K.10 FAR 52.222-25 AFFIRMATIVE ACTION COMPLIANCE (APR 1984)

K.11 FAR 52.230-1 COST ACCOUNTING STANDARDS NOTICES AND CERTIFICATION (JUN 2020)

K.12 FAR 52.230-7 PROPOSAL DISCLOSURE-COST ACCOUNTING PRACTICE CHANGES (APR

2005) 122

K.13 FAR 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND

VIDEO SURVEILLANCE (NOV 2021)

K.14 FAR 52.204-26 COVERED TELECOMMUNICATIONS EQUIPMENT OR SERVICES-

REPRESENTATION (OCT 2020)

K.15 AUTHORIZED NEGOTIATORS

K.16 SIGNATURE

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

L.1 NOTICE LISTING SOLICITATION PROVISIONS INCORPORATED BY REFERENCE

L.2 52.216-1 TYPE OF CONTRACT (APR 1984)

L.3 FAR 52.233-2 SERVICE OF PROTEST (SEP 2006)

L.4 GENERAL INSTRUCTIONS TO OFFERORS

L.5 VOLUNTARY DOWN-SELECT PROCESS

L.6 PROPOSAL SUBMISSION/DELIVERY INSTRUCTIONS

L.7 INSTRUCTIONS FOR THE PREPARATION OF THE PHASE-ONE CONCEPT NOTE PROPOSAL

L.8 INSTRUCTIONS FOR THE PREPARATION OF THE PHASE-TWO FULL TECHNICAL PROPOSAL

L.9 INSTRUCTIONS FOR THE PREPARATION COST PROPOSAL

L.10 REPRESENTATION REGARDING COVERED TELECOMMUNICATIONS EQUIPMENT AND

SERVICES

L.11 WAIVERS UNDER FAR PART 4.2101 PROHIBITION ON COVERED

TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES AND EQUIPMENT (December 2021) 154

L.12 GOVERNMENT OBLIGATION

SECTION M - EVALUATION FACTORS FOR AWARD

M.1 GENERAL INFORMATION

M.2 METHOD OF EVALUATION

M.3 TECHNICAL EVALUATION CRITERIA

M.4 COST/PRICE EVALUATION

M.5 DETERMINATION OF COMPETITIVE RANGE

M.6 AWARD WITHOUT DISCUSSIONS

PART I - SCHEDULE

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 PURPOSE

The USAID Pacific Islands Climate Finance Activity (PICFA) seeks to strengthen the capacity of the twelve (12) Pacific Island countries (PICs) and focus on improving adaptation and mitigation ability for regional bodies and national governments in the 12 countries by (a) mobilizing climate finance and (b) improving climate finance management.

B.2 CONTRACT TYPE

This is a Cost-Plus-Fixed-Fee (CPFF) Completion-type contract as defined in the Federal Acquisition Regulation (FAR) Part 16.

B.3 ESTIMATED COST, FIXED FEE, AND OBLIGATED AMOUNT

The total estimated Cost-Plus-Fixed-Fee for CLINs 001 and 002 is [$TBD].

B.3.1 Estimated Cost and Fixed Fee for all CLINs

Cost Line-Item No. (CLIN) Year 1 Yer 2 Year 3 Year 4 Year 5

001 - Climate Finance Mobilized $TBD $TBD $TBD $TBD $TBD

002 - Climate Finance Management Improved

$TBD $TBD $TBD $TBD $TBD

003 – Cross-cutting Objective: Effective & Streamlined Coordination of Climate Finance Through Various Partners & Access Modalities

$TBD $TBD $TBD $TBD $TBD

004 – Cross-cutting Objective: Inclusive and Equitable Participation of Indigenous Communities and Those Most Impacted by Climate Change, Including Women, and Children

$TBD $TBD $TBD $TBD $TBD

Indirect Cost $TBD $TBD $TBD $TBD $TBD

Total Estimated Cost $TBD $TBD $TBD $TBD $TBD

Fixed Fee $TBD $TBD $TBD $TBD $TBD

Total Estimated Cost + Fixed Fee $TBD $TBD $TBD $TBD $TBD

B.3.2 Obligated Amount

USAID/Pacific Islands hereby initially obligates the amount of [$TBD] for program expenditures during the period set forth in Section F.2. USAID/Pacific Islands is not obligated to reimburse the Contractor for the expenditure of amounts in excess of the total obligated dollar value amount.

(a) Within the estimated cost-plus-fixed-fee amounts specified in paragraph B.3.1 above, the amount currently obligated and available for reimbursement of allowable costs incurred by the Contractor (and payment of fee, if any) for the performance hereunder is [$TBD]. The Contractor must not exceed the obligated amount unless authorized by the Contracting Officer pursuant to the clause of this contract entitled “Limitation of Funds” (FAR 52.232-22).

(b) Funding for this contract will be on an incremental basis, subject to the availability of funds.

Funds obligated are anticipated to be sufficient through [To be inserted at the time of award].

B.4 BUDGET SCHEDULE

The CLIN amounts in section B.3 may not be adjusted without a written modification signed by the Contracting Officer. The Contractor will not bill any amounts against this contract in excess of the amounts specified for each line item as illustrated above.

B.5 PAYMENT OF FIXED FEE

Pursuant to FAR 16.306(d)(1), payment of the fixed fee shall be based on the achievement of the targets and deliverables in the PWS and in accordance with the fixed fee payment schedule in Section F of the contract.

All fixed fee payments are subject to the inspection and acceptance by USAID as specified in Sections E.3, F.8, and F.9, and in compliance with the terms of this contract. Upon successful completion of a deliverable, the Contractor must provide evidence of its achievement in accordance with performance standards specified in Section E to the Contracting Officer’s Representative (COR). Upon receipt of approval by the COR, the Contractor shall submit an invoice for the amount of the fee associated with the deliverable. In the event of discontinuance of the work in accordance with the clause of the contract entitled FAR 52.249-6 Termination (Cost Reimbursement), the fee must be re-determined by mutual agreement equitably to reflect the reduction in the work actually performed.

The amount by which such fee is less than, or exceeds, payments previously made on account of the fee must be paid to, or repaid by the Contractor, as applicable. Pursuant to FAR 52.216-8 Fixed Fee, after payment of 85 percent of the fixed fee, further payment of the fee will be withheld until a reserve is set aside not to exceed 15 percent of the total fixed fee or $100,000 whichever is less.

B.6 CANCELLATION PROCEDURES

This contract is subject to the requirements of FAR 17.106. However, this is a Cost-Plus-Fixed-Fee (CPFF) completion type contract where the contractor is authorized to be reimbursed for all costs which are allowable in accordance with FAR 52.216-7, “Allowable Costs and Payment.”

Therefore, the contractor will not incur any costs which would have been amortized over the life of the Contract should the Contract be cancelled in accordance with FAR 52.217-2. The cancellation ceiling for each cancellation date is $0 and there is no requirement to include cancellation dates in the contract.

B.7 COST REIMBURSABLE

The U.S. dollar costs allowable will be limited to reasonable, allowable and allocable costs determined in accordance with FAR 31 (Contract Cost Principles), OMB A-21 (Cost Principles for Educational Institutions), FAR 52.216-7 (Allowable Cost and Payment), FAR 52.216-8 (Fixed Fee), if applicable, and AIDAR 752.7003 (Documentation for Payment), in order to be reimbursable under this contract.

B.8 INDIRECT COST

The Contractor is allowed to recover applicable indirect costs (i.e., overhead, G&A, etc.) on other direct costs (ODCs), if it is part of the Contractor’s usual accounting procedures, consistent with FAR Part 31, and Negotiated Indirect Cost Rate Agreement (NICRA). Pending establishment of revised provisional or final indirect cost rates, allowable indirect costs will be reimbursed on the basis of the following negotiated provisional or predetermined rates and the appropriate bases:

Description Rate Base Type Period

(TBD) (TBD) (TBD) (TBD) (TBD)

1/ Base of Application:

Type of Rate:

Period:

Source:

2/ Base of Application:

Type of Rate:

Period:

Source:

[END OF SECTION B]

SECTION C - DESCRIPTION/PERFORMANCE WORK STATEMENT

Contents of this section shall be derived from the Contractor’s proposed Performance Work Statement (PWS).

Refer to Attachment J.1 for the Statement of Objectives (SOO), which includes the purpose, background, scope, objectives, and desired outcomes.

[END OF SECTION C]

[REMAINDER OF THIS PAGE INTENTIONALLY LEFT BLANK]

SECTION D - PACKAGING AND MARKING

D.1 AIDAR 752.7009 MARKING (JAN 1993)

(a) It is USAID policy that USAID-financed commodities and shipping containers, and project construction sites and other project locations be suitably marked with the USAID emblem.

Shipping containers are also to be marked with the last five digits of the USAID financing document number. As a general rule, marking is not required for raw materials shipped in bulk (such as coal, grain, etc.), or for semi-finished products which are not packaged.

(b) Specific guidance on marking requirements should be obtained prior to procurement of commodities to be shipped, and as early as possible for project construction sites and other project locations. This guidance will be provided through the COR indicated on the cover page of this Contract, or by the Mission Director in the Cooperating Country to which commodities are being shipped, or in which the project site is located.

(c) Authority to waive marking requirements is vested with the Regional Assistant Administrators, and with Mission Directors.

(d) A copy of any specific marking instructions or waivers from marking requirements is to be sent to the Contracting Officer; the original should be retained by the Contractor.

D.2 MARKING AND BRANDING STRATEGY

The Offeror must comply with the requirements of the USAID branding policies available at:

www.usaid.gov/branding and appropriately mark all deliverables and public communications with the USAID brand.

Note: USAID receives “exclusive branding and marking” for the work conducted under all acquisition awards. This means that the foreign assistance delivered is clearly credited to the American people. It also means that competing logos or identities are excluded unless otherwise indicated in the award (Contract).

The Marking and Branding Strategy for this Contract is as follows:

(a) Activity Name: The activity will be known as the USAID Pacific Islands Climate Finance Activity

(PICFA)

(b) USAID Logo: The USAID logo must be strategically posted in support of this activity. The USAID logo must be used on all reports and printed materials produced under the USAID Pacific Islands Climate Finance Activity (PICFA)

The cover page of all report deliverables required in Section F must include the USAID Identity (or the same of the Agency written out) prominently displayed, the Contract number (see the cover page of this Contract), Contractor name, name of the responsible USAID office, the publication or issuance date of the document, document title, author name(s), activity number, and activity title, “USAID Pacific Islands Climate Finance.” Descriptive information is http://www.usaid.gov/branding required whether Contractor-furnished products are submitted in paper or electronic form.

All materials must include the name, organization, address, and telephone/fax number and internet protocol (IP) address of the person who submitted the materials.

The Contractor will have the responsibility to position USAID’s name in each activity to be supported to ensure that people recognize and identify that those activities are implemented by the generous contribution of the U.S. Government and the American people.

Contractor employee business cards will not be marked with the USAID logo but may include language so that any person reading the card can know this is a Contractor employee.

Contractor employee email and correspondence to external sources will be marked so that any person reading the document can know this is a Contractor employee. Where required, the USAID logo should be of equal or greater prominence than all other logos and symbols.

(c) Desired level of visibility: Where required, the USAID Identity must be of equal or greater prominence than all other logos and symbols. The Contractor must ensure that the activity, as well as the fact that it is made possible by the American people through USAID, receives broad visibility amongst its beneficiaries and their communities, counterparts, and the general public with a focus on the host government of each country, community leaders. The Contractor may identify additional groups/sub-groups of target audiences for the project’s public communications, in consultation with USAID. The Contractor must ensure high levels of visibility for the project and must integrate suitable communication and outreach as an intrinsic part of the policy reform. All publications, public materials and documents, public communication, media releases, press conferences and public events should incorporate the USAID identity. Approval by the USAID Mission Development Outreach and Communication Officer (DOC) to be obtained through the Contracting Officer Representative (COR) should be received before using any materials which incorporate the USAID identity.

Limitations: USAID places limitations on the release of sensitive or confidential information in the materials produced in performing the award(contract). The contractor is required to consult, seek the COR and Contracting Officer approval.

(d) Other organizations to be acknowledged: Activity documents will not use the Contractor’s logo but may acknowledge other organizations deemed as partners of an event or deliverables.

(e) Branding Implementation Plan (BIP) and Marking Plan: The Contractor must develop a

Branding Implementation Plan and Marking Plan to describe how the program will be promoted to beneficiaries and other stakeholders. All branding and marking plans under this program must comply with the USAID “Graphic Standards Manual” available at www.usaid.gov/branding or any successor branding policy.

USAID policy is to require exclusive branding and marking in USAID direct acquisitions.

“Exclusive Branding” means that the program is positioned as USAID’s. “Exclusive Marking” means Contractors may only mark USAID-funded programs, projects, activities, public communications, and commodities with the USAID Standard Graphic Identity and, where applicable, the host-country government or ministry symbol or another U.S. Government logo. It is USAID’s policy that Contractors’ and subcontractors’ corporate identities or logos must not be used on USAID-funded project materials.

(f) Outreach: The Contractor must participate proactively in outreach activities to promote the goals of this Contract and to identify USAID as the funding source in accordance with the branding and marking requirements outlined in the Contractor’s approved Branding Implementation Plan and Marking Plan. The Contractor must also capture information on the qualitative progress of this program through success stories, case studies, press releases, etc., as part of its overall reporting requirements.

The Marking Plan enumerates the public communications, commodities and program materials and other items that visibly bear or will be marked with the USAID identity (e.g., program sites, evaluations and reports, events, and commodities). It should include a table specifying the expected program deliverables to be produced under this Award and whether they will be marked or not. The Marking Plan is where requests for exceptions to marking requirements can be made. News releases/media alerts must be coordinated with the COR.

In general, all releases/alerts are issued by the U.S. Embassy on behalf of USAID, and USAID only submits these to the U.S. Embassy Public Affairs Office.

D.3 BRANDING IMPLEMENTATION PLAN (BIP) AND MARKING PLAN (MP)

The Contractor must produce and maintain a Branding Implementation Plan (BIP) and Marking Plan (MP) (to be incorporated after contract award). he Contractor’s deliverables must be consistent with the requirements of the USAID “Graphic Standards Manual” available at www.usaid.gov/branding or any successor branding policy.

The Final Branding and Marking Plan will be submitted by the contractor within 90 calendar days after award. The Contractor must follow the approved Branding Implementation and Marking Plan incorporated into this Contract as Attachment [TBD].

The Contractor will follow the approved plan during implementation of this contract unless a waiver is requested and approved. Guidance applying for waivers can be found at USAID Automated Directive Supplement Chapter 320, Branding and Marking.

D.4 AIDAR 752.7034 ACKNOWLEDGEMENT AND DISCLAIMER (DEC 1991)

(a) USAID shall be prominently acknowledged in all publications, videos or other information/media products funded or partially funded through this contract, and the product shall state that the views expressed by the author(s) do not necessarily reflect those of USAID. Acknowledgments must identify the sponsoring USAID Office and Bureau or Mission as well as the U.S. Agency for International Development substantially as follows:

"This [publication, video or other information/media product (specify)] was made possible through support provided by the Office of [ ], Bureau for [ ], U.S. Agency for International Development, under the terms of Contract No. [ ]. The opinions expressed herein are those of the author(s) and do not necessarily reflect the views of the U.S. Agency for International Development."

(b) Unless the contractor is instructed otherwise by the cognizant technical office publications, videos or other information/media products funded under this contract and intended for general readership or other general use will be marked with the USAID logo and/or U.S.

AGENCY FOR INTERNATIONAL DEVELOPMENT appearing either at the top or at the bottom of the front cover or, if more suitable, on the first inside title page for printed products, and in equivalent/appropriate location in videos or other information/media products. Logos and markings of co-sponsors or authorizing institutions must be similarly located and of similar size and appearance.

[END OF SECTION D]

SECTION E - INSPECTION AND ACCEPTANCE

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR “52.252-2 CLAUSES INCORPORATED BY REFERENCE” in Section I of this contract. See http://www.acquisition.gov/far/part-52#FAR_52_252_2 for electronic access to the full text of a FAR clause.

FEDERAL ACQUISITION REGULATION (48 CFR Chapter 1)

NUMBER TITLE DATE

52.246-3 INSPECTION OF SUPPLIES-COST-REIMBURSEMENT May 2001

52.246-5 INSPECTION OF SERVICES-COST-REIMBURSEMENT APR 1984

E.2 INSPECTION AND ACCEPTANCE/RESPONSIBLE OFFICIAL

USAID inspection and acceptance of services, reports, and other required deliverables or outputs must take place at the location where the services are performed and reports and deliverables or outputs are produced or submitted. The COR (listed in Section G) has been delegated authority to inspect and accept all services, reports and required deliverables or outputs.

E.3 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

The QASP will be used to enforce the inspection and acceptance clauses of the contract. The QASP will be submitted by the Contractor to the COR. Section F.8 identifies precisely what activities the COR will be observing or inspecting, and how frequently per monitoring period, and highlights illustrative performance standards to be reviewed and finalized with USAID upon award. These standards are designed to be relevant, measurable, credible, verifiable, sensitive to cultural and social issues, and complementary to the AMEL Plan. To allow flexibility, the performance standards and AQLs will be revisited and updated as necessary in collaboration with the COR, stakeholders, and partners. Refer to Attachment J.6 QASP Matrix template.

[END OF SECTION E]

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http://www.acquisition.gov/far/part-52#FAR_52_252_2

SECTION F - DELIVERIES OR PERFORMANCE

F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR “52.252-2 CLAUSES INCORPORATED BY REFERENCE” in Section I of this contract. See https://www.acquisition.gov/browse/index/far for electronic access to the full text of a FAR clause.

FEDERAL ACQUISITION REGULATION (48 CFR Chapter 1)

NUMBER TITLE DATE

52.242-15 STOP-WORK ORDER AUG 1989

52.246-5 STOP-WORK ORDER ALTERNATE 1 APR 1984

F.2 PERIOD OF PERFORMANCE

The period of performance for this contract is five (5) years from [TBD] to [TBD].

F.3 PLACE OF PERFORMANCE

PICFA will be implemented in up to 12 PICs including the Federated States of Micronesia (FSM), Fiji, Kiribati, Nauru, Palau, Papua New Guinea (PNG), Republic of the Marshall Islands (RMI), Samoa, Solomon Islands, Tonga, Tuvalu, and Vanuatu.

F.4 AUTHORIZED WORK WEEK

The standard work week is from Monday through Friday. No overtime or premium pay is authorized under this Contract. The Contractor is authorized up to a five-day work week for long-term staff. A six-day work week may be authorized on a case-by-case basis with the prior written approval of the designated Contracting Officer’s Representative (COR).

F.5 PERFORMANCE STANDARDS

The Contractor must define performance standards and acceptable quality levels (AQLs) in Section E.3 for key activities outlined in the PWS. The Contractor has defined quality for each aspect through several measures including whether the action was completed, whether it was completed as intended, and whether it was completed on time. Table 1 below highlights the Contractor’s proposed monitoring methods, which will guide USAID’s assessment of the Contractor’s performance under the contract. The Contractor will use a mix of primary source https://www.acquisition.gov/browse/index/far evidence such as direct observation and stakeholder feedback, and secondary evidence such as document reviews, as appropriate.

Table 1 - Illustrative Monitoring Methods

Monitoring Methods

Document or Data Review Scheduled and/or unscheduled collection or evaluation of information in existing external records and internal program documents, e.g., progress reports, datasets, and research

Periodic inspection Scheduled and/or unscheduled evaluation (site visits) of selected outputs

Direct observation Periodic or continued (100 percent) surveillance

Progress or status meetings Internal meetings and meetings with implementing partners and USAID to allow for discussions on progress, challenges, and remedies to current challenges

Stakeholder feedback Scheduled or unscheduled meetings with stakeholders (including USAID) or survey to solicit satisfaction; may combine elements of random inspection

Internal audits Internal audits of activity to reinforce consistent, efficient, and effective service to clients and field offices

Decision tables. Decision tables will guide the COR in identifying whether performance standards were met. The contract’s decision table will be developed during project startup by the Contractor’s team and COR and will include each of the performance standards; space for identifying the likely cause for not meeting the AQL (if applicable); and potential corrective actions. USAID will use the decision table to suggest to the Contractor’s team corrective actions and modifications to current systems to resolve disputes and meet proposed quality standards.

F.6 REQUIRED REPORTS

The Contractor must submit required reports and deliverables to the COR specified in Section G with a copy to the cognizant Contracting Officer.

All deliverables and required reporting must be submitted in the English language, unless otherwise specified. See also AIDAR 752.211-70, Language and Measurement (June 1992) which is also incorporated by reference into this contract. The Contractor must promptly notify the COR and the CO, of any problems, delays, or adverse conditions which materially impair the Contractor’s ability to meet the requirements of the contract.

Each plan, report or deliverable must be submitted electronically. Electronic versions of the reports must be submitted using unlocked Microsoft Word, Excel, Portable Document Format, or PowerPoint software. Work Plans and Reports will align with the U.S. fiscal year. Hard copies may be requested on a case-by-case basis as deemed appropriate by the COR. All Activity outputs and deliverables must be cleared by the COR.

Additionally, all data generated under this contract will be reported in accordance with USAID’s Open Data policies as described in Section H under “Submission of Datasets to the Development data Library (DDL).”

F.6.1 Annual Work Plan (AWP)

The Annual Work Plan (AWP) details how the Contractor will effectively use the work plan year to achieve the award’s objectives. The AWP serves as a detailed guide to program implementation and once approved, represents an agreement on the nature and timing of discrete tasks and interventions. Discrete tasks include training events, workshops, seminars, learning events, outreach events, and information dissemination activities such as publications and reports. The Annual Work Plan must be closely tied to the PWS. The Annual Work Plan will include a list of clearly defined Tasks, Activities, Deliverables, Benchmarks and Indicator Targets, and must have no inconsistencies with the PWS. The Contractor must not include activities in the work plan that fall outside the parameters of the PWS.

The Annual Work Plan that must be supported by a budget that will be a guide to the implementation of the contract. The Annual Work Plan and budget must have a link to the performance targets, deliverables and results as laid out in the Activity Monitoring, Evaluation and Learning Plan (AMELP) and must be consistent with the PWS. It must describe the annual and life of project (LOP) performance indicators and targets with an explanation of how those achievements are expected to contribute to the PICFA objectives.

The AWP must be concise to ensure that it will be a simple reference tool for the implementer to track progress against the approved implementation schedule, and for USAID to monitor and evaluate performance through the work plan year and to ensure that award objectives are accomplished on time, on budget, and in accordance with expectations. Each AWP will form the basis for an annual management review conducted by USAID and program staff to assess program directions, priorities, achievements, and prior-year implementation results, as well as management and implementation impediments, and make recommendations for revisions.

Annual work plans will identify a logical sequence of steps to be undertaken to implement each program component and must include an associated timetable. The Contractor may not include interventions in the AWP that fall outside the PWS parameters.

The AWP, at a minimum, must include:

a. Proposed interventions, accomplishments, and progress towards achieving results for the given year.

b. The corresponding schedule depicted on a Gantt chart and the level of effort required to complete the interventions.

c. Description and estimate of amounts of short-term technical assistance, training, and other support resources required to provide the assistance proposed.

d. Detailed implementation budget, including illustrative budget breakdown per proposed interventions.

e. The anticipated outputs and outcomes from each intervention conducted.

f. The identification of any assumptions used in preparing the work plan, suggested alternatives, if necessary, and the methods to assess whether the assumptions hold true.

g. The anticipated risks with regard to achieving the anticipated objectives of the contract and how they will be mitigated.

h. Any specific award terms or conditions that interfere with maximizing the developmental impact of the award.

i. The strategies and approaches PICFA will adopt in coordinating and collaborating with other USAID activities/projects, relevant host country governments and other line agencies, local governments and other relevant stakeholders implementing projects in the same geographic locations.

j. A Private Sector Engagement Strategy that includes a list of relevant, potential private sector organizations to partner with and create strategic relationships with at the regional, national, and local level.

k. A Gender and Social Inclusion Strategy addressing the integration of gender and marginalized populations into the design and implementation, women’s empowerment, and inclusive development, as well as preventing potential negative consequences that could emerge in beneficiary communities.

l. A summary of achievements toward results and outcomes from the previous period, including progress of the sustainability strategy.

Each year, the Contractor will submit for approval a list of commodities that will be purchased during the fiscal year as part of the Annual Work Plan process. The annual commodities procurement list may be revised as necessary in consultation with the COR and by approval of the Contracting Officer, as appropriate.

If acceptable, the COR will provide a written approval of the final AWP to the Contractor. Failure to have an approved AWP in place may be viewed as a failure to comply with essential terms and conditions of the contract. Deviations to the approved AWP will require the additional prior written approval of the COR (and may require a revision to the approved AMEL Plan).

Due Dates: Draft AWP Year 1 - 60 calendar days after award Final AWP Year 1 - 10 calendar days after receipt of USAID’s comments Subsequent years - 45 calendar days before the end of each U.S. fiscal year

F.6.2 Activity Monitoring, Evaluation, and Learning (AMEL) Plan

USAID views overall program performance management as an iterative, collaborative approach in which assessment, planning, and design are continuous processes requiring ongoing rolling analysis and real-time monitoring and evaluation to assure flexibility and responsiveness of the program. The AMEL Plan shall cover the life of the award. At a minimum, a yearly collaborative workshop should be planned to assess implementation to date and update the AMEL Plan.

However, the Contractor must review the AMEL Plan annually to ensure that it is still valid. If, over the course of implementation, modifications to the AMEL plan become necessary, changes to the AMEL plan shall be proposed to the COR. Once approved, the Contractor will then amend the AMEL plan to reflect those changes and document clearly the changes as approved. If modified, the AMEL plan shall not exclude data previously collected, and, to the extent possible, shall mitigate any significant variations in data collection methodology, indicator definition, or data presentation. The intent of the AMEL plan is to show changes over time as a result of USAID intervention. Moreover, the Contractor must comply with the requirements in the Performance Indicator Reference Sheet (PIRS) (e.g., indicator definition, data collection methods, etc.) for all the F/Standard indicators that are being tracked and reported to USAID.

The AMEL plan will be guided by the activity’s goal(s) and objective(s), anticipated results articulated in the results framework, the theory of change, and planned inputs/interventions as laid out in the life of project implementation plan and succeeding Annual Work Plan. The AMEL plan will also serve as a tool of mutual understanding among all parties involved (e.g., USAID, the Contractor, Sub-contractor (if any), and other stakeholders) on stakeholders’ AMEL roles and responsibilities and how the achievements of this award will be measured and presented.

Routine AMEL tasks and reports will give the Contractor and USAID a basis for gauging performance and return on investment, promoting learning, and facilitating adaptive management to allow activity adjustment due to unforeseen changes in strategy, approach, or operating environment that may be needed to achieve or maximize results.

Where projects or activities are implemented in particular locations, the AMEL Plan must include a discussion on ways to map and track the type of intervention by project component and fund use. The AMEL Plan must consider indicator disaggregation by geographic location. When geographically disaggregated indicators are included, the AMEL Plan must indicate the level of geographic detail at which the indicator data will be collected. Additionally, geographic indicator data must be collected and submitted in accordance with the geographic data collection and submissions standards outlined in Section F.6.4 below.

The Contractor is encouraged to collaborate with relevant stakeholders in monitoring efforts to ensure that monitoring and evaluation systems are as cost-effective as possible.

During contract performance, the AMEL Plan shall be updated, as necessary, and is subject to COR approval.

The Contractor will be responsible for specific results under the process and will work with USAID to ensure that contract results contribute to higher-level program objectives within the USAID/Pacific Islands strategic framework and other strategy documents. The Contractor will support this continuous process through quarterly strategy reviews and an integrated monitoring and evaluation system.

The Contractor must develop and implement an AMEL Plan capable of tracking and documenting progress against the activity objectives and results over the life of PICFA and is a critical tool for planning, managing, documenting, and evaluating performance.

The AMEL Plan Sections:

The AMEL Plan must describe the Monitoring, Evaluation, and Learning strategies, approaches and tasks as stated in USAID Automated Directives System (ADS) 201.