amendment 3 - DCC -.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

PAGE

OF PAGES

2. AMENDMENT/MODIFICATION NO.

3. EFFECTIVE DATE

See block 16C below

4. REQUISITION/PURCHASE REQ. NO

5. PROJECT NO. (if applicable)

6. ISSUED BY CODE

7. ADMINISTERED BY (If other than Item 5) CODE

Office of Acquisitions, NIDDK NICHD Contracts Management Branch National Institutes of Health Executive Building, Suite 7A07

6100 EXECUTIVE BLVD, MSC 7510

BETHESDA MD 20892-7510

9A. AMENDMENT OF SOLICITATION NO.

RFP-NIH-NICHD-DESPR-08-29

9B. DATED (SEE ITEM 11)

Apr 18, 2008

8. NAME AND ADDRESS OF CONTRACTOR (No., street, city, county, State and ZIP Code)

All Potential Offerors

10A. MODIFICATION OF CONTRACT/ORDER NO.

CODE

FACILITY CODE

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

[ ] The above numbered solicitation is amended as set forth in item 14. The hour and date specified for receipt of Offers _ is extended,_ is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing Items 8 and 15, and returning one (1) copy of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (if required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying ffice, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b). o

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor __is not, _X_ is required to sign this document and return _ 1___ copies to the issuing office with your business proposal

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Purpose:

1) Provide clarification based on question received.

The hour and date for receipt of proposals is not extended and remains unchanged, 4:00pm, local time, on June 3, 2008.

Except as provided herein, all terms and conditions of the document referenced in item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

16A. NAME AND TITLE OF CONTRACTING OFFICER

Elizabeth J. Osinski Contracts Management Branch, OAM, NICHD

15B. CONTRACTOR/OFFEROR

BY ______________________________________________

(Signature of person authorized to sign)

15C. DATE SIGNED

16B. UNITED STATES OF AMERICA

BY _____________/s/___________________ (Signature of Contracting Officer)

16C. DATE SIGNED

05/27/08

NSN 7540-01-152-8070 STANDARD FORM 30 (REV 10-83)

P REVIOUS EDITION NOT USABLE Prescribed by GSA FAR (48 CFR) 53.243

RFP-NIH-NICHD-DESPR-08-29 Page 2 of 3 AMENDMENT No. 003

The following questions and answers have been received in response to the RFP:

Question and Response:

1. Question:

In Attachment 3, Section B, 2nd paragraph, the RFP states: “The objectives of this contract are for the NICHD to obtain on behalf of DESPR: …

2) the ability of the web based data management system to track … data that may be collected in clinical sites or in study participants’ homes; “ and “Under general note to Offerors, bullet 2” a similar capability is identified: “1) flexible data collection including the ability to upload files from ….study participants’ homes”

Is electronic or paper capture of information from patient homes anticipated? What kinds of files would NICHD anticipate being uploaded from a participant’s home computer?

Response:

The offeror is expected to capture information from Participants’ (not necessarily patients) homes and/or other study locations electronically, recognizing the varying browser capabilities of multiple remote locations.

2. Question:

In Attachment 3, Section B, 2nd paragraph, the RFP states: “The objectives of this contract are for the NICHD to obtain on behalf of DESPR: …

3) the production of a fully documented mega data file, supporting data files including quality assurance documentation and analytic files or other requirements as needed:

Does this refer to a “metadata file” showing all the data structures and attributes of fields collected, or represent some other kind of metadata?

Will a full document management system be required with the metadata?

Response:

The metadata are original data and supporting documentation regarding data collection activities such as: questions and responses; required responses and criteria for valid responses; criteria for extracting data; and definitions how the questions look at the web and how study forms are composed.

3. Question:

Page 69 of the RFP states the following: “4. Evidence of skills in the collection, storage, analyses, and implementation of a web-based data management system. The web based data management system must have the ability to handle the collection and processing of high quality digital files such as x-rays, sonograms, magnetic resonance imaging (MRIs), instrumented cars, or operative photographs.”

Is anything other than ‘receipt’ through the web required for ‘collection?’ Also, what is the definition of ‘processing” when referring to the digital files (e.g., x-rays)? Will anything need to be done with these digital files beyond uploading, downloading, and/or tracking of the files?

For example, will a central reading facility be required? Will on-line reviews be required?

Response:

Web based data management should be able to trace and locate all biospecimens at any stage of the research (e.g., collection, shipment, storage) in real time. A variety of digital data are anticipated including medical images or other electronic recordings such as digital recorders. Analysis of such images will be developed by the investigators working on the research.

4. Question:

On page 30 of the RFP there is a requirement of a first page. Is this requirement the same as the cover page and is it only for the Business Proposal and not the Technical Proposal?

Response:

This is only for the Business Proposal

5. Question:

In Section J of the RFP there are several attachments listed to be included in the Technical Proposal (Attachments 9, 10, 11, and 12). Because of the page limitation for the Technical Proposal we are requesting that these be considered outside the page count.

Response:

The responses to the above Attachments should be included in appendices of the Technical Proposal and the appendices do not have page limits.

However, please keep all appendices succinct and relevant.

RFP-NIH-NICHD-DESPR-08-29 Page 3 of 3 AMENDMENT No. 003

6. Question:

Does the offeror need to provide the 508 Product Assessment Templates as part of the proposal? If so, is it to be included in the Business Proposal?

Response:

No, the offer is not required to provide section 508 templates in the initial proposal. Please refer to H.12 of the RFP and review supplemental URL’s for section 508 instructions.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

BETHESDA MD 20892-7510