RFPC30034902500453_Oct_14_24_solicitation_doc.pdf

Solicitation Number: RFPC30034902500453

Classification File Folders - DOC

Request for Proposal - Commodity (RFPC)

State of Missouri

August 27, 2024 - September 10, 2024

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General Header Information

RFPC30034902500453

No. RFPC30034902500453 Title: Classification File Folders - DOC Start Date: August 27, 2024 at 2:30:00 PM CDT End Date: September 10, 2024 at 2:00:00 PM CDT Vendor Q&A Start Date:

Vendor Q&A End Date:

Estimated Total Value:

Who can respond to this bid? : All Vendors Description: Contract Period: Date of Award through One (1) Year Delivery Terms: Free On Board Destination Delivery Notes: Department of Corrections

Various locations throughout the State of Missouri Payment Terms: Net 45 Days Contact Information: State of Missouri

Ashley T Basilicato Tel:573-522-3296 ashley.basilicato@oa.mo.gov

Contact Details: If you have any questions, please contact:

Ashley T Basilicato Tel:573-522-3296 ashley.basilicato@oa.mo.gov

Selected Categories:

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Header Custom Fields:

RFPC30034902500453

NOTICE

Vendor Responsibility

The vendor is solely responsible for ensuring timely submission of their solicitation response. Failure to allow adequate time prior to the solicitation end date to complete and submit a response to a solicitation, particularly in the event technical support assistance is required, places the vendor and their response at risk of not being accepted on time.

The State of Missouri's Privacy Policy can be accessed here.

http://www.mo.gov/privacy-policy/

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Solicitation Requirements:

This bid has no questions defined.

RFPC30034902500453

REQUIREMENTS

Requirements:

To access the official solicitation document, which includes all applicable requirements, detailed specifications, and terms and conditions, the vendor must click on the Overview tab to view the solicitation. Under the Overview tab, the vendor must review and accept the solicitation documents under the Overview tab, and submit an electronic response to the solicitation through the

MissouriBUYS system.

ATTACHMENT INSTRUCTIONS

Uploading Attachments Uploading Attachments To A Bid Response: The vendor is solely responsible for downloading and reviewing the complete solicitation document and, if any, all solicitation attachments. The vendor shall further understand and agree that in order for the state to be able to conduct a complete evaluation of the vendor's response, the vendor is strongly advised to attach and upload completed

RFP/IFB exhibits (e.g., Exhibit A through Exhibit ? ) including Pricing Pages.

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Documents:

RFP Classification File Folders.docx

Attachment 1 Delivery Locations.pdf

Attachment 2 Photos of Line Items.pdf

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Item Specifications

No. Item Alternative Supplier Part No Mfr.

Name

Mfr. No Del

Date

Unit Unit Bid Qty. Total

1 Classification File Folders with Dividers each 15,000.0

Additional Item Fields

1. 1st renewal option(required):Maximum unit price

2. 2nd renewal option(required):Maximum unit price

3. Brand(required):-

4. Stock/Model Number(required):-

5. Number of folders per box(required):-

6. Percent of Post-Consumer Content(required):-

Item Specification for Classification File Folders with Dividers

Description: Must meet mandatory requirements: • Folders shall feature a top and end tab classification file folder using type III pressboard (standard green) • 10” high overall with 9-1/2” drop front panel • 12” wide overall with 11-3/8” wide front panel • 5/8” wide undercut end tab • Classification file must have a 3” Tyvek gusset expansion • Classification file must have 2 Kraft inner dividers with h-clip 1” fasteners • Classification file must have 2 heat bonded 2” fasteners in position #1 and #3 • See Attachment 2 for fastener positioning • Folder shall contain 10-20% post-consumer content Vendor should state the following: Brand: ___________________________ Stock/Model No.: _________________ Folders per Box: ___________________ Percent of Post-

Consumer Content: ______%

Allow Vendor to Enter Negative Value : No

Exclude Line Item from Bid Total : No

2 Inner Dividers for

Classification File Folders set 9,000.00

Additional Item Fields

1. 1st renewal option(required):Maximum unit price

2. 2nd renewal option(required):Maximum unit price

3. Brand(required):-

4. Stock/Model Number(required):-

5. Number of folders per box(required):-

6. Percent of Post-Consumer Content(required):-

Item Specification for Inner Dividers for Classification File Folders

Description: Must meet mandatory requirements: • Dividers shall be used in a letter size top and end tab classification file • Set of 14 dividers • Each divider shall be 11” high by 9” wide overall with a 1/2” high tab • Each divider shall be of a minimum 110 lbs. white paper stock • Each divider shall have a 1-1/2” (+/- 1/8”) mylar coated white tab with special printing on both sides in black ink, as follows: Tab Position Wording__________ 1 PRIOR 2 RCA/ICA 3 PREA 4 DIAG 5 DETAINERS/LEGAL 6 PROGRAMS (EDUCATION) 7 PAROLE 8 ENEMIES/PC 9 SUBSTANCE ABUSE 10 TAP

11 VISITING/FAMILY 12 WORK ASSIGNMENTS 13 CORRESPONDENCE 14 CDV/ESCAPE • Each divider shall have 2 holes punched at the top 5/16” diameter centered • Each divider shall have a clear mylar reinforcement strip along the top 8-1/2” wide edge • Each set of 14 dividers shall be collated in the order shown above and packaged within the box or packaging container in the same order • Dividers shall contain 30% post-consumer content • Packaging: Approximately 75 sets of 14 dividers per box Vendor should state the following: Brand: ___________________________

Stock/Model No.: _________________ Sets per Box: ___________________ Percent of Post-Consumer Content: ______%

3 Sentence and Judgement

Folders and Dividers each 15,000.0

Additional Item Fields

1. 1st renewal option(required):Maximum unit price

2. 2nd renewal option(required):Maximum unit price

3. Brand(required):-

4. Stock/Model Number(required):-

5. Number of folders per box(required):-

6. Number of dividers per box(required):-

Item Specification for Sentence and Judgement Folders and Dividers

Description: Must meet mandatory requirements: • Three (3) part, 14 pt. Manilla • Reinforced End Tab • Overall Size: no smaller than 9” W x 11-3/4” H and no larger than 9-1/2” W x 12-1/4” H • Two

Inside Separators must be glued and cannot be larger than the overall size. • Standard 2” metal two-hole prongs shall be fastened to the inside top of the outside left and the inside top of the outside right and both sides of the inside separators. • Must have a 2” Tyvek gusset expansion Dividers: • Set of 3 indexes • 11 pt. Manilla • Overall Size: 8-1/2” W x 11” H • 2 holes punched 2-3/4" centered • 1/3 cut tabs – assorted positions • Tabs printed on both sides in black ink Tab 1: Record Notes Tab 2: Active Detainers Tab 3: Inactive Detainers • Dividers inserted in folders, not installed • No over/under Vendor should state the following: Brand: ___________________________________ Stock/Model No.: __________________________ Folders per Box:

___________________________ Dividers per Box: ____________________________

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