RFPC30034902401759_Jun_2_25_solicitation_doc.pdf
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- Solicitation number
- RFPC30034902401759
- Issued by
- Platte County, Missouri
About this file
This is a Request for Proposal (RFP) from the State of Missouri's Department of Agriculture for Sound System Equipment Rental at the Missouri State Fair, solicitation number RFPC30034902401759. The procurement seeks comprehensive sound system equipment rental services for 31 distinct locations across the fairgrounds from April 17 to May 1, 2024, including venues such as the Grandstand Main Stage, Budweiser Stage, Agriculture Building, Coliseum, and various arenas and entertainment areas. The contract includes 22 individual wireless microphones with rental periods ranging from 1 to 27 days depending on the specific location. A mandatory site tour is scheduled for April 22, 2024, at 1:00 PM for vendors without prior fairground knowledge, and proposals must be submitted electronically through the MissouriBUYS system by May 1, 2024, at 2:00 PM CDT. The initial contract term is one year, with options to renew for up to three additional one-year periods.
The solicitation is open to all vendors, with no specific set-aside designations or disadvantaged enterprise requirements mentioned. Delivery terms are Free On Board Destination to the Missouri State Fair in Sedalia, MO, with payment terms set at Net 45 Days. Vendors are required to complete and submit various exhibits, including Exhibit A and pricing pages, demonstrating their capability to meet the comprehensive sound system equipment rental needs. The contract will be awarded based on the most advantageous proposal, considering factors such as pricing, equipment specifications, and overall responsiveness to the solicitation requirements. No incumbent vendor information is provided, and the document does not disclose a specific estimated total contract value or budget range, though the extensive equipment list suggests a significant procurement.
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Text version
Solicitation Number: RFPC30034902401759
Sound System Equipment Rental - Missouri State Fair
Request for Proposal - Commodity (RFPC)
State of Missouri
April 17, 2024 - May 01, 2024
Page:2
General Header Information
RFPC30034902401759
No. RFPC30034902401759 Title: Sound System Equipment Rental - Missouri State Fair Start Date: April 17, 2024 at 12:00:00 PM CDT End Date: May 01, 2024 at 2:00:00 PM CDT Vendor Q&A Start Date:
Vendor Q&A End Date:
Estimated Total Value:
Who can respond to this bid? : All Vendors Description: Date of Award through One (1) Year Delivery Terms: Free On Board Destination Delivery Notes: Missouri Department of Agriculture
Missouri State Fair 2503 W. 16th Street Sedalia, MO 65301
Payment Terms: Net 45 Days Contact Information: State of Missouri
Teri Schulte Tel:573-522-3296 Fax:573-526-9816 Teri.Schulte@oa.mo.gov
Contact Details: If you have any questions, please contact:
Teri Schulte Tel:573-522-3296 Fax:573-526-9816 Teri.Schulte@oa.mo.gov
Selected Categories:
Page:3
Header Custom Fields:
RFPC30034902401759
NOTICE
Vendor Responsibility
The vendor is solely responsible for ensuring timely submission of their solicitation response. Failure to allow adequate time prior to the solicitation end date to complete and submit a response to a solicitation, particularly in the event technical support assistance is required, places the vendor and their response at risk of not being accepted on time.
The State of Missouri's Privacy Policy can be accessed here.
VENDOR'S INSTRUCTIONS
Submission of Bids Vendors should be aware there are exhibits attached to the documentation of the attached
RFP. Vendors should fill out and sign exhibit A and any others that apply. Vendors should attach the exhibits to their bid.
TOURS
Tours A tour of the Missouri State Fairgrounds will be held on Monday, April 22, 2024 at 1:00 p.m. in order to allow potential bidders an opportunity to inspect the fairgrounds prior to submitting a proposal. See official bid document for details.
UNLESS A VENDOR HAS SPECIFIC PRIOR KNOWLEDGE OF THE MISSOURI STATE
FAIRGROUNDS, ALL VENDORS MUST TOUR THE MISSOURI STATE FAIRGROUNDS.
http://www.mo.gov/privacy-policy/
Page:4
Solicitation Requirements:
This bid has no questions defined.
RFPC30034902401759
REQUIREMENTS
Requirements:
To access the official solicitation document, which includes all applicable requirements, detailed specifications, and terms and conditions, the vendor must click on the Overview tab to view the solicitation. Under the Overview tab, the vendor must either: 1) print the solicitation document in order to submit a hard copy, if allowed by the solicitation, or 2) review and accept the solicitation documents under the Overview tab, and submit an electronic response to the solicitation through the MissouriBUYS system.
ATTACHMENT INSTRUCTIONS
Uploading Attachments Uploading Attachments To A Bid Response: The vendor is solely responsible for downloading and reviewing the complete solicitation document and, if any, all solicitation attachments. The vendor shall further understand and agree that in order for the state to be able to conduct a complete evaluation of the vendor's response, the vendor is strongly advised to attach and upload completed
RFP exhibits (e.g., Exhibit A through Exhibit N) including Pricing Pages.
Page:5
Documents:
RFPC30034902401759 Sound System Equipment Rental - State Fair.docx
RFPC30034902401759 Addendum 01 Sound System Equipment Rental - State Fair.docx
Page:6
Item Specifications
No. Item Alternative Supplier Part No Mfr.
Name
Mfr. No Del
Date
Unit Unit Bid Qty. Total
1 Grandstand Main Stage lot 1.00
Additional Item Fields
1. 1st Renewal Contract Period Maximum Price(required):-
2. 2nd Renewal Contract Period Maximum Price(required):-
3. 3rd Renewal Contract Period Maximum Price(required):-
Item Specification for Grandstand Main Stage
Description: UNSPSC Code: 45110000 Audio and Visual Presentation and Composing Equipment Grandstand Main Stage House/Monitors Rental Period: Total Price for eleven (11) days inclusive for entirety of the Missouri State Fair
Manufacturer Name: No Manufacturer Specified
Delivery Address: MO Dept of Agriculture 2503 W 16th Street SedaliaMO65301
Desired Delivery Date: Mar 13, 2024
Allow Vendor to Enter Negative Value : No
Exclude Line Item from Bid Total : No
2 Budweiser Stage lot 1.00
Additional Item Fields
1. 1st Renewal Contract Period Maximum Price(required):-
2. 2nd Renewal Contract Period Maximum Price(required):-
3. 3rd Renewal Contract Period Maximum Price(required):-
Item Specification for Budweiser Stage
Description: UNSPSC Code: 45110000 Audio and Visual Presentation and Composing Equipment Budweiser Stage Rental Period: Total Price for eleven (11) days inclusive for entirety of the
Missouri State Fair
Allow Vendor to Enter Negative Value : No
Exclude Line Item from Bid Total : No
3 Agriculture Building lot 1.00
Additional Item Fields
1. 1st Renewal Contract Period Maximum Price(required):-
2. 2nd Renewal Contract Period Maximum Price(required):-
3. 3rd Renewal Contract Period Maximum Price(required):-
Item Specification for Agriculture Building
Description: UNSPSC Code: 45110000 Audio and Visual Presentation and Composing Equipment Agriculture Building Rental Period: Total Price for Twenty-three (23) days inclusive
4 Cattle Barns / Dairy Office lot 1.00
Additional Item Fields
1. 1st Renewal Contract Period Maximum Price(required):-
2. 2nd Renewal Contract Period Maximum Price(required):-
3. 3rd Renewal Contract Period Maximum Price(required):-
Item Specification for Cattle Barns / Dairy Office
Description: UNSPSC Code: 45110000 Audio and Visual Presentation and Composing Equipment Cattle Barns / Dairy Office Rental Period: Total Price for Twenty-three (23) days inclusive
5 Coliseum lot 1.00
Additional Item Fields
1. 1st Renewal Contract Period Maximum Price(required):-
2. 2nd Renewal Contract Period Maximum Price(required):-
3. 3rd Renewal Contract Period Maximum Price(required):-
Item Specification for Coliseum
Description: UNSPSC Code: 45110000 Audio and Visual Presentation and Composing Equipment Coliseum Rental Period: Total Price for Twenty-six (26) days inclusive
Page:7
No. Item Alternative Supplier Part No Mfr.
Name
Mfr. No Del
Date
Unit Unit Bid Qty. Total
6 Director’s Tent lot 1.00
Additional Item Fields
1. 1st Renewal Contract Period Maximum Price(required):-
2. 2nd Renewal Contract Period Maximum Price(required):-
3. 3rd Renewal Contract Period Maximum Price(required):-
Item Specification for Director’s Tent
Description: UNSPSC Code: 45110000 Audio and Visual Presentation and Composing Equipment Director’s Tent Rental Period: Total Price for eleven (11) days inclusive
7 State Fair Arena lot 1.00
Additional Item Fields
1. 1st Renewal Contract Period Maximum Price(required):-
2. 2nd Renewal Contract Period Maximum Price(required):-
3. 3rd Renewal Contract Period Maximum Price(required):-
Item Specification for State Fair Arena
Description: UNSPSC Code: 45110000 Audio and Visual Presentation and Composing Equipment State Fair Arena Rental Period: Total Price for eleven (11) days inclusive
8 Donnelly Arena lot 1.00
Additional Item Fields
1. 1st Renewal Contract Period Maximum Price(required):-
2. 2nd Renewal Contract Period Maximum Price(required):-
3. 3rd Renewal Contract Period Maximum Price(required):-
Item Specification for Donnelly Arena
Description: UNSPSC Code: 45110000 Audio and Visual Presentation and Composing Equipment Donnelly Arena Rental Period: Total Price for Twenty-six (26) days inclusive
9 MFA Arena lot 1.00
Additional Item Fields
1. 1st Renewal Contract Period Maximum Price(required):-
2. 2nd Renewal Contract Period Maximum Price(required):-
3. 3rd Renewal Contract Period Maximum Price(required):-
Item Specification for MFA Arena
Description: UNSPSC Code: 45110000 Audio and Visual Presentation and Composing Equipment MFA Arena Rental Period: Total Price for Twenty-six (26) days inclusive
10 4-H Building lot 1.00
Additional Item Fields
1. 1st Renewal Contract Period Maximum Price(required):-
2. 2nd Renewal Contract Period Maximum Price(required):-
3. 3rd Renewal Contract Period Maximum Price(required):-
Item Specification for 4-H Building
Description: UNSPSC Code: 45110000 Audio and Visual Presentation and Composing Equipment 4-H Building Rental Period: Total Price for eleven (11) days inclusive
11 Firefighter Exhibit lot 1.00
Additional Item Fields
1. 1st Renewal Contract Period Maximum Price(required):-
2. 2nd Renewal Contract Period Maximum Price(required):-
3. 3rd Renewal Contract Period Maximum Price(required):-
Page:8
Name
Mfr. No Del
Date
Unit Unit Bid Qty. Total
Item Specification for Firefighter Exhibit
Description: UNSPSC Code: 45110000 Audio and Visual Presentation and Composing Equipment Firefighter Exhibit Rental Period: Total Price for eleven (11) days inclusive
12 Free Entertainment Area lot 1.00
Additional Item Fields
1. 1st Renewal Contract Period Maximum Price(required):-
2. 2nd Renewal Contract Period Maximum Price(required):-
3. 3rd Renewal Contract Period Maximum Price(required):-
Item Specification for Free Entertainment Area
Description: UNSPSC Code: 45110000 Audio and Visual Presentation and Composing Equipment Free Entertainment Area Rental Period: Total Price for eleven (11) days inclusive
13 Kids’ Entertainment Area lot 1.00
Additional Item Fields
1. 1st Renewal Contract Period Maximum Price(required):-
2. 2nd Renewal Contract Period Maximum Price(required):-
3. 3rd Renewal Contract Period Maximum Price(required):-
Item Specification for Kids’ Entertainment Area
Description: UNSPSC Code: 45110000 Audio and Visual Presentation and Composing Equipment Kids’ Entertainment Area Rental Period: Total Price for eleven (11) days inclusive
14 Ditzfield Free
Entertainment Area lot 1.00
Additional Item Fields
1. 1st Renewal Contract Period Maximum Price(required):-
2. 2nd Renewal Contract Period Maximum Price(required):-
3. 3rd Renewal Contract Period Maximum Price(required):-
Item Specification for Ditzfield Free Entertainment Area
Description: UNSPSC Code: 45110000 Audio and Visual Presentation and Composing Equipment Ditzfield Free Entertainment Area Rental Period: Total Price for eleven (11) days inclusive
15 Grandstand Car Races /
Tractor Pull (including
Infield Pit System) lot 1.00
Additional Item Fields
1. 1st Renewal Contract Period Maximum Price(required):-
2. 2nd Renewal Contract Period Maximum Price(required):-
3. 3rd Renewal Contract Period Maximum Price(required):-
Item Specification for Grandstand Car Races / Tractor Pull (including Infield Pit System)
Description: UNSPSC Code: 45110000 Audio and Visual Presentation and Composing Equipment Grandstand Car Races / Tractor Pull (including Infield Pit System) Rental Period: Total Price for eleven (11) days inclusive
16 Grounds Paging lot 1.00
Additional Item Fields
1. 1st Renewal Contract Period Maximum Price(required):-
2. 2nd Renewal Contract Period Maximum Price(required):-
3. 3rd Renewal Contract Period Maximum Price(required):-
Item Specification for Grounds Paging
Description: UNSPSC Code: 45110000 Audio and Visual Presentation and Composing Equipment Grounds Paging Rental Period: Total Price for Twenty-seven (27) days inclusive
Page:9
Name
Mfr. No Del
Date
Unit Unit Bid Qty. Total
17 Home Economics Building lot 1.00
Additional Item Fields
1. 1st Renewal Contract Period Maximum Price(required):-
2. 2nd Renewal Contract Period Maximum Price(required):-
3. 3rd Renewal Contract Period Maximum Price(required):-
Item Specification for Home Economics Building
Description: UNSPSC Code: 45110000 Audio and Visual Presentation and Composing Equipment Home Economics Building Rental Period: Total Price for Twenty-three (23) days inclusive
18 Horse Show Barns lot 1.00
Additional Item Fields
1. 1st Renewal Contract Period Maximum Price(required):-
2. 2nd Renewal Contract Period Maximum Price(required):-
3. 3rd Renewal Contract Period Maximum Price(required):-
Item Specification for Horse Show Barns
Description: UNSPSC Code: 45110000 Audio and Visual Presentation and Composing Equipment Horse Show Barns Rental Period: Total Price for Twenty-seven (27) days inclusive
19 Mathewson Exhibition
Center lot 1.00
Additional Item Fields
1. 1st Renewal Contract Period Maximum Price(required):-
2. 2nd Renewal Contract Period Maximum Price(required):-
3. 3rd Renewal Contract Period Maximum Price(required):-
Item Specification for Mathewson Exhibition Center
Description: UNSPSC Code: 45110000 Audio and Visual Presentation and Composing Equipment Mathewson Exhibition Center Rental Period: Total Price for Twenty-seven (27) days inclusive
20 Mo-Ag Theatre lot 1.00
Additional Item Fields
1. 1st Renewal Contract Period Maximum Price(required):-
2. 2nd Renewal Contract Period Maximum Price(required):-
3. 3rd Renewal Contract Period Maximum Price(required):-
Item Specification for Mo-Ag Theatre
Description: UNSPSC Code: 45110000 Audio and Visual Presentation and Composing Equipment Mo-Ag Theatre Rental Period: Total Price for eleven (11) days inclusive
21 Poultry and Rabbit Building lot 1.00
Additional Item Fields
1. 1st Renewal Contract Period Maximum Price(required):-
2. 2nd Renewal Contract Period Maximum Price(required):-
3. 3rd Renewal Contract Period Maximum Price(required):-
Item Specification for Poultry and Rabbit Building
Description: UNSPSC Code: 45110000 Audio and Visual Presentation and Composing Equipment Poultry and Rabbit Building Rental Period: Total Price for eleven (11) days inclusive
22 Portable Sound System lot 1.00
Additional Item Fields
1. 1st Renewal Contract Period Maximum Price(required):-
2. 2nd Renewal Contract Period Maximum Price(required):-
3. 3rd Renewal Contract Period Maximum Price(required):-
Page:10
Name
Mfr. No Del
Date
Unit Unit Bid Qty. Total
Item Specification for Portable Sound System
Description: UNSPSC Code: 45110000 Audio and Visual Presentation and Composing Equipment Portable Sound System Rental Period: Total Price for eleven (11) days inclusive
23 Queen Contest lot 1.00
Additional Item Fields
1. 1st Renewal Contract Period Maximum Price(required):-
2. 2nd Renewal Contract Period Maximum Price(required):-
3. 3rd Renewal Contract Period Maximum Price(required):-
Item Specification for Queen Contest
Description: UNSPSC Code: 45110000 Audio and Visual Presentation and Composing Equipment Queen Contest Rental Period: Total Price for two (2) days inclusive
24 Waltz Contest lot 1.00
Additional Item Fields
1. 1st Renewal Contract Period Maximum Price(required):-
2. 2nd Renewal Contract Period Maximum Price(required):-
3. 3rd Renewal Contract Period Maximum Price(required):-
Item Specification for Waltz Contest
Description: UNSPSC Code: 45110000 Audio and Visual Presentation and Composing Equipment Waltz Contest Rental Period: Total Price for one (1) day inclusive
25 Military Appreciation Day lot 1.00
Additional Item Fields
1. 1st Renewal Contract Period Maximum Price(required):-
2. 2nd Renewal Contract Period Maximum Price(required):-
3. 3rd Renewal Contract Period Maximum Price(required):-
Item Specification for Military Appreciation Day
Description: UNSPSC Code: 45110000 Audio and Visual Presentation and Composing Equipment Military Appreciation Day Rental Period: Total Price for one (1) day inclusive
26 Sale of Champions lot 1.00
Additional Item Fields
1. 1st Renewal Contract Period Maximum Price(required):-
2. 2nd Renewal Contract Period Maximum Price(required):-
3. 3rd Renewal Contract Period Maximum Price(required):-
Item Specification for Sale of Champions
Description: UNSPSC Code: 45110000 Audio and Visual Presentation and Composing Equipment Sale of Champions Rental Period: Total Price for one (1) day inclusive
27 Sheep Pavilion lot 1.00
Additional Item Fields
1. 1st Renewal Contract Period Maximum Price(required):-
2. 2nd Renewal Contract Period Maximum Price(required):-
3. 3rd Renewal Contract Period Maximum Price(required):-
Item Specification for Sheep Pavilion
Description: UNSPSC Code: 45110000 Audio and Visual Presentation and Composing Equipment Sheep Pavilion Rental Period: Total Price for Twenty-seven (27) days inclusive
28 Swine Pavilion lot 1.00
Page:11
Name
Mfr. No Del
Date
Unit Unit Bid Qty. Total
Additional Item Fields
1. 1st Renewal Contract Period Maximum Price(required):-
2. 2nd Renewal Contract Period Maximum Price(required):-
3. 3rd Renewal Contract Period Maximum Price(required):-
Item Specification for Swine Pavilion
Description: UNSPSC Code: 45110000 Audio and Visual Presentation and Composing Equipment Swine Pavilion Rental Period: Total Price for Twenty-seven (27) days inclusive
29 Touchstone Energy Stage lot 1.00
Additional Item Fields
1. 1st Renewal Contract Period Maximum Price(required):-
2. 2nd Renewal Contract Period Maximum Price(required):-
3. 3rd Renewal Contract Period Maximum Price(required):-
Item Specification for Touchstone Energy Stage
Description: UNSPSC Code: 45110000 Audio and Visual Presentation and Composing Equipment Touchstone Energy Stage Rental Period: Total Price for eleven (11) days inclusive
30 Youth Building lot 1.00
Additional Item Fields
1. 1st Renewal Contract Period Maximum Price(required):-
2. 2nd Renewal Contract Period Maximum Price(required):-
3. 3rd Renewal Contract Period Maximum Price(required):-
Item Specification for Youth Building
Description: UNSPSC Code: 45110000 Audio and Visual Presentation and Composing Equipment Youth Building Rental Period: Total Price for eleven (11) days inclusive
31 Individual Wireless
Microphone each 22.00
Additional Item Fields
1. 1st Renewal Contract Period Maximum Price(required):-
2. 2nd Renewal Contract Period Maximum Price(required):-
3. 3rd Renewal Contract Period Maximum Price(required):-
Item Specification for Individual Wireless Microphone
Description: UNSPSC Code: 45110000 Audio and Visual Presentation and Composing Equipment Individual Wireless Microphone Rental Period: Total Price for eleven (11) days inclusive
Page:12
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