RFPC30034902201980_Apr_28_25_solicitation_doc.pdf
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- Solicitation number
- RFPC30034902201980
- Issued by
- Missouri
About this file
The document is a Request for Proposal (RFP) from the State of Missouri's Department of Corrections, soliciting bids for a Groceries and Meats Qualified Vendors List (QVL) through solicitation number RFPC30034902201980. The contract will run from the date of award through June 30, 2023, covering a comprehensive range of food products including baking goods, dry beans, cereals, meats, eggs, and both certified and non-certified grocery items. Two pre-proposal teleconferences are scheduled for June 21, 2022, at 2:30 PM CDT and June 28, 2022, at 2:00 PM CDT, providing opportunities for vendors to ask questions. Proposals are due by July 8, 2022, at 2:00 PM CDT, with vendors required to complete and submit Exhibits A, B, C, and other applicable documents.
The RFP requires vendors to submit a firm, fixed across-the-board markup percentage for 18 different food categories, which will remain constant throughout the contract period. Delivery terms are Free On Board (FOB) Destination to various Department of Corrections locations throughout Missouri, with payment to be made on a Net 45 days basis. The solicitation is open to all vendors and does not specify any set-aside designations. Vendors must comply with detailed specifications for each product category, including requirements for non-certified and USDA-certified items. The evaluation will focus on proposed markup percentages, vendors' ability to meet specifications, and compliance with Buy American and USDA commodity requirements. Proposals must be submitted electronically through the MissouriBUYS system, with vendors prohibited from directly contacting the state agency about the solicitation.
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Text version
Solicitation Number: RFPC30034902201980
Groceries and Meats Qualified Vendors List (QVL) -
Department of Corrections
Request for Proposal - Commodity (RFPC)
State of Missouri
May 31, 2022 - July 08, 2022
Page:2
General Header Information
RFPC30034902201980
No. RFPC30034902201980 Title: Groceries and Meats Qualified Vendors List (QVL) - Department of
Corrections Start Date: May 31, 2022 at 5:30:00 PM CDT End Date: July 08, 2022 at 2:00:00 PM CDT Vendor Q&A Start Date:
Vendor Q&A End Date:
Estimated Total Value:
Who can respond to this bid? : All Vendors Description: CONTRACT PERIOD: DATE OF AWARD THROUGH JUNE 30, 2023 Delivery Terms: Free On Board Destination Delivery Notes: Missouri Department of Corrections
Various locations throughout the State of Missouri Payment Terms: Net 45 Days Contact Information: State of Missouri
Melissa Sackett Tel:573-526-2716 Fax:573-526-9816 melissa.sackett@oa.mo.gov
Contact Details: If you have any questions, please contact:
Melissa Sackett Tel:573-526-2716 Fax:573-526-9816 melissa.sackett@oa.mo.gov
Selected Categories:
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Header Custom Fields:
RFPC30034902201980
NOTICE
Vendor Responsibility
The vendor is solely responsible for ensuring timely submission of their solicitation response. Failure to allow adequate time prior to the solicitation end date to complete and submit a response to a solicitation, particularly in the event technical support assistance is required, places the vendor and their response at risk of not being accepted on time.
The State of Missouri's Privacy Policy can be accessed here.
PRE-PROPOSAL CONFERENCE
Pre-Proposal Conference A Pre-Proposal Teleconference regarding this Request for Proposal will be held on June 21, 2022, at 2:30 P.M. Central Time. The dial-in instructions are as stated below. The vendor shall refrain from contacting the state agency.
Call-in Phone number: 1-650-479-3207
Meeting number: 2455 865 2873
PRE-PROPOSAL CONFERENCE
Pre-Proposal Conference http://www.mo.gov/privacy-policy/
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Due to unavailability of the state agency staff and the original buyer of record to attend the pre-proposal conference, the Division of Purchasing will be conducting a follow-up pre-proposal to allow vendors the ability to express any questions and concerns related to the
RFP, including concerns with the pricing model identified in the RFP. The dial-in instructions are as stated below. The vendor shall refrain from contacting the state agency.
The Pre-Proposal Teleconference will be held on June 28, 2022, at 2:00 P.M. Central Time.
Call-in Phone number: 1-650-479-3207
Meeting number: 2467 487 2588
A Pre-Proposal Teleconference regarding this Request for Proposal will be held on June 21, 2022, at 2:30 P.M. Central Time. The dial-in instructions are as stated below. The vendor shall refrain from contacting the state agency.
Call-in Phone number: 1-650-479-3207
Meeting number: 2455 865 2873
VENDOR'S INSTRUCTIONS
Submission of Bids Vendors should be aware there are exhibits attached to the documentation of the attached
RFP. Vendors should fill out and sign exhibit A, B,C, and any others that apply. Vendors should attach the exhibits to their proposal.
Page:5
Solicitation Requirements:
This bid has no questions defined.
RFPC30034902201980
REQUIREMENTS
Requirements:
To access the official solicitation document, which includes all applicable requirements, detailed specifications, and terms and conditions, the vendor must click on the Overview tab to view the solicitation. Under the Overview tab, the vendor must either: 1) print the solicitation document in order to submit a hard copy, if allowed by the solicitation, or 2) review and accept the solicitation documents under the Overview tab, and submit an electronic response to the solicitation through the MissouriBUYS system.
ATTACHMENT INSTRUCTIONS
Uploading Attachments Uploading Attachments To A Bid Response: The vendor is solely responsible for downloading and reviewing the complete solicitation document and, if any, all solicitation attachments. The vendor shall further understand and agree that in order for the state to be able to conduct a complete evaluation of the vendor's response, the vendor is strongly advised to attach and upload completed
RFP exhibits (e.g., Exhibit A through Exhibit F).
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Documents:
RFPC30034902201980 - Attachment 1 Background.xlsx
RFPC30034902201980 - Attachment 2 Request Cover Page.docx
RFPC30034902201980 - Attachment 3 Buy American.docx
RFPC30034902201980 - Attachment 4 USDA Commodity Requirements.docx
RFPC30034902201980 - Groceries and Meats Qualified Vendors List.docx
RFPC30034902201980 - 01 - Groceries and Meats Qualified Vendors List.doc
RFPC30034902201980 - 02 - Groceries and Meats Qualified Vendors List.doc
RFPC30034902201980 - 03 - Groceries and Meats Qualified Vendors List.docx
RFPC30034902201980 - 04 - Groceries and Meats Qualified Vendors List.docx
RFPC30034902201980 - 05 - Groceries and Meats Qualified Vendors List.docx
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Item Specifications
No. Item Alternative Supplier Part No Mfr.
Name
Mfr. No Del
Date
Unit Unit Bid Qty. Total
1 Firm, Fixed Across the
Board Mark-Up
Percentage percent 1.00
Item Specification for Firm, Fixed Across the Board Mark-Up Percentage
Description: Firm, Fixed Across the Board Mark-Up Percentage The Mark-Up Percentage shall apply to all grocery and meat items and remain the same throughout the contract duration (see section 2.4). All contract pricing charged to the state agency shall be in compliance with sections 2.2, 2.3, 2.4, 2.5, and 2.12 herein.
Allow Vendor to Enter Negative Value : No
Exclude Line Item from Bid Total : No
1 Baking Goods percent 1.00
Item Specification for Baking Goods
Description: BAKING GOODS • Category includes but is not limited to: sugar, flower, milk, cake and brownie mixes, pancake and biscuit mixes, shortening See attached documentation for more details.
2 Dry Beans percent 1.00
Item Specification for Dry Beans
Description: DRY BEANS • Category includes but is not limited to: dry beans (navy, pinto, blackeye peas) See attached documentation for more details.
3 Cereal percent 1.00
Item Specification for Cereal
Description: CEREAL • Category includes but is not limited to: corn meal, farina, hominy, oats See attached documentation for more details.
4 Dietetic Fish, Tuna percent 1.00
Item Specification for Dietetic Fish, Tuna
Description: DIETETIC FISH, TUNA • Category includes but is not limited to: canned tuna fish See attached documentation for more details.
5 Pasta percent 1.00
Item Specification for Pasta
Description: PASTA • Category includes but is not limited to: egg noodles, macaroni elbow, spaghetti See attached documentation for more details.
6 Soup, Bulk & Individual
Condiments percent 1.00
Item Specification for Soup, Bulk & Individual Condiments
Description: SOUP, BULK & INDIVIDUAL CONDIMENTS • Category includes but is not limited to: beef soup base, chicken soup base, catsup, mustard, salt, pepper, salad dressing, jelly, syrup See attached documentation for more details.
7 Meats, Butter, Oleo & Eggs percent 1.00
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No. Item Alternative Supplier Part No Mfr.
Name
Mfr. No Del
Date
Unit Unit Bid Qty. Total
Item Specification for Meats, Butter, Oleo & Eggs
Description: FROZEN MONTHLY MEATS • Category includes but is not limited to: frozen ground beef, frozen beef patties, frozen chopped pork, cured ham See attached documentation for more details.
8 Butter & Oleo percent 1.00
Item Specification for Butter & Oleo
Description: BUTTER & OLEO • Category includes but is not limited to: oleo, margarine, parmesan cheese See attached documentation for more details.
9 Eggs & Eggs Substitute percent 1.00
Item Specification for Eggs & Eggs Substitute
Description: EGGS & EGG SUBSTITUTE • Category includes but is not limited to: liquid egg scrambled substitute See attached documentation for more details.
10 Non-Certified Grocery
Items percent 1.00
Item Specification for Non-Certified Grocery Items
Description: NON-CERTIFIED GROCERY ITEMS • Category includes but is not limited to: gelatin, bulk mustard, PB & J sandwiches, pudding, sauerkraut, coffee, food starch, sauces, frozen vegetables, rice, pan oil primer, spices See attached documentation for more details.
11 Non-Certified Canned
Fruits & Veggies percent 1.00
Item Specification for Non-Certified Canned Fruits & Veggies
Description: NON-CERTIFIED CANNED FRUITS & VEGGIES • Category includes but is not limited to: canned fruits, raisins, peppers, tomatoes See attached documentation for more details.
12 Non-Certified Drink Mixes percent 1.00
Item Specification for Non-Certified Drink Mixes
Description: NON-CERTIFIED DRINK MIXES • Category includes but is not limited to: flavored fruit drink mixes, tea, alternative milk drink mix See attached documentation for more details.
13 Non-Certified Salad
Dressings percent 1.00
Item Specification for Non-Certified Salad Dressings
Description: NON-CERTIFIED SALAD DRESSINGS • Category includes but is not limited to: salad dressings See attached documentation for more details.
14 Frozen Other Meats percent 1.00
Item Specification for Frozen Other Meats
Description: FROZEN OTHER MEATS • Category includes but is not limited to: beef steak strips, poultry breakfast sausage, turkey breasts fines, chicken chunks, deli meat, Salisbury steak patties, poultry meatballs, turkey salami, turkey ham, roast beef, chicken dinner links, meat loaf, chicken & beef crumble (IQF), frozen fish See attached documentation for more details.
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No. Item Alternative Supplier Part No Mfr.
Name
Mfr. No Del
Date
Unit Unit Bid Qty. Total
15 Miscellaneous Frozen
Items percent 1.00
Item Specification for Miscellaneous Frozen Items
Description: MISCELLANEOUS FROZEN ITEMS • Category includes but is not limited to: diced frozen onions, cream sandwich cookies, French toast sticks, pizza, bean and cheese burritos, cheese, flour tortillas, textured vegetable protein (TVP), vegan milk packets See attached documentation for more details.
16 USDA Certified Grocery
Items percent 1.00
Item Specification for USDA Certified Grocery Items
Description: USDA CERTIFIED GROCERY ITEMS • Category includes but is not limited to: applesauce, peanut butter, spinach, catsup See attached documentation for more details.
17 USDA Certified Canned
Beans, Fruits & Veggies percent 1.00
Item Specification for USDA Certified Canned Beans, Fruits & Veggies
Description: USDA CERTIFIED CANNED BEANS, FRUITS & VEGGIES • Category includes but is not limited to: green beans, canned beans, canned vegetables, canned fruits See attached documentation for more details.
18 Miscellaneous Food Items percent 1.00
Item Specification for Miscellaneous Food Items
Description: MISCELLANEOUS FOOD ITEMS • Category includes but is not limited to: frozen broccoli florets, frozen strawberries, hot dogs (turkey or beef), boneless chicken breast (shredded or pulled), fully cooked and diced chicken, holiday turkey roasts, chicken patties, taco meat See attached documentation for more details.
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