RFPC30034901800175_Jun_2_25_solicitation_doc.pdf
PDF 33 KB Posted
- Solicitation number
- RFPC30034901800175
- Issued by
- Clark County, Jefferson City, Missouri
About this file
This document is a Request for Proposal (RFP) issued by the State of Missouri for Veterans Recognition Medal Sets for the Missouri National Guard, with solicitation number RFPC30034901800175. The procurement seeks die-struck bronze medal and coin sets for Desert Storm and Iraqi Freedom veterans, with two configuration options: colored and bronze-only versions. The state guarantees an initial minimum order of 10,000 Desert Storm medal sets and 15,000 Iraqi Freedom medal sets, with potential for additional quantities based on veteran applications. The solicitation was posted on September 29, 2017, with proposal responses due by October 20, 2017, and the contract term is one year from the date of award. Delivery will be made to the Missouri Veterans Recognition Program in Jefferson City, with vendors required to submit pricing for multiple quantity tiers ranging from 1-999 units up to 15,000+ units.
The RFP includes a one-time set-up charge to cover costs of dies, artwork, and plates, with payment terms set at Net 45 Days and Free On Board (FOB) Destination shipping. No specific set-aside designations or vendor qualifications are specified, indicating the solicitation is open to all vendors. Vendors must submit completed exhibits A, B, and C along with their bid response, which can be submitted either electronically through the MissouriBUYS system or as a hard copy to the Division of Purchasing. The medal sets must conform to detailed specifications outlined in the RFP's attachments, including precise requirements for medal design, ribbon draping, attaching devices, and presentation box specifications. While specific budget ranges are not explicitly stated, the initial minimum order quantities suggest a significant procurement value, with the state reserving the right to purchase additional quantities as needed.
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Text version
Solicitation Number: RFPC30034901800175
Veterans Recognition Medal Sets - Missouri National Guard
Request for Proposal - Commodity (RFPC)
State of Missouri
Page:2
General Header Information
RFPC30034901800175
No. RFPC30034901800175 Title: Veterans Recognition Medal Sets - Missouri National Guard Start Date: September 29, 2017 at 10:00:00 PM GMT End Date: October 20, 2017 at 8:00:00 PM GMT Vendor Q&A Start Date:
Vendor Q&A End Date:
Estimated Total Value:
Who can respond to this bid? : All Vendors Description: Date of Award through One (1) Year Delivery Terms: Free On Board Destination Delivery Notes: Missouri Veterans Recognition Program
2405 Logistics Road Jefferson City, MO 65101
Payment Terms: Net 45 Days Contact Information: State of Missouri
Teri Schulte 301 West High Street, Room 630 Jefferson City MO, 65101 United States Tel: 573-522-3296 Fax: 573-526-9816 Teri.Schulte@oa.mo.gov
Contact Details: If you have any questions, please contact:
Teri Schulte 301 West High Street, Room 630 Jefferson City MO, 65101 United States Tel: 573-522-3296 Fax: 573-526-9816 Teri.Schulte@oa.mo.gov
Selected Categories:
Page:3
Header Custom Fields:
RFPC30034901800175
NOTICE
Vendor Responsibility
The vendor is solely responsible for ensuring timely submission of their solicitation response, whether submitting an online response or a hard copy response. Failure to allow adequate time prior to the solicitation end date to complete and submit a response to a solicitation, particularly in the event technical support assistance is required, places the vendor and their response at risk of not being accepted on time.
The State of Missouri's Privacy Policy can be accessed here.
VENDOR'S INSTRUCTIONS
Submission of Bids Vendors should be aware there are exhibits attached to the documentation of the attached
RFP. Vendors should fill out and sign exhibits A, B and C and any others that apply. Vendors should attach the exhibits to their bid.
http://www.mo.gov/privacy-policy/
Page:4
Solicitation Requirements:
This bid has no questions defined.
RFPC30034901800175
REQUIREMENTS
Requirements:
To access the official solicitation document, which includes all applicable requirements, detailed specifications, and terms and conditions, the vendor must click on the Overview tab to view the solicitation. Under the Overview tab, the vendor must either: 1) print the solicitation document in order to submit a hard copy to Division of Purchasing, or 2) review and accept the solicitation documents under the Overview tab, and submit an electronic response to the solicitation through the MissouriBUYS system.
ATTACHMENT INSTRUCTIONS
Uploading Attachments Uploading Attachments To A Bid Response: The vendor is solely responsible for downloading and reviewing the complete solicitation document and, if any, all solicitation attachments. The vendor shall further understand and agree that in order for the state to be able to conduct a complete evaluation of the vendor's response, the vendor is strongly advised to attach and upload completed
RFP exhibits (e.g., Exhibit A through Exhibit G) including the Pricing Pages.
Page:5
Documents:
RFPC30034901800175 - Veterans Recognition Medal Sets.doc
Attachment 1 - General Specifications 7-6-2017.docx
Attachment 2 - DESERT STORM - Color.pdf
Attachment 3 - ENDURING FREEDOM - Color.pdf
Attachment 4 - Ribbon Draping - Drawing B-6-9.pdf
Attachment 5 - Attaching Devices - Drawing B-13-5.pdf
Attachment 6 - Medal Box 001.jpg
Attachment 7 - Medal Box 004.jpg
Attachment 8 - Medal Box 005.jpg
Attachment 10 - ENDURING FREEDOM - Bronze only.pdf
Attachment 9 - DESERT STORM -Bronze only.pdf
RFPC30034901800175 - Addendum 01 - Veterans Recognition Medal Sets.doc
Attachment 3 - IRAQI FREEDOM - Color.pdf
Attachment 10 - IRAQI FREEDOM - Bronze only.pdf
Page:6
Item Specifications
Group 1: Die Struck Bronze WITH Color
No. Item Alternative Supplier Part No Mfr.
Name
Mfr. No Del
Date
Unit Unit Bid Qty. Total
1 Desert Storm Recognition
Set WITH Color (1 - 999) each 0
Item Specification for Desert Storm Recognition Set WITH Color (1 - 999)
Description: Note: The State of Missouri guarantees an initial minimum order of 10,000 Desert Storm medal and coin sets. The state may purchase in excess of the 10,000 medal and coin sets in their initial order depending on the number of applications received from Desert Storm Veterans. Future quantities and the frequency of any future orders, if any, cannot be determined. The veterans recognition medal and coin sets proposed shall conform to the specifications contained in Attachment #1 and Exhibit A. C/S Code: 49101701 Medals Medal and Coin Set with
Presentation Box ⢠Desert Storm Recognition Set with color Quantity Break: 1 â 999
Allow Vendor to Enter Negative Value : No
Exclude Line Item from Bid Total : No
2 Desert Storm Recognition
Set WITH Color (1,000 -
2,499) each 0
Item Specification for Desert Storm Recognition Set WITH Color (1,000 - 2,499)
Description: Note: The State of Missouri guarantees an initial minimum order of 10,000 Desert Storm medal and coin sets. The state may purchase in excess of the 10,000 medal and coin sets in their initial order depending on the number of applications received from Desert Storm Veterans. Future quantities and the frequency of any future orders, if any, cannot be determined. The veterans recognition medal and coin sets proposed shall conform to the specifications contained in Attachment #1 and Exhibit A. C/S Code: 49101701 Medals Medal and Coin Set with
Presentation Box ⢠Desert Storm Recognition Set with color Quantity Break: 1,000 â 2,499
3 Desert Storm Recognition
Set WITH Color (2,500 -
4,999) each 0
Item Specification for Desert Storm Recognition Set WITH Color (2,500 - 4,999)
Description: Note: The State of Missouri guarantees an initial minimum order of 10,000 Desert Storm medal and coin sets. The state may purchase in excess of the 10,000 medal and coin sets in their initial order depending on the number of applications received from Desert Storm Veterans. Future quantities and the frequency of any future orders, if any, cannot be determined. The veterans recognition medal and coin sets proposed shall conform to the specifications contained in Attachment #1 and Exhibit A. C/S Code: 49101701 Medals Medal and Coin Set with
Presentation Box ⢠Desert Storm Recognition Set with color Quantity Break: 2,500 â 4,999
4 Desert Storm Recognition
Set WITH Color (5,000 -
9,999) each 0
Item Specification for Desert Storm Recognition Set WITH Color (5,000 - 9,999)
Description: Note: The State of Missouri guarantees an initial minimum order of 10,000 Desert Storm medal and coin sets. The state may purchase in excess of the 10,000 medal and coin sets in their initial order depending on the number of applications received from Desert Storm Veterans. Future quantities and the frequency of any future orders, if any, cannot be determined. The veterans recognition medal and coin sets proposed shall conform to the specifications contained in Attachment #1 and Exhibit A. C/S Code: 49101701 Medals Medal and Coin Set with
Presentation Box ⢠Desert Storm Recognition Set with color Quantity Break: 5,000 â 9,999
5 Desert Storm Recognition
Set WITH Color (10,000 and up) each 0
Page:7
Group 1: Die Struck Bronze WITH Color
No. Item Alternative Supplier Part No Mfr.
Name
Mfr. No Del
Date
Unit Unit Bid Qty. Total
Item Specification for Desert Storm Recognition Set WITH Color (10,000 and up)
Description: Note: The State of Missouri guarantees an initial minimum order of 10,000 Desert Storm medal and coin sets. The state may purchase in excess of the 10,000 medal and coin sets in their initial order depending on the number of applications received from Desert Storm Veterans. Future quantities and the frequency of any future orders, if any, cannot be determined. The veterans recognition medal and coin sets proposed shall conform to the specifications contained in Attachment #1 and Exhibit A. C/S Code: 49101701 Medals Medal and Coin Set with
Presentation Box ⢠Desert Storm Recognition Set with color Quantity Break: 10,000 and up
6 Iraqi Freedom Recognition
Set WITH Color (1 - 999) each 0
Item Specification for Iraqi Freedom Recognition Set WITH Color (1 - 999)
Description: Note: The State of Missouri guarantees an initial minimum order of 15,000 Iraqi Freedom medal and coin sets. The state may purchase in excess of the 15,000 medal and coin sets in their initial order depending on the number of applications received from Iraqi Freedom Veterans. Future quantities and the frequency of any future orders, if any, cannot be determined. The veterans recognition medal and coin sets proposed shall conform to the specifications contained in Attachment #1 and Exhibit A. C/S Code: 49101701 Medals Medal and Coin Set with
Presentation Box ⢠Iraqi Freedom Recognition Set with color Quantity Break: 1 â 999
7 Iraqi Freedom Recognition
Set WITH Color (1,000 -
2,499) each 0
Item Specification for Iraqi Freedom Recognition Set WITH Color (1,000 - 2,499)
Description: Note: The State of Missouri guarantees an initial minimum order of 15,000 Iraqi Freedom medal and coin sets. The state may purchase in excess of the 15,000 medal and coin sets in their initial order depending on the number of applications received from Iraqi Freedom Veterans. Future quantities and the frequency of any future orders, if any, cannot be determined. The veterans recognition medal and coin sets proposed shall conform to the specifications contained in Attachment #1 and Exhibit A. C/S Code: 49101701 Medals Medal and Coin Set with
Presentation Box ⢠Iraqi Freedom Recognition Set with color Quantity Break: 1,000 â 2,499
8 Iraqi Freedom Recognition
Set WITH Color (2,500 -
4,999) each 0
Item Specification for Iraqi Freedom Recognition Set WITH Color (2,500 - 4,999)
Description: Note: The State of Missouri guarantees an initial minimum order of 15,000 Iraqi Freedom medal and coin sets. The state may purchase in excess of the 15,000 medal and coin sets in their initial order depending on the number of applications received from Iraqi Freedom Veterans. Future quantities and the frequency of any future orders, if any, cannot be determined. The veterans recognition medal and coin sets proposed shall conform to the specifications contained in Attachment #1 and Exhibit A. C/S Code: 49101701 Medals Medal and Coin Set with
Presentation Box ⢠Iraqi Freedom Recognition Set with color Quantity Break: 2,500 â 4,999
9 Iraqi Freedom Recognition
Set WITH Color (5,000 -
9,999) each 0
Item Specification for Iraqi Freedom Recognition Set WITH Color (5,000 - 9,999)
Description: Note: The State of Missouri guarantees an initial minimum order of 15,000 Iraqi Freedom medal and coin sets. The state may purchase in excess of the 15,000 medal and coin sets in their initial order depending on the number of applications received from IraqiFreedom Veterans. Future quantities and the frequency of any future orders, if any, cannot be determined. The veterans recognition medal and coin sets proposed shall conform to the specifications contained in Attachment #1 and Exhibit A. C/S Code: 49101701 Medals Medal and Coin Set with
Presentation Box ⢠Iraqi Freedom Recognition Set with color Quantity Break: 5,000 â 9,999
10 Iraqi Freedom Recognition
Set WITH Color (10,000 -
14,999) each 0
Page:8
Group 1: Die Struck Bronze WITH Color
No. Item Alternative Supplier Part No Mfr.
Name
Mfr. No Del
Date
Unit Unit Bid Qty. Total
Item Specification for Iraqi Freedom Recognition Set WITH Color (10,000 - 14,999)
Description: Note: The State of Missouri guarantees an initial minimum order of 15,000 Iraqi Freedom medal and coin sets. The state may purchase in excess of the 15,000 medal and coin sets in their initial order depending on the number of applications received from Iraqi Freedom Veterans. Future quantities and the frequency of any future orders, if any, cannot be determined. The veterans recognition medal and coin sets proposed shall conform to the specifications contained in Attachment #1 and Exhibit A. C/S Code: 49101701 Medals Medal and Coin Set with
Presentation Box ⢠Iraqi Freedom Recognition Set with color Quantity Break: 10,000 â 14,999
11 Iraqi Freedom Recognition
Set WITH Color (15,000 and up) each 0
Item Specification for Iraqi Freedom Recognition Set WITH Color (15,000 and up)
Description: Note: The State of Missouri guarantees an initial minimum order of 15,000 Iraqi Freedom medal and coin sets. The state may purchase in excess of the 15,000 medal and coin sets in their initial order depending on the number of applications received from Iraqi Freedom Veterans. Future quantities and the frequency of any future orders, if any, cannot be determined. The veterans recognition medal and coin sets proposed shall conform to the specifications contained in Attachment #1 and Exhibit A. C/S Code: 49101701 Medals Medal and Coin Set with
Presentation Box ⢠Iraqi Freedom Recognition Set with color Quantity Break: 15,000 and up
Page:9
Group 2: Die Struck Bronze Only - No Color Added
No. Item Alternative Supplier Part No Mfr.
Name
Mfr. No Del
Date
Unit Unit Bid Qty. Total
12 Desert Storm Recognition
Set - Bronze Only (1 - 999) each 0
Item Specification for Desert Storm Recognition Set - Bronze Only (1 - 999)
Description: Note: The State of Missouri guarantees an initial minimum order of 10,000 Desert Storm medal and coin sets. The state may purchase in excess of the 10,000 medal and coin sets in their initial order depending on the number of applications received from Desert Storm Veterans. Future quantities and the frequency of any future orders, if any, cannot be determined. The veterans recognition medal and coin sets proposed shall conform to the specifications contained in Attachment #1 and Exhibit A. C/S Code: 49101701 Medals Medal and Coin Set with
Presentation Box ⢠Desert Storm Recognition Set ⢠Die struck bronze only â no color added Quantity Break: 1 â 999
13 Desert Storm Recognition
Set - Bronze Only (1,000 -
2,499) each 0
Item Specification for Desert Storm Recognition Set - Bronze Only (1,000 - 2,499)
Description: Note: The State of Missouri guarantees an initial minimum order of 10,000 Desert Storm medal and coin sets. The state may purchase in excess of the 10,000 medal and coin sets in their initial order depending on the number of applications received from Desert Storm Veterans. Future quantities and the frequency of any future orders, if any, cannot be determined. The veterans recognition medal and coin sets proposed shall conform to the specifications contained in Attachment #1 and Exhibit A. C/S Code: 49101701 Medals Medal and Coin Set with
Presentation Box ⢠Desert Storm Recognition Set ⢠Die struck bronze only â no color added Quantity Break: 1,000 â 2,499
14 Desert Storm Recognition
Set - Bronze Only (2,500 -
4,999) each 0
Item Specification for Desert Storm Recognition Set - Bronze Only (2,500 - 4,999)
Description: Note: The State of Missouri guarantees an initial minimum order of 10,000 Desert Storm medal and coin sets. The state may purchase in excess of the 10,000 medal and coin sets in their initial order depending on the number of applications received from Desert Storm Veterans. Future quantities and the frequency of any future orders, if any, cannot be determined. The veterans recognition medal and coin sets proposed shall conform to the specifications contained in Attachment #1 and Exhibit A. C/S Code: 49101701 Medals Medal and Coin Set with
Presentation Box ⢠Desert Storm Recognition Set ⢠Die struck bronze only â no color added Quantity Break: 2,500 â 4,999
15 Desert Storm Recognition
Set - Bronze Only (5,000 -
9,999) each 0
Item Specification for Desert Storm Recognition Set - Bronze Only (5,000 - 9,999)
Description: Note: The State of Missouri guarantees an initial minimum order of 10,000 Desert Storm medal and coin sets. The state may purchase in excess of the 10,000 medal and coin sets in their initial order depending on the number of applications received from Desert Storm Veterans. Future quantities and the frequency of any future orders, if any, cannot be determined. The veterans recognition medal and coin sets proposed shall conform to the specifications contained in Attachment #1 and Exhibit A. C/S Code: 49101701 Medals Medal and Coin Set with
Presentation Box ⢠Desert Storm Recognition Set ⢠Die struck bronze only â no color added Quantity Break: 5,000 â 9,999
16 Desert Storm Recognition
Set - Bronze Only (10,000 and up) each 0
Item Specification for Desert Storm Recognition Set - Bronze Only (10,000 and up)
Description: Note: The State of Missouri guarantees an initial minimum order of 10,000 Desert Storm medal and coin sets. The state may purchase in excess of the 10,000 medal and coin sets in their initial order depending on the number of applications received from Desert Storm Veterans. Future quantities and the frequency of any future orders, if any, cannot be determined. The veterans recognition medal and coin sets proposed shall conform to the specifications contained in Attachment #1 and Exhibit A. C/S Code: 49101701 Medals Medal and Coin Set with
Presentation Box ⢠Desert Storm Recognition Set ⢠Die struck bronze only â no color added Quantity Break: 10,000 and up
Page:10
No. Item Alternative Supplier Part No Mfr.
Name
Mfr. No Del
Date
Unit Unit Bid Qty. Total
17 Iraqi Freedom Recognition
Set - Bronze Only (1 - 999) each 0
Item Specification for Iraqi Freedom Recognition Set - Bronze Only (1 - 999)
Description: Note: The State of Missouri guarantees an initial minimum order of 15,000 Iraqi Freedom medal and coin sets. The state may purchase in excess of the 15,000 medal and coin sets in their initial order depending on the number of applications received from Iraqi Freedom Veterans. Future quantities and the frequency of any future orders, if any, cannot be determined. The veterans recognition medal and coin sets proposed shall conform to the specifications contained in Attachment #1 and Exhibit A. C/S Code: 49101701 Medals Medal and Coin Set with
Presentation Box ⢠Iraqi Freedom Recognition Set ⢠Die struck bronze only â no color added Quantity Break: 1 â 999
18 Iraqi Freedom Recognition
Set - Bronze Only (1,000 -
2,499) each 0
Item Specification for Iraqi Freedom Recognition Set - Bronze Only (1,000 - 2,499)
Description: Note: The State of Missouri guarantees an initial minimum order of 15,000 Iraqi Freedom medal and coin sets. The state may purchase in excess of the 15,000 medal and coin sets in their initial order depending on the number of applications received from Iraqi Freedom Veterans. Future quantities and the frequency of any future orders, if any, cannot be determined. The veterans recognition medal and coin sets proposed shall conform to the specifications contained in Attachment #1 and Exhibit A. C/S Code: 49101701 Medals Medal and Coin Set with
Presentation Box ⢠Iraqi Freedom Recognition Set ⢠Die struck bronze only â no color added Quantity Break: 1,000 â 2,499
19 Iraqi Freedom Recognition
Set - Bronze Only (2,500 -
4,999) each 0
Item Specification for Iraqi Freedom Recognition Set - Bronze Only (2,500 - 4,999)
Description: Note: The State of Missouri guarantees an initial minimum order of 15,000 Iraqi Freedom medal and coin sets. The state may purchase in excess of the 15,000 medal and coin sets in their initial order depending on the number of applications received from Iraqi Freedom Veterans. Future quantities and the frequency of any future orders, if any, cannot be determined. The veterans recognition medal and coin sets proposed shall conform to the specifications contained in Attachment #1 and Exhibit A. C/S Code: 49101701 Medals Medal and Coin Set with
Presentation Box ⢠Iraqi Freedom Recognition Set ⢠Die struck bronze only â no color added Quantity Break: 2,500 â 4,999
20 Iraqi Freedom Recognition
Set - Bronze Only (5,000 -
9,999) each 0
Item Specification for Iraqi Freedom Recognition Set - Bronze Only (5,000 - 9,999)
Description: Note: The State of Missouri guarantees an initial minimum order of 15,000 Iraqi Freedom medal and coin sets. The state may purchase in excess of the 15,000 medal and coin sets in their initial order depending on the number of applications received from Iraqi Freedom Veterans. Future quantities and the frequency of any future orders, if any, cannot be determined. The veterans recognition medal and coin sets proposed shall conform to the specifications contained in Attachment #1 and Exhibit A. C/S Code: 49101701 Medals Medal and Coin Set with
Presentation Box ⢠Iraqi Freedom Recognition Set ⢠Die struck bronze only â no color added Quantity Break: 5,000 â 9,999
21 Iraqi Freedom Recognition
Set - Bronze Only (10,000
- 14,999) each 0
Item Specification for Iraqi Freedom Recognition Set - Bronze Only (10,000 - 14,999)
Description: Note: The State of Missouri guarantees an initial minimum order of 15,000 Iraqi Freedom medal and coin sets. The state may purchase in excess of the 15,000 medal and coin sets in their initial order depending on the number of applications received from Iraqi Freedom Veterans. Future quantities and the frequency of any future orders, if any, cannot be determined. The veterans recognition medal and coin sets proposed shall conform to the specifications contained in Attachment #1 and Exhibit A. C/S Code: 49101701 Medals Medal and Coin Set with
Presentation Box ⢠Iraqi Freedom Recognition Set ⢠Die struck bronze only â no color added Quantity Break: 10,000 â 14,999
Page:11
No. Item Alternative Supplier Part No Mfr.
Name
Mfr. No Del
Date
Unit Unit Bid Qty. Total
22 Iraqi Freedom Recognition
Set - Bronze Only (15,000 and up) each 0
Item Specification for Iraqi Freedom Recognition Set - Bronze Only (15,000 and up)
Description: Note: The State of Missouri guarantees an initial minimum order of 15,000 Iraqi Freedom medal and coin sets. The state may purchase in excess of the 15,000 medal and coin sets in their initial order depending on the number of applications received from Iraqi Freedom Veterans. Future quantities and the frequency of any future orders, if any, cannot be determined. The veterans recognition medal and coin sets proposed shall conform to the specifications contained in Attachment #1 and Exhibit A. C/S Code: 49101701 Medals Medal and Coin Set with
Presentation Box ⢠Iraqi Freedom Recognition Set ⢠Die struck bronze only â no color added Quantity Break: 15,000 and up
Page:12
Group 3: One Time Set Up Charge
No. Item Alternative Supplier Part No Mfr.
Name
Mfr. No Del
Date
Unit Unit Bid Qty. Total
23 One-Time Set-Up Charge each 0
Item Specification for One-Time Set-Up Charge
Description: The vendor shall submit below a one-time set-up charge that shall encompass the set-up of dies, artwork, plates, etc. for all medal and coin sets identified herein. If the vendor does not intend to charge a set-up fee, the vendor should indicate zero (0). C/S Code: 49101701 Medals One-Time Set-Up Charge âÃÂâ Charge shall encompass the set up of dies, artwork, plates, etc. for all medal and coin sets identified herein âÃÂâ Applies to the first and all subsequent orders. âÃÂâ Shall be charged only once
Page:13
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