RFP_-ACT-SACT-17-03_SOLICITATION_PACKAGE_dtd_19_Jan_17.docx

Description of Acquisition

Part 1 Bidding Instructions

RFP-ACT-SACT-17-03

EXERCISE SUPPORT SPECIALIST AT HQ SACT

TABLE OF CONTENTS

1. General

2. Classification

3. Definitions

4. Eligibility

5. Duration of the Contract

6. Exemption of Taxes

7. Amendment or Cancellations

8. Bidder Clarifications

9. Bid Closing Date

10. Bid Validity

11. Contents of Proposal

12. Proposal Submission

13. Late Bid

14. Bid Withdrawal

15. Bid Evaluation

16. Proposal Clarifications

17. Award

18. Communications and Contacts

19. Point of Contact

ENCLOSURES:

1. Proposal Checklist

2. Address Label

3. Compliance Statement

4. Past Performance

5. Mandatory Price Proposal format

6. SOW

7. Annex A: Technical Compliance Matrix HQ SACT General Terms and Conditions HQ SACT Special Terms and Conditions

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1. General.

a. This is a Personnel Services Contract in accordance with the General and Special Terms and Conditions; as such it is a Level of Effort contract or fraction thereof as set forth in the Statement of Work.

2. Classification.

a. This RFP is a Releasable to Public document.

3. Definitions.

a. The “Prospective Bidder” shall refer to the entity that has completed and returned the Enclosure of the transmittal letter of this RFP, and has indicated thereon its intention without commitment, to participate in this RFP.

b. The term “Bidder” shall refer to the bidding entity that has completed a bid in response to this RFP.

c. The term “Contractor” shall refer to the bidding entity to which the contract is awarded.

d. The term “Contracting Officer” designates the official who executes this RFP on behalf of HQ SACT.

e. “Contracting Officer`s Technical Representative” or “COTR” is the official who is appointed for the purpose of determining compliance of the successful bid, per the technical specifications.

f. The term “HQ SACT” shall refer to Headquarters Supreme Allied Commander Transformation.

g. The term “ACT” shall refer to Allied Commander Transformation.

h. The term “NATO”, shall refer to the North Atlantic Treaty Organisation.

i. The term “days” as used in this RFP shall, unless otherwise stated, be interpreted as meaning calendar days.

j. The term “Habitual Residence”, means HQ SACT, Norfolk, VA 23511.

4. Eligibility.

a. This RFP is open to companies:

a. Established in a North Atlantic Treaty Organisation member nation.

b. Working in the required field of study and legally authorised to operate the United States of America, at the time of bidding.

c. Has performed the desired past performance including size, cost and scope, as described in this RFP.

5. Duration of Contract.

a. The contract awarded shall be effective upon date of award. The period of performance will begin on or about March 1st, 2017 and be 6 months in duration.

6. Exemption of taxes

a. In accordance with the agreement applicable to HQ SACT to include Article 8 of the Paris Protocol dated 25 August 1952 goods and services under this contract are exempt from taxes, duties and similar charges.

7. Amendment or Cancellation.

a. HQ SACT reserves the right to amend or delete any one or more of the terms, conditions or provisions of the RFP prior to the date set for bid closing. A solicitation amendment or amendments shall announce such action.

b. HQ SACT reserves the right to cancel, at any time, this RFP either partially of in its entirety. No legal liability on the part of HQ SACT shall be considered for recovery of costs in connection to bid preparation. All efforts undertaken by any bidder shall be done considering and accepting, that no costs shall be recovered from HQ SACT. If this RFP is cancelled any/all received bids shall be returned unopened, per the bidder’s request.

8. Bidder Clarifications.

a. Prospective Bidders should seek clarification at their earliest convenience. Any explanation regarding the meaning or interpretation of this RFP, terms, clause, provision or specifications, shall be requested in writing, from the Contracting Officer. The Contracting Officer must receive such requests for clarification no later than 3 calendar days prior to the bid closing date.

b. Information in response to a request for clarification to a prospective bidder shall be furnished to all prospective bidders as a Question and Answer amendment. All such amendments shall be incorporated into this RFP. Oral Interpretations shall not be binding.

9. Bid closing date.

a. Bids shall be received at HQ SACT, Purchasing and Contracting Office, no later than 17 February 2017, 1200 hours, Eastern Standard Time, Norfolk, Virginia, USA. No bids shall be accepted after this time and date.

10. Bid Validity.

a. Bids shall be remain valid for a period of one hundred and twenty days (120) from the applicable closing date set forth within this RFP. HQ SACT reserves the right to request an extension of validity. Bidder shall be entitled to either grant or deny this extension of validity; HQ SACT shall automatically consider a denial to extend the validity as a withdrawal of the bid.

11. Content of Proposal.

The proposal shall consist of the following minimum paper documents and electronic media:

a. A table of contents for the entire proposal (See checklist provided as Enclosure # 1).

b. The bidder’s full name address, Point of Contacts, Telephone, Fax number and Internet site, (See Enclosure #2).

c. Compliance statement (See Enclosure # 3).

d. Provision of formal administrative, financial and technical volumes including evaluation criteria located in Annex A to the Statement of Work. Submission of a completed Annex A is required to be deemed administratively compliant.

e. Company Price proposal (Enclosure #4).

f. Past performance (See Enclosure #5).

g. Appropriate technical to determine whether proposed services, terms and conditions unequivocally comply with all the requirements of this RFP, including resumes for all applicable personnel.

h. Price proposal shall be in sealed bid format. (Mandatory).

12. Proposal Submission.

a. One original and four hard copy technical proposals are required. Each shall be submitted in a single package. The single package shall be clearly marked with the mailing label, citing the RFP Solicitation reference number, (See Enclosure #2). Within the single package shall be the Technical and Price volumes, separately packaged and identified.

b. Proposal packages may be made by mail, courier or hand carried.

c. Hand carried proposal packages are to be handed to a member of the BUDFIN/Purchasing staff, who shall endorse the package with a time date stamp and delivery official shall counter sign, as to the accuracy of the recording.

d. Price proposals shall be in currency of US Dollars as the Contract Award Committee is HQ SACT, Norfolk, Virginia.

e. Price proposal shall at all times, be in a sealed bid format and not submitted openly within the technical volume.

f. An advance electronic copy of the technical volume (only) shall be required, email to: brian.garbert@act.nato.int and keith.klemm@act.nato.int prior to the established sealed bid deadline. Do not include pricing in the advance electronic copy.

13. Late Proposals.

a. It is solely the bidder`s responsibility that every effort is made to ensure that his bid reaches HQ SACT prior to the established closing date and time. All late bids shall be returned to the offering company unopened. Only if it can be unequivocally demonstrated that the late arrival of the bid package was the result of NATO staff negligence shall the bid be considered.

14. Bid Withdrawal.

a. A bidder may withdraw their bid up to the date and time specified for bid closing. Such a withdrawal must be completed in writing or facsimile, with attention to the HQ SACT Contracting Officer. The proposal shall be returned unopened, at the expense of the company.

15. Bid Evaluation.

a. The evaluation of bids and determination as to the responsiveness and technical adequacy or technical compliance, of the products or services requested, shall be the responsibility of HQ SACT. Such determinations shall be consistent with the evaluation criteria specified in the RFP. HQ SACT is not responsible for any content that is not clearly identified in any proposal package.

b. Proposals shall be evaluated taking into consideration of the following factors.

a. Successful administrative submission of bid packages and requested Enclosures 2-6, as listed in this RFP. (Pass/Fail).

b. Successful determination of Technical compliance. (Pass/Fail).

c. Successful cost price criteria (Lowest Price Technical Compliant Offer).

d. Acceptance of HQ SACT Special Terms and General Terms and Conditions.

e. No deviation from proposed pricing will be authorised.

16. Proposal Clarifications.

a. During the entire evaluation process HQ SACT reserves the right to discuss any bid with the bidder, in order to clarify what is offered and interpretation of language within the bid, to resolve in potential areas of non-compliance.

17. Award.

a. HQ SACT will not consider splitting the contract into multiple awards.

b. HQ SACT Purchasing & Contracting shall award the contract to the Bidder whose conforming proposal represents the lowest compliant offer.

c. When determining the lowest offer, from all compliant offers, HQ SACT shall consider the aggregate price as the total cost.

d. HQ SACT reserves the right to negotiate minor deviations to the listed Special and General Terms and Conditions to this RFP.

e. Contract Award date is anticipated in the month of February 2017 with performance to begin on or about 1 March 2017.

18. Communications.

a. All communication related to this RFP, between a prospective bidder and HQ SACT shall only be through the nominated HQ SACT Contracting Officer. Designated contracting staff shall assist the HQ SACT Contracting Officer in the administrative process. There shall be no contact with other HQ SACT personnel in regards to this RFP. Such adherence shall ensure Fair and Open Competition with equal consideration and competitive footing leverage to all interested parties.

19. Point of Contact.

a. LCDR Brian Garbert, ACT Contracting Officer 757-747-4240 brian.garbert@act.nato.int or

CDR Keith Klemm, ACT Contracting Officer 757-747-3612 keith.klemm@act.nato.int

b. All correspondence shall be forward to:

HQ SACT, BUDFIN BRANCH

Purchasing & Contracting ACT Contracting Officer

RFP-ACT-SACT-17-03

ATTN. LCDR Brian Garbert 7857 Blandy Road, Suite 100 Norfolk, VA, 23551-2490

RFP-ACT-SACT-17-03 CONTRACT SUPPORT FOR AN EXERCISE SUPPORT SPECIALIST

U.S.A.

This Enclosure is designed to assist the respective company provide HQ SACT with all necessary documents/information required. For clarification, please refer to Bidding instructions in part 1 of subject solicitation. Page 10

Enclosure 1

PROPOSAL CONTENT / CHECKLIST

Table of Contents

Bidder`s name, address, POC, Contact numbers, email address.

Compliance Statement.

Past performance (including References).

List of Key personnel.

Technical Proposal.

Price Proposal.

Mailing label.

Enclosure 2 (The label below is to be completed by the bidder and affixed to the exterior envelope; parcel or package mailed or deliver to ACT)

SEALED BID TO RFP-ACT-SACT-17-03

(To be opened by Contract Awards Committee (CAC Only)

Sender: ___________________________

RFP-ACT-SACT-17-03 CONTRACT SUPPORT FOR AN EXERCISE SUPPORT SPECIALIST

This Enclosure is designed to assist the respective company provide HQ SACT with all necessary documents/information required. For clarification, please refer to Bidding instructions in part 1 of subject solicitation. Page 11

Enclosure 3

COMPLIANCE STATEMENT TO SEALED BID RFP-ACT-SACT-17-03

It is hereby stated that our company has read and understands all documentation issued as part of RFP-ACT-SACT-17-03. Our company proposal submitted in response to the referenced solicitation is fully compliant with the provisions of RFP-ACT-SACT-17-03, and the intended contract with the following exception(s); such exemptions are considered non-substantial to the HQ SACT solicitation provisions issued.

Clause Description of Minor Deviation.

(If applicable, add another page)

Company: __________________ Signature: ________________________

Name & Title: ________________ Date: _________________________

RFP-ACT-SACT-17-03 CONTRACT SUPPORT FOR AN EXERCISE SUPPORT SPECIALIST

Company Bid Reference: ______________________________________________ Bidder’s proposal must be based on full compliance with the terms, conditions and requirements of the RFP and all future clarifications and/or amendments. The bidder may offer variations in specific implementation and operational details provided that the functional and performance requirements are fully satisfied. In case of conflict between the compliance statement and the detailed evidence or explanation furnished, the detailed evidence/comments shall take precedence/priority for the actual determination of compliance. Minor or non-substantial deviations may be accepted. Substantial changes shall be considered non responsive. Page 12

Enclosure 4

PAST PERFORMANCE INFORMATION FORM

PAST PERFORMANCE DATA

Contracting Agency: ____________________________________________________________________________

1. Contract No: ____________________________________________________________________________

1. Type of Contract (Firm Fixed Price, IDIQ, Requirements): ____________________________________________________________________________

1. Title of Contract: ____________________________________________________________________________

1. Description of Work Performance and Relevance to Current Acquisition (Type of facility, capacity, estimated patronage, summary of staff used): ____________________________________________________________________________

1. Contract Dollar Amount: ____________________________________________________________________________

1. Period of Performance: ____________________________________________________________________________

1. Name, Address, Fax and Telephone No. of Reference: ____________________________________________________________________________

1. Indicate Whether Contractor Acted as Prime or Sub-contractor: ____________________________________________________________________________

1. Comments regarding compliance with contract terms and conditions: ____________________________________________________________________________

1. Complete Contact Information for client:

1. Permission to contact client for reference: Yes/ No ________________________________

RFP-ACT-SACT-17-03 CONTRACT SUPPORT FOR AN EXERCISE SUPPORT SPECIALIST

Name/Signature of Authorized Company Official This Enclosure is designed to assist the respective company provide HQ SACT with all necessary documents/information required. For clarification, please refer to Bidding instructions in part 1 of subject solicitation. Page 16

This Page Intentionally Left Blank Enclosure 5

RFP-ACT-SACT-17-03 SEALED BID PRICE PROPOSAL

COMPANY NAME: ABC, Inc ADDRESS: Street, City, Post code

Proposed hourly rates must be fully “loaded” [G&A, O/H etc], however they must not include per diem (meals & lodging) and travel. Travel (and related expenses) will not be covered under this contract, but handled separately in accordance with the ACT Financial Manual, Section 24 “Contractor Travel” SUBJECT: RFP-ACT-SACT-17-03 Sealed Bid Price Proposal Please find on behalf of Insert: Company Name to provide HQ SACT with services (collectively referred as “ITEMS”), subject to the provisions, terms and conditions stated in RFP-ACT-SACT-17-03 and the “Insert: Company Name Technical proposal”, submitted in accordance with solicitation provisions.

Labor category Period of Performance

900 HOURS

(1 MAR – 31 AUG 2017)

Exercise Support Specialist Hourly Rate

Grand Total Contract Price $ __________________________

Please verify and acknowledge propriety of above, by duly completing signatures below.

Authorizing Company Official:

Printed Name: ____________________________ Position: ____________________________ Title: ____________________________ Authorizing Company (Signature): ---------------------------------, Date: -----------------.

Company name Witness Official:

Printed Name: ____________________________ Position: ____________________________ Title: ____________________________ Witness Signature: ----------------------------------------------------------, Date -----------

RFP-ACT-SACT-17-03 EXERCISE SUPPORT SPECIALIST

RFP-ACT-SACT-17-03 Page 32

Enclosure 6 Statement of Work Exercise Support Specialist

1. Introduction HQ SACT was activated in June 2003 to be “NATO’s forcing agent for change, leading the continuous improvement of Alliance capabilities to uphold NATO’s global security interests.” Transformation focuses on: concepts, doctrine, and policy; requirements and capabilities; exercises and joint education and training. In particular, HQ SACT is now focusing on processes to fully coordinate NATO and National exercise programmes.

2. Background NATO’s exercise programme is termed the Military Training and Exercise Programme (MTEP). The MTEP contains specific details of all NATO and some National exercises (where provided by Allies and Partners) such as dates, location, Training Audiences etc. This data is held electronically in the electronic-MTEP (e-MTEP) on the NATO Unclassified Public Area Network. The Training and Exercise (TREX) Branch at HQ SACT currently manages this function for HQ SACT; however the data on National exercises is neither complete nor comprehensive. A new requirement exists to further coordinate all National Exercises to develop the first NATO / National ‘Recognized Exercise Picture (REP)’ and ensure this can be generated in future, through development of the eMTEP, to meet the requirements of NATO HQ, SACEUR and SACT. HQ SACT is seeking contractor support to perform the duties outlined in paragraph 2.1 below, working with existing members of the HQ SACT TREX branch.

· In concert with the TREX Branch, identify information requirements necessary to develop a REP that encompasses NATO, National, Partner, and other exercises/activities within the eMTEP.

· Draft necessary detailed requirements documents to enable the development and maintenance of the REP within the eMTEP in accordance with necessary information requirements, required and mandatory data fields, reports, graphic displays, etc.

· Support the TREX Branch in the development of the first ‘REP’ by obtaining and coordinating national data into the e-MTEP.

· Attend relevant NATO exercise planning conferences.

· Develop a list of National Points of Contact for maintenance of the e-MTEP ‘REP’.

· Develop a plan for the future development of the e-MTEP system taking into account all NATO and National stakeholder requirements.

· Work with the e-MTEP software provider to take forward the e-MTEP development plan.

· Provide monthly reports to the COTR.

2.1.b Timelines. The estimated timeline is as follows:

· Contract Award + 1 Month: In concert with the TREX Branch, identify information requirements necessary to develop a REP that encompasses NATO, National, Partner, and other exercises/activities within the eMTEP.

· Contract Award + 2 Months: Draft necessary detailed requirements documents to enable the development and maintenance of the REP within the eMTEP in accordance with necessary information requirements, required and mandatory data fields, reports, graphic displays, etc.

· Contract Award + 4 Months: Develop a plan for the future development of the e-MTEP system taking into account all NATO and National stakeholder requirements.

· Contract Award + 4 – 6 Months: Work with the e-MTEP software provider to take forward the e-MTEP development plan.

· Continuous:

· Support the TREX Branch in the development of the first ‘REP’ by obtaining and coordinating national data into the e-MTEP.

· Develop a list of National Points of Contact for maintenance of the e-MTEP ‘REP’.

· As required: Attend relevant NATO exercise planning conferences.

3. Type of Contract and Period of Performance This is a Commercial Personnel Services Contract in accordance with the Special Terms and Conditions; as such it is a Level of Effort contract with a maximum limit or fraction thereof as set forth in this Statement of Work. All employer responsibilities for the Contractor Personnel performing under this Contract shall lie with the Contractor.

3.1 Period of Performance. The period of performance is 01 March 2017 through 31 August 2017, with no additional option periods.

3.2 Level of Effort. 6 months (900 hours) for the period of performance. Man-hours are further defined in part 1A of the special terms and conditions, but for purposes of this contract see paragraphs 6.1c and 6.2c regarding deviations from standard work days/hours.

3.3 A successful contractor response will be based on the required personnel and skill sets as described in Section 6 below. Contractors must reply to this section with a statement that they can supply the required personnel within the timelines given, and personnel to be provided have the applicable skill sets and NATO security clearance.

4. Place of Performance HQ SACT shall serve as the habitual residence for performance under this contract. The Contractor is expected to perform the majority of the required work at HQ SACT in Norfolk, Virginia, at the Contractor’s business location, or in alternate locations as per travel requirements at locations specified by the Contracting Officer’s Technical Representative (COTR). Travel outside the country is possible NATO travel regulations and reimbursements are covered in Chapter 10 of the approved version of the Allied Command Transformation (ACT) Financial Manual, and are available at: http://www.act.nato.int/forms-contractor-travel. The COTR and Contracting Officer must approve trips and per diem in advance of all travel.

5. Partial Bidding and Teaming Arrangements Partial bidding is not allowed.

6. Professional Qualifications

6.1.1.a 3 years (in the last 7) in an international or national military or government agency exercise environment. This experience must include activities in the following areas:

6.1.1.a(1) Conduct of NATO and / or National military exercise programming.

6.1.1.a(2) Conduct of NATO and/or National exercise planning and execution.

6.1.1.a(3) Administrative and office environment experience including experience with MS Office applications.

6.1.1.a(4) De-confliction of exercise schedules.

6.1.1.b Experience in the use of electronic exercise tools.

6.1.2 Education

6.1.2.a Associates degree or similar national academic qualification or 5 years of equivalent military or professional experience in an exercise environment can be used as a substitute(s) for a degree.

6.1.3 Essential Requirements

6.1.3.a Fluent in English, written and oral.

6.1.4 Security

6.1.4.a Valid NATO SECRET-level security clearance or active SECRET security clearance issued by a national authority.

7. Performance Requirements and Reporting The Contracting Officer shall assign a Contracting Officer’s Technical Representative (COTR). The COTR shall provide direction, guidance, and support information as needed for all technical and content areas of the SOW.

The COTR shall:

· Resolve outstanding disputes, problems, deficiencies, and/or questions on the technical aspects of the SOW

· Review (and approve) all Contractor duties for completeness and accuracy

· Review the Contractor’s work at a minimum of monthly, or more often if needed

The COTR’s written approval of work reported and deliverables submitted is mandatory for Contractor invoices to be successfully processed. The COTR shall receive a letter of appointment from the Contracting Officer that describes in detail his roles and responsibilities to which he shall sign formal acceptance.

8. Contract Reporting: The Contractor shall submit a monthly report to the COTR and the Contracting Officer, detailing progress on the SOW for the reporting period. The report shall include, but not be limited to, the following information:

· Summary of work for the reporting period.

· Contract hours expended showing a comparison with budgeted hours.

· Current or anticipated problems/deficiencies and recommended solutions.

The COTR may amend the reporting requirements to receive alternate/additional data and information on a more frequent or less frequent basis, and to request other reports that detail designated aspects of the work or methods to remedy problems and deficiencies. The Contracting Officer shall receive a minimum of a monthly report, regardless of COTR changes. However, note that the report is NOT a deliverable subject to acceptance. The Contractor is expected to work closely with other team members, SMEs, and designated HQ SACT personnel. Consequently, the Contractor is expected to promptly address all identified problems and deficiencies, providing the COTR with written information on how the problem shall be corrected and any impact to on-going work.

9. Proof of Past Performance The Contractor is to provide a minimum of one (1) past performance citation (for work within the past five years) to show that it has successfully completed work that is similar to the requirements outlined in this SOW. The citations shall include the following information at a minimum:

· Summary of work performed that is similar to or directly relates to this SOW in size scope and value to include information about:

· Ability to work independently, proactively, and resourcefully on several tasks at one time with minimum supervision.

· Present a mature, professional appearance; interact well with others in an International environment.

· Status of work (i.e., on-going, complete)

· Date of work performance

· Summary of staff used (by number and position)

· Name of client

· Complete contact information for client

· Permission to contact client for reference

10. Contractor Technical Evaluation Each responding Contractor Company shall be judged on technical information provided in response to this SOW to determine Technical Compliance. It is the responsibility of the contractor company to clearly demonstrate both the company and nominated individual unequivocally meet full compliance. Proposals shall be assessed and evaluated in accordance to Annex A to this solicitation. All applicable resumes are mandatory to enable a professional evaluation.

11. Rights in Technical Data Computer Software Specific information to IPR is articulated in the General Terms and Conditions that support this contract. Ref: ACT-SACT-13-10, G T&C, clause # 33.

12. Releasability NATO nations have regulations and laws applying to the export of defence related goods by domestic commercial sources to outside entities (such as NATO). The products or services under this SOW will need to be releasable to entities identified under the statements made with regard to both the Intellectual Property Rights and any applicable export control laws, Ref: ACT-SACT-15-11, G T&C, clause #21 and paragraph 15 (below).

13. Furnished Materials For on-site work, HQ SACT shall provide all necessary working space; office furniture; telephones; computers, software, peripherals, and support equipment; office supplies; classified/unclassified storage space; and access to unclassified and classified NATO wide area networks (WAN) (granted on an as needed basis to individuals with appropriate security clearances) and the Internet for work to be performed at all NATO sites. Contractor personnel are not authorized to make any permanent/semi-permanent physical modifications to the HQ SACT facilities. Contractors shall have full access the Microsoft Office Suite, as well as Microsoft Project.

14. Security

14.1 Personnel Clearances

Contractor personnel shall be responsible for obtaining all needed security clearances prior to starting work at HQ SACT. All Contractors shall have a minimum of a SECRET security clearance (as issued by NATO or the respective national Ministry/Department of Defence (Mod/DoD). No clearance or waiver to this requirement shall be granted, and no Contractor shall be assigned without having the needed clearance in place. If the Contractor Company cannot assign personnel with the required SECRET security clearance on the start date, the company shall be liable for bid non-compliance or immediate contract termination. The Contractor Company must provide advance written proof of the ability to assign fully cleared personnel prior to contract award/start. The Contractor Company is fully responsible for arranging all work visas.

Security Conditions The Contractors must adhere to current security conditions at HQ SACT and other work sites. Contractor personnel shall comply with all local host nation, NATO security provisions and other policies and procedures, as required. The possible security classification of the deliverables under this contract may range from unclassified through NATO SECRET.

Building, Installation Access The Contractors are fully responsible for ensuring that they have all needed vehicle passes and decals, and individual access badges and documents for appropriate access to the HQ SACT facility. The Contractor Company shall submit requests for site access to SACT HQ, Attention Security Office, 7857 Blandy Road, Suite 100, Norfolk, VA 23551-2490.

Electronic Devices All Contractor personnel shall abide by the security restrictions regarding carrying and using electronic devices (e.g., laptops, cell phones) in the HQ SACT. The Contractor shall be responsible for satisfying the necessary clearance from the HQ SACT Security Office before bringing any such device into the HQ SACT work environment.

15. Export Control NATO nations have regulations and laws applying to the export of defence related goods/ services originating from domestic commercial sources to foreign entities. Usually under those laws and regulations, NATO is considered a foreign entity. The following requirements of this statement of work are provided in order to allow the bidder/contractor the opportunity to assess the applicability of their pertinent national laws and regulations and take action, as required, (Reference, Part One A, Special Terms & Conditions). The services shall be rendered at a maximum in the following locations: NATO member Nations and future NATO member Nations and NATO Partnership for Peace, Med-dialogue, Istanbul Cooperative Initiative (ICI) and contact countries. Persons exposed to the services performed under this SOW shall be nationals of NATO member Nations working for NATO Nation Governments.

Enclosure 7 Annex A Contractor’s technical proposals will be assessed on the qualifications of the individuals proposed to perform the work. Individuals’ résumés will be measured against each of the criteria specified below in order to ascertain whether the individuals have adequately demonstrated that they possess the required qualifications. HQ SACT reserves the right to conduct interview of nominated candidate(s). Examples of how detailed knowledge levels were attained are expected. Ultimately Contractor companies shall clearly demonstrate by providing unequivocal reference to where candidates meet the criteria set forth in this solicitation.

The bids will be evaluated against the following levels:

(C/M/S) Comments (Contractor should complete each section below outlining how compliance is achieved and concisely demonstrate by direct reference to technical proposal that unequivocally demonstrates compliance)

Exercise Support Specialist

EXPERIENCE

EDUCATION

SPECIAL REQUIREMENTS

SECURITY

GEneral Contract Terms and Conditions Index of Clauses

1. Definitions

2. Applicable Law

3. Assignment

4. Acceptance

5. Service and Parts Availability

6. Preferred Customer

7. Notice of Shipment

8. Security

9. Inspection

10. Title

11. Supply Warranty

12. Invoices

13. Payment

14. Taxes

15. Excusable Delays

16. Indemnity

17. Disputes

18. Termination for Convenience

19. Termination for Default

20. Limitation of Liability

21. Export Control

22. Risk of Loss

23. Authorization to Perform

24. Performance

25. Travel

26. Proposed Candidates

27. Partial Awards

28. Competition

29. Contractor Notice Regarding Delay

30. Notice of Assistance with respect to Patent and Copy Right Infringement

31. Health and Safety and Accident Prevention

32. Patent Indemnity

33. Rights in Technical Data and Computer Software

34. Software Releases and Updates

35. Inconsistency between English version and Translation of Contract

36. Contract Effective Date

37. Enforcement

38. Order of Precedence

39. Entire Agreement

- Availability at final destination of all deliverables.

- Successful completion of acceptance testing.

- Verification of the inventory.

- Satisfactory completion of all training or other services, if any, required by that date.

- Agreement between the Contracting Officer and the Contractor on a discrepancy list (if necessary) and corresponding clearance dates.

HQ SACT

Accounts Payable 7857 Blandy Road, Suite 100, SR-82 Norfolk, VA 23551-2490