RFP956600-01 - HHS STS Bakery Project RFP.pdf
PDF 14 MB Posted
- Solicitation number
- RFP956600-01
- Issued by
- Hancock County, Iowa
About this file
This is a Request for Proposal (RFP) for professional design services issued by the State of Iowa Department of Administrative Services (DAS) for the HHS STS Bakery Cooler Enclosure Replacement and Corbett-Miller Hall Tuckpointing project located at the State Training School for Boys in Eldora, Iowa. The project scope includes replacement of one bakery cooler enclosure and masonry repairs (tuckpointing) on Corbett-Miller Hall. The RFP document provides a detailed Design Services Scope Checklist that outlines required and optional deliverables across multiple phases: Project Administration and Management Services, Design Development and Construction Documents, Bidding/Letting, Construction Administration Services, and Post Construction Services. Proposing firms are required to conduct field examinations of existing buildings and provide disciplinary coordination across architectural, structural, mechanical, electrical, fire systems, access control, civil, telecommunications, building automation controls, landscape, interior, and acoustical design disciplines. The scope checklist indicates a minimum of two virtual meetings and nine on-site meetings throughout the project phases, with specific site observation visits required during construction administration.
The RFP document does not specify explicit pricing terms, set-asides, or contract award dates within the provided content. Minimum firm qualifications are referenced but not detailed in this excerpt. The document includes exhibit materials such as a sample insurance certificate, site photographs and map, and notes that proposing firms should include design documentation with their RFP proposals. Construction administration services include participation in a construction kick-off meeting, submittal review, bi-weekly conference call participation, site observations with a minimum of two on-site visits, and punch list completion verification. The document indicates that certain tasks typically completed by the Construction Manager (CM) or Owner's Representative (OR) are excluded from the design services scope, including schedule coordination, document preparation front-end, bid strategy implementation, and contract cost accounting.
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Text version
EXHIBIT A – SAMPLE INSURANCE CERTIFICATE
EXHIBIT B - DESIGN SERVICES SCOPE CHECKLIST
( * ) required by DAS
Included Excluded TBD Virtual
Meeting On Site Meeting
Remarks / Responsible Party if Not performed by Arch/Engineer
PROJECT ADMINISTRATION AND MANAGEMENT SERVICES
* Project Administration X ----- -----
* Disciplines Coordination / Document Checking X ----- -----
* Code Authority Consulting / Review / Approval X ----- ----- Exemption or Approval Review Uploaded to Procore
* Schedule Development Assistance X ----- -----
Schedule/Coordinate all Pre-design, Design Development, Bidding/Letting, Construction, and Closeout Meetings X ----- ----- Typically completed by CM
* Document Review (All Phases) X ----- ----- Submittal - Written Monthly Progress Reports X ----- ----- Submittal - Monthly Progress Contract Documents X ----- ----- Marketing Presentations X ----- ----- LEED Certification / Rebate Assistance / Etc X ----- -----
DESIGN DEVELOPMENT - CONSTRUCTION DOCUMENTS
* Designer Kick Off Meeting X ----- 1
* Field Examination of existing buildings (on site) X ----- ----- Each proposing firm shall provide visits as they see fit to complete the work of design
* Meeting(s) with Owner Including minutes (includes consultants) X ----- ----- Uploaded to Procore
* Materials Research/Specifications X ----- -----
Design / Documentation - Architectural ----- ----- To be completed by Designer and Included with their RFP proposal
Design / Documentation - Structural ----- ----- To be completed by Designer and Included with their RFP proposal
Design / Documentation - Mechanical ----- ----- To be completed by Designer and Included with their RFP proposal
Design / Documentation - Electrical ----- ----- To be completed by Designer and Included with their RFP proposal
Design / Documentation - Fire Systems ----- ----- To be completed by Designer and Included with their RFP proposal
Design / Documentation - Access Control ----- ----- To be completed by Designer and Included with their RFP proposal
Design / Documentation - Civil ----- ----- To be completed by Designer and Included with their RFP proposal
Design / Documentation - Telecommunications ----- ----- To be completed by Designer and Included with their RFP proposal
Design / Documentation - Building Automation Controls ----- ----- To be completed by Designer and Included with their RFP proposal
Design / Documentation - Landscape ----- ----- To be completed by Designer and Included with their RFP proposal
Design / Documentation - Interior (Furniture) ----- ----- To be completed by Designer and Included with their RFP proposal
Design / Documentation - Special ----- ----- To be completed by Designer and Included with their RFP proposal
Design / Documentation - Acoustical ----- ----- To be completed by Designer and Included with their RFP proposal
Design - Graphics and Signage ----- ----- To be completed by Designer and Included with their RFP proposal
Coordination of Owner Supplied Equipment/Materials X ----- ----- Should be Included if there are Owner supplied equipment or materials (including furniture)
* Coordination with Owner/CM for Scope of Hazardous Materials Testing X ----- ----- Energy Report X ----- ----- Progress Contract Documents for Review - SD X ----- ----- Uploaded to Procore & Bluebeam Studio Session Progress Contract Documents for Review - DD X ----- ----- Uploaded to Procore & Bluebeam Studio Session
Progress Contract Documents for Review - 50% CD X ----- 1 Uploaded to Procore & Bluebeam Studio Session
* Progress Contract Documents for Review - 95% CD X 1 ----- Uploaded to Procore & Bluebeam Studio Session
* Prepare Bidding Contract Documents X ----- ----- Uploaded to Procore
Prepare Front End for Bidding Contract Documents X ----- ----- Typically completed by CM Statement of Probable Construction Cost - SD X ----- ----- Statement of Probable Construction Cost - DD X ----- ----- Statement of Probable Construction Cost - 50% CD X ----- ----- Statement of Probable Construction Cost - 95% CD X ----- -----
* Statement of Probable Construction Cost - 100% CD X ----- ----- Uploaded to Procore
* Submit to Department of Inspections and Appeals for Preliminary Review X ----- ----- Upload to Procore
* Submit to Department of Inspections and Appeals for Exemption or Full Plan Review X ----- ----- Upload to Procore
* Review/Approve 95% Submittal Log, Attic Stock Log, Closeout Log X ----- ----- Tabulation of Areas and Program Comparison - DD X ----- ----- Tabulation of Areas and Program Comparison - CD X ----- ----- Presentation Model / Renderings X ----- -----
BIDDING / LETTING
* Identify Bid Strategies X ----- -----
* Attend Pre-Bid Meeting(s) / Tour(s) X ----- 1
Lead Pre-Bid Meeting (s) / Tour (s). Including Meeting Minutes. X ----- ----- Typically completed by CM
* Prepare Addenda X ----- -----
Statement of Probable Construction Cost - All Addenda X ----- ----- Attend Bid Opening X ----- ----- Typically attended by CM/OR
* Bid Evaluation X ----- ----- Review Construction Contract Agreements X ----- ----- Typically completed by CM/OR
CONSTRUCTION ADMINISTRATION SERVICES
* Participate in Construction Kick-Off Meeting X 1 -----
* Submittal Service (Shop Drawings, etc.) X ----- -----
* Participation in Bi-weekly conference calls during the construction period X ----- -----
Site Observation with Reports
X ----- 2 Upload to Procore. At minimum include site observations as indicated. Beyond these site visits, each proposing firm shall provide a unit cost per construction inspection visit.
* Approval of Constructor Pay Applications X ----- -----
* Testing and Inspection Report Review X ----- -----
* Supplemental Documentation (ASIs) X ----- -----
* Change Requests / Change Order Review/Approval X ----- -----
* Interpretations and Decisions of Contract Documents X ----- -----
* Creation of Punch List X ----- 2
Punch List Management X ----- ----- Typically managed by CM
* Punch List Completion Verification X ----- 1
* Project Closeout Review/Approval (O&Ms, As-builts, COSC, COFC, etc) X ----- ----- Upload to Procore
Contract Cost Accounting X ----- ----- Typically managed by CM/OR
POST CONSTRUCTION SERVICES
Post Project Review Meeting Participation X ----- -----
* Update of CAD Files (Change Orders, RFIs, ASIs) X ----- ----- Update of CAD Files (Record Documents) X ----- -----
* Warranty Review X ----- 1 Expert Witness X ----- -----
Total Virtual/On Site Meetings 2 9
EXHIBIT B - DESIGN SERVICES SCOPE CHECKLIST
( * ) required by DAS
Included Excluded TBD Virtual
Meeting On Site Meeting
Remarks / Responsible Party if Not performed by Arch/Engineer
Exhibit C - Site Map & Photos
| RFP 956600-01 HHS STS Bakery Cooler Enclosure Replacement and Corbett-Miller Hall Tuckpointing - Final 10.30.2026 |
| 2.1 MINIMUM FIRM QUALIFICATIONS |
| 2.2 SCOPE OF WORK |
| SECTION 3 – ADMINISTRATIVE INFORMATION |
| SECTION 5 – PROPOSAL CONTENT |
| SECTION 6 – PROPOSAL EVALUATION, SELECTION, AND AWARD |
| EXHIBIT A – SAMPLE INSURANCE CERTIFICATE |
| Design Services Checklist - STS Bakery Cooler Enclosure Replacement - Final 10.30.2026 |
| Worksheets |
| Design Services |
Exhibit C - Site Photos & Map
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