RFP945900-01 - Addendum#1.pdf

Addendum 1 for RFP945900-01

Project Name: HHS STS A.E. Shepard AC Replacement

RFP #: 945900-01

DAS Project #: 9459.00

Date: 10/3/2024

Proposals Due: October 15, 2024 @ 2pm

1. See attached Meeting Minutes and Attendee List from the Pre-Proposal Meeting on Tuesday, October 1, 2024 @ 10 am.

2. QUESTIONS/CLARIFICATIONS

Q1. What is the age of the building?

A1. It was built in 2000.

Q2. Are any hazardous materials expected to be present?

A2. No, but it is the State's policy to conduct a hazardous materials survey on all buildings.

Q3. Does the existing electrical wire need to be replaced?

A3. It is not expected to be replaced, unless the engineer recommends it.

Q4. What is the estimated budget?

A4. The construction budget estimate is $190,000.00

Q5. What is the controls scope?

A5. Whatever is needed by the new system. It is expected to be integrated into the existing

Siemens building automation system, with minimal changes in the sequence of operations.

Q6. Is the existing ACCU operational?

A6. Yes, it is partially functional. One fan is not working, but it still provides enough cooling for the building.

Q7. Are there any energy efficiency requirements?

A7. The new equipment should be eligible for any utility energy efficiency rebates, at a minimum.

Q8. What should be done with the existing pipe that runs inside the exterior wall?

A8. It can be abandoned in place and new pipe run up the outside of the exterior wall.

Q9. Are there any concerns with how the space was cooled by the existing equipment?

A9. No. The facility added a small return air opening to the AHU room and that solved previous humidity issues.

Q10. Do any other issues with the AHU need to be addressed?

A10. No. Any minor deficiencies found will be corrected outside the project.

State of Iowa - Department of Administrative Services 109 SE 13th St.

Des Moines, Iowa 50319 P: (515) 281-7260

Project: 9459.00 HHS STS A.E. Shepard AC Replacement

3211 Edgington Ave Eldora, Iowa 50627

RFP Pre-Proposal Minutes: Meeting #1

Meeting Date Oct 1, 2024 Meeting Time 10:00 AM - 11:00 AM Central Time (US & Canada)

Meeting Location STS/Teams Video Conferencing Link https://teams.microsoft.com/l/meetup-join/19%3ameeting_MTAzZDg1NTQtMzA0Yi00MjJh LWFjN2EtYmYxZTVhZWI3ZWM2%40thread.v2/0?c ontext=%7b%22Tid%22%3a%22c6c429d4-d18c- 4ab8-a9a8-f0c82d33f945%22%2c%22Oid%22%3a%2268b50b 72-69be-4702-b867-64b92d76e44f%22%7d

Overview Meeting to allow prospective design firms to visit the project site, when possible, and learn more about the scope.

Notes

Attachments RFP945900-01 STS AE Shepard AC Replacement.pdf

Scheduled Attendees

Name Company Phone Number Email Attendance

Adam Douglas McGough Construction adam.douglas@mcgough.com Present

Greg Evans McGough Construction P: (515) 344-1625 greg.evans@mcgough.com Absent

Leilani Hammel McGough Construction P: (515) 344-8980 leilani.hammel@mcgough.com Conference

Jennifer Kleene State of Iowa - Department of Administrative Services

P: (515) 725-0454 jennifer.kleene@iowa.gov Present

Christopher Olson State Training School P: (515) 242-6217 colson2@dhs.state.ia.us Absent

Ryan Schrage State Training School P: (614) 858-7402 ext.

ryan.schrage@hhs.iowa.gov Present

Introduction

No. Mtg Origin Title Assignment Due Date Priority Status

1.1 1 Introductions Open

Description

• DAS Owner's Rep o Jennifer Kleene

• McGough - CM o Adam Douglas o Leilani Hammel o Greg Evans

• STS

o Ryan Schrage

State of Iowa - Department of Administrative Services Page 1 of 3 Printed On: Oct 2, 2024 02:15 PM CDT https://teams.microsoft.com/l/meetup-join/19%3ameeting_MTAzZDg1NTQtMzA0Yi00MjJhLWFjN2EtYmYxZTVhZWI3ZWM2%40thread.v2/0?context=%7b%22Tid%22%3a%22c6c429d4-d18c-4ab8-a9a8-f0c82d33f945%22%2c%22Oid%22%3a%2268b50b72-69be-4702-b867-64b92d76e44f%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_MTAzZDg1NTQtMzA0Yi00MjJhLWFjN2EtYmYxZTVhZWI3ZWM2%40thread.v2/0?context=%7b%22Tid%22%3a%22c6c429d4-d18c-4ab8-a9a8-f0c82d33f945%22%2c%22Oid%22%3a%2268b50b72-69be-4702-b867-64b92d76e44f%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_MTAzZDg1NTQtMzA0Yi00MjJhLWFjN2EtYmYxZTVhZWI3ZWM2%40thread.v2/0?context=%7b%22Tid%22%3a%22c6c429d4-d18c-4ab8-a9a8-f0c82d33f945%22%2c%22Oid%22%3a%2268b50b72-69be-4702-b867-64b92d76e44f%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_MTAzZDg1NTQtMzA0Yi00MjJhLWFjN2EtYmYxZTVhZWI3ZWM2%40thread.v2/0?context=%7b%22Tid%22%3a%22c6c429d4-d18c-4ab8-a9a8-f0c82d33f945%22%2c%22Oid%22%3a%2268b50b72-69be-4702-b867-64b92d76e44f%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_MTAzZDg1NTQtMzA0Yi00MjJhLWFjN2EtYmYxZTVhZWI3ZWM2%40thread.v2/0?context=%7b%22Tid%22%3a%22c6c429d4-d18c-4ab8-a9a8-f0c82d33f945%22%2c%22Oid%22%3a%2268b50b72-69be-4702-b867-64b92d76e44f%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_MTAzZDg1NTQtMzA0Yi00MjJhLWFjN2EtYmYxZTVhZWI3ZWM2%40thread.v2/0?context=%7b%22Tid%22%3a%22c6c429d4-d18c-4ab8-a9a8-f0c82d33f945%22%2c%22Oid%22%3a%2268b50b72-69be-4702-b867-64b92d76e44f%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_MTAzZDg1NTQtMzA0Yi00MjJhLWFjN2EtYmYxZTVhZWI3ZWM2%40thread.v2/0?context=%7b%22Tid%22%3a%22c6c429d4-d18c-4ab8-a9a8-f0c82d33f945%22%2c%22Oid%22%3a%2268b50b72-69be-4702-b867-64b92d76e44f%22%7d https://storage.procore.com/v4/d/us-east-1/pro-core.com/companies/42578/01J82GNYMMVGK9G7721KAMDK7Z?sig=a5897927f993f5c3a08ac5f6664b46a757d1915a2d5eadfd8633a7eb371a9087 o Chris Olson

Official Documented Meeting Minutes

• Kevin Shillinglaw, STS

• See attached Attendee List for design professionals.

Project Overview

2.1 1 Scope Review Open

Description

• Creation of construction drawings and specifications indicating the replacement of the existing exterior McQuay ALP037CY12 air cooled condensing unit and coils in the interior AHU, including electrical, controls, line sets, etc. needed for a full replacement.

• Documents to includes any ancillary work required for replacement such as removal of existing building components for mechanical replacement access.

2.2 1 Schedule Review Open

Description

• Questions Due to construction.procurement@iowa.gov: 10/4/24 @ 2pm

• Proposals Due: 10/15/24 @ 2pm

• Selection of Designer/Issue NOI: 10/17/24

• Execution of 803 Contract: Week of 10/28/24

• Tentative Design Kickoff Meeting: Week of 11/4/24

• 50% CD and budget: Design professional to propose in RFP Schedule

• 95% CD: Design professional to propose in RFP schedule

• 100% CD and budget: January 10, 2025

• Contractor Bidding: January/February 2025

• Execution of Contractor's Contract(s): February 2025

• Submittals, Procurement and Construction: March 2025 to August 2025

• Closeout: September to October 2025

Official Documented Meeting Minutes

• Early in design, the State would like to discuss possible pre-purchase of the ACCU through a master agreement if this would be beneficial due to lead times (then bidding out the installation and remainder of the equipment needed). Determining factors will include price, equipment lead time and refrigerant type.

RFP Overview

3.1 1 RFP Requirements Review Open

Description

• All questions to be directed to construction.procurement@iowa.gov.

Meeting #1 - RFP Pre-Proposal Project: 9459.00 HHS STS A.E. Shepard AC Replacement

State of Iowa - Department of Administrative Services Page 2 of 3 Printed On: Oct 2, 2024 02:15 PM CDT mailto:construction.procurement@iowa.gov:

mailto:construction.procurement@iowa.gov

• DAS uses Procore online project management system for all projects, at no cost to the designer.

• DAS uses a modified ConsensusDocs 803 Form of Agreement

• DAS requires a project-specific Certificate of Insurance and specifies a Professional Liability policy of $2,000,000 with a deductible of $25,000 o Must note in proposal if deductible is different and provide a letter of financial stability from bank o Must provide COI prior to contract execution

• Ensure the following items are included in the proposal:

o Project-specific schedule o Resumes for all technical staff that will be assigned to the project o Anticipated hours and rates for each person on the design team o Lump sum broken down by schedule of values

• Proposals shall be uploaded through the IMPACS Electronic Procurement System (do not email to Procurement).

o Link and information is in the RFP o Designers will need to register prior to submission o Designer should complete the registration process and ensure the ability to log in as soon as possible to ensure proposals can be submitted on the due date.

o Please make sure the electronic documents submitted contain any required signatures. Digital signatures will be accepted.

Conclusion

4.1 1 Designer Questions Open

Description Any questions?

Official Documented Meeting Minutes

• Questions and answers included in Addendum #1.

Meeting #1 - RFP Pre-Proposal Project: 9459.00 HHS STS A.E. Shepard AC Replacement

These meeting minutes are believed to be an accurate reflection of those items discussed and the conclusions that were reached during the referenced meeting.

Please contact State of Iowa - Department of Administrative Services if there are any discrepancies or questions with the content of these minutes.

State of Iowa - Department of Administrative Services Page 3 of 3 Printed On: Oct 2, 2024 02:15 PM CDT