RFP942400-01 - Addendum #2.pdf
PDF 7 MB Posted
- Attached to
- HHS STS Main Electrical Loop Revisions
- Solicitation number
- RFP942400-01
- Issued by
- Hardin County, Iowa
About this file
This document is Addendum #2 for a Request for Proposals (RFP) issued by the State of Iowa Department of Administrative Services (DAS) for the HHS STS Main Electrical Loop Revisions project, reference number 942400-01. The scope of work involves modifying the electrical loop system at the State Training School for Boys facility in Eldora, Iowa, including disconnecting existing below-grade wiring and boring new primary conduit and wire to create a complete main loop south of Highway 175. The pre-proposal meeting minutes and attendee list are included, and prospective designers are instructed to submit any questions by July 3, 2024 at 12pm. Proposals are due on July 11, 2024, and the designer will be selected and issued a Notice of Intent on July 12, 2024, with the contract expected to be executed the week of July 22, 2024.
The RFP specifies that DAS uses the ConsensusDocs 803 Form of Agreement and requires a project-specific Certificate of Insurance with a $2,000,000 Professional Liability policy. Proposal requirements include a project-specific schedule, resumes for technical staff, anticipated hours and rates, and a lump sum breakdown. Proposals must be submitted through the IMPACS Electronic Procurement System, and designers must register prior to submission.
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Other files
| File | Type | Posted |
|---|---|---|
| RFP942400-01 STS Main Electrical Loop Revisions.pdf | ||
| RFP942400-01 - Addendum #1.pdf |
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Text version
Addendum 2 for RFP942400-01
Project Name: HHS STS Main Electrical Loop Revisions
RFP #: 942400-01
DAS Project #: 9424.00
Date: 6/28/2024
Proposals Due: July 11, 2024 @ 2pm
1. See attached meeting minutes and attendee list from the pre-proposal meeting on 6/27/2024 @
1pm.
2. QUESTIONS/CLARIFICATIONS
Q1. Which side of the highway does the utility enter?
A1. South of Highway 175.
Q2. Are we to design for new utilities north of Highway 175?
A2. No design is needed for north of the highway.
Q3. Should we salvage existing transformers?
A3. Yes, transformers and cabinets north of the highway should be salvaged and turned over to the facility.
Q4. Should we plan to abandon anything underground in place?
A4. Yes.
Q5. Approximately how many LF of new conduit/wiring will be ran?
A5. Approximately 800-1,000 LF
Q6. Is the conduit direct buried or in a duct bank?
A6. The facility is unsure.
Q7. Is any new switchgear anticipated to be needed?
A7. No, it is anticipated that only new conduit and wire will be needed.
State of Iowa - Department of Administrative Services 109 SE 13th St.
Des Moines, Iowa 50319 P: (515) 281-7260
Project: 9424.00 HHS STS Main Electrical Loop Revisions
3211 Edgington Avenue Eldora, Iowa 50627
RFP Pre-Proposal Minutes: Meeting #1
Meeting Date Jun 25, 2024 Meeting Time 1:00 PM - 2:00 PM Central Time (US & Canada)
Meeting Location STS/Google Meet Video Conferencing Link https://meet.google.com/cih-qtvb-pgu?hs=224
Overview Meeting to allow prospective design firms to visit the project site, when possible, and learn more about the scope.
Notes
Attachments
Scheduled Attendees
Name Company Phone Number Email Attendance
Adam Douglas McGough Construction adam.douglas@mcgough.com Conference
Leilani Hammel McGough Construction P: (515) 344-8980 leilani.hammel@mcgough.com Present
Jennifer Kleene State of Iowa - Department of Administrative Services
P: (515) 725-0454 jennifer.kleene@iowa.gov Present
Ryan Schrage State Training School P: (614) 858-7402 ext.
rschrag@dhs.state.ia.us Present
Introduction
No. Mtg Origin Title Assignment Due Date Priority Status
1.1 1 Introductions Open
Description
• DAS Owner's Rep o Jennifer Kleene
• McGough (CM) o Adam Douglas o Leilani Hammel
• STS
o Ryan Schrage
Official Documented Meeting Minutes Kevin Bruxvoort, Shive-Hattery Isaac Stoll, IMEG Mohammed Abu-Hasan, IEI Dave Hunter, Farris
Project Overview
State of Iowa - Department of Administrative Services Page 1 of 3 Printed On: Jun 28, 2024 10:37 AM CDT https://meet.google.com/cih-qtvb-pgu?hs=224
2.1 1 Scope Review Open
Description Modifying the electrical loop system, including disconnecting specified existing below grade wiring, and boring new primary conduit and wire to create a complete main loop south of Highway 175.
Official Documented Meeting Minutes
• Essentially need to disconnect the three buildings that are north of Hwy 175 (as the State may sell of these buildings or this land) and creating a connection so all of the buildings south of Hwy 175 are in a complete loop.
2.2 1 Schedule Review Open
Description
• Questions Due to construction.procurement@iowa.gov: 7/3/2024 @ 12pm
• Proposals Due: 7/11/2024
• Selection of Designer/Issue NOI: July 12, 2024
• Execution of 803 Contract: Week of July 22, 2024
• Tentative Design Kickoff Meeting: Week of July 22, 2024
• 50% CD and budget: Design professional to propose in RFP Schedule
• 95% CD: Design professional to propose in RFP Schedule
• 100% CD and budget: August 27, 2024
• Contractor Bidding: September 2024
• Execution of Contractor's Contract(s): September to October 2024
• Submittals, Procurement and Construction: October to December 2024
• Closeout: December 2024 to January 2025
Official Documented Meeting Minutes
• If there are any concerns about schedule, make sure the question gets asked during the RFP process.
• There may be concerns with closeout as some medium voltage material has a long lead time, this will have to be determined during the design phase.
RFP Overview
3.1 1 RFP Requirements Review Open
Description
• All questions to be directed to construction.procurement@iowa.gov
• DAS uses Procore online project management system for all projects, at no cost to the designer.
• DAS uses a modified ConsensusDocs 803 Form of Agreement
• DAS requires a project-specific Certificate of Insurance and specifies a Professional Liability policy of $2,000,000 with a deductible of $25,000 o Must note in proposal if deductible is different and provide a letter of financial stability from bank o Must provide COI prior to contract execution
• Ensure the following items are included in the proposal:
Meeting #1 - RFP Pre-Proposal Project: 9424.00 HHS STS Main Electrical Loop Revisions
State of Iowa - Department of Administrative Services Page 2 of 3 Printed On: Jun 28, 2024 10:37 AM CDT mailto:construction.procurement@iowa.gov:
o Project-specific schedule o Resumes for all technical staff that will be assigned to the project o Anticipated hours and rates for each person on the design team o Lump sum broken down by schedule of values
• Proposals shall be uploaded through the IMPACS Electronic Procurement System (do not email to Procurement).
o Link and information is in the RFP o Designers will need to register prior to submission o Designer should complete the registration process and ensure the ability to log in as soon as possible to ensure proposals can be submitted on the due date.
o Please make sure the electronic documents submitted contain any required signatures. Digital signatures will be accepted.
Conclusion
4.1 1 Designer Questions Open
Description Any questions?
Official Documented Meeting Minutes Questions will be included in Addendum #2
Meeting #1 - RFP Pre-Proposal Project: 9424.00 HHS STS Main Electrical Loop Revisions
These meeting minutes are believed to be an accurate reflection of those items discussed and the conclusions that were reached during the referenced meeting.
Please contact State of Iowa - Department of Administrative Services if there are any discrepancies or questions with the content of these minutes.
State of Iowa - Department of Administrative Services Page 3 of 3 Printed On: Jun 28, 2024 10:37 AM CDT
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