7900816_REVISED_SOW_FOR_NEC_PM_OF_PHOTOVOLTAIC_SYSTEMS_2019.docx

SECTION M

EVALUATION FACTORS FOR AWARD

BME Contract For Photovoltaic System (PV) Preventive Maintenance United States Embassy Abuja, Nigeria

TABLE OF CONTENTS

SECTION A – CONTRACT FORMS

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NO. PR 7900816

PR 7900996

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NO RFQ .7900816

RFP 7900996

6. SOLICITATION ISSUE DATE: 12-17-2018

7. FOR SOLICITATION

INFORMATION CALL

+234-9-461-4000

8. OFFER DUE DATE/LOCAL TIME

01/30/2019/1700hrs

9. ISSUED BY CODE

General Services Office American Embassy Abuja Plot 1075 Diplomatic Drive CBD Abuja Nigeria

|X| UNRESTRICTED

|_| SET ASIDE: % FOR

|_| SMALL BUSINESS

DESTINATION UNLESS BLOCK IS MARKED

|_| SEE SCHEDULE

SIC:

SIZE STD:

15. DELIVER TO CODE

16. ADMINISTERED BY CODE

18a. PAYMENT WILL BE MADE BY EFT A

CODE

NigeriaFMCInvoices@State.gov Abujaprocurement@State.gov

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

Technical Services for the Preventive Maintenance of Photovoltaic Systems in the American Embassy Compound Abuja Nigeria (Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

|X| 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA |_| ARE |_| ARE NOT ATTACHED.

|X| 27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA |_| ARE |_| ARE NOT ATTACHED.

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _____ COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED HEREIN.

29. AWARD OF CONTRACT: REFERENCE ___________________ OFFER DATED _________________. YOUR OFFER ON SOLICITATION (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT)

30c. DATE SIGNED

31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT)Edward Waters

31c. DATE SIGNED

34. VOUCHER NUMBER

35. AMOUNT VERIFIED CORRECT FOR

38. S/R ACCOUNT NO.

39. S/R VOUCHER NO.

40. PAID BY

42a. RECEIVED BY (Print)

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

B.1.1 This request is for technical services required for the proper care and maintenance of Photovoltaic Systems (PVS). A firm fixed-price Delivery Order will be issued for this effort based on the requirements identified in Section C.

B.1.2 This contract is for technical services only. This request precludes the requirement for the contractor to purchase materials or equipment for the PVS including, but not limited to, such as items as control components, equipment replacements, cabling, software and computers or related elements. Provisions for such items, if they are deemed to be required, must be coordinated through the COR where provisions will be made through other contract mechanisms to acquire these components.

B.1.3 The period of performance is one (1) year as of the date of the Contracting Officer's signature for the base contract year, with four (4) one-year options to be exercised at the sole discretion of the Government.

B.2 SCHEDULE OF PRICES

B.2.1 The contractor shall complete all work, including furnishing all labor, tools, diagnostic equipment and services, as called for and defined in Section C. The price shall include all labor, tools, overhead (including insurance required by FAR 52.228-4, Workers' Compensation), Defense Base Act and War-Hazard Insurance, which shall be a direct reimbursement, and profit.

B.2.2 The Contractor shall provide professional services, labor and materials on a firm fixed-price basis. In establishing the fixed price for the effort under this contract, the hourly rates for the required services shall be in accordance with the fixed fully burdened hourly labor rates. The fixed hourly rates shall include wages, overhead, G&A, profit and all employee fringe benefits, such as retirement, withholding for FICA and taxes, unemployment, workman's compensation and union dues (as applicable).

B.2.3 The Contractor shall furnish all equipment, supervision, labor, supplies, services necessary comply with all U.S. OSHA standards, laws, and regulations as specified in the Contract Documents. All work shall be performed in accordance with these specifications and subject to the terms and conditions of this contract. The Contractor shall also furnish all equipment, supervision, labor, supplies, services, and materials necessary to perform the work required for the proper preventative maintenance efforts identified in Section C. The cost proposal will include the following detail for each of base and option years:

B.2.3.1 Base Year: The Contractor shall provide the services shown below for the base period of the contract and continuing for a period of 12 months.

Visits

Total Base Year

B.2.3.2 Option Year 1: The Contractor shall provide the services shown below for Option Year 1 of the contract, and continuing for a period of 12 months.

Visits

Total Option Year 1

B.2.3.3 Option Year 2: The Contractor shall provide the services shown below for Option Year 2 of the contract, and continuing for a period of 12 months.

Visits

Total Option Year 2

B.2.3.4 Option Year 3: The Contractor shall provide the services shown below for Option Year 3 of the contract, and continuing for a period of 12 months.

Visits

Total Option Year 3

B.2.3.5 Option Year 4: The Contractor shall provide the services shown below for Option Year 4 of the contract, and continuing for a period of 12 months.

Visits

Total Option Year 4

B.2.3.6 Pricing Detail: The unit pricing provided for each CLIN shall be supported with cost detail as follows:

B.2.3.7 Labor Rates: In addition to the Fixed Price contract items identified above, the cost proposal should include a schedule of proposed fully burdened labor rates (as described in B.2.2.2) for the base and each option year. These labor rates will be used, at the discretion of the contracting officer, for potential pricing negotiations of related work that may be outside the scope of this contract effort but deemed advantageous to the Government in terms of expedient execution.

B.3 ORDERING OFFICES:

The Contracting Officer Embassy of the United States of America Plot 1075 Diplomatic Drive Central District Area Abuja, FCT Nigeria

B.4 DELIVERABLE ITEMS AND PRICES

B.4.1 The Contractor shall, upon receipt of duly executed contract, perform all services as required in this contract and such further requirements as may be required to adequately maintain the prescribed PVS. The Contractor shall complete all work and services under this contract within the period of time specified. Subsequent contract terms which extend beyond the Base year will be extended at the sole discretion of the Government. The contractor will not proceed with option year services unless officially authorized by the contracting officer.

B.5 TRAVEL

B.5.1 In determining the cost of travel, the terms and conditions of the Federal Travel Regulations (FTR) and Joint Travel Regulation (JTR) shall apply to all travel and travel-related matters authorized under this contract; travel and travel-related expenses shall not exceed the maximum allowable under the FTR and JTR. Travel, lodging and Per Diem rates shall be in accordance with Federal Travel Regulations/Joint Travel Regulation and other similar authorized costs.

B.5.2 Travel will be included as part of the contract line items identified in Section B.2.

B.5.3 In connection with authorized travel, the following items are to be on a fixed price basis which will require a receipt for reimbursement: (i) the cost of domestic and overseas economy-class (coach) airfare; (ii) the cost of hotel or housing accommodations, meals, and other incidentals when travel is undertaken; (iii) DBA Insurance (See Section H.2); and (iv) miscellaneous expenses incurred in connection with the travel.

B.5.4 Miscellaneous travel items such as taxi fares and other ground transportation expenses incurred in connection with the travel, and, if applicable, passport/visa fees, passport/visa photographs, travelers check fees, and airport taxes are also to be on a fixed price basis (receipts required).

B.6 COST OF SUPPLIES

B.6.1 The cost of any supplies required in conjunction with the services rendered herein shall be included in the proposed firm fixed-price unless otherwise noted.

B.7 GOVERNMENT-FURNISHED PROPERTY

B.7.1 The Government will not make available to the Contractor any Government furnished property, except as may be stated elsewhere in this RFP.

B.8 PRICES

B.8.1 The burdened hourly labor rates requested in Section B.2 will be established for this contract. These rates are the maximum rates allowable under the contract for United States based personnel performing services in the listed disciplines. These rates will be used for any professional construction services that are included in Section C. and may apply to work outside the scope of this contract, except where local labor is acceptable and available at reduced rates. Rates for local labor shall be established in the cost proposal. Certain work as set forth in this contract shall be performed only by Cleared American employees.

B.8.2 The subcontractors, if any, shall provide the required disciplines necessary to properly execute the defined PM efforts.

B.8.3 The Subcontracted Provider, if any, of each service must be identified.

If no Subcontract Provider is identified, the contractor will provide these with in-house resources.

[End of Section]

SECTION B

SERVICES AND COSTS

SECTION B

SERVICES AND COSTS

SECTION C – STATEMENT OF WORK

C.1 GENERAL

C.1.1 The American Embassy in Abuja, Nigeria requires Preventative Maintenance (PM) services for the Photovoltaic System(s) (PVS) installed at Post.

C.1.2 The Contractor shall provide PM services for the upkeep of the installed Photovoltaic Systems (PVS). The work required shall include, but is not limited to: Preventative maintenance of PVS Systems; Investigation and troubleshooting of PVS related issues; and PVS trend configuration.

C.1.2.1 These PM Services shall result in all systems serviced under this agreement being in good operational condition when the work is completed.

C.1.2.2 PVS PM Services shall be performed on PVS installed in the unclassified areas of the Post.

C.1.2.3 PVS PM Services shall be performed on PVS installed in the Controlled Access Areas (CAA) of the Post. Additional clearance and security provisions are required to access and work in the CAA sections of the Post.

C.1.3 This is a firm fixed price contract for a period of one-year and four additional one-year optional periods.

C.1.4 Frequency of PVS PM Service Visits: PVS PM Services will involve multiple site visits per year to the Post. Refer to “Section B: Services and Prices/Costs” for the number of site visits the Contractor is required to make each year.

C.1.5 Exclusions: This contract does NOT include the repair of equipment, the replacement or procurement of parts, the replacement of PV systems, software upgrades or re-commissioning of the PVS. Such work, if needed, will be accomplished by separate purchase order. This exclusion does not apply if the work (parts and/or services) is to correct damage caused by Contractor negligence.

C.1.5.1 Work outside the scope of PM Services, including the repair/replacement/procurement of any parts, must be approved by the COR prior to performance of the work. Non-PM Service work, including procurement and configuration of portable computing equipment that may be required in the performance of PM activities, will be separately priced out by the Contractor for the Government’s approval and acceptance as a separate purchase order.

C.1.5.2 The Government has the option to accept or reject the Contractor’s quote for work outside the PM Services SOW and reserves the right to obtain similar work (parts and/or services) from other competitive sources. If the Contractor proceeds to perform any non-PM Service work (including the repair/replacement of any parts) without COR approval, the Contractor will be performing this work “At-Risk” and The Government will not be obligated to pay for this work or any additional work required to resolve issues arising from this work.

C.1.5.3 When allowed by the COR, the Contractor may utilize Government-purchased spare parts that are maintained at Post if awarded repair/replacement work. Check with the COR to find out what parts are available on hand prior to submitting a proposal to the Government for non-PM Service work.

C.1.6 All work shall be accomplished in a manner which: 1) conforms to the intent of all applicable ANSI/NSF, ASHRAE, AWWA, NFPA/NEC, U.S. EPA environmental and DOS policy, procedures, and directives; 2) causes no contamination to other parts of the building; 3) endangers none of the building occupants or workers during these task; and 4) leaves the areas safe for occupancy.

C.2 SCOPE OF WORK

C.2.1 General: The Contractor shall provide all necessary managerial, administrative and direct labor personnel; as well as all transportation, tools, instrumentation, equipment and supplies required; to perform the PVS Preventative Maintenance (PM) Services defined in this Scope of Work (SOW). The Contractor shall provide the services of qualified, trained, manufacturer certified technicians to perform the required PVS PM services.

C.2.2 Photovoltaic Systems to be serviced: The Contractor shall maintain the Photovoltaic Systems in a safe, reliable and efficient operating condition. The following information provides a summary of each PVS that is to be serviced.

C.2.2.1a PVS #1 Chancery/Utility buildings (#1 and #2).

(d) Quantity of the Inverters: 7 Units of PVI, 13 KW inverters (in the 3 buildings).

(e) AC combining Panel board: Square D panel board with exterior Transient voltage suppressor.

(f) Quantity of the AC Combining panel boards: 3 total (in all the 3 buildings).

(g) Other components include: 7 Delta lightning arrestors, 14 safety (disconnect) switches and 3 Electra Industries Gauge Tech (SHARK 100) Power meters.

(h) Estimated Quantity of Hardware Points in PVS: 487 Points

C.2.2.1b PVS #2 Non Parking Garage building.

(d) Quantity of the Inverters: 20 Units, 15 KW inverters (in the 2 electrical rooms).

(g) Other components include: Transition boxes, PV system DAS components (weather station, power meter, SYNOLOGY server, Lenovo ThinkPad and Lobby Display) and Sunny web box.

(h) Estimated Quantity of Hardware Points in PVS: 1177 Points

C.2.5 Preventive Maintenance Site Visit. This on-site visit to post shall be for approximately 3 work days, with coordination performed prior to arrival, and shall consist of the following:

a. Conduct pre-trip coordination with the post via telephone and e-mail, to accomplish the following:

i. Obtain all possible information from the systems that will facilitate accomplishment of the preventive maintenance tasks required under this SOW.

ii. Advise the post on what preparations will need to be made for the visit and what data the post should collect and make available to the visiting technicians

b. The contractor shall work side by side with post technicians in performing all the tasks at site. These shall include:

i. Assess the operational condition of the various systems components throughout the building, including the PV modules, inverters, combiners Perform required maintenance and make all possible repairs. Note all activities, corrective actions and remaining deficiencies in the trip report.

ii. Verify and Update the PV systems connectivity with the BAS system and/or standalone system as is applicable and confirm all devices and components communicate accurately as required.

iii. Review system reports, alarms and error logs, and resolve system alarms and errors as applicable. Verification that components remain properly installed.

iv. Inspect and ensure mounting system components are properly fitted.

v. Inspect and verify positioning of the PV modules or mounting system and note unusual positioning of the PV system conduit or combiners.

vi. Inspect outdoor components to confirm they are weatherproof and capable of surviving intact under the site environmental conditions.

vii. Confirm that outdoor enclosures are equipped to alleviate condensation.

viii. Confirm that doors, covers, panels, and cable exits are gasketed or otherwise designed to limit the entrance of dirt and moisture.

ix. Inspect the PV module surfaces for cracks or discolorations and note build-up of leaves or other debris on PV modules, especially under and around the system hardware.

x. Test each source circuit string for resistance to ground with a meg-ohm meter to ensure they are within acceptable parameters.

xi. Test each source circuit string for open circuit Voltage and short circuit Current. A copy of the measurements is to be included in the PV system annual report.

xii. Curve Trace each source circuit string. Note: Curve tracing can only be performed when irradiance is greater than 600W/m2. A copy of the measurements is to be included in the PV system report. Any issues discovered during the curve test operation will be further tested with an IR camera. This test will isolate the problem module(s) for replacement if necessary.

xiii. Test the inverters as outlined in each inverter’s Operations and Maintenance manual.

xiv. Verify that non-current-carrying metal parts are solidly bonded and all equipment and PV system grounding is installed and functional per NEC 250.

xv. Carry out repairs and components replacement with parts to be furnished by USG with post technicians’ support.

xvi. Thoroughly check all cables for damage or burned marks.

xvii. Check for loose cable terminations between PV modules and PV arrays. Tighten loose connections.

xviii. Check mounting hardware and rail for tightness. Re-torque where necessary.

C.3 CODES AND REGULATIONS

C.3.1 U.S. Government codes and regulations, the applicable laws, codes, and standards of foreign countries, and industry standards apply and are incorporated herein by reference and made part of the contract documents.

C.3.2 Contractor shall adhere to work practices and procedures set forth in applicable codes, regulations, and standards, including obtaining permits, licenses, inspections, releases and similar documentation, as well as payments, statements and similar requirements associated with codes, regulations, and standards.

C.3.3 Except to the extent that more explicit or more stringent requirements are written directly into the contract documents, all applicable U.S. EPA and U.S. OSHA codes, regulations, and standards have the same force and effect (and are made a part of the contract documents by reference) as if copied directly into the contract documents, or as if published copies are bound herewith.

C.3.4 The Contractor shall assume full responsibility and liability for the compliance with all applicable U.S. EPA and U.S. OSHA regulations and shall hold the U.S. Government and its representatives harmless for failure to comply with any applicable work, hauling, disposal, safety, health or other regulations on the part of the Contractor, their employees, or subcontractors.

C.4 CONTRACTOR AND PERSONNEL QUALIFICATIONS

C.4.1 The Contractor shall comply with ANSI/NSF, ASHRAE, HUD, NFPA/NEC, U.S. EPA, and U.S. OSHA laws, ordinances, regulations, requirements and DOS policy, procedures, and directives applicable to the Photovoltaic System work efforts hereunder.

C.4.2 The Contractor shall employ a competent supervisor or foreman, satisfactory to the Government, to work at all times with the authority to act for the Contractor.

C.4.3 The Contractor shall employ competent technicians, programmers, etc…, satisfactory to the Government, to perform the work and services required. Technicians, programmers, etc… shall have a minimum of 5 years of experience performing the type of work described within this SOW and shall be trained and certified by the manufacturer of the PVS they are tasked to work on.

C.4.3.1 Contractor’s employees not trained and certified by the manufacturer of the PVS will not be permitted to work on the PVS.

C.4.3.2 Biographical data (a resume) and Proof of certification from the PVS hardware and software manufacturer shall be submitted for personnel providing on site PVS PM Services under this SOW.

C.4.3.3 The personnel who are proposed by the Contractor to be on site at Post shall at a minimum have a security clearance at the “Secret” level, verified by Diplomatic Security (DS.

C.4.4 The Contractor shall not change the proposed controls technicians and/or site personnel without the permission from the Contracting Officer Representative (COR), and shall submit such a request in writing with justification for change.

C.4.5 The Contractor is responsible for providing medical examinations and maintaining medical records of personnel as required by U.S. OSHA. The Contractor shall hold the Government and the Government's representative harmless for failure to comply with any applicable work, safety and health or other regulations on the part of himself, his employees, or his subcontractor(s).

C.4.6 The Contractor shall provide a means of transportation to bring personnel, supplies, tools and equipment to and from the Post. The Contractor shall be responsible for providing this service. The costs shall be included in the Contractor's proposal.

C.4.7 The Contractor shall at all times enforce strict discipline and good order among all persons employed to work and shall not employ any unfit persons not skilled in the task assigned to them.

C.5 SUBMITTAL AND DELIVERABLE REQUIREMENTS

C.5.1 General Submission / Documentation Requirements:

C.5.1.1 Unless indicated otherwise, each Contractor submission shall include three (3) sets of the documentation required in this Statement of Work. The documentation shall be delivered to the Contracting Officer Representative (COR). Three (3) Electronic Copies of these documents will also be submitted to the Contracting Officer Representative (COR) on suitable media. Two (2) sets of documents and electronic copies shall remain at Post. One (1) set of documents and electronic copies shall be provided to OBO for record keeping purposes.

C.5.1.2 Electronic documentation shall be submitted in the form of searchable PDF files. Documents shall also be submitted in a Microsoft Word 2007 compatible file format. Any drawings included in the documentation provided shall also be submitted in the form of AutoCAD 2010 *.dwg files. All electronic documentation shall be provided on either CD or DVD media. Thumb drives or other forms of portable media are not allowed.

C.5.1.3 Some documentation may be considered “Classified” in accordance with the Security Classification Guide for the Design and Construction of Overseas Facilities. Information released that is specific to the CAA area will need to follow classification, storage, and delivery guidelines for “Secret” classification. See “Section H: Special Contract Requirements” for instructions on handling, marking, and transmission of the “Classified” Documentation to the Contracting Officer Representative (COR).

C.5.2 Initial Submittal: Prior to performing any PVS PM Services at Post the Contractor shall submit the following information for review and approval. Submittals will be reviewed by both Post and OBO.

C.5.2.1 A draft / tentative schedule and description of preventive maintenance tasks which the Contractor plans to provide.

C.5.2.2 Certificates of calibration for each test instrument showing certified calibration within a year from date of intended use.

C.5.2.3 Biographical data (resumes) for personnel providing on site PVS PM Services.

C.5.2.4 Proof of certification, from the PVS hardware and software manufacturer, for personnel providing on site PVS PM Services.

C.5.3 Checklist Submittal: After the initial PVS PM Service visit at Post has been completed, in addition to submitting an official Trip Report, the Contractor shall also submit the following information for review and approval. Submittals will be reviewed by both Post and OBO.

C.5.3.1 An updated / finalized schedule and task description list of preventive maintenance tasks which the Contractor will provide as part of the regular PM Services. This will be based on actual conditions and system configurations noted by Contractor.

C.5.3.2 The checklist forms developed for each system monitored by the PVS, based on actual condition and system configurations noted by the Contractor.

C.5.4 Trip Reports: The Contractor shall be responsible for providing a trip report within 14 calendar days after returning from each site visit which clearly documents the PVS PM Service activities undertaken at Post. The Contractor shall be responsible for documenting all work and activities performed while on site. Each Trip Report shall include, at a minimum, the following information:

C.5.4.1 A list, with descriptions, of the tasks that were performed, the issues that were found, the cause of these issues and the corrective measures that were taken to resolve these issues;

C.5.4.2 A list, with descriptions, of all modifications made to the PVS system software and hardware;

C.5.4.3 A list, with descriptions, of the deficiencies found that resulted in a need for future corrective action, the Contractor’s recommendations to correct these deficiencies and the Contractor’s suggestions for improvements to the PVS. This section shall include providing a proposal for the work that must be performed; a list of any parts required and a cost estimate for the work proposed.

C.5.4.4 Copies of all checklists completed while on site. Include a scanned PDF of the checklists completed while performing PM Services on the PVS.

C.5.4.5 A list of all expendable sensors installed and a replacement schedule. This section shall include providing a proposal which lists the expiring parts along with the associated costs to procure and replace the parts.

C.5.4.6 A list of recommended spare parts required to sustain operations and a cost estimate for the proposed spare parts.

C.5.5 Updated PVS As-Built Documents & Operation & Maintenance Manuals: When work is performed which modifies the existing PVS configuration or programming, the Contractor will be responsible for providing updated As-Built documents and Operation & Maintenance Manuals to accurately reflect the current configuration and programming of the PVS.

C.5.6 Data Backup Retention: Two (2) PVS data backup disks shall be turned over to the Post Facility Manager for each PVS. One disk will be for storage within a secure safe at post before departing Post. The second disk shall be sent by the Facility Manager to OBO for centralized backup. The Contractor is not allowed to retain a copy of these backups.

C.5.7 Password Retention: One (1) PVS username/password listing for each PVS shall be turned over to the Post Facility Manager for storage within a secure safe at the Post. The Contractor is not allowed to retain a copy of these lists.

[End of Section]

SECTION D - PACKAGING AND MARKING

Note:

Clauses numbered 52.xxx… are Federal Acquisition Regulations.

Clauses numbered 652.xxx… are Department of State Acquisition Regulations.

D.1 MATERIALS SHIPPING ADDRESS

D.2.2 Classified packages/mail shall NOT be sent via U.S. Postal Service.

Contractors and subcontractors authorized to send classified packages to the Department shall provide delivery of packages, by appropriately cleared contractor, via approved hand-carry methods in accordance with NISPOM 5-410 and 5-411. All classified hand-carry deliveries from the contractor to DOS shall be made to the following address between the hours 8:00 AM and 4:00 PM. The contractor shall advise the intended recipient of the materials and estimated time of arrival a minimum of 48 hours prior to dispatching the package by courier.

D.2.2.1 Packages/Mail sent to Post:

Heroux, Donald J.

Facility Maintenance Section Embassy of the United States of America Plot 1075 Diplomatic Drive Central Business District, Nigeria

D.2.3 Alternatively, GSA Schedule 48, Commercial Delivery Carriers, may be used in accordance with NISPOM 5-403-e, and ISL 2006-02, para 18. Currently, the carriers on that list include:

D.2.3.1 Classified Packages/Mail to be delivered via authorized commercial delivery carrier listed above should be addressed as follows:

D.2.3.1.1 Packages/Mail sent to Post:

Lance Marsha The Contracting Officer General Services Section Embassy of the United States of America Plot 1075 Diplomatic Drive Central Business District, Abuja, FCT Nigeria

The Contracting Officer’s Representative (COR) Heroux, Donald J The Facility Manager Facility Maintenance Section Embassy of the United States of America Plot 1075 Diplomatic Drive Central Business District, Nigeria

D.3 PACKAGING REQUIREMENTS FOR MAIL AND COURIER SHIPMENT OF DOCUMENTS AND DRAWINGS

D.3.1 Separate packaging of electronic media and hardcopy material The prime Contractor and any associated subcontractors will package all drawings and electronic media (classified, SBU and unclassified) in separate mailing packages, specifically, electronic media will be transported in electronic media packages that contain no other drawings or hard copies of any kind, beyond that of transfer/receipt documentation. Hardcopy (paper) drawing and documents will be packaged separately.

D.3.2 Wrapping and addressing of packages: For all shipping methods, the prime contractor and any associated subcontractors will ensure that all project documentation, regardless of classification and to include SBU, is double wrapped with both layers addressed properly and labeled with the sender’s address. No indication that the contents are SBU or classified should appear on the outer wrapper. Document tracking receipts should be packaged inside the inner wrapping with the materials the receipt describes.

D.3.3 Packaging heavy materials in appropriate containers: In applying the above double wrapping and addressing procedures, items sent via US mail or commercial carrier weighing more than one (1) pound shall have the inner package enclosed within an appropriately sized double-walled box or, for rolled drawings, a manufactured mailing tube.

D.4 U.S. GOVERNMENT RIGHTS

D.4.1 The U.S. Government reserves the right, in its sole discretion, to determine whether products have been compromised, and therefore cannot be used in CAAs and adjacent areas. Where such compromises results from Contractor's failure to comply with security procedures, the Contractor shall bear entire cost associated with rectification of comprise and restoration of required security provisions.

Reference:

DOSAR 652.242-71 NOTICE OF SHIPMENTS (JUL 1988) Section I.

DOSAR 652.242-72 SHIPPING INSTRUCTIONS (DEC 1994) Section I.

SECTION D

PACKAGING AND MARKING

SECTION E - INSPECTION AND ACCEPTANCE

E.1 SUBSTANTIAL COMPLETION

E.1.1 Definitions

E.1.1.1 "Final Completion and Acceptance" means the stage in the progress of the work as determined by the CO or COR and confirmed in writing to the Contractor, on which all work required under the contract has been completed in a satisfactory manner in accordance with the requirements thereof, subject to the discovery of defects after final completion, and except for items specifically excluded in the notice of final acceptance. Final invoice shall not be paid until and unless the CADD As-Built-Drawings are delivered and accepted.

E.1.1.2 "Date of Final Completion and Acceptance" means the date determined by the Contracting Officer as of which final completion of the work has been achieved, as indicated by written notice to the Contractor.

E.2 FINAL COMPLETION AND ACCEPTANCE

E.2.1 Final Acceptance: Upon (a) satisfactory completion of all required maintenance tasks for each maintenance visit, (b)verification by the CO or COR on the basis of a final inspection that all items have been completed and that the work is finally complete, subject to the discovery of defects after final completion, and (c) submittal by the Contractor of all documents and other items required upon completion of the work, including a final request for payment, and the CO or COR is satisfied that the work under the contract is complete and the contract has been fully performed, with the exception of continuing obligations thereunder, the CO or COR shall issue to the Contractor a notice of final acceptance and make final payment as required by the contract.

E.3 SITE DATA PROVIDED BY THE GOVERNMENT

E.3.1 Offeror may rely on the accuracy of site surveys, subsurface or physical site data and similar information provided by the Government concerning the arrangement and configuration of systems incorporated within the scope of the preventative maintenance efforts. However, the Government does not warrant that such information is complete, or that such surveys or data reveal all of the conditions that may be encountered on the site. Offeror shall not rely upon any interpretation or opinion provided by the Government concerning such data or information unless such data is specifically incorporated into the Solicitation Documents or the proposed Contract Documents. Issuance of such information indicated as being "for information only" or identified with words of similar effect shall not be construed as incorporation into the Solicitation Documents or the proposed Contract Documents. It is the responsibility of the Offeror to determine whether any additional site investigation is required, and to make such investigations.

E.3.2 Information Concerning Host Country: Bidders shall not rely on any information provided by the Government concerning the host country, such as climatological data at the site, local laws and customs, currency restrictions, taxes, or the availability of local labor, materials and transportation, etc. It is the responsibility of the Offeror to determine whether any additional site investigation is required, and to make such investigations to determine and gather the information necessary to perform the preventative maintenance requirements defined within this request for proposal.

E.4.1.1 The Contractor is restricted from transporting unencrypted SBU data electronically across the Internet using email, FTP sites, or commercial web sites. Contractors are encouraged to consider all drawings and related documents as SBU and handle these accordingly, in order to minimize risk.

SECTION E

INSPECTION AND ACCEPTANCE

SECTION F - DELIVERIES AND PERFORMANCE

CLAUSES INCORPORATED BY REFERENCE

FAR SOURCE TITLE, DATE & Contract Order REFERENCE

F.1 52.211-10 COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK (APR 1984)

(Reference 11.404) Complete as follows:

F.2 52.211-13 TIME EXTENSIONS (SEP 2000) (Reference 11.503)

F.3 52.242-14 SUSPENSION OF WORK (APR 1984) (Reference 42.1305)

F.4 PERIOD OF CONTRACT

F.4.1 The term of the contract is one (1) base year with four (4) 12-month option periods which will be exercised at the sole discretion of the Government.

F.5 NOTICE OF DELAY

F.5.1 In the event the Contractor receives a notice of any change in the work, or if any other conditions arise which are likely to cause or are actually causing delays which the Contractor believes may result in completion of the project after the completion date, the Contractor shall notify the Contracting Officer of the effect, if any, of such change or other conditions upon the approved schedule, and shall state in what respects, if any, the relevant schedule or the completion date should be revised. Such notice shall be given promptly and not more than ten (10) days following the first occurrence of event giving rise to the delay or prospective delay. Revisions to the approved time schedule shall only be made with the approval of the Contracting Officer. Post may under public exigency or for representational activities stop work and or require work site cleanup. Contractor may submit a request for equitable adjustment.

F.6 WORKING HOURS

F.6.1 Unless otherwise defined work shall be conducted during the accepted 8 hour day, 5 days a week except for the holidays identified below or as specifically agreed and approved by the Contracting Officer’s Representative (COR). Weekends and holidays may be considered as workdays provided (1) access to the facilities is available (2)essential to properly complete the required tasks (3)appropriate approval has been granted by the COR to allow the prescribed work activities to occur. Notice must be given 24 hours in advance to COR who will consider any deviation from the hours identified above.

US = American Holidays; Nigeria = Nigerian Holidays; US & Nigeria = American and Nigerian Holidays.** These dates are Muslim holidays and subject to change on Lunar Cycle.

F.7 ACCESS TO FACILITIES AND STANDARDS OF CONDUCT

F.7.1 General Access Requirements:

F.7.1.1 The contractor is responsible for obtaining proper passports, visas and immunizations that may be required. Contractor will need to have a valid DD 254 and personnel will require a current Visit Authorization Request (VAR) with Diplomatic Security and approved country clearance prior to travel to any Post location.

F.7.1.2 The Contractor shall designate a representative who shall supervise the Contractor’s technicians and be the Contractor’s liaison with the American Embassy. The Contractor’s employees shall be on-site only for contractual duties and not for any other business or purpose. Contractor employees shall have access to the equipment and equipment areas and will be escorted by Embassy personnel.

F.7.1.3 The Government reserves the right to deny access to U.S.-owned and U.S.-operated facilities to any individual. The Contractor shall provide the names, biographic data and police clearance on all Contractor personnel who shall be used on this Contract prior to their utilization. Submission of information shall be made within 5 days of award of contract. No technician will be allowed on site without prior authorization. Note: this may include cleared personnel if advance notice of visit is not given at least one week before the scheduled visit.

F.7.1.4 Contractor vehicles will not be permitted inside the embassy compound without prior approval. If you need to have vehicle access please submit your vehicle information (Make, Model, License Plate #) along with a written justification as to why access is necessary. This should be submitted to the Facility Manager at least one (1) week prior to the visit.

F.7.1.5 Government shall issue identity cards to Contractor personnel, after they are approved. Contractor personnel shall display identity card(s) on the uniform at all times while providing services under this contract. These identity cards are the property of the US Government. The Contractor is responsible for their return at the end of the contract, when an employee leaves Contractor service, or at the request of the Government. The Government reserves the right to deny access to U.S.-owned and U.S.-operated facilities to any individual.

F.7.1.6 Access to the CAA areas of the embassy requires prior approval with the Department of State (DoS). This approval is achieved by obtaining an approved form 254 (DD 254). It also requires a government security clearance of SECRET. Failure to provide and obtain these requirements will disqualify the contractor from performing the work. Access will also require a VAR (Visit Authorization Request) at least 14 days prior to the visit. For more information on CAA security requirements refer to the form DD 254 for more instructions.

F.7.1.7 Portable computing devices used to process or retain information related to the execution of this contract (laptop, PDA, tablet, etc.) shall have hard drive encrypted using any product on the IT CCB list, or any NIST approved product. Currently, PointSec 4.1 with 3Des or McAfee Endpoint Encryption for PCs Client (formerly SafeBoot Client) Version: 4.2 are DS authorized hard drive encryption products.

F.7.2.1 The Contractor shall maintain satisfactory standards of employee competency, conduct, cleanliness, appearance, and integrity and shall be responsible for taking such disciplinary action with respect to employees as may be necessary. Each Contractor employee shall adhere to standards of conduct that reflect credit on themselves, their employer, and the United States Government. The Government reserves the right to direct the Contractor to remove an employee from the worksite for failure to comply with the standards of conduct. The Contractor shall immediately replace such an employee to maintain continuity of services at no additional cost to the Government.

F.7.2.2 The Contractor's employees shall wear clean, neat and complete uniforms when on duty. All employees shall wear uniforms approved by the Contracting Officer's Representative (COR). The Contractor shall provide, to each employee and supervisor, uniforms and personal equipment. The Contractor shall be responsible for the cost of purchasing, cleaning, pressing, and repair of the uniforms.

F.7.2.3 Neglect of duties shall not be condoned. This includes sleeping while on duty, unreasonable delays or failures to carry out assigned tasks, conducting personal affairs during duty hours and refusing to render assistance or cooperate in upholding the integrity of the worksite security.

F.7.2.4 The Contractor shall not condone disorderly conduct, use of abusive or offensive language, quarreling, and intimidation by words, actions, or fighting. Also included is participation in disruptive activities that interfere with normal and efficient Government operations.

F.7.2.5 The Contractor shall not allow its employees while on duty to possess, sell, consume, or be under the influence of intoxicants, drugs or substances which produce similar effects.

F.7.2.6 Contractor employees may be subject to criminal actions as allowed by law in certain circumstances. These circumstances include but are not limited to the following actions: falsification or unlawful concealment, removal, mutilation, or destruction of any official documents or records or concealment of material facts by willful omission from official documents or records; unauthorized use of Government property, theft, vandalism, or immoral conduct; unethical or improper use of official authority or credentials; security violations; organizing or participating in gambling in any form; and misuse of weapons.

F.7.2.7 The Contractor will not be issued any keys. The keys will be checked out from Post 1 by a “Cleared American” or designated and approved escort on the day of service requirements.

F.7.2.8 The Contractor shall inform the COR of any actual or potential labor dispute that is delaying or threatening to delay the timely performance of this contract.

F.8 NONCOMPLIANCE WITH CONTRACT REQUIREMENTS

F.8.1 In the event the Contractor, after receiving written notice from the Contracting Officer or the COR of non-compliance with any requirement of this contract, fails to initiate promptly such action as may be appropriate to comply with the specified requirement within a reasonable period of time, the Contracting Officer shall have the right to order the Contractor to stop any or all work under the contract until the Contractor has complied or has initiated such action as may be appropriate to comply within a reasonable period of time. The Contractor will not be entitled to any extension of contract time or payment for any costs incurred as a result of being ordered to stop work for such a cause.

SECTION F

DELIVERIES AND PERFORMANCE

SECTION G - CONTRACT ADMINISTRATION DATA

Clauses numbered 52.XXX… are Federal Acquisition Regulations.

Clauses numbered 652.XXX… are Department of State Acquisition Regulations.

G.1 652.232-70 PAYMENT SCHEDULE AND INVOICE SUBMISSION (FIXED-PRICE)(AUG 1999)

In accordance with pricing and costs defined in Section B, the contractor will be paid for the completion of each maintenance visit as approved by the COR.