7893152__REVISED_SOW_FOR_PM_OF_NEC_BAS_2019.docx

SECTION M

EVALUATION FACTORS FOR AWARD

BME Contract For Building Automation System (BAS) Preventive Maintenance United States Embassy Abuja, Nigeria

TABLE OF CONTENTS

SECTION A – CONTRACT FORMS

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NO. PR7893152

PR 4996257

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NO. RFP 7893152

6. SOLICITATION ISSUE DATE: 03-22-2016

03-17-2016

7. FOR SOLICITATION

INFORMATION CALL

+234-9-461-4000

8. OFFER DUE DATE/LOCAL TIME

01/30/2019/1700hrs

9. ISSUED BY CODE

General Services Office American Embassy Abuja Plot 1075 Diplomatic Drive CBD Abuja Nigeria

|X| UNRESTRICTED

|_| SET ASIDE: % FOR

|_| SMALL BUSINESS

DESTINATION UNLESS BLOCK IS MARKED

|_| SEE SCHEDULE

SIC:

SIZE STD:

15. DELIVER TO CODE

16. ADMINISTERED BY CODE

18a. PAYMENT WILL BE MADE BY EFT A

CODE

NigeriaFMCInvoices@State.gov Abujaprocurement@State.gov

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

Technical Services for the Proper Care and Maintenance of Building Automation Systems in the American Embassy Compound Abuja Nigeria (Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

|X| 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA |_| ARE |_| ARE NOT ATTACHED.

|X| 27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA |_| ARE |_| ARE NOT ATTACHED.

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _____ COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED HEREIN.

29. AWARD OF CONTRACT: REFERENCE ___________________ OFFER DATED _________________. YOUR OFFER ON SOLICITATION (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT)

30c. DATE SIGNED

31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT)Edward Waters

31c. DATE SIGNED

34. VOUCHER NUMBER

35. AMOUNT VERIFIED CORRECT FOR

38. S/R ACCOUNT NO.

39. S/R VOUCHER NO.

40. PAID BY

42a. RECEIVED BY (Print)

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

AUTHORIZED FOR LOCAL REPRODUCTION SEE REVERSE FOR OMB CONTROL STANDARD FORM 1449 (10-95)

SECTION B – SERVICES AND COSTS

B.1 SUPPLIES/SERVICES

B.1.1 This request is for technical services required for the proper care and maintenance of Building Automation Systems (BAS). A firm fixed-price Delivery Order will be issued for this effort based on the requirements identified in Section C.

B.1.2 This contract is for technical services only. This request precludes the requirement for the contractor to purchase materials or equipment for the BAS including, but not limited to, such as items as control components, equipment replacements, cabling, software and computers or related elements. Provisions for such items, if they are deemed to be required, must be coordinated through the COR where provisions will be made through other contract mechanisms to acquire these components.

B.1.3 The period of performance is one (1) year as of the date of the Contracting Officer's signature for the base contract year, with four (4) one-year options to be exercised at the sole discretion of the Government.

B.2 SCHEDULE OF PRICES

B.2.1 The contractor shall complete all work, including furnishing all labor, tools, diagnostic equipment and services, as called for and defined in Section C. The price shall include all labor, tools, overhead (including insurance required by FAR 52.228-4, Workers' Compensation), Defense Base Act and War-Hazard Insurance, which shall be a direct reimbursement, and profit.

B.2.2 The Contractor shall provide professional services, labor and materials on a firm fixed-price basis. In establishing the fixed price for the effort under this contract, the hourly rates for the required services shall be in accordance with the fixed fully burdened hourly labor rates. The fixed hourly rates shall include wages, overhead, G&A, profit and all employee fringe benefits, such as retirement, withholding for FICA and taxes, unemployment, workman's compensation and union dues (as applicable).

B.2.3 The Contractor shall furnish all equipment, supervision, labor, supplies, services necessary comply with all U.S. OSHA standards, laws, and regulations as specified in the Contract Documents. All work shall be performed in accordance with these specifications and subject to the terms and conditions of this contract. The Contractor shall also furnish all equipment, supervision, labor, supplies, services, and materials necessary to perform the work required for the proper preventative maintenance efforts identified in Section C. The cost proposal will include the following detail for each of base and option years:

B.2.3.1 Base Year: The Contractor shall provide the services shown below for the base period of the contract and continuing for a period of 12 months.

Visits

Total Base Year

B.2.3.2 Option Year 1: The Contractor shall provide the services shown below for Option Year 1 of the contract, and continuing for a period of 12 months.

Visits

Total Option Year 1

B.2.3.3 Option Year 2: The Contractor shall provide the services shown below for Option Year 2 of the contract, and continuing for a period of 12 months.

Visits

Total Option Year 2

B.2.3.4 Option Year 3: The Contractor shall provide the services shown below for Option Year 3 of the contract, and continuing for a period of 12 months.

Visits

Total Option Year 3

B.2.3.5 Option Year 4: The Contractor shall provide the services shown below for Option Year 4 of the contract, and continuing for a period of 12 months.

Visits

Total Option Year 4

B.2.3.6 Pricing Detail: The unit pricing provided for each CLIN shall be supported with cost detail as follows:

B.2.3.7 Labor Rates: In addition to the Fixed Price contract items identified above, the cost proposal should include a schedule of proposed fully burdened labor rates (as described in B.2.2.2) for the base and each option year. These labor rates will be used, at the discretion of the contracting officer, for potential pricing negotiations of related work that may be outside the scope of this contract effort but deemed advantageous to the Government in terms of expedient execution.

B.3 ORDERING OFFICES:

The Contracting Officer Embassy of the United States of America Plot 1075 Diplomatic Drive Central District Area Abuja, FCT Nigeria

B.4 DELIVERABLE ITEMS AND PRICES

B.4.1 The Contractor shall, upon receipt of duly executed contract, perform all services as required in this contract and such further requirements as may be required to adequately maintain the prescribed BAS. The Contractor shall complete all work and services under this contract within the period of time specified. Subsequent contract terms which extend beyond the Base year will be extended at the sole discretion of the Government. The contractor will not proceed with option year services unless officially authorized by the contracting officer.

B.5 TRAVEL

B.5.1 In determining the cost of travel, the terms and conditions of the Federal Travel Regulations (FTR) and Joint Travel Regulation (JTR) shall apply to all travel and travel-related matters authorized under this contract; travel and travel-related expenses shall not exceed the maximum allowable under the FTR and JTR. Travel, lodging and Per Diem rates shall be in accordance with Federal Travel Regulations/Joint Travel Regulation and other similar authorized costs.

B.5.2 Travel will be included as part of the contract line items identified in Section B.2.

B.5.3 In connection with authorized travel, the following items are to be on a fixed price basis which will require a receipt for reimbursement: (i) the cost of domestic and overseas economy-class (coach) airfare; (ii) the cost of hotel or housing accommodations, meals, and other incidentals when travel is undertaken; (iii) DBA Insurance (See Section H.2); and (iv) miscellaneous expenses incurred in connection with the travel.

B.5.4 Miscellaneous travel items such as taxi fares and other ground transportation expenses incurred in connection with the travel, and, if applicable, passport/visa fees, passport/visa photographs, travelers check fees, and airport taxes are also to be on a fixed price basis (receipts required).

B.6 COST OF SUPPLIES

B.6.1 The cost of any supplies required in conjunction with the services rendered herein shall be included in the proposed firm fixed-price unless otherwise noted.

B.7 GOVERNMENT-FURNISHED PROPERTY

B.7.1 The Government will not make available to the Contractor any Government furnished property, except as may be stated elsewhere in this RFP.

B.8 PRICES

B.8.1 The burdened hourly labor rates requested in Section B.2 will be established for this contract. These rates are the maximum rates allowable under the contract for United States based personnel performing services in the listed disciplines. These rates will be used for any professional construction services that are included in Section C. and may apply to work outside the scope of this contract, except where local labor is acceptable and available at reduced rates. Rates for local labor shall be established in the cost proposal. Certain work as set forth in this contract shall be performed only by Cleared American employees.

B.8.2 The subcontractors, if any, shall provide the required disciplines necessary to properly execute the defined PM efforts.

B.8.3 The Subcontracted Provider, if any, of each service must be identified.

If no Subcontract Provider is identified, the contractor will provide these with in-house resources.

[End of Section]

SECTION B

SERVICES AND COSTS

SECTION B

SERVICES AND COSTS

SECTION C – STATEMENT OF WORK

C.1 GENERAL

C.1.1 The American Embassy in Abuja, Nigeria requires Preventative Maintenance (PM) services for the Building Automation System(s) (BAS) installed at Post.

C.1.2 The Contractor shall provide PM services for the upkeep of the installed Building Automation Systems (BAS). The work required shall include, but is not limited to: Preventative maintenance of BAS Systems; Investigation and troubleshooting of BAS related issues; and BAS trend and alarm configuration.

C.1.2.1 These PM Services shall result in all systems serviced under this agreement being in good operational condition when the work is completed.

C.1.2.2 BAS PM Services shall be performed on BAS installed in the unclassified areas of the Post.

C.1.2.3 BAS PM Services shall be performed on BAS installed in the Controlled Access Areas (CAA) of the Post. Additional clearance and security provisions are required to access and work in the CAA sections of the Post.

C.1.3 This is a firm fixed price contract for a period of one-year and four additional one-year optional periods.

C.1.4 Frequency of BAS PM Service Visits: BAS PM Services will involve multiple site visits per year to the Post. Refer to “Section B: Services and Prices/Costs” for the number of site visits the Contractor is required to make each year.

C.1.5 Exclusions: This contract does NOT include the repair of equipment, the replacement or procurement of parts, the replacement of BAS systems, software upgrades or re-commissioning of the BAS. Such work, if needed, will be accomplished by separate purchase order. This exclusion does not apply if the work (parts and/or services) is to correct damage caused by Contractor negligence.

C.1.5.1 Work outside the scope of PM Services, including the repair/replacement/procurement of any parts, must be approved by the COR prior to performance of the work. Non-PM Service work, including procurement and configuration of portable computing equipment that may be required in the performance of PM activities, will be separately priced out by the Contractor for the Government’s approval and acceptance as a separate purchase order.

C.1.5.2 The Government has the option to accept or reject the Contractor’s quote for work outside the PM Services SOW and reserves the right to obtain similar work (parts and/or services) from other competitive sources. If the Contractor proceeds to perform any non-PM Service work (including the repair/replacement of any parts) without COR approval, the Contractor will be performing this work “At-Risk” and The Government will not be obligated to pay for this work or any additional work required to resolve issues arising from this work.

C.1.5.3 When allowed by the COR, the Contractor may utilize Government-purchased spare parts that are maintained at Post if awarded repair/replacement work. Check with the COR to find out what parts are available on hand prior to submitting a proposal to the Government for non-PM Service work.

C.1.6 All work shall be accomplished in a manner which: 1) conforms to the intent of all applicable ANSI/NSF, ASHRAE, AWWA, NFPA/NEC, U.S. EPA environmental and DOS policy, procedures, and directives; 2) causes no contamination to other parts of the building; 3) endangers none of the building occupants or workers during these task; and 4) leaves the areas safe for occupancy.

C.2 SCOPE OF WORK

C.2.1 General: The Contractor shall provide all necessary managerial, administrative and direct labor personnel; as well as all transportation, tools, instrumentation, equipment and supplies required; to perform the BAS Preventative Maintenance (PM) Services defined in this Scope of Work (SOW). The Contractor shall provide the services of qualified, trained, manufacturer certified technicians to perform the required BAS PM services.

C.2.2 Building Automation Systems to be serviced: The Contractor shall maintain the Building Automation Systems in a safe, reliable and efficient operating condition. The following information provides a summary of each BAS that is to be serviced.

C.2.2.1a BAS #1 Non CAA Chancery/UB#2 buildings.

C.2.2.1b BAS #2 Non CAA NOX building.

C.2.2.1c BAS #1 Non CAA MSGR building.

C.2.2.1d BAS #1 Non CAA SPX building.

C.2.2.1e BAS #1 Non CAA PKG/ECAC buildings.

C.2.2.2a BAS #2 CAA-1

C.2.2.2b BAS #3 CAA-2

C.2.3 Equipment Controlled and/or Monitored: The following is a summary of the types and quantities of equipment controlled and/or monitored at Post by BAS:

(c) Chilled Water System (Primary/Secondary Type) – Quantities:

I EOB/UB#1

a. 1 Water Cooled Chillers,

b. 3 Air cooled chillers

c. 8 Primary Chilled Water Pumps,

d. 2 Secondary Chilled Water Pumps,

e. 1 Cooling Tower.

II NOX

a. 1 Air cooled chiller,

b. 2 Primary chilled water pumps,

c. 2 Secondary chilled water pumps

C.2.4 Buildings where BAS are installed: The Post is composed of multiple buildings. The following buildings at Post utilize Building Automation Systems:

(c) NOX Building - Schneider Electric.

(d) MSGQ Building – Schneider Electric.

(e) SPX Building - Schneider Electric.

(f) PKG/ECAC Buildings – Schneider Electric.

C.2.5 BAS Preventative Maintenance (PM) Services: The Contractor shall perform BAS Preventative Maintenance services for the Building Automation Systems. Provide the necessary investigative services to ensure BAS controls are working as designed and in accordance with documented operating sequences. The objective of scheduled preventive maintenance is to eliminate system malfunction, breakdown and deterioration when controlled/monitored equipment is activated/running. BAS PM Services shall include, but are not limited, to the following tasks:

C.2.5.1 Generation of an Operational Baseline and Checklists: Prior to contract work commencement, the Contractor shall submit to the COR for approval a schedule of PM Service activities and a description of the PM Service tasks which the Contractor plans to provide. Upon the Contractor’s first BAS PM Visit, a Baseline for the operation of the Building Automation Systems shall be developed from the existing As-Built Data; Operation & Maintenance Data; Set Point Data and Time Schedule Data found at Post. From this documentation, the Contractor shall develop site specific Checklists for the BAS and associated equipment monitored and controlled by a BAS. These Checklists will be used by the Contractor when Preventative Maintenance is performed to verify the Building Automation Systems are functioning as originally intended. There shall be one checklist for each system controlled and/or monitored by a BAS. These checklists, a revised PM Service activity schedule and PM Service task description list shall be submitted for COR approval.

C.2.5.2 Use of Checklists: The Contractor shall perform BAS PM Services at the frequencies indicated using the site specific checklists developed for the equipment and systems called out in this SOW. The Contractor’s technician shall sign off on every item of each checklist and leave a copy of the signed checklists with the COR or the COR's designate after the PM visit. In addition, copies of all completed checklists shall be included and submitted as part of the Trip Report.

C.2.5.3 Periodic PM Activities: At a minimum, the following PM Service activities are required to occur during each site visit.

(d) BAS Trend and Alarm Configuration: The Contractor shall review the Alarm History and Trend log files which have accumulated since the previous visit to the site. Any problems noted from this review shall be investigated and reported on.

C.2.5.4 Annual PM Activities: At a minimum, the following PM Service activities are required to occur at least once a year. It is the intention of this SOW that tasks noted here, which cannot be realistically completed during a single site visit, shall be broken up to occur over multiple site visits.

(a) Panel, Controller and Wiring Inspection:

C.2.5.5 Manufacturers’ Recommended PM: It is the responsibility of the Contractor to perform all manufacturers’ recommended preventive maintenance. This shall be completed in addition to the tasks listed above if there are any discrepancies.

C.3 CODES AND REGULATIONS

C.3.1 U.S. Government codes and regulations, the applicable laws, codes, and standards of foreign countries, and industry standards apply and are incorporated herein by reference and made part of the contract documents.

C.3.2 Contractor shall adhere to work practices and procedures set forth in applicable codes, regulations, and standards, including obtaining permits, licenses, inspections, releases and similar documentation, as well as payments, statements and similar requirements associated with codes, regulations, and standards.

C.3.3 Except to the extent that more explicit or more stringent requirements are written directly into the contract documents, all applicable U.S. EPA and U.S. OSHA codes, regulations, and standards have the same force and effect (and are made a part of the contract documents by reference) as if copied directly into the contract documents, or as if published copies are bound herewith.

C.3.4 The Contractor shall assume full responsibility and liability for the compliance with all applicable U.S. EPA and U.S. OSHA regulations and shall hold the U.S. Government and its representatives harmless for failure to comply with any applicable work, hauling, disposal, safety, health or other regulations on the part of the Contractor, their employees, or subcontractors.

C.4 CONTRACTOR AND PERSONNEL QUALIFICATIONS

C.4.1 The Contractor shall comply with ANSI/NSF, ASHRAE, HUD, NFPA/NEC, U.S. EPA, and U.S. OSHA laws, ordinances, regulations, requirements and DOS policy, procedures, and directives applicable to the Building Automation System and HVAC work efforts hereunder.

C.4.2 The Contractor shall employ a competent supervisor or foreman, satisfactory to the Government, to work at all times with the authority to act for the Contractor.

C.4.3 The Contractor shall employ competent technicians, programmers, etc…, satisfactory to the Government, to perform the work and services required. Technicians, programmers, etc… shall have a minimum of 5 years of experience performing the type of work described within this SOW and shall be trained and certified by the manufacturer of the BAS they are tasked to work on.

C.4.3.1 Contractor’s employees not trained and certified by the manufacturer of the BAS will not be permitted to work on the BAS.

C.4.3.2 Biographical data (a resume) and Proof of certification from the BAS hardware and software manufacturer shall be submitted for personnel providing on site BAS PM Services under this SOW.

C.4.3.3 The personnel who are proposed by the Contractor to be on site at Post shall at a minimum have a security clearance at the “Secret” level, verified by Diplomatic Security (DS.

C.4.4 The Contractor shall not change the proposed controls technicians and/or site personnel without the permission from the Contracting Officer Representative (COR), and shall submit such a request in writing with justification for change.

C.4.5 The Contractor is responsible for providing medical examinations and maintaining medical records of personnel as required by U.S. OSHA. The Contractor shall hold the Government and the Government's representative harmless for failure to comply with any applicable work, safety and health or other regulations on the part of himself, his employees, or his subcontractor(s).

C.4.6 The Contractor shall provide a means of transportation to bring personnel, supplies, tools and equipment to and from the Post. The Contractor shall be responsible for providing this service. The costs shall be included in the Contractor's proposal.

C.4.7 The Contractor shall at all times enforce strict discipline and good order among all persons employed to work and shall not employ any unfit persons not skilled in the task assigned to them.

C.5 SUBMITTAL AND DELIVERABLE REQUIREMENTS

C.5.1 General Submission / Documentation Requirements:

C.5.1.1 Unless indicated otherwise, each Contractor submission shall include three (3) sets of the documentation required in this Statement of Work. The documentation shall be delivered to the Contracting Officer Representative (COR). Three (3) Electronic Copies of these documents will also be submitted to the Contracting Officer Representative (COR) on suitable media. Two (2) sets of documents and electronic copies shall remain at Post. One (1) set of documents and electronic copies shall be provided to OBO for record keeping purposes.

C.5.1.2 Electronic documentation shall be submitted in the form of searchable PDF files. Documents shall also be submitted in a Microsoft Word 2007 compatible file format. Any drawings included in the documentation provided shall also be submitted in the form of AutoCAD 2010 *.dwg files. All electronic documentation shall be provided on either CD or DVD media. Thumb drives or other forms of portable media are not allowed.

C.5.1.3 Some documentation may be considered “Classified” in accordance with the Security Classification Guide for the Design and Construction of Overseas Facilities. Information released that is specific to the CAA area will need to follow classification, storage, and delivery guidelines for “Secret” classification. See “Section H: Special Contract Requirements” for instructions on handling, marking, and transmission of the “Classified” Documentation to the Contracting Officer Representative (COR).

C.5.2 Initial Submittal: Prior to performing any BAS PM Services at Post the Contractor shall submit the following information for review and approval. Submittals will be reviewed by both Post and OBO.

C.5.2.1 A draft / tentative schedule and description of preventive maintenance tasks which the Contractor plans to provide.

C.5.2.2 Certificates of calibration for each test instrument showing certified calibration within a year from date of intended use.

C.5.2.3 Biographical data (resumes) for personnel providing on site BAS PM Services.

C.5.2.4 Proof of certification, from the BAS hardware and software manufacturer, for personnel providing on site BAS PM Services.

C.5.3 Checklist Submittal: After the initial BAS PM Service visit at Post has been completed, in addition to submitting an official Trip Report, the Contractor shall also submit the following information for review and approval. Submittals will be reviewed by both Post and OBO.

C.5.3.1 An updated / finalized schedule and task description list of preventive maintenance tasks which the Contractor will provide as part of the regular PM Services. This will be based on actual conditions and system configurations noted by Contractor.

C.5.3.2 The checklist forms developed for each system controlled and monitored by the BAS, based on actual condition and system configurations noted by the Contractor.

C.5.4 Trip Reports: The Contractor shall be responsible for providing a trip report within 14 calendar days after returning from each site visit which clearly documents the BAS PM Service activities undertaken at Post. The Contractor shall be responsible for documenting all work and activities performed while on site. Each Trip Report shall include, at a minimum, the following information:

C.5.4.1 A list, with descriptions, of the tasks that were performed, the issues that were found, the cause of these issues and the corrective measures that were taken to resolve these issues;

C.5.4.2 A list, with descriptions, of all modifications made to the BAS system software and hardware;

C.5.4.3 A list, with descriptions, of the deficiencies found that resulted in a need for future corrective action, the Contractor’s recommendations to correct these deficiencies and the Contractor’s suggestions for improvements to the BAS. This section shall include providing a proposal for the work that must be performed; a list of any parts required and a cost estimate for the work proposed.

C.5.4.4 Copies of all checklists completed while on site. Include a scanned PDF of the checklists completed while performing PM Services on the BAS.

C.5.4.5 A list of all expendable sensors installed and a replacement schedule. This section shall include providing a proposal which lists the expiring parts along with the associated costs to procure and replace the parts.

C.5.4.6 A list of recommended spare parts required to sustain operations and a cost estimate for the proposed spare parts.

C.5.5 Updated BAS As-Built Documents & Operation & Maintenance Manuals: When work is performed which modifies the existing BAS configuration or programming, the Contractor will be responsible for providing updated As-Built documents and Operation & Maintenance Manuals to accurately reflect the current configuration and programming of the BAS.

C.5.6 Data Backup Retention: Two (2) BAS data backup disks shall be turned over to the Post Facility Manager for each BAS. One disk will be for storage within a secure safe at post before departing Post. The second disk shall be sent by the Facility Manager to OBO for centralized backup. The Contractor is not allowed to retain a copy of these backups.

C.5.7 Password Retention: One (1) BAS username/password listing for each BAS shall be turned over to the Post Facility Manager for storage within a secure safe at the Post. The Contractor is not allowed to retain a copy of these lists.

[End of Section]

SECTION D - PACKAGING AND MARKING

D.1 MATERIALS SHIPPING ADDRESS

D.2.2 Classified packages/mail shall NOT be sent via U.S. Postal Service.

Contractors and subcontractors authorized to send classified packages to the Department shall provide delivery of packages, by appropriately cleared contractor, via approved hand-carry methods in accordance with NISPOM 5-410 and 5-411. All classified hand-carry deliveries from the contractor to DOS shall be made to the following address between the hours 8:00 AM and 4:00 PM. The contractor shall advise the intended recipient of the materials and estimated time of arrival a minimum of 48 hours prior to dispatching the package by courier.

D.2.2.1 Packages/Mail sent to Post:

Donald J. Heroux.

Facility Maintenance Section Embassy of the United States of America Plot 1075 Diplomatic Drive Central Business District, Abuja, FCT Nigeria

D.2.2.2 Packages/Mail sent to the Overseas Building Operations (OBO) Facilities Group:

ANTHONY PELLEGRINO (703-516-1987)

U.S. DEPARTMENT OF STATE

OBO/CSFM/FAC/PS

1701 NORTH FORT MYER DRIVE

SA-6, ROOM 2012.24

ARLINGTON, VA 22209

ALTERNATE POINT OF CONTACT:

ASENATH HILL (703-812-2223)

D.2.3.1 Classified Packages/Mail to be delivered via authorized commercial delivery carrier listed above should be addressed as follows:

D.2.3.1.1 Packages/Mail sent to Post:

Marsha Lance The Contracting Officer General Services Section Embassy of the United States of America Plot 1075 Diplomatic Drive Central Business District, Abuja, FCT Nigeria

The Contracting Officer’s Representative (COR) Donald J. Heroux.

The Facility Manager Facility Maintenance Section Embassy of the United States of America Plot 1075 Diplomatic Drive Central Business District, Abuja, FCT Nigeria

D.2.3.1.2 Packages/Mail sent to the Overseas Building Operations (OBO) Facilities Group:

ANTHONY PELLEGRINO (703-516-1987)

U.S. DEPARTMENT OF STATE

OBO/CSFM/FAC/PS

1701 NORTH FORT MYER DRIVE

SA-6, ROOM 2012.24

ARLINGTON, VA 22209

ALTERNATE POINT OF CONTACT:

ASENATH HILL (703-812-2223)

D.2.4 Unclassified Packages/Mail sent via U.S. Mail, Registered or Certified Mail; Courier Service and U.S. Postal Service Overnight Express shall be addressed as follows. NOTE: Classified information cannot be sent via these methods.

D.2.4.1 Packages/Mail sent to Post:

Contracting Officer Embassy of the United States of America Plot 1075 Diplomatic Drive Central Business District, Abuja, FCT Nigeria

D.2.4.2 Packages/Mail sent to the Overseas Building Operations (OBO) Facilities Group: (Address must be capitalized on Package and Intended OBO recipient’s name should appear only on inner envelope)

ANTHONY PELLEGRINO

U.S. DEPARTMENT OF STATE

OBO/CSFM/FAC/PS

SA-6, ROOM 1202.24

WASHINGTON, DC 20522-0612

D.3 PACKAGING REQUIREMENTS FOR MAIL AND COURIER SHIPMENT OF DOCUMENTS AND DRAWINGS

D.3.1 Separate packaging of electronic media and hardcopy material The prime Contractor and any associated subcontractors will package all drawings and electronic media (classified, SBU and unclassified) in separate mailing packages, specifically, electronic media will be transported in electronic media packages that contain no other drawings or hard copies of any kind, beyond that of transfer/receipt documentation. Hardcopy (paper) drawing and documents will be packaged separately.

D.3.2 Wrapping and addressing of packages: For all shipping methods, the prime contractor and any associated subcontractors will ensure that all project documentation, regardless of classification and to include SBU, is double wrapped with both layers addressed properly and labeled with the sender’s address. No indication that the contents are SBU or classified should appear on the outer wrapper. Document tracking receipts should be packaged inside the inner wrapping with the materials the receipt describes.

D.3.3 Packaging heavy materials in appropriate containers: In applying the above double wrapping and addressing procedures, items sent via US mail or commercial carrier weighing more than one (1) pound shall have the inner package enclosed within an appropriately sized double-walled box or, for rolled drawings, a manufactured mailing tube.

Reference:

DOSAR 652.242-71 NOTICE OF SHIPMENTS (JUL 1988) Section I.

DOSAR 652.242-72 SHIPPING INSTRUCTIONS (DEC 1994) Section I.

[End of Section]

SECTION D

PACKAGING AND MARKING

SECTION E - INSPECTION AND ACCEPTANCE

E.1 SUBSTANTIAL COMPLETION

E.1.1 Definitions

E.1.1.1 "Final Completion and Acceptance" means the stage in the progress of the work as determined by the CO or COR and confirmed in writing to the Contractor, on which all work required under the contract has been completed in a satisfactory manner in accordance with the requirements thereof, subject to the discovery of defects after final completion, and except for items specifically excluded in the notice of final acceptance. Final invoice shall not be paid until and unless the CADD As-Built-Drawings are delivered and accepted.

E.1.1.2 "Date of Final Completion and Acceptance" means the date determined by the Contracting Officer as of which final completion of the work has been achieved, as indicated by written notice to the Contractor.

E.2 FINAL COMPLETION AND ACCEPTANCE

E.2.1 Final Acceptance: Upon (a) satisfactory completion of all required maintenance tasks for each maintenance visit, (b)verification by the CO or COR on the basis of a final inspection that all items have been completed and that…