RFP6179SD - Addendum#2 Final.pdf

Florida Department of Transportation

RON DESANTIS

GOVERNOR

1000 NW 111 Avenue

Miami, FL 33172

JARED W. PERDUE, P.E.

SECRETARY

August 15, 2022

DOT-RFP-23-6179SD

ADDENDUM #2

ADDENDUM NO. 2

DATE: August 15, 2022

TO: PROPOSERS

FROM: Suzanne Diaz Procurement Agent District Six

RE: Project & Proposal No.: DOT-RFP-23-6179SD FIN No.: 447645-1-62-01 Counties: Miami-Dade WORK DESCRIPTION: To establish, operate, and maintain a Smart Work Zone (SWZ) system to be temporarily deployed, retrieved, and redeployed across multiple projects along US 27 / SR 25 / Okeechobee Road.

Proposers and other interested parties are informed that the above referenced Project documents are hereby revised, changed and supplemented as set forth below:

I. REVISION

The Request for Proposal document, Section 2 TIMELINE is revised and attached to this addendum. The Public Meeting on September 12, 2022, for the opening of the Technical Proposal and Price Proposal is at

11:00AM.

II. BELOW PLEASE FIND THE ANSWERS TO QUESTIONS RECEIVED FROM PROSPECTIVE

PROPOSERS ON THIS PROJECT

Questions Responses

We respectfully submit the following questions regarding existing MOT devices for all other General Contractors who currently have construction work zones on US 27/Okeechobee Rd. The devices of others in the SWZ area of US 27, such as message boards, etc. do not belong to the Smart Work Zone awardee and are not a part of this contract. The Smart Work Zone General Contractor would have no control over them.

1. Will FDOT require the current VMS boards of others to be removed?

1. No, the SWZ Consultant shall deploy equipment to supplement the Roadway Contractor’s MOT.

August 15, 2022

DOT-RFP-23-6179SD

ADDENDUM #2

2. Whose MOT plan will prevail in these instances?

Will the Gen. Contractors currently on site be required to change their plan to accommodate the

SWZ?

2. The Roadway Contractor's MOT plan shall prevail.

This SWZ contract is to support and supplement the Roadway Contractor's MOT. Refer to Section 4.2.2 of the Scope of Services.

3. Who will be responsible for a messaging conflict if the current VMS boards remain on site

3. Each Contractor/Consultant is responsible for the messages displayed on their VMS board.

6. Per Section 4.3 of the Scope of Services, the Consultant is responsible for delivering a traffic analysis report prior (5 days min.) to the start of an MOT phase, with proposed timing plans. However, it is not clear which time of day periods are expected by the Department, which could greatly impact the price proposal. In order to not exceed the maximum budgetary amount, can it be assumed that the timing plans in the traffic analysis reports may follow an approach similar to district’s Signal Retiming activities which only targeting the typical weekday, AM, MD, and PM periods. Please confirm.

6. The Consultant is expected to provide signal retiming plans consistent with the requirements and expectations of District 6 and the local maintaining agency(ies) which should only include typical weekday, AM, MD and PM peak periods.

7. In reference to section 4.2.3 SWZ Pre- Deployment Testing in the Scope, “The test plan must include testing each field site device, each sub-system, and the comprehensive system using multiple scenarios. At a minimum, field device testing must occur locally within District, in a safe and controlled environment that best replicates deployment conditions.” A system test in a “controlled environment” will require extensive safety measures and may require up to 4 miles of roadway to be able to “replicate deployment conditions”. Since this is really not practicable, it is requested that FDOT consider the comprehensive system test be done after SWZ trailers are deployed in the field where they are expected to be functional in relation to a work zone with the PCMS temporarily facing away from traffic to test multiple scenarios? This will enable replicating deployment conditions and fulfill the testing requirements stipulated in section 4.2.4.1.

7. The Consultant shall propose a test plan that “best replicates deployment conditions.” The intent of this test is to replicate the architecture of the system deployment and demonstrate functionality in a location that is not along the road, not mimic the roadway conditions. Testing of the SWZ system after deployment is covered by section 4.2.4.1 of the scope of services.

Revised documents are posted on VIP. All other documents of the subject project remain unchanged.

Failure to file a Protest within the time prescribed in Section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes.

RFPSHELL. 12/16/2021

I N T R O D U C T I O N S E C T I O N

1) INVITATION

The State of Florida Department of Transportation, hereinafter referred to as the “Department”, requests written proposals from qualified Proposers to provide to establish, operate, and maintain a Smart Work Zone (SWZ) system to be temporarily deployed, retrieved, and redeployed across multiple projects along US 27 / SR 25 / Okeechobee Road. It is anticipated that the term of the contract will begin October 2022, and be effective through October 2025, or a three-year term.

The Department intends to award this contract to the responsive and responsible Proposer whose proposal is determined to be the most advantageous to the Department. After the award, said Proposer will be referred to as the “Vendor”. For the purpose of this document, the term "Proposer" means the prime Vendor acting on its own behalf and those individuals, partnerships, firms, or corporations comprising the Proposer team. The term "proposal" means the complete response of the Proposer to the Request for Proposals (RFP), including properly completed forms and supporting documentation.

2) TIMELINE

Provided below is a list of critical dates and actions. These dates are subject to change. Notices of changes (Addenda) will be posted on the Florida Vendor Bid System at http://myflorida.com/apps/vbs/vbs_www.main_menu (click on “Search Advertisements”) under this RFP number. It is the responsibility of all potential proposers to monitor this site for any changing information prior to submitting your proposal.

ACTION / LOCATION DATE LOCAL TIME

PRE-PROPOSAL CONFERENCE - . . . . . . . . . . . . . . . . . . . . . . . 07-18-2022 11:00AM Florida Department of Transportation District Six Main Building, Front Lobby 1000 Northwest 111 Avenue Miami, Florida 33172

DEADLINE FOR TECHNICAL QUESTIONS - . . . . . . . . . . . . . . . 08-10-2022 5:00PM (There is no deadline for administrative questions)

PROPOSALS DUE, ON OR BEFORE -. . . . . . . . . . . . . . . . . . . . . 08-22-2022 2:00PM (Receipt of Technical and Price Proposal) Follow instructions in Section 27) Electronic submission of proposals Must be emailed to D6.Purch@dot.state.fl.us

PUBLIC OPENING / MEETING - . . . . . . . . . . . . . . . . . . . . . . . . . . 09-12-2022 11:00AM (Technical Proposal Scores and Price Proposal) Florida Department of Transportation District Six Main Building, Front Lobby 1000 Northwest 111 Avenue Miami, Florida 33172

SELECTION MEETING - . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 09-19-2022 10:00AM Florida Department of Transportation District Six Main Building, Front Lobby 1000 Northwest 111 Avenue Miami, Florida 33172

POSTING OF INTENDED AWARD - . . . . . . . . . . . . . . . . . . . . . . . . 09-19-2022 By 5:00PM

Timeline Revised - Addendum #2 - dated 8/15/2022