RFP605CO21000233_Sep_16_24_solicitation_doc.pdf

Solicitation Number: RFP605CO21000233

ON-THE JOB TRAINING (OJT) SUPPORTIVE SERVICES

PROGRAM

MODOT Request for Proposal (RFPR)

MoDOT - Dept of Transportation

August 27, 2020 - September 24, 2020

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General Header Information

RFP605CO21000233

No. RFP605CO21000233 Title: ON-THE JOB TRAINING (OJT) SUPPORTIVE SERVICES PROGRAM Start Date: August 27, 2020 at 6:00:00 PM CDT End Date: September 24, 2020 at 3:00:00 PM CDT Vendor Q&A Start Date:

Vendor Q&A End Date:

Estimated Total Value:

Who can respond to this bid? : All Vendors Description: The Request for Proposals (RFP) seeks proposals from qualified organizations to provide On the Job Training Supportive Services - Building Career Opportunities in the Heavy Highway Industry. Due to CDC recommendations on COVID-19, MoDOT will not be accepting walk-in bids at this time. MoDOT will still receive bids electronically, via mail, UPS, or FEDEX. It is required you contact the buyer of record via email at Lori.Tackett@modot.mo.gov if you intend to submit a hard copy bid. MoDOT will not accept any email bids.

Delivery Terms: Free On Board Destination Payment Terms: Net 30 Days Contact Information: MoDOT - Dept of Transportation

Lori Tackett 830 MoDOT Drive Jefferson City MO, 65109 United States Tel: 573-522-9481 Email: Lori.Tackett@modot.mo.gov

Contact Details: If you have any questions, please contact:

Lori Tackett 830 MoDOT Drive Jefferson City MO, 65109 United States Tel: 573-522-9481 Email: Lori.Tackett@modot.mo.gov

Selected Categories:

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Header Custom Fields:

RFP605CO21000233

NOTICE

Vendor Responsibility

The vendor is solely responsible for ensuring timely submission of their solicitation response. Failure to allow adequate time prior to the solicitation end date to complete and submit a response to a solicitation, particularly in the event technical support assistance is required, places the vendor and their response at risk of not being accepted on time.

The State of Missouri's Privacy Policy can be accessed here.

NOTICE

Vendor Responsibility

The vendor is solely responsible for ensuring timely submission of their solicitation response. Failure to allow adequate time prior to the solicitation end date to complete and submit a response to a solicitation, particularly in the event technical support assistance is required, places the vendor and their response at risk of not being accepted on time.

The State of Missouri's Privacy Policy can be accessed here.

MODOT Section Numbering

Section Numbering All section numbering contained in this solicitation is for the convenience of reference only and is not intended to define or limit the scope of any provision of this solicitation and may not be sequential.

MODOT Section Numbering

Section Numbering http://www.mo.gov/privacy-policy/ http://www.mo.gov/privacy-policy/

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All section numbering contained in this solicitation is for the convenience of reference only and is not intended to define or limit the scope of any provision of this solicitation and may not be sequential.

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Solicitation Requirements:

RFP605CO21000233

MoDOT Instructions for Submitting a Response

Instructions for Submitting a Response

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The Missouri Department of Transportation is now posting all of its bid solicitation documents on the new

MissouriBUYS Bid Board (https://www.missouribuys.mo.gov). MissouriBUYS is the State of Missouri’s web-based statewide eProcurement system which is powered by WebProcure, through our partner, Perfect

Commerce.

For all bid solicitations, vendors now have the option of submitting their solicitation response either as an electronic response or as a hard copy response. As a means to save vendors the expense of submitting a hard copy response and to provide vendors both the ease and the timeliness of responding from a computer, vendors are encouraged to submit an electronic response. Both methods of submission are explained briefly below and in more detail in the step-by-step instructions provided at https://missouribuys.mo.gov/sites/missouribuys/files/How_To_Respond_To_A_Solicitation.pdf

Notice: The vendor is solely responsible for ensuring timely submission of their solicitation response, whether submitting an online response or a hard copy response. Failure to allow adequate time prior to the solicitation end date to complete and submit a response to a solicitation, particularly in the event technical support assistance is required, places the vendor and their response at risk of not being accepted on time.

• ELECTRONIC RESPONSES: To respond electronically to a solicitation, the vendor must first register with MissouriBUYS by going to the MissouriBUYS Home Page (https://missouribuys.mo.gov), clicking the

“Register” button at the top of the page, and completing the Vendor Registration. Once registered the vendor should log back into MissouriBUYS and edit their profile by selecting the organizational contact(s) that should receive an automated confirmation of the vendor’s electronic bid responses successfully submitted to the state.

To respond electronically to a solicitation, the vendor must login to MissouriBUYS, locate the desired solicitation on the Bid Board, and, at a minimum, the vendor must read and accept the Original Solicitation

Documents and complete pricing and any other identified requirements. In addition, the vendor should download and save all of the Original Solicitation Documents on their computer so that they can prepare their response to these documents. Vendors should upload their completed response to these downloaded documents (including exhibits, forms, and other information concerning the solicitation) as an attachment to the electronic solicitation response. Step-by-step instructions for how a registered vendor responds to a solicitation electronically are available on the MissouriBUYS system at:

https://missouribuys.mo.gov/sites/missouribuys/files/How_To_Respond_To_A_Solicitation.pdf

Vendors are encouraged to submit their entire proposal electronically; however in lieu of attaching exhibits, forms, pricing, etc. to the electronic solicitation response, a vendor may submit the exhibits, forms, pricing, etc. through mail or courier service. However, any such submission must be received prior to the solicitation’s specified end date and time. Be sure to include the solicitation/opportunity (OPP) number, company name, and a contact name on any hard copy solicitation response documents submitted through mail or courier service.

In the event a registered vendor electronically submits a solicitation response and also mails hard copy documents that are not identical, the vendor should explain which response is valid for the state's consideration. In the absence of such explanation, the state reserves the right to evaluate and award the response which serves its best interest.

https://www.missouribuys.mo.gov https://missouribuys.mo.gov/sites/missouribuys/files/How_To_Respond_To_A_Solicitation.pdf https://missouribuys.mo.gov https://missouribuys.mo.gov/sites/missouribuys/files/How_To_Respond_To_A_Solicitation.pdf

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Addendum Document: If an addendum document is subsequently issued, please follow these steps to accept the addendum document(s).

1. If you have not accepted the original solicitation document go to the Overview page, find the section titled, Original Solicitation Documents, review the solicitation document(s) then click on the box under

Select, and then click on the Accept button.

2. To accept the addendum document, on the Overview page find the section titled Addendum Document, review the addendum document(s) then click on the box under Select, and then click on the Accept button.

Note: If you submitted an electronic response prior to the addendum date and time, you should review your solicitation response to ensure that it is still valid by taking into consideration the revisions addressed in the addendum document. If a revision is needed to your solicitation response and/or to indicate your acceptance of the addendum document, you will need to retract your response and re-submit your response by following these steps:

1. Log into MissouriBUYS.

2. Select the Solicitations tab.

3. Select View Current Solicitations.

4. Select My List.

5. Select the correct Opportunity Number (Opportunity No); the Overview page will display.

6. Click on Review Response from the navigation bar.

7. Click on Retract if your response needs to be revised.

8. A message will come up asking, “Are you sure you want to retract the Bid”. Click on Continue to confirm.

9. Click on Respond and revise as applicable.

10. Click on Review Response from the navigation bar and then click on Submit to submit your response.

• HARD COPY RESPONSES: Be sure to include the solicitation/opportunity (OPP) number, company name, and a contact name on any hard copy solicitation response documents.

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The Missouri Department of Transportation is now posting all of its bid solicitation documents on the new

MissouriBUYS Bid Board (https://www.missouribuys.mo.gov). MissouriBUYS is the State of Missouri’s web-based statewide eProcurement system which is powered by WebProcure, through our partner, Perfect

Commerce.

For all bid solicitations, vendors now have the option of submitting their solicitation response either as an electronic response or as a hard copy response. As a means to save vendors the expense of submitting a hard copy response and to provide vendors both the ease and the timeliness of responding from a computer, vendors are encouraged to submit an electronic response. Both methods of submission are explained briefly below and in more detail in the step-by-step instructions provided at https://missouribuys.mo.gov/sites/missouribuys/files/How_To_Respond_To_A_Solicitation.pdf

Notice: The vendor is solely responsible for ensuring timely submission of their solicitation response, whether submitting an online response or a hard copy response. Failure to allow adequate time prior to the solicitation end date to complete and submit a response to a solicitation, particularly in the event technical support assistance is required, places the vendor and their response at risk of not being accepted on time.

• ELECTRONIC RESPONSES: To respond electronically to a solicitation, the vendor must first register with MissouriBUYS by going to the MissouriBUYS Home Page (https://missouribuys.mo.gov), clicking the

“Register” button at the top of the page, and completing the Vendor Registration. Once registered the vendor should log back into MissouriBUYS and edit their profile by selecting the organizational contact(s) that should receive an automated confirmation of the vendor’s electronic bid responses successfully submitted to the state.

To respond electronically to a solicitation, the vendor must login to MissouriBUYS, locate the desired solicitation on the Bid Board, and, at a minimum, the vendor must read and accept the Original Solicitation

Documents and complete pricing and any other identified requirements. In addition, the vendor should download and save all of the Original Solicitation Documents on their computer so that they can prepare their response to these documents. Vendors should upload their completed response to these downloaded documents (including exhibits, forms, and other information concerning the solicitation) as an attachment to the electronic solicitation response. Step-by-step instructions for how a registered vendor responds to a solicitation electronically are available on the MissouriBUYS system at:

https://missouribuys.mo.gov/sites/missouribuys/files/How_To_Respond_To_A_Solicitation.pdf

Vendors are encouraged to submit their entire proposal electronically; however in lieu of attaching exhibits, forms, pricing, etc. to the electronic solicitation response, a vendor may submit the exhibits, forms, pricing, etc. through mail or courier service. However, any such submission must be received prior to the solicitation’s specified end date and time. Be sure to include the solicitation/opportunity (OPP) number, company name, and a contact name on any hard copy solicitation response documents submitted through mail or courier service.

In the event a registered vendor electronically submits a solicitation response and also mails hard copy documents that are not identical, the vendor should explain which response is valid for the state's consideration. In the absence of such explanation, the state reserves the right to evaluate and award the response which serves its best interest.

https://www.missouribuys.mo.gov https://missouribuys.mo.gov/sites/missouribuys/files/How_To_Respond_To_A_Solicitation.pdf

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1. If you have not accepted the original solicitation document go to the Overview page, find the section titled, Original Solicitation Documents, review the solicitation document(s) then click on the box under

Select, and then click on the Accept button.

2. To accept the addendum document, on the Overview page find the section titled Addendum Document, review the addendum document(s) then click on the box under Select, and then click on the Accept button.

Note: If you submitted an electronic response prior to the addendum date and time, you should review your solicitation response to ensure that it is still valid by taking into consideration the revisions addressed in the addendum document. If a revision is needed to your solicitation response and/or to indicate your acceptance of the addendum document, you will need to retract your response and re-submit your response by following these steps:

1. Log into MissouriBUYS.

2. Select the Solicitations tab.

3. Select View Current Solicitations.

4. Select My List.

5. Select the correct Opportunity Number (Opportunity No); the Overview page will display.

6. Click on Review Response from the navigation bar.

7. Click on Retract if your response needs to be revised.

8. A message will come up asking, “Are you sure you want to retract the Bid”. Click on Continue to confirm.

9. Click on Respond and revise as applicable.

10. Click on Review Response from the navigation bar and then click on Submit to submit your response.

• HARD COPY RESPONSES: Be sure to include the solicitation/opportunity (OPP) number, company name, and a contact name on any hard copy solicitation response documents.

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The Missouri Department of Transportation is now posting all of its bid solicitation documents on the new

MissouriBUYS Bid Board (https://www.missouribuys.mo.gov). MissouriBUYS is the State of Missouri’s web-based statewide eProcurement system which is powered by WebProcure, through our partner, Perfect

Commerce.

For all bid solicitations, vendors now have the option of submitting their solicitation response either as an electronic response or as a hard copy response. As a means to save vendors the expense of submitting a hard copy response and to provide vendors both the ease and the timeliness of responding from a computer, vendors are encouraged to submit an electronic response. Both methods of submission are explained briefly below and in more detail in the step-by-step instructions provided at https://missouribuys.mo.gov/sites/missouribuys/files/How_To_Respond_To_A_Solicitation.pdf

Notice: The vendor is solely responsible for ensuring timely submission of their solicitation response, whether submitting an online response or a hard copy response. Failure to allow adequate time prior to the solicitation end date to complete and submit a response to a solicitation, particularly in the event technical support assistance is required, places the vendor and their response at risk of not being accepted on time.

• ELECTRONIC RESPONSES: To respond electronically to a solicitation, the vendor must first register with MissouriBUYS by going to the MissouriBUYS Home Page (https://missouribuys.mo.gov), clicking the

“Register” button at the top of the page, and completing the Vendor Registration. Once registered the vendor should log back into MissouriBUYS and edit their profile by selecting the organizational contact(s) that should receive an automated confirmation of the vendor’s electronic bid responses successfully submitted to the state.

To respond electronically to a solicitation, the vendor must login to MissouriBUYS, locate the desired solicitation on the Bid Board, and, at a minimum, the vendor must read and accept the Original Solicitation

Documents and complete pricing and any other identified requirements. In addition, the vendor should download and save all of the Original Solicitation Documents on their computer so that they can prepare their response to these documents. Vendors should upload their completed response to these downloaded documents (including exhibits, forms, and other information concerning the solicitation) as an attachment to the electronic solicitation response. Step-by-step instructions for how a registered vendor responds to a solicitation electronically are available on the MissouriBUYS system at:

https://missouribuys.mo.gov/sites/missouribuys/files/How_To_Respond_To_A_Solicitation.pdf

Vendors are encouraged to submit their entire proposal electronically; however in lieu of attaching exhibits, forms, pricing, etc. to the electronic solicitation response, a vendor may submit the exhibits, forms, pricing, etc. through mail or courier service. However, any such submission must be received prior to the solicitation’s specified end date and time. Be sure to include the solicitation/opportunity (OPP) number, company name, and a contact name on any hard copy solicitation response documents submitted through mail or courier service.

In the event a registered vendor electronically submits a solicitation response and also mails hard copy documents that are not identical, the vendor should explain which response is valid for the state's consideration. In the absence of such explanation, the state reserves the right to evaluate and award the response which serves its best interest.

https://www.missouribuys.mo.gov https://missouribuys.mo.gov/sites/missouribuys/files/How_To_Respond_To_A_Solicitation.pdf

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1. If you have not accepted the original solicitation document go to the Overview page, find the section titled, Original Solicitation Documents, review the solicitation document(s) then click on the box under

Select, and then click on the Accept button.

2. To accept the addendum document, on the Overview page find the section titled Addendum Document, review the addendum document(s) then click on the box under Select, and then click on the Accept button.

Note: If you submitted an electronic response prior to the addendum date and time, you should review your solicitation response to ensure that it is still valid by taking into consideration the revisions addressed in the addendum document. If a revision is needed to your solicitation response and/or to indicate your acceptance of the addendum document, you will need to retract your response and re-submit your response by following these steps:

1. Log into MissouriBUYS.

2. Select the Solicitations tab.

3. Select View Current Solicitations.

4. Select My List.

5. Select the correct Opportunity Number (Opportunity No); the Overview page will display.

6. Click on Review Response from the navigation bar.

7. Click on Retract if your response needs to be revised.

8. A message will come up asking, “Are you sure you want to retract the Bid”. Click on Continue to confirm.

9. Click on Respond and revise as applicable.

10. Click on Review Response from the navigation bar and then click on Submit to submit your response.

• HARD COPY RESPONSES: Be sure to include the solicitation/opportunity (OPP) number, company name, and a contact name on any hard copy solicitation response documents.

1. MODOT RFP STANDARD PROPOSAL PROVISIONS

1.1. Standard Provisions

The solicitation for the procurement of services referenced therein, is being issued under, and governed by, the provisions of Title 7 Missouri Department of Transportation, Division 10 Missouri Highways and

Transportation Commission, Chapter 11 Procurement of Supplies, of the Code of State Regulations. The

Missouri Highways and Transportation Commission (MHTC/Commission), acting by and through its operating arm, the Missouri Department of Transportation (MoDOT), draws the Offerors attention to said 7

CSR 10-11 for all the provisions governing solicitation and receipt of proposals and the award of the contract pursuant to this solicitation.

1.2. Standard Provisions

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All proposals must be submitted by a responsible officer or employee of the firm. Obligations assumed by such submission must be fulfilled.

1.3. Standard Provisions

MHTC reserves the right to reject any and all proposals for any reason whatsoever. Time is of the essence for responding to the RFP within the submission deadlines.

1. MODOT RFP STANDARD PROPOSAL PROVISIONS

1.1. Standard Provisions

The solicitation for the procurement of services referenced therein, is being issued under, and governed by, the provisions of Title 7 Missouri Department of Transportation, Division 10 Missouri Highways and

Transportation Commission, Chapter 11 Procurement of Supplies, of the Code of State Regulations. The

Missouri Highways and Transportation Commission (MHTC/Commission), acting by and through its operating arm, the Missouri Department of Transportation (MoDOT), draws the Offerors attention to said 7

CSR 10-11 for all the provisions governing solicitation and receipt of proposals and the award of the contract pursuant to this solicitation.

1.2. Standard Provisions

All proposals must be submitted by a responsible officer or employee of the firm. Obligations assumed by such submission must be fulfilled.

1.3. Standard Provisions

MHTC reserves the right to reject any and all proposals for any reason whatsoever. Time is of the essence for responding to the RFP within the submission deadlines.

1. MODOT RFP STANDARD PROPOSAL PROVISIONS

1.1. Standard Provisions

The solicitation for the procurement of services referenced therein, is being issued under, and governed by, the provisions of Title 7 Missouri Department of Transportation, Division 10 Missouri Highways and

Transportation Commission, Chapter 11 Procurement of Supplies, of the Code of State Regulations. The

Missouri Highways and Transportation Commission (MHTC/Commission), acting by and through its operating arm, the Missouri Department of Transportation (MoDOT), draws the Offerors attention to said 7

CSR 10-11 for all the provisions governing solicitation and receipt of proposals and the award of the contract pursuant to this solicitation.

1.2. Standard Provisions

All proposals must be submitted by a responsible officer or employee of the firm. Obligations assumed by such submission must be fulfilled.

1.3. Standard Provisions

MHTC reserves the right to reject any and all proposals for any reason whatsoever. Time is of the essence for responding to the RFP within the submission deadlines.

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2. MODOT RFP PROPOSAL CERTIFICATION

2.1. Proposal Certification

The Offeror shall provide a fee proposal to MHTC in accordance with the terms of this Request for Proposal

(RFP). All services shall be performed at the fees offered and in accordance with the terms of this RFP.

2.2. Proposal Certification

By submission of the proposal, each Offeror, and in the case of a joint proposal, each party thereto as to its own organization, under penalty of perjury, certifies to the best of its knowledge and belief:

2.2.1. The prices in this proposal have been arrived at independently without collusion, consultation, communication or agreement for the purpose of restricting competition, as to any matter relating to such prices with any other Offeror or any competitor.

2.2.2. Unless otherwise required by law, the proposed prices have not been knowingly disclosed by the

Offeror prior the opening, directly or indirectly, to any other Offeror or to any competitor.

2.2.3. No attempt has been made or will be made by the Offeror to induce any other person, partnership or corporation to submit or not to submit a proposal for the purpose of restricting competition.

2.2.4. The Offeror certifies this proposal is made without any connection with any other person, firm, organization or business entity making a proposal for the same purpose, and is in all respects fair and without collusion or fraud, and that no elected official or other member, officer or employee or person whose salary is payable in whole or in part from the MHTC/MoDOT is directly or indirectly interested therein, or in any portion of the profits thereof.

2. MODOT RFP PROPOSAL CERTIFICATION

2.1. Proposal Certification

The Offeror shall provide a fee proposal to MHTC in accordance with the terms of this Request for Proposal

(RFP). All services shall be performed at the fees offered and in accordance with the terms of this RFP.

2.2. Proposal Certification

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By submission of the proposal, each Offeror, and in the case of a joint proposal, each party thereto as to its own organization, under penalty of perjury, certifies to the best of its knowledge and belief:

2.2.1. The prices in this proposal have been arrived at independently without collusion, consultation, communication or agreement for the purpose of restricting competition, as to any matter relating to such prices with any other Offeror or any competitor.

2.2.2. Unless otherwise required by law, the proposed prices have not been knowingly disclosed by the

Offeror prior the opening, directly or indirectly, to any other Offeror or to any competitor.

2.2.3. No attempt has been made or will be made by the Offeror to induce any other person, partnership or corporation to submit or not to submit a proposal for the purpose of restricting competition.

2.2.4. The Offeror certifies this proposal is made without any connection with any other person, firm, organization or business entity making a proposal for the same purpose, and is in all respects fair and without collusion or fraud, and that no elected official or other member, officer or employee or person whose salary is payable in whole or in part from the MHTC/MoDOT is directly or indirectly interested therein, or in any portion of the profits thereof.

2. MODOT RFP PROPOSAL CERTIFICATION

2.1. Proposal Certification

The Offeror shall provide a fee proposal to MHTC in accordance with the terms of this Request for Proposal

(RFP). All services shall be performed at the fees offered and in accordance with the terms of this RFP.

2.2. Proposal Certification

By submission of the proposal, each Offeror, and in the case of a joint proposal, each party thereto as to its own organization, under penalty of perjury, certifies to the best of its knowledge and belief:

2.2.1. The prices in this proposal have been arrived at independently without collusion, consultation, communication or agreement for the purpose of restricting competition, as to any matter relating to such prices with any other Offeror or any competitor.

2.2.2. Unless otherwise required by law, the proposed prices have not been knowingly disclosed by the

Offeror prior the opening, directly or indirectly, to any other Offeror or to any competitor.

2.2.3. No attempt has been made or will be made by the Offeror to induce any other person, partnership or corporation to submit or not to submit a proposal for the purpose of restricting competition.

2.2.4. The Offeror certifies this proposal is made without any connection with any other person, firm, organization or business entity making a proposal for the same purpose, and is in all respects fair and without collusion or fraud, and that no elected official or other member, officer or employee or person whose salary is payable in whole or in part from the MHTC/MoDOT is directly or indirectly interested therein, or in any portion of the profits thereof.

3. MODOT RFP GENERAL DESCRIPTION AND BACKGROUND

3.1. General Description

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This document constitutes a RFP from prospective qualified Offerors to provide On The Job

Training Supportive Services Program - Building Career Opportunities in the Heavy Highway

Industry to the MHTC, as set forth in this RFP. It is the intent of this RFP to have the successful

Offeror enter into an Agreement with MHTC (hereinafter Resulting Agreement), to supply said services as outlined herein.

3.2. Background

MoDOT operates as a customer focused and results driven, state agency under a decentralized organization structure with headquarters in Jefferson City, Missouri and is governed by the MHTC, a six (6) member Commission appointed by the Governor. The Central Office provides oversight and support to seven (7) geographical districts primarily responsible for delivery of MoDOTs mission and tangible results.

Each district contains approximately fifteen percent (15%) of the total road mileage in the state highway system. MoDOT employs approximately 5,100 full-time employees. About eighty percent (80%) of those employees work in the seven (7) districts with the remainder working in the various divisions within the

Central Office facility.

3.2. Background

MoDOT operates as a customer focused and results driven, state agency under a decentralized organization structure with headquarters in Jefferson City, Missouri and is governed by the MHTC, a six (6) member Commission appointed by the Governor. The Central Office provides oversight and support to seven (7) geographical districts primarily responsible for delivery of MoDOTs mission and tangible results.

Each district contains approximately fifteen percent (15%) of the total road mileage in the state highway system. MoDOT employs approximately 5,100 full-time employees. About eighty percent (80%) of those employees work in the seven (7) districts with the remainder working in the various divisions within the

Central Office facility.

3.2. Background

MoDOT operates as a customer focused and results driven, state agency under a decentralized organization structure with headquarters in Jefferson City, Missouri and is governed by the MHTC, a six (6) member Commission appointed by the Governor. The Central Office provides oversight and support to seven (7) geographical districts primarily responsible for delivery of MoDOTs mission and tangible results.

Each district contains approximately fifteen percent (15%) of the total road mileage in the state highway system. MoDOT employs approximately 5,100 full-time employees. About eighty percent (80%) of those employees work in the seven (7) districts with the remainder working in the various divisions within the

Central Office facility.

3.3. Contract Period

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The period of performance is October 1, 2020 to September 30, 2021. MoDOT will make selection of organizations to provide OJT SS services by July 31, 2020. Services detailed in Section 4.0, Scope of Work, will begin October 1, 2020 and conclude by September 30, 2021, with an annual report date with recipient(s) October 31, 2021. Award recipients may request time extension, as needed, if funding is remaining upon approval by MoDOT and FHWA. MoDOT intends to have multiple award, awarding two contracts evenly.

3.4. Renewal Period

No renewal options in this RFP.

3.5. Schedule of Events

Below is the schedule that will be followed. Unless otherwise specified, the time of day will be 7:30 a.m. to 4:00 p.m. Central Time. MHTC reserves the right at its sole discretion to expand this schedule, as deemed necessary, without any notification except for the deadline date for submitting a proposal.

3.5.1. August 27, 2020 - Issuance of RFP

3.5.2 September 8, 2020 - Deadline for Offerors to submit written questions and requests for clarification to the RFP Contact, Lori Tackett; email: Lori.Tackett@modot.mo.gov

3.5.3. September 11, 2020 - Issuance of Amendment with resolution to any questions submitted.

3.5.4. September 24, 2020 - Deadline for submission of proposals and scheduled public reading of firm names of proposals received.

4. MODOT RFP SCOPE OF WORK AND SPECIFIC SERVICES

4.1 PURPOSE

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A predicted 90,550 openings statewide are projected in Highway/Heavy Construction Industry through 2026 by the Missouri Economic Research and Information Center (MERIC). A societal focus on professional or “white collar” careers has steered young people away from labor intensive fields for more than a generation. With the aging of Baby Boomers approaching retirement, this is causing a gap in available labor force. Employers are seeking a labor force that has “soft skills” as well as basic level training.

MoDOT’s Division of External Civil Rights and OJT past award recipients have had a record of training and placing successful individuals who have participated in the OJT SS programs. MoDOT has received OJT Supportive Services funds since 1998. The OJT Supportive Services training programs MoDOT has funded provide educational experiences to enhance work maturity or “soft skills”, life skills, computer skills, financial management courses, High School Equivalency (HSE) attainment, career exploration and development, industry certifications, job readiness, job placement assistance in heavy highway construction, mentoring assistance, equipment training, vocational training, commercial driver’s license (CDL) attainment, OSHA-10, and CPR-First Aid certifications. MoDOT would like to continue to utilize OJT Supportive Services funding to increasing employment opportunities for minorities, women and economically disadvantaged individuals on Federal-aid highway projects.

4.2 Statement of Problem

In speaking with multiple stakeholders, including contractors, state workforce development officials, training organizations, and labor organizations, MoDOT has affirmed that there is a continued high need for qualified workers in highway construction. Missouri Economic Research and Information

Center (MERIC) provides occupational projections at the local, regional and state levels. MERIC projects an estimated 93,473 worker positions in the Highway/Heavy Construction Industry in

Missouri through 2026. Without a trained workforce, contractors will be unable to fill openings, reducing their ability to compete for federal-aid highway construction projects.

MoDOT has had success with funding training female, minority, and low income individuals through local recipients. This training helps to prepare them with basic heavy highway construction skills, as well as soft skills and life skills.

External factors that may risk the program’s success include a low overall unemployment rate in

Missouri, locating potential students to participate in the program, and outside influences such as family commitments that may impede completion of the program. In addition, the award recipient(s) will need to be closely monitored to ensure program goals are met.

4.3 Needs Assessment

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MoDOT plans, designs, constructs and maintains 32,800 miles of highways. Missouri has the seventh largest state highway system in the United States, with more miles than Iowa, Nebraska and Kansas’ systems combined. Missouri’s Statewide Transportation Improvement Plan (STIP) has budgeted approximately $1,198,010,000 in spending for approximately 1,319 federal-aid highway construction projects for 2019 to 2023.

As of April 1, 2019, the MERIC Occupational Employment Project

(https://www.missourieconomy.org/occupations/occ_proj.stm) has projected an 11.33% increase in construction trades positions through 2026. With the following numbers of job positions in

Highway/Heavy Construction: Equipment Operators–1,125, Cement Masons–5,330, Electricians–13,708, Carpenters–22,918, Construction Laborers–28,740, Highway Maintenance

Workers–5,928, Ironworkers–1,973, Painters–7,264, and Construction Managers–6,487.

Moderate on-the-job training is required for the above careers, and the occupational skills set includes: Equipment Maintenance, Instructing, Critical Thinking, Equipment Selection, Operation and Control, Active Listening, Troubleshooting, Speaking, Operation, Monitoring, and Coordination.

Additionally, a Missouri GAP study conducted by MERIC shows the most important competencies and skill requirements that are most important to employers include interpersonal skills, habits, managing time, technical skills, computer literacy and technical training. The shortcomings that applicants have displayed include lack of positive attitude, poor technical skills, poor communication skills, poor work ethic, basic math skills and inability to understand written information.

Currently, the US Census data reports a significant gap between heavy highway construction workers who are white vs. minorities statewide.

Occupati ons

Non-

Minority

Male

Minority Hispanic Black Indian Asian Hawaiian

Two

More

Races

Non-

Minority

Female

Carpente rs 86.6% 12.2% 5.7% 4.5% .4% .3% .1% 1.2% 1.2%

Mason 82.1% 18.1% 5.4% 5.7% .2% .2% .7% 4.9% 1.0%

Laborer 83.1% 14.2% 6.8% 4.8% .5% .3% .3% 1.5% 2.7%

Eq.Oper ator 93.8% 5.1% .5% 3.2% .4% .0% .0% 1.0% 1.1%

Electrici ans 91.6% 6.7% 1.4% 3.4% .5% .2% .1% 1.1% 1.7%

Painters 73.7% 16.9% 10.3% 5.0% .2% .4% 0% 1.0% 9.4%

Ironwork er 84.4% 15.4% 3.5% 6.3% 1.4% 1.4% 0% 2.8% .2% https://www.missourieconomy.org/occupations/occ_proj.stm

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4.4 Goals and Objectives

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Goal 1: Provide heavy highway hands-on construction skills training and work experiences, industry certifications, and placement, retention and support services to increase skill levels of

100% of enrolled participants.

Objective(s): Recruit and enroll 39 new participants for the reporting period.

Goal 2: Provide HSE test preparation courses and tutoring to enrolled participants with 100% successfully passing the HSE test prior to September 30, 2021.

Objective(s): HSE preparation classes, HSE application process and HSE testing for 39 students.

Goal 3: Provide necessary construction tools and equipment training to 100% of enrolled participants by the end of the reporting period.

Objective(s): Prepare 39 students for construction careers to attain/maintain full or part time employment on Federal-aid highway construction projects by providing tools and training in safe use.

Goal 4: Provide work readiness, computer literacy, financial management and family wellness, health and fitness, OSHA-10, CPR/First-Aid, CDL training and flagging training to 100% of the enrolled participants.

Objective(s): 39 students will be provided work readiness, computer literacy, financial, family wellness and health and fitness, CDL training and flagging training to prepare for positions in the heavy highway industry.

Goal 5: Graduate 100% of all participants enrolled during the reporting period.

Objective(s): 100% or 39 of initial enrollees will be successful graduates and ready to be employed on heavy highway projects.

Goal 6: Place 60% of all new enrollees with heavy highway employers. In addition, mentor and monitor 100% of all placements for a period of 6 months from the date of graduation.

Objective(s): 60% or 23 of all graduates will be employed by heavy highway contractors. 100% of all graduates will be monitored to determine employment status, need for additional training or mentoring.

Goal 7: Provide training, resources, industry certifications, placement, and retention and supportive services such daycare, vehicle repair, advanced training, job searching, interviewing skills, etc. to 9 former graduates of the OJT Supportive Services Program or other similar programs who are currently unemployed/underemployed.

Objective(s): Recruit and enroll 9 former graduates who are currently unemployed for the reporting period.

Construction Career Day Events

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Funding will used to fund up to 7 Construction Career Day Events throughout Missouri. Eligible items for reimbursement include facility rental, student transportation, hardhats, promotional materials, etc.

National Summer Transportation Institute

MoDOT will administer funding to exposes students from across Missouri to the numerous career opportunities in the fields of transportation.

4.5 Scope of Work Narrative with Timetables / Milestones / Services

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The proposed performance period for the deliverance of current OJT Supportive Services program initiative will be one year, dates October 1, 2020 to September 30, 2021. Please note, only a delay in receipt of funds would necessitate deviation from this performance period. Activities of this scope of work are listed below. Unless noted, OJT SS Recipient(s) will deliver services from October 1, 2020 to September 30, 2021

1.July 1, 2020; MoDOT will select organizations based on the approved SOW award funding through a competitive bid process (RFP) to provide OJT SS services.

2.Select individuals to participate in the OJT SS program including recruitment and registration (on-going) of participants.

3.Participants enrolled in the program will be given an educational experience to enhance work maturity skills, life skills, career exploration and development. Former students will also be served, trained, and placed with heavy highway contractors.

4.OJT SS students attend community fairs and other local events.

5.Identify students lacking high school diploma or HSE. Administer basic skills assessment to determine HSE preparation goals, including practice test and HSE test.

6.Provide job readiness training (JRT).

7.Provide training in safe and accurate use of hand/power tools, construction tools, and blue print reading and demonstrate usage of hand/power tools.

8.Completion of OSHA-10 and CPR/First Aid Certifications.

9.Provide training, resources, career development and placement to former graduates of the OJT SS program or similar program who are currently unemployed.

10.Conduct job development with highway contractors.

11.Placement of participants in internship settings during training.

12.Students attain CDL Permit/License.

13.25-30 Graduates enter employment in heavy highway construction.

14.Provide mentoring/follow-up services.

15.75% employed achieve six month job retention.

16.Monthly reports prepared for FHWA.

17.Meeting with recipient(s) to discuss monthly report.

18.November 1, 2021; Meeting with recipient to discuss annual report.

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The OJT SS award recipient(s) will actively recruit individuals to participate in the OJT SS program.

The program will focus on placing students in heavy highway jobs. Marketing efforts will include creating brochures, employer meetings, and other public relations activities. JRT will be provided to improve employability, work maturity and life skills. Work readiness and team building skills will also be a part of the program. Past graduates (9) of OJT SS or similar programs through the state will also be recruited throughout the state to determine areas in which they need additional assistance in order to become re-employed in the heavy highway industry. Additional assistance could include additional training, job search assistance, career building, etc.

4.6 Budget Proposal and Financial Requirements

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After MoDOT is notified that the SOW has been approved, a formal Request for Proposal (RFP) will be drafted based upon the items approved in the SOW. MoDOT will solicit requests for three separate RFPs which will include the St. Louis area, Kansas City area and those areas outside of the St. Louis and Kansas City area (outstate). The RFP will be emailed to known or potential groups who would have an interest in responding to the RFP. In addition, the RFP will be posted on MoDOT’s website for at least 15 days. Once the deadline has passed, a formal evaluation will be conducted to determine which recipient(s) will be awarded the funding. Missouri FHWA Division

Office will be a part of the evaluation team. MoDOT will highly encourage recipients to list in-kind matching funding to assist in financial support for their programs. MoDOT will award additional points to entities that submit in-kind and matching funding.

Budget Summary

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Line Item MoDOT In-Kind Cash Match Requested FHWA

FY 2019

Construction Career

Days

Facility, transportation, hardhats, promotional materials, etc.

$1,000.00 $5,000.00

Total $1,000.00 TBD $5,000.00

Line Item MoDOT In-Kind Cash Match Requested FHWA

FY 2019

Staff Personnel/Fringe $10,000.00 TBD $56,850.00

Student

Personnel/Fringe

$0.00 TBD $15,159.00

Travel $1,000.00 TBD $14,211.00

Administrative/Office

Expenses

TBD TDB $18,948.00

Tools and Safety

Equipment

TBD TBD $6,000.00

Student Supplies, Basic Tools and

Equipment

TBD TBD $53,551.74

Placement/Retention $0.00 $0.00 $19,800.00

Total $12,000.00 TBD $184.519.74

Overall Total $189,519.74

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Budget Narrative

Personnel will include costs for all staff salary and fringe. Salary for administrative/clerk staff will not be allowed. Personnel/Fringe will not exceed 38% of the total budget. Salaries reimbursed will only include activities directly related to work performed on behalf of the OJT SS program;

therefore, shall be considered a direct cost. Fringe benefits will cover FICA, Worker’s

Compensation, Disability, Life, Health Insurance, and Unemployment Compensation payments.

Client/Student wages will also be allowable to compensate students who work for entities such as

Cities and Counties. The wage will be paid directly to the students for work performed while working. The client/student wage will include wages (at least minimum wage), taxes, FICA and

Worker’s Compensation. The amount of hours worked by each student under this line item shall not exceed 120 hours per client/student. The total line item for client/student reimbursement shall not exceed $7,700. If client/student wages are not used under this line item, the $7,700 shall be moved to the student training line item. The additional amount cannot be used towards full-time or part-time employees of the award recipient.

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Travel costs are requested to cover gas, food, lodging, conference related registrations and certifications for OJT/SS staff during conference travel relating to the OJT Program. Local travel is included for staff to conduct job development with employers, as well as transportation of staff and participants to worksites, job interviews and training sites. Student travel will cover the cost to transport students to jobsites, interviews, and trainings. Student travel includes fuel and lodging for the first 4 weeks students are placed and working for heavy highway contractors if traveling more than 60 miles one way from their primary residence. Fuel/mileage will be reimbursed for students traveling to/from work, not to exceed $50 per week for a maximum of $500 per student. Mileage documentation must be submitted from the student’s home to their work location. Reimbursement rate will be based on the State of Missouri fleet rate of $0.26 per mile. Meal reimbursement for students will not be allowed. Payrolls must be submitted to verify work location and the number of hours/days worked. In addition, reimbursement will be provided to entities that assist students with minor automobile repair not to exceed $250 per student. Minor repair shall include costs associated with tire repair, minor automobile repair, or roadside assistance. In order to receive reimbursement, students must be working in the heavy highway industry and must have a job secured. These line items are considered a direct cost.

Administrative/Office Expenses will include Occupancy – Rent/Leasing Occupancy, utilities, landline telephone expenses and janitorial services. In addition, marketing and advertising, internet service fees, and general office supplies such as copy paper, toner, ink pens and postage.

Marketing is limited to recruiting students for the OJT SS program. No reimbursement for cell phone expenses. This line item is considered a direct cost.

Tools & Safety Equipment is requested for the purchase of tools needed to expand and reinforce the curriculum and training, including but not limited to: general hand tools. Pipe lasers and targets, tripod levels, level rods, smart levels, transit systems, builder’s transit, digital levels, and rotary laser levels. Any equipment purchased that has a value exceeding $1,000 would be required to be returned to MoDOT upon completion of the funding year. The equipment would be returned to

MoDOT no longer than 30 days after the performance period ended. These line items are considered a direct cost.

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Student Supplies/Training will include tools to be purchased for graduates for use in their employment in the Highway/Heavy Construction field. Tools include, but are not limited to: sledge hammer, levels, tool pouch, angle square, wrecking bar, and concrete tool kits. In addition, text books, manuals, and testing material to obtain certifications and training knowledge of the heavy highway industry. Protective Gear includes, but is not limited to: weather appropriate steel toed boots, reflective vests, hard hats, gloves, goggles and earplugs for students and staff. No blue jeans, uniform pants or t-shirts will be eligible for reimbursement. Drug Awareness Training, CPR

& First-Aid Certification, OSHA Certification, Flagging Certification Training and Commercial

Driver’s License training, including CDL license and permit fees. Certifications must be attained by students in these areas or reimbursement will not be eligible. Pre-approved annual dues for student related OJT SS programs. Training and education of employees in the area of the program. Random preliminary drug testing and laboratory confirmations for all students, as well as a medical screening (physicals) for all new students to ensure that they are physically equipped to work in heavy highway construction. Meeting and graduation supplies (excluding food). Child care assistance for approved daycare facilities. Computer Software/Hardware Licenses and

Maintenance fees (not for the purchase of new computers, printers, etc.) These line items are considered a direct cost.

Placement and retention funds will be reimbursed to entities that place students in the heavy highway industry and the students are retained in those positions for at least 30 days.

Reimbursement will be given to the entity in the amount of $1,800.00 for every student who is placed and retained for at least 30 days on a MoDOT federal-aid project (a maximum of 10 students in each area of the state).