RFP605CO20000758_Apr_14_25_solicitation_doc.pdf

Solicitation Number: RFP605CO20000758

ON-THE JOB TRAINING (OJT) SUPPORTIVE SERVICES

PROGRAM

MODOT Request for Proposal (RFPR)

MoDOT - Dept of Transportation

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General Header Information

RFP605CO20000758

No. RFP605CO20000758 Title: ON-THE JOB TRAINING (OJT) SUPPORTIVE SERVICES PROGRAM Start Date: September 18, 2019 at 5:30:00 PM GMT End Date: October 15, 2019 at 8:00:00 PM GMT Vendor Q&A Start Date:

Vendor Q&A End Date:

Estimated Total Value:

Who can respond to this bid? : All Vendors Description: The Request for Proposals (RFP) seeks proposals from qualified organizations to provide On the Job Training Supportive Services - Building Career Opportunities in the Heavy Highway Industry.

ATTENTION VENDORS: You must be a registered MissouriBUYS vendor to review all terms and conditions of this solicitation. Visit https://missouribuys.mo.gov/registration.html to obtain full access.

Delivery Terms: Free On Board Destination Payment Terms: Net 30 Days Contact Information: MoDOT - Dept of Transportation

Leann Kottwitz 830 MoDOT Drive Jefferson City MO, 65109 United States Tel: 573-751-3685 Fax:

Leann.Kottwitz@modot.mo.gov

Contact Details: If you have any questions, please contact:

Leann Kottwitz 830 MoDOT Drive Jefferson City MO, 65109 United States Tel: 573-751-3685 Fax:

Leann.Kottwitz@modot.mo.gov

Selected Categories:

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Header Custom Fields:

RFP605CO20000758

NOTICE

Vendor Responsibility

The vendor is solely responsible for ensuring timely submission of their solicitation response, whether submitting an online response or a hard copy response. Failure to allow adequate time prior to the solicitation end date to complete and submit a response to a solicitation, particularly in the event technical support assistance is required, places the vendor and their response at risk of not being accepted on time.

The State of Missouri's Privacy Policy can be accessed here.

MODOT Section Numbering

Section Numbering All section numbering contained in this solicitation is for the convenience of reference only and is not intended to define or limit the scope of any provision of this solicitation and may not be sequential.

http://www.mo.gov/privacy-policy/

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Solicitation Requirements:

RFP605CO20000758

MoDOT Instructions for Submitting a Response

Instructions for Submitting a Response

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The Missouri Department of Transportation is now posting all of its bid solicitation documents on the new

MissouriBUYS Bid Board (https://www.missouribuys.mo.gov). MissouriBUYS is the State of Missouri’s web-based statewide eProcurement system which is powered by WebProcure, through our partner, Perfect

Commerce.

For all bid solicitations, vendors now have the option of submitting their solicitation response either as an electronic response or as a hard copy response. As a means to save vendors the expense of submitting a hard copy response and to provide vendors both the ease and the timeliness of responding from a computer, vendors are encouraged to submit an electronic response. Both methods of submission are explained briefly below and in more detail in the step-by-step instructions provided at https://missouribuys.mo.gov/sites/missouribuys/files/How_To_Respond_To_A_Solicitation.pdf

Notice: The vendor is solely responsible for ensuring timely submission of their solicitation response, whether submitting an online response or a hard copy response. Failure to allow adequate time prior to the solicitation end date to complete and submit a response to a solicitation, particularly in the event technical support assistance is required, places the vendor and their response at risk of not being accepted on time.

• ELECTRONIC RESPONSES: To respond electronically to a solicitation, the vendor must first register with MissouriBUYS by going to the MissouriBUYS Home Page (https://missouribuys.mo.gov), clicking the

“Register” button at the top of the page, and completing the Vendor Registration. Once registered the vendor should log back into MissouriBUYS and edit their profile by selecting the organizational contact(s) that should receive an automated confirmation of the vendor’s electronic bid responses successfully submitted to the state.

To respond electronically to a solicitation, the vendor must login to MissouriBUYS, locate the desired solicitation on the Bid Board, and, at a minimum, the vendor must read and accept the Original Solicitation

Documents and complete pricing and any other identified requirements. In addition, the vendor should download and save all of the Original Solicitation Documents on their computer so that they can prepare their response to these documents. Vendors should upload their completed response to these downloaded documents (including exhibits, forms, and other information concerning the solicitation) as an attachment to the electronic solicitation response. Step-by-step instructions for how a registered vendor responds to a solicitation electronically are available on the MissouriBUYS system at:

https://missouribuys.mo.gov/sites/missouribuys/files/How_To_Respond_To_A_Solicitation.pdf

Vendors are encouraged to submit their entire proposal electronically; however in lieu of attaching exhibits, forms, pricing, etc. to the electronic solicitation response, a vendor may submit the exhibits, forms, pricing, etc. through mail or courier service. However, any such submission must be received prior to the solicitation’s specified end date and time. Be sure to include the solicitation/opportunity (OPP) number, company name, and a contact name on any hard copy solicitation response documents submitted through mail or courier service.

In the event a registered vendor electronically submits a solicitation response and also mails hard copy documents that are not identical, the vendor should explain which response is valid for the state's consideration. In the absence of such explanation, the state reserves the right to evaluate and award the response which serves its best interest.

https://www.missouribuys.mo.gov https://missouribuys.mo.gov/sites/missouribuys/files/How_To_Respond_To_A_Solicitation.pdf https://missouribuys.mo.gov https://missouribuys.mo.gov/sites/missouribuys/files/How_To_Respond_To_A_Solicitation.pdf

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Addendum Document: If an addendum document is subsequently issued, please follow these steps to accept the addendum document(s).

1. If you have not accepted the original solicitation document go to the Overview page, find the section titled, Original Solicitation Documents, review the solicitation document(s) then click on the box under

Select, and then click on the Accept button.

2. To accept the addendum document, on the Overview page find the section titled Addendum Document, review the addendum document(s) then click on the box under Select, and then click on the Accept button.

Note: If you submitted an electronic response prior to the addendum date and time, you should review your solicitation response to ensure that it is still valid by taking into consideration the revisions addressed in the addendum document. If a revision is needed to your solicitation response and/or to indicate your acceptance of the addendum document, you will need to retract your response and re-submit your response by following these steps:

1. Log into MissouriBUYS.

2. Select the Solicitations tab.

3. Select View Current Solicitations.

4. Select My List.

5. Select the correct Opportunity Number (Opportunity No); the Overview page will display.

6. Click on Review Response from the navigation bar.

7. Click on Retract if your response needs to be revised.

8. A message will come up asking, “Are you sure you want to retract the Bid”. Click on Continue to confirm.

9. Click on Respond and revise as applicable.

10. Click on Review Response from the navigation bar and then click on Submit to submit your response.

• HARD COPY RESPONSES: Be sure to include the solicitation/opportunity (OPP) number, company name, and a contact name on any hard copy solicitation response documents.

1. MODOT RFP STANDARD PROPOSAL PROVISIONS

1.1. Standard Provisions

The solicitation for the procurement of services referenced therein, is being issued under, and governed by, the provisions of Title 7 Missouri Department of Transportation, Division 10 Missouri Highways and

Transportation Commission, Chapter 11 Procurement of Supplies, of the Code of State Regulations. The

Missouri Highways and Transportation Commission (MHTC/Commission), acting by and through its operating arm, the Missouri Department of Transportation (MoDOT), draws the Offerors attention to said 7

CSR 10-11 for all the provisions governing solicitation and receipt of proposals and the award of the contract pursuant to this solicitation.

1.2. Standard Provisions

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All proposals must be submitted by a responsible officer or employee of the firm. Obligations assumed by such submission must be fulfilled.

1.3. Standard Provisions

MHTC reserves the right to reject any and all proposals for any reason whatsoever. Time is of the essence for responding to the RFP within the submission deadlines.

2. MODOT RFP PROPOSAL CERTIFICATION

2.1. Proposal Certification

The Offeror shall provide a fee proposal to MHTC in accordance with the terms of this Request for Proposal

(RFP). All services shall be performed at the fees offered and in accordance with the terms of this RFP.

2.2. Proposal Certification

By submission of the proposal, each Offeror, and in the case of a joint proposal, each party thereto as to its own organization, under penalty of perjury, certifies to the best of its knowledge and belief:

2.2.1. The prices in this proposal have been arrived at independently without collusion, consultation, communication or agreement for the purpose of restricting competition, as to any matter relating to such prices with any other Offeror or any competitor.

2.2.2. Unless otherwise required by law, the proposed prices have not been knowingly disclosed by the

Offeror prior the opening, directly or indirectly, to any other Offeror or to any competitor.

2.2.3. No attempt has been made or will be made by the Offeror to induce any other person, partnership or corporation to submit or not to submit a proposal for the purpose of restricting competition.

2.2.4. The Offeror certifies this proposal is made without any connection with any other person, firm, organization or business entity making a proposal for the same purpose, and is in all respects fair and without collusion or fraud, and that no elected official or other member, officer or employee or person whose salary is payable in whole or in part from the MHTC/MoDOT is directly or indirectly interested therein, or in any portion of the profits thereof.

3. MODOT RFP GENERAL DESCRIPTION AND BACKGROUND

3.1. General Description

This document constitutes a RFP from prospective qualified Offerors to provide to the MHTC, as set forth in this RFP. It is the intent of this RFP to have the successful Offeror enter into an Agreement with MHTC

(hereinafter Resulting Agreement), to supply said services as outlined herein.

3.2. Background

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MoDOT operates as a customer focused and results driven, state agency under a decentralized organization structure with headquarters in Jefferson City, Missouri and is governed by the MHTC, a six (6) member Commission appointed by the Governor. The Central Office provides oversight and support to seven (7) geographical districts primarily responsible for delivery of MoDOTs mission and tangible results.

Each district contains approximately fifteen percent (15%) of the total road mileage in the state highway system. MoDOT employs approximately 5,100 full-time employees. About eighty percent (80%) of those employees work in the seven (7) districts with the remainder working in the various divisions within the

Central Office facility.

3.3. Contract Period

The period of performance is 1/01/2020 to 12/31/2020. MoDOT will make selection of organizations to provide OJT SS services by 11/01/2019. Services detailed in Section 4 Scope of Work, will begin 1/1/2020 and conclude by 12/31/2020, with an annual report date with recipient(s) 1/15/2021. Award recipients may request time extensions, as needed, if funding is remaining upon approval by MoDOT and FHWA. MoDOT intends to have multiple award, awarding two contracts evenly.

3.4. Renewal Period

No renewal options at this time.

3.5. Schedule of Events

Below is the schedule that will be followed. Unless otherwise specified, the time of day will be 7:30 a.m. to 4:00 p.m. Central Time. MHTC reserves the right at its sole discretion to expand this schedule, as deemed necessary, without any notification except for the deadline date for submitting a proposal.

3.5.1. 09/18/2019 - Issuance of RFP

3.5.2 09/25/2019 - Deadline for Offerors to submit written questions and requests for clarification to the RFP

Contact at Leann.Kottwitz@modot.mo.gov

3.5.3. 10/01/2019 - Issuance of Amendment with resolution to any questions submitted.

3.5.4. 10/15/2019 - Deadline for submission of proposals and scheduled public reading of firm names of proposals received.

4. MODOT RFP SCOPE OF WORK AND SPECIFIC SERVICES

4.1 Purpose

mailto:Leann.Kottwitz@modot.mo.gov

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A predicted 10,082 job openings are projected in Highway/Heavy Construction Industry in the St. Louis region through 2026 by the Missouri Economic Research and Information Center (MERIC). A societal focus on professional or “white collar” careers has steered young people away from labor intensive fields for more than a generation. With the aging of Baby Boomers approaching retirement, this is causing a gap in available labor force. Employers are seeking a labor force that has “soft skills” as well as basic level training.

MoDOT’s Division of External Civil Rights and OJT past award recipients have had a record of training and placing successful individuals who have participated in the OJT SS programs. MoDOT has received OJT

Supportive Services funds since 1998. The OJT Supportive Services training programs MoDOT has funded provide educational experiences to enhance work maturity or “soft skills”, life skills, computer skills, financial management courses, High School Equivalency (HSE) attainment, career exploration and development, industry certifications, job readiness, job placement assistance in heavy highway construction, mentoring assistance, equipment training, vocational training, commercial driver’s license (CDL) attainment, OSHA-10, and CPR-First Aid certifications. MoDOT would like to continue to utilize OJT Supportive Services funding to increasing employment opportunities for minorities, women and economically disadvantaged individuals on

Federal-aid highway projects.

4.2 Specific Services

The Offerors agree to perform specific services within the above stated scope of work to include, but not be limited to the following:

4.2 Statement of Problem

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In speaking with multiple stakeholders, including contractors, state workforce development officials, training organizations, and labor organizations, MoDOT has affirmed that there is a continued high need for qualified workers in highway construction. Missouri Economic Research and Information Center (MERIC) provides occupational projections at the local, regional and state levels. MERIC estimates 90,550 openings statewide, with 10,082 openings in the St. Louis region, for the Highway/Heavy Construction Industry through 2026.

Without a trained workforce, contractors will be unable to fill openings, reducing their ability to compete for federal-aid highway construction projects.

Specifically, MoDOT is embarking upon a Design Build project in the St. Louis area. The I-270 North Project is the next step toward improvements along interstate 270 from I-70 on the west to the Chain of Rocks

Bridge on the east. This follows the completed I-270 North Environmental Assessment (EA) that addressed impacts of congestion, safety, and mobility, as well as accessibility and aging infrastructure, along I-270. The

Missouri Highways and Transportation Commission approved the I-270 North project to be procured using

Design-Build in the summer of 2018. I-270 North is one of the heaviest travelled roads in Missouri. On average over 140,000 vehicles travel on I-270 North each day (Average Daily Traffic). I-270 North was constructed when traffic volumes were much lower. The I-270 North Project will improve mobility on the mainline, at the interchanges, and on the outer roads. This design build project aims to reduce traffic congestion faced by local users and interstate travelers. Among the goals of the project is to grow and utilize a diverse workforce. MoDOT has had success with funding training female, minority, and low income individuals through local training providers. This training helps to prepare them with basic heavy highway construction skills, as well as soft skills and life skills. By training female and minority individuals, this will help to provide a diverse candidate pool to heavy highway construction firms in the St. Louis area.

External factors that may risk the program’s success include a low overall unemployment rate in Missouri, locating potential students to participate in the program, and outside influences such as family commitments that may impede completion of the program. In addition, the award recipient(s) will need to be closely monitored to ensure program goals are met.

4.3 Needs Assessment

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MoDOT plans, designs, constructs and maintains 32,800 miles of highways. Missouri has the seventh largest state highway system in the United States, with more miles than Iowa, Nebraska and Kansas’ systems combined. Missouri’s Statewide Transportation Improvement Plan (STIP) has budgeted approximately $1,198,010,000 in spending for approximately 1,319 federal-aid highway construction projects for 2019 to 2023.

As of June 19, 2019, the MERIC Occupational Employment Project

(https://www.missourieconomy.org/occupations/occ_proj.stm) has projected the following job openings in

Highway/Heavy Construction in the St. Louis area through 2026: Equipment Operators–235, Cement

Masons–217, Electricians and helpers–584, Carpenters and helpers–994, Construction Laborers–1,184, Highway Maintenance Workers–136, Ironworkers–78, Painters–322, and Construction Managers–231.

Moderate on-the-job training is required for the above careers, and the occupational skills set includes:

Equipment Maintenance, Instructing, Critical Thinking, Equipment Selection, Operation and Control, Active

Listening, Troubleshooting, Speaking, Operation, Monitoring, and Coordination. Additionally, a Missouri GAP study conducted by MERIC shows the most important competencies and skill requirements that are most important to employers include interpersonal skills, habits, managing time, technical skills, computer literacy and technical training. The shortcomings that applicants have displayed include lack of positive attitude, poor technical skills, poor communication skills, poor work ethic, basic math skills and inability to understand written information.

Currently, the US Census data reports a significant gap between heavy highway construction workers who are white vs. minorities statewide.

Occupati ons

Non-

Minority

Male

Minority Hispanic Black Indian Asian Hawaiian

Two

More

Races

Non-

Minority

Female

Carpente rs 86.6% 12.2% 5.7% 4.5% .4% .3% .1% 1.2% 1.2%

Mason 82.1% 18.1% 5.4% 5.7% .2% .2% .7% 4.9% 1.0%

Laborer 83.1% 14.2% 6.8% 4.8% .5% .3% .3% 1.5% 2.7%

Eq.Oper ator 93.8% 5.1% .5% 3.2% .4% .0% .0% 1.0% 1.1%

Electrici ans 91.6% 6.7% 1.4% 3.4% .5% .2% .1% 1.1% 1.7%

Painters 73.7% 16.9% 10.3% 5.0% .2% .4% 0% 1.0% 9.4%

Ironwork er 84.4% 15.4% 3.5% 6.3% 1.4% 1.4% 0% 2.8% .2%

4.4 Goals & Objectives

https://www.missourieconomy.org/occupations/occ_proj.stm

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A total of 38 individuals will be served by this program. 30 new students will be enrolled and 8 previous graduates will be served with supportive services.

Goal 1: Provide heavy highway hands-on construction skills training and work experiences, industry certifications, and placement, retention and support services to increase skill levels of 100% of enrolled participants.

Objective(s): Recruit and enroll 30 new participants for the reporting period.

Goal 2: Provide HSE test preparation courses and tutoring to enrolled participants with 100% successfully passing the HSE test prior to December 31, 2020.

Objective(s): HSE preparation classes, HSE application process and HSE testing for 30 students.

Goal 3: Provide necessary construction tools and equipment training to 100% of enrolled participants by the end of the reporting period.

Objective(s): Prepare 30 students for construction careers to attain/maintain full or part time employment on

Federal-aid highway construction projects by providing tools and training in safe use.

Goal 4: Provide work readiness, computer literacy, financial management and family wellness, health and fitness, OSHA-10, CPR/First-Aid, CDL training and flagging training to 100% of the enrolled participants.

Objective(s): 30 students will be provided work readiness, computer literacy, financial, family wellness and health and fitness, CDL training and flagging training to prepare for positions in the heavy highway industry.

Goal 5: Graduate 100% of all participants enrolled during the reporting period.

Objective(s): 100% or 30 of initial enrollees will be successful graduates and ready to be employed on heavy highway projects.

Goal 6: Place 60% of all new enrollees with heavy highway employers. In addition, mentor and monitor

100% of all placements for a period of 6 months from the date of graduation.

Objective(s): 60% or 18 of all graduates will be employed by heavy highway contractors. 100% of all graduates will be monitored to determine employment status, need for additional training or mentoring.

Goal 7: Provide training, resources, industry certifications, placement, and retention and supportive services such daycare, vehicle repair, advanced training, job searching, interviewing skills, etc. to 8 former graduates of the OJT Supportive Services Program or other similar programs who are currently unemployed/underemployed.

Objective(s): Recruit and enroll 8 former graduates who are currently unemployed for the reporting period.

4.5 Scope of Work Narrative with Timetables/Milestones/Services

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The proposed performance period for the deliverance of current OJT Supportive Services program initiative will be one year, dates January 1, 2020 to December 31, 2020. Please note, only a delay in receipt of funds would necessitate deviation from this performance period. Activities of this scope of work are listed below.

Unless noted, OJT SS Recipient(s) will deliver services from 01/01/2020 to 12/31/2020.

1.11/9/2019; MoDOT will select organizations based on the approved SOW award funding through a competitive bid process (RFP) to provide OJT SS services.

2.Select individuals to participate in the OJT SS program including recruitment and registration (on-going) of participants.

3.Participants enrolled in the program will be given an educational experience to enhance work maturity skills, life skills, career exploration and development. Former students will also be served, trained, and placed with heavy highway contractors.

4.OJT SS students attend community fairs and other local events.

5.Identify students lacking high school diploma or HSE. Administer basic skills assessment to determine

HSE preparation goals, including practice test and HSE Exam.

6.Provide job readiness training (JRT).

7.Provide training in safe and accurate use of hand/power tools, construction tools, and blue print reading and demonstrate usage of hand/power tools.

8.Completion of OSHA-10 and CPR/First Aid Certifications.

9.Provide training, resources, career development and placement to former graduates of the OJT SS program or similar program who are currently unemployed.

10.Conduct job development with highway contractors.

11.Placement of participants in internship settings during training.

12.Students attain CDL Permit/License.

13.Graduates enter employment in heavy highway construction.

14.Provide mentoring/follow-up services.

15.75% employed achieve six month job retention.

16.Monthly reports prepared for FHWA.

17.Meeting with recipient(s) to discuss monthly report.

18.1/15/2021; Meeting with recipient to discuss annual report.The OJT SS award recipient(s) will actively recruit individuals to participate in the OJT SS program. The program will focus on placing students in heavy highway jobs. Marketing efforts will include creating brochures, employer meetings, and other public relations activities. JRT will be provided to improve employability, work maturity and life skills. Work readiness and team building skills will also be a part of the program. Past graduates (8) of OJT SS or similar programs in the St. Louis area will also be recruited to determine areas in which they need additional assistance in order to become re-employed in the heavy highway industry. Additional assistance could include additional training, job search assistance, career building, etc.\

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The OJT SS award recipient(s) will actively recruit individuals to participate in the OJT SS program. The program will focus on placing students in heavy highway jobs. Marketing efforts will include creating brochures, employer meetings, and other public relations activities. JRT will be provided to improve employability, work maturity and life skills. Work readiness and team building skills will also be a part of the program. Past graduates (8) of OJT SS or similar programs in the St. Louis area will also be recruited to determine areas in which they need additional assistance in order to become re-employed in the heavy highway industry. Additional assistance could include additional training, job search assistance, career building, etc.

4.6 Budget Proposal & Financial Requirements

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After MoDOT is notified that the SOW has been approved, a formal Request for Proposal (RFP) will be drafted based upon the items approved in the SOW. MoDOT will solicit requests for two separate RFPs for the St. Louis area. The RFP will be emailed to known or potential groups who would have an interest in responding to the RFP. In addition, the RFP will be posted on MoDOT’s website for at least 15 days.

Once the deadline has passed, a formal evaluation will be conducted to determine which recipient(s) will be awarded the funding. Missouri FHWA Division Office will be a part of the evaluation team. MoDOT will highly encourage recipients to list in-kind matching funding to assist in financial support for their programs.

MoDOT will award additional points to entities that submit in-kind and matching funding.

Budget Summary

Line Item MoDOT In-Kind Cash Match Requested FHWA

FY2018

Construction Career

Days

Facility, Transportaion, Hardhats, Promotional

Materials, ect.

$1,000

Total $1,000 TBD $5,000

Line Item MoDOT In-Kind Cash Match Requested FHWA FY

Staff Personnel/Fringe $10,000 TBD $40,300.00

Student

Personnel/Fringe

$0.00 TBD $7,700.00

Travel $1,000 TBD $10,535.00

Administrative/Office

Expenses

TBD TBD $14,000.00

Tools and Safety

Equipment

TBD TBD $4,400.00

Student Supplies, Basic Tool and

Equipment

TBD TBD $36,000.00

Placement/Retention $0.00 $0.00 $21,600.00

Total $12,000.00 TBD $134,535.00

Overall Total $139,535.00

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Budget Narrative

Personnel will include costs for all staff salary and fringe. Salary for administrative/clerk staff will not be allowed. Personnel/Fringe will not exceed 38% of the total budget. Salaries reimbursed will only include activities directly related to work performed on behalf of the OJT SS program; therefore, shall be considered a direct cost. Fringe benefits will cover FICA, Worker’s Compensation, Disability, Life, Health Insurance, and

Unemployment Compensation payments. Client/Student wages will also be allowable to compensate students who work for entities such as Cities and Counties. The wage will be paid directly to the students for work performed while working. The client/student wage will include wages (at least minimum wage), taxes, FICA and Worker’s Compensation. The amount of hours worked by each student under this line item shall not exceed 120 hours per client/student. The total line item for client/student reimbursement shall not exceed $7,700. If client/student wages are not used under this line item, the $7,700 shall be moved to the student training line item. The additional amount cannot be used towards full-time or part-time employees of the award recipient.

Travel costs are requested to cover gas, food, lodging, conference related registrations and certifications for

OJT/SS staff during conference travel relating to the OJT Program. Local travel is included for staff to conduct job development with employers, as well as transportation of staff and participants to worksites, job interviews and training sites. Student travel will cover the cost to transport students to jobsites, interviews, and trainings. Student travel includes fuel and lodging for the first 4 weeks students are placed and working for heavy highway contractors if traveling more than 60 miles one way from their primary residence.

Fuel/mileage will be reimbursed for students traveling to/from work, not to exceed $50 per week for a maximum of $500 per student. Mileage documentation must be submitted from the student’s home to their work location. Reimbursement rate will be based on the State of Missouri fleet rate of $0.26 per mile. Ride

Share services such as Uber and Lyft are also available for reimbursement. Meal reimbursement for students will not be allowed. Payrolls must be submitted to verify work location and the number of hours/days worked. In addition, reimbursement will be provided to entities that assist students with minor automobile repair not to exceed $250 per student. Minor repair shall include costs associated with tire repair, minor automobile repair, or roadside assistance. In order to receive reimbursement, students must be working in the heavy highway industry and must have a job secured. These line items are considered a direct cost.

Administrative/Office Expenses will include Occupancy – Rent/Leasing Occupancy, utilities, landline telephone expenses and janitorial services. In addition, marketing and advertising, internet service fees, and general office supplies such as copy paper, toner, ink pens and postage. Marketing is limited to recruiting students for the OJT SS program. No reimbursement for cell phone expenses. This line item is considered a direct cost.

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Tools & Safety Equipment is requested for the purchase of tools needed to expand and reinforce the curriculum and training, including but not limited to: general hand tools. Pipe lasers and targets, tripod levels, level rods, smart levels, transit systems, builder’s transit, digital levels, and rotary laser levels. Any equipment purchased that has a value exceeding $1,000 would be required to be returned to MoDOT upon completion of the funding year. The equipment would be returned to MoDOT no longer than 30 days after the performance period ended. These line items are considered a direct cost.

Student Supplies/Training will include tools to be purchased for graduates for use in their employment in the Highway/Heavy Construction field. Tools include, but are not limited to: sledge hammer, levels, tool pouch, angle square, wrecking bar, and concrete tool kits. In addition, text books, manuals, and testing material to obtain certifications and training knowledge of the heavy highway industry. Protective Gear includes, but is not limited to: weather appropriate steel toed boots, reflective vests, hard hats, gloves, goggles and earplugs for students and staff. No blue jeans, uniform pants or t-shirts will be eligible for reimbursement. Drug Awareness Training, CPR & First-Aid Certification, OSHA Certification, Flagging

Certification Training and Commercial Driver’s License training, including CDL license and permit fees.

Certifications must be attained by students in these areas or reimbursement will not be eligible. Pre-approved annual dues for student related OJT SS programs. Training and education of employees in the area of the program. Random preliminary drug testing and laboratory confirmations for all students, as well as a medical screening (physicals) for all new students to ensure that they are physically equipped to work in heavy highway construction. Meeting and graduation supplies (excluding food). Child care assistance for approved daycare facilities. Computer Software/Hardware Licenses and Maintenance fees (not for the purchase of new computers, printers, etc.) These line items are considered a direct cost.

Placement and retention funds will be reimbursed to entities that place students in the heavy highway industry and the students are retained in those positions for at least 30 days. Reimbursement will be given to the entity in the amount of $1,800.00 for every student who is placed and retained for at least 30 days on

MoDOT federal-aid project. The reimbursement will also apply to any prior trainee, apprentice or journey-level employee that was currently not working and was placed on a federal-aid project. Documentation of employment retention must be submitted.

4.7 Geographic Location, Target Groups, & Emphasis Areas

MoDOT will solicit bids from a 30 mile radius of St. Louis. Funding will be divided evenly among two vendors in the amounts of $67,267.50 each. Target groups are females, minorities, and low income individuals.

Females and minorities are underrepresented in the heavy highway construction field.

4.8 Strategic Partners

MoDOT and FHWA will be partners during the contract performance period. MoDOT will attend and observe classroom and graduation events. In addition, the award recipient(s) may partner with the Missouri

Department of Education to place individual into the OJT SS programs. The award recipient(s) will be encouraged to also partner with community based organizations, schools, unions, contractors and the labor industry.

4.9 Project Management

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MoDOT will require the OJT award recipient(s) to submit monthly and annual reports to track progress and achievements. The recipient(s) will be required to submit demographic information gathered for participants that will include gender, age, race, ethnicity and economic status. The following information will be collected monthly and annually:

• Demographics • # enrolled (including race, gender, ethnicity)

• # and % attaining HSE • # and % receiving CPR/First-Aid certifications

• # and % receiving OSHA-10 certifications • # and % Commercial Driver’s License/permit

• # and % of students who graduated • # and % receiving tools training/experience

• # and % of graduates entering workforce

• # and % of graduates entering federal aid-highway jobs

• # and % that retain job for at least 6 months

MoDOT will also require the recipient to submit to MoDOT on a monthly and annual basis the following:

• Name, address, phone number of each student enrolled in the program. In addition, information regarding the gender, age, race, ethnicity and economic status of each student will also be required.

• Attendance records, progress reports, student counseling reports, drug testing results, monthly achievement reports and appropriate skills assessments. This information will be required to provide the following evaluative information: # of participants enrolled in program, weekly classroom and on-site attendance records for each participant, on-going (weekly) assessment (both written and performance based) of skills for each participant, weekly evaluation by supervisor and instructor for each participant, weekly student counseling and conference meeting notes identifying strengths, weaknesses, areas in need of improvement, conducted weekly by instructors, supervisors and contractors for each participant.

• The recipient will be required to provide proof of HSE attainment. In addition, documentation will be required to verify all students have a high school diploma or HSE certificate upon completion of the OJT SS program reporting period.

• The award recipient will be required to submit documentation outlining tool or piece of equipment used in training and demonstration to the students. In addition, Student Evaluation forms detailing each participant’s knowledge of safety and handling of tools and equipment will be required.

• The award recipient will be required to provide documentation showing training and education of students in work readiness, computer literacy, financial management, and drug awareness and counseling.

Documentation will include attendance records, skills assessments, bi-weekly computerized progress report of all coursework, work readiness exercises, computer literacy proficiencies, copies of certifications obtained in OSHA, first-aid/CPR, CDL licensing and traffic control flagging for each participant.

• Submission of demographics of participants working full and part time on Federal-aid highway construction worksites, number of graduates enrolled in a Bureau of Apprenticeship Training (BAT). Documentation to be submitted includes graduate, placement records, and mentoring, monitoring and apprenticeship records.

4.10 Project Staff, Resources, & In-Kind Contributions

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MoDOT personnel that will be involved in the OJT SS program include the Manager, one Civil Rights

Specialist, and the Administrative Assistant. The award recipient staff will include a Director and other staff members that will assist in implementing the program. MoDOT will request the award recipient provide a detailed listing of personnel and all in-kind funding.

4.11 Preformance Measures

Recipients will report to MoDOT monthly. Monthly reports will include information listed under Section M, Program Management. Other documentation includes attendance records, demographic information of participants, copies of certificates obtained, skills assessments, progress reports, master records of training, drug screens, HSE test scores, etc...

1.Number of Individuals Affected: The program will serve a total of 38 individuals. Fifteen new participants and 4 who have previously completed the program or one similar and are unemployed for additional services to return to work. Hiring and retention outcomes will be reported and supported by documentation from hiring employer.

2.Performance Metrics: Recipients will provide certificates, attendance and training records, test scores, and progress reports to MoDOT. Recipient will also provide a marketing plan, orientation and intake documentation, JRT curriculum, file notes, meeting notes, placement tracking forms and records, resumes and certificates for instructional staff, and other necessary documentation.

4.12 Evaluation & Monitoring Plan

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The OJT SS award recipient(s) will submit monthly reports no later than the 10th day of each month. The

(annual) final report will be submitted within 15 days following the last month of the project. As noted above, data will be gathered on an ongoing basis throughout the project period. The award recipient(s) monthly and annual reports will include the programs progress, problems and possible solutions. In addition, a detailed account of the accomplishments for the month (or year) will be required. This will include identifying the number of individuals trained and placed in heavy highway construction positions. Also, information regarding the participant’s race, gender, ethnicity and job classification will also be required in the reports.

Any concerns identified and resolutions implemented will also be included in the report. Recommendations for improvement of the program will also be addressed. The recipient will be required to list any other items that they feel may have an impact on their OJT SS program.

he recipient will be required to submit the following forms with the monthly reports:

• Student enrollment form

• Class completion form

• OSHA certification tracking form (with certificate of completions)

• First-Aid/CPR tracking form (with certificate of completions)

• Flagging/Traffic Control tracking form (with certificate of completions)

• HSE Tracking form (with certificate of completions)

• Student tools/equipment evaluation form

• Student (newly recruited) placement and retention tracking form

• Training received by former graduates

After the each monthly report is submitted, MoDOT will conduct a meeting with the recipient(s) to discuss the contents of the report and provide necessary feedback and guidance as needed.

MoDOT will submit monthly and annual reports by the 20th of each month to the Missouri FHWA Division

Office. The reports will be submitted in narrative format outlining the success of each award recipient(s).

The report will include tasks accomplished, lessons learned and statistical data regarding enrollment, graduation (at least six months after graduation) and placement data. In addition, MoDOT will have contact information for each graduate and will make follow-up contact with each individual. MoDOT will provide to

FHWA information on each graduate that includes the student’s name, company they are employed with, and the craft they are employed in.

MoDOT will also identify issues and concerns during the duration of the program by conducting monthly meetings with award recipient(s) to review and address barriers and successes. In addition, MoDOT will conduct on-site visits of each award recipient(s) during the duration of each program.

MoDOT will request entities submit quarterly reports for a period of two years after the reporting and contract period. The quarterly reports will track and maintain records on graduates regarding job placement and employment status.

4.13 Final Deliverables

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MoDOT requires recipient(s) to provide monthly and annual reports detailed in above sections. Other requirements are recruitment, marketing, and class materials, and reports tracking employment of graduates of the program. MoDOT will request recipient(s) submit quarterly reports for a period of two years after the reporting and contract period. The quarterly reports will track and maintain records on graduates regarding job placement and employment status.

MoDOT will provide to FHWA information on each graduate that includes the student’s name, company they are employed with, and the craft in which they are employed.

5. MODOT RFP REQUIRED ELEMENTS OF PROPOSAL AND

SUBMISSION

5.1. Required Elements of Proposal

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Each Offeror shall provide a cover letter signed by an authorized firm representative stating he/she has read and understands all of the terms and conditions of doing business with MHTC in response to this request for proposal. The proposal must be divided into sections corresponding to the list of elements described below.

5.1.1. Experience, Expertise and Reliability - With regard to documenting its experience, expertise, and reliability in performing On the Job Training, Supportive Services, the Offeror must provide information related to previous and current contractual relationships considered identical or similar in scope to the one anticipated to result between MHTC and the successful Offeror pursuant to this RFP. At a minimum, the following information must be provided:

5.1.1.1. Name, address, telephone number of contracting agency/entity, and a contact person who can verify all data submitted.

5.1.1.2. Contract dates.

5.1.1.3. A brief, written description of the specific services provided, methods used, and the results associated with the specific services provided.

5.1.1.4. List of any pending legal action(s) involving your firm that could directly or indirectly impact the services provided to MHTC.

5.1.2. Proposed Method of Performance - Each Offeror must present a written narrative demonstrating the method and/or manner in which it proposes to satisfy the requirements of this RFP. The language of the narrative shall be straightforward and limited to facts, solutions to the problems, and plans of proposed action as well as the timeline for completion of proposed action.

5.1.3.1. By reading the proposal, MHTC must be able to gain a comfortable grasp of the services to be provided and the methods proposed by the Offeror to provide them. A detailed explanation should be included to understand how the services comply with the requirements of this RFP.

5.1.3.2. In order to show feasibility, a timetable setting forth appropriate milestones shall be included in

Offerors proposal, with sufficient detail explaining how Offeror will meet those timelines/milestones.

5.1.4. Recommendations from References - Proposals should indicate the name, title and telephone number of at least five officials of clients, students, partners or stakeholders. The proposal may also include letters of support from references. See Exhibit 5.

5.1.5. In-kind Contributions and Cash Match Funding - Please describe all inkind contributions or cash match that will be utilized. Indicate the name of entity, amount of funding, detailed explanation of the type of services to be provided. See Exhibit 6.

5.1.6. Partnerships/Collaboration - Please describe all partnerships or collaboration with industry entities such as labor organizations, unions, and/or contractors that will be utilized. Indicate the name of entity, detailed explanation of the type of services to be provided, or the extent of the partnership/collaboration. See

Exhibit 7.

5.1.7. Past success with placement and retention with heavy highway contractors - See Exhibit 8.

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5.1.8. The proposals will be evaluated based on the adequacy of the Offerors response in addressing each of the Required Elements of the Proposal listed above as well as any other evaluation methods referenced in this RFP.

5.2. Submission of Proposals

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5.2.1. Electronic Proposal Format - If a registered vendor is responding electronically through the

MissouriBUYS System website, in addition to completing the on-line pricing, the registered vendor should submit completed exhibits, forms, and other information concerning the proposal as an attachment to the electronic proposal. The registered vendor is instructed to review the RFP submission provisions carefully to ensure they are providing all required pricing, including applicable renewal pricing. Instructions on how a registered vendor responds to a bid on-line are available on the MissouriBUYS System website at:

https://missouribuys.mo.gov/bidboard.html.

In the event that the vendor is an agency of state government or other such political subdivision which is prohibited by law or court decision from complying with certain provisions of an RFP, such vendor may submit a proposal which contains a list of statutory limitations and identification of those prohibitive clauses.

The vendor should include a complete list of statutory references and citations for each provision of the

RFP, which is affected by this paragraph. The statutory limitations and prohibitive clauses may (1) be requested to be clarified in writing or (2) be accepted without further clarification if the statutory limitations and prohibitive clauses are deemed acceptable. If MHTC determines clarification of the statutory limitations and prohibitive clauses is necessary, the clarification will be conducted in order to agree to language that reflects the intent and compliance of such law and/or court order and the RFP.

5.2.1.1. The exhibits, forms, and Pricing Page(s) provided herein can be saved into a word processing document, completed by a registered vendor, and then sent as an attachment to the electronic submission.

Other information requested or required may be sent as an attachment. Additional instructions for submitting electronic attachments are on the MissouriBUYS System website. Be sure to include the solicitation/opportunity (OPP) number, company name, and a contact name on any electronic attachments.

Electronic copies of the proposal and electronic attachments should be searchable.

5.2.1.2. In addition, a registered vendor may submit the exhibits, forms, Pricing Page(s), etc., through mail or courier service. However, any such submission must be received prior to the specified end date and time.

5.2.1.3. If a registered vendor submits an electronic and hard copy proposal response and if such responses are not identical, the vendor should explain which response is valid. MHTC will consider the response with the terms most favorable to MHTC.

5.2.2. Hard Copy Proposal Format - If the vendor is submitting a proposal via the mail or a courier service or is hand delivering the proposal, the vendor should include completed exhibits, forms, and other information concerning the proposal (including completed Pricing Page(s) with the proposal. The vendor is instructed to review the RFP submission provisions carefully to ensure they are providing all required pricing, including applicable renewal pricing.

5.2.2.1. The proposal should be page numbered and the signed page one from the original RFP and all signed addendums should be placed at the beginning of the proposal.

5.2.2.2. The vendor should include one (1) original proposal. The front cover of the original proposal should be labeled original.

https://missouribuys.mo.gov/bidboard.html

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5.2.2.3. In addition, the vendor should include one (1) complete electronic copy of their proposal in

Microsoft compatible format on password protected flash drives. The electronic copy should be in a searchable format to facilitate the evaluation process. The vendor should be sure to provide the password so MoDOT can access the documents. The vendor should ensure all media is identical to the vendors hardcopy original proposal. In case of a discrepancy, the original hardcopy proposal document shall govern.

Electronic copies of the proposal and electronic attachments should be searchable.

5.2.3. Signatures - Any form containing a signature line in this RFP and any amendments, pricing pages, etc., must be manually signed and returned as part of the proposal.

5.2.4. Pricing The Offeror is required to specify the pricing associated with this RFP…