RFP 387911.pdf
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- Attached to
- RRR300 Niobium Sheet, Rods and Discs
- Solicitation number
- RFP387911
About this file
This is a Request for Proposal (RFP) issued by Fermi National Accelerator Laboratory (Fermilab) for the procurement of assemblies. The RFP, numbered 387911, was issued on October 2, 2026, with proposals due by 5:00 PM CST on October 21, 2026. Fermi Forward Discovery Group, LLC (FFDG) is managing the procurement on behalf of the U.S. Department of Energy under prime contract DE-AC02-07CH11359. The specific items and quantities are referenced in Attachment A (Part List), with all deliveries F.O.B. to Fermilab's Receiving Warehouse 2 in Batavia, Illinois. All freight charges must be included in the proposal quotation. Technical requirements and manufacturing information are detailed in references ED0371037.RevE, 371109 Rev 0, and a Niobium Procurement Specification.
The evaluation will utilize a best value trade-off source selection approach with price and schedule ranked as the primary evaluation criteria in that order of importance. Award will be made to the responsible supplier whose conforming proposal represents best value to FFDG, with FFDG intending to award without discussions. Proposers must submit the completed RFP form, SARC (Subcontractor Annual Reps & Certs, Rev. 8), and Proc-FRM-466 Proposal Certifications. The subcontract will be governed by FFDG General Terms and Conditions for Commercial Products and Commercial Services (08.2025), available on the Fermilab Business Services website. All contractual questions should be directed to Patrick Tarpey, Procurement Specialist III, at ptarpey@fnal.gov or 630-840-3640.
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Fermi National Accelerator Laboratory Procurement Department
Finance Section 630-840-3640 ptarpey@fnal.gov
Date:
Request for Proposal #:
Proposals Due:
REQUEST FOR PROPOSAL - THIS IS NOT A PURCHASE ORDER
Fermi Forward Discovery Group, LLC (FFDG) anticipates procurement of the following assemblies for Fermi National Accelerator Laboratory (Fermilab). Fermilab Requests your firm-fixed price proposal for the following:
Pg. 1 of 3
ITEM QTY. DESCRIPTION UNIT PRICE DELIV.
Company Name:
Address:
Terms:
FOB: Fermilab Signature & Date: Patrick Tarpey
Procurement Specialist III
RFP # 387911 Pg. 2 of 3
The units will ship to: Fermilab Receiving Warehouse 2 Kirk Rd & Wilson Street Batavia, IL 60510 United States
Basis for Subcontract Award
FFDG General Terms and Conditions for Commercial Products and Commercial Services (08.2025)
Offers to include F.O.B. Fermilab delivery terms. All freight charges must be included in your quotation.
The following Representations must be completed and returned with your proposal:
SARC - Subcontractor Annual Reps & Certs (Rev. 8) Proc-FRM-466 Proposal Certifications
Proposals shall be submitted by 5pm CST Oct 21, 2026 Questions shall be submitted by 5pm CST Oct 21, 2026
All contractural questions shall be directed to:
Patrick Tarpey Procurement Specialist III ptarpey@fnal.gov 630-840-3640 (office)
Pg. 3 of 3
Appendix A - Bid Evaluation Criteria
Below categories are ranked in order of importance, with most important being highest on the list.
1. Price
2. Schedule https://procurement.fnal.gov/terms-conditions/
The above referenced terms and conditions are available on the Fermilab Business Services Web Site. They are PDF Format (hard copy forms are available upon request) and can be accessed at the following URL:
The RFP response shall include a completed RFP page, SARC Form (if not completed in the last year), and a Proc-FRM- 466 Proposal Certifications
Please reference ED0371037.RevE, 371109 Rev 0 and Niobium Procurement Spec for technical requirements, manufacturing information, and post-award requirements. The bid evaluation criteria are included in Appendix A.
REQUEST FOR PROPOSAL
October 2, 2026
RFP 387911
October 21, 2026
$Please see Attachment A for Part List
The following terms and conditions shall become a part of any subsequent purchase order/subcontract resulting from this solicitation.
MATERIALS, SUPPLIES OR SERVICES RESULTING FROM
THIS QUOTE ARE FOR WORK DONE UNDER PRIME
CONTRACT NO. DE AC02 07CH11359 WITH THE UNITED
STATES DEPARTMENT OF ENERGY. ANY ITEMS
COVERED BY G.S.A. CONTRACTS SHOULD BE SO
INDICATED.
Exceptions to specifications and extra charges for containers, tooling, etc. must be clearly indicated.
Total Extended Proposal Price:
This is a best value trade off source selection. This process permits tradeoffs among cost or price and non-cost factors and allows FFDG to accept other than the lowest priced proposal. All evaluation factors other than cost or price, when combined, are significantly more important (approximately equal to or significantly less important) than cost or price. Award shall be made to the supplier who is deemed responsible by FFDG, whose proposal conforms to the solicitation's requirements, and is judged to represent best value to FFDG. FFDG intends to award without discussions.
Fermi National Accelerator Laboratory / Kirk and Pine Street / P.O. Box 500 / Batavia, IL 60510 / www.fnal.gov / fermilab@fnal.gov Managed by Fermi Forward Discovery Group, LLC for the U.S. Department of Energy Office of Science https://procurement.fnal.gov/terms-conditions/ https://procurement.fnal.gov/terms-conditions/ https://procurement.fnal.gov/terms-conditions/ https://procurement.fnal.gov/terms-conditions/ mailto:ptarpey@fnal.gov https://procurement.fnal.gov/terms-conditions/
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