RFP383070- High Flow Rate Alpha Beta Air Monitor.pdf

REQUEST FOR PROPOSAL (RFP)

RFP No.:383070

Request for Proposal BSD-CS-2282 (Rev.1) April 11, 2024

1. INTRODUCTION

RFP No.: 383070 RFP Description: High Flow Rate Alpha Beta Air Monitor RFP Closing Date and Time: 6/24/2025 at 5:00PM EST

Subject: RFP for the ORNL Environment, Safety, Health, and Quality Division In Response Refer to: RFP No.383070- High Flow Rate Alpha Beta Air Monitor

ORNL Procurement Officer: Daniel DeFord Phone: 865-341-2797 Email: deforddd@ornl.gov

Oak Ridge National Laboratory (ORNL) is the largest US Department of Energy (DOE) science and energy laboratory, conducting basic and applied research to deliver transformative solutions to compelling problems in energy and security.

ORNL is managed and operated by UT-Battelle, LLC (UT-B). ORNL’s diverse capabilities span a broad range of scientific and engineering disciplines, enabling the Laboratory to explore fundamental science challenges and to carry out the research needed to accelerate the delivery of solutions to the marketplace.

Oak Ridge National Laboratory (ORNL), herein referred to as “Buyer,” is pleased to invite your company, herein referred to as “Offeror,” to submit a proposal in support of the subject effort, as outlined in the attached Statement of Work or Specification and/or Technical Direction attached.

Buyer reserves the right to update this RFP by amendment prior to date of award.

The Offeror’s proposal shall be prepared in accordance with the information provided in this RFP. Specific responses to the Buyer's requirements are necessary to enable the Buyer to evaluate Offeror’s understanding of, and capability to accomplish the stated objectives. Throughout the proposal, the Offeror shall provide sufficient detail to substantiate the validity of all stated claims, comments, or positions. All proposed concepts must be shown to be technically feasible and achievable within the allotted time limitations, and all performance and schedule requirements must be shown to be realistic. The response shall correspond to the requirements of this RFP, unless otherwise specified in writing by the Buyer.

2. RFP INFORMATION

Solicitation Number: 383070 Offers Due By: 6/24/2025 at 5:00PM EST Questions Due By: 6/18/2025 at 5:00PM EST Offer Validity Period: 120 days NAICS Code: 334519 – Other Measuring and Controlling Device

Manufacturing – 600 Employees Subcontract Type Anticipated: Firm Fixed Price Small Business Set-Aside: No Description of Supplies/Services Sought: High Flow Rate Alpha Beta Air Monitors Anticipated Subcontract Period of Performance: To Be Determined ORNL Procurement Representative: Daniel DeFord (deforddd@ornl.gov)

BSD-CS-2282 (Rev.1) April 11, 2024

3. LIST OF RFP ATTACHMENTS

Attachment No. Description Document Title (Date/Revision)

Attachment A ORNL Terms and Conditions Terms & Conditions- Commercial Item (dated 06-06- 2025)

Attachment B Prime Contract T&C Flow Downs

UT-Battelle Prime Supplemental Flowdown Document [Additional Terms and Conditions for Subcontracts/Purchase Orders under Prime Contract No. DE-AC05-00OR22725] (dated 05-28-2025)

Attachment C Bill of Materials RFP383070 Bill of Materials

Attachment D Representations and Certifications

Representations & Certifications – Abbreviated (dated 02-10-2025)

4. STATEMENT OF WORK/SPECIFICATIONS

See Attachment C- RFP383070 Bill of Materials for item specifications. Offeror should quote the item or a domestic equivalent.

5. PROPOSAL PREPARATION

Preparation of Offers. (a) Offerors are expected to examine the specifications, descriptions, terms and conditions, and all instructions. Failure to do so will be at the Offeror's risk. (b) Each Offeror shall furnish the information required by the solicitation. The Offeror shall sign the offer. Erasures or other changes must be initialed by the person signing the offer. (c) Unit price for each unit offered shall be shown and such price shall include packing unless otherwise specified.

A total price shall be entered for each item offered. In case of discrepancy between a unit price and total price, the unit price will be presumed to be correct. (d) Offeror must state a definite time for delivery of supplies or performance of services unless otherwise specified in the solicitation. Time, if stated as a number of days, will include Saturdays, Sundays, and holidays. (e) Offers in strict accordance with the solicitation are desired. Any exceptions should be referenced to related documents by title, page, and paragraph, and should be set forth in detail. (f) This request does not commit ORNL to pay for any costs incurred in the preparation and submission of an offer or for any other costs incurred prior to the execution of an Agreement.

Explanation to Prospective Offerors. Any explanation desired by a prospective Offeror regarding the meaning or interpretation of the solicitation, specification, etc., must be requested with sufficient time allowed for a reply to reach all prospective Offerors before submission of their offers. Any information given to a prospective Offeror will be furnished to all prospective Offerors if such information is necessary in submitting offers or if the lack of such information would be prejudicial to any other prospective Offerors.

Proposal Format. Offeror is requested to submit their proposal in MS Excel, MS Word, or PDF formats. Proposals must be submitted on the forms furnished by the Buyer. If no form is provided, Offeror may submit their proposal in a format of their choosing.

Contractual / Administrative Authority. No direction to proceed or other instruction to begin work shall be binding upon Buyer except when specifically issued and confirmed in writing by an authorized member of Buyer’s Procurement organization. Offeror’s acceptance of, or reliance upon any direction to proceed or other instruction by Buyer’s

BSD-CS-2282 (Rev.1) April 11, 2024 technical personnel, or other representatives not specifically authorized to issue formal purchase order commitments, shall be at Offeror’s own risk and shall not constitute a binding purchase commitment upon Buyer.

Proposal Contact. Any questions regarding any portion of this RFP must be coordinated through the Buyer’s Procurement organization, identified as Buyer’s Contact in the Introduction. No written or verbal correspondence will be permitted with any other member of the ORNL team without coordination through the Buyer’s Procurement organization. Failure to comply with this requirement may result in the Offeror’s disqualification from consideration for award. The Buyer is open to proposal clarification questions/discussions in regard to this RFP via the email address or telephone number provided in the Introduction.

Omissions. It shall be clearly understood that, not-withstanding the detailed requirements contained herein, it is the Offeror’s responsibility to identify and quote any aspect or area which may have been omitted in this RFP and which will nevertheless be necessary to meet the general requirements of the defined effort.

Offeror’s Challenge. In the interest of cost effectiveness, the Offeror is encouraged to challenge specifications and other requirements that, in its judgment, provide little value in consideration of cost. Further, the Offeror is invited to suggest practical performance incentives that may be introduced to the advantage of both Offeror and Buyer.

Proposal Acceptance. Buyer reserves the right to (a) consider proposals or modifications to proposals received after the due date should such action be determined to be in the best interest of Buyer or its customer, and/or (b) make award without written or oral discussion.

Affordability. This effort is in support of the U.S. Government, who has a vital mission and constrained resources, and it is incumbent upon industry to provide our customer with high quality and affordable solutions. ORNL considers this challenge to be a major discriminator in our ability to win and retain business based upon proven performance and demonstrated value to our customers. ORNL has developed a number of initiatives to drive value for our customer and we expect our partners in our supply chain to do the same. It is requested as part of your proposal in response to this RFP that you articulate and demonstrate specifics in your offer that are affordable and meet or exceed all technical and schedule requirements. Your response to these criteria will be an element of the ORNL proposal evaluation and award decision process.

Payment. Payment shall be made by electronic funds transfer. The form for enrolling is available at http://web.ornl/adm/contracts/eft.shtml.

Company Profile. Provide a Company Profile to include business classification (e.g. Large, Small, Disadvantaged).

Signing Authority. Signature of official authorized to contractually commit the Offeror; the names, positions, email address, and phone numbers of persons authorized to negotiate this proposal or persons to be contacted for clarification or questions.

Proposal Validity. Statement that identifies proposal validity. Unless otherwise stated in the Offeror’s proposal, the Offeror’s proposal shall be valid for 120 calendar days.

FOB and Shipping Terms. FOB Origin- Freight Collect. Incoterms Location- Oak Ridge National Laboratory

Offeror Business Information. Complete business address of the Offeror, the corporate name to be used on any resultant contract, and the remittance address if different from that above. Identify “parent company” or “sponsoring corporation” name, also provide such identity as appropriate.

http://web.ornl/adm/contracts/eft.shtml

BSD-CS-2282 (Rev.1) April 11, 2024

Options. Buyer shall have the option to purchase additional quantities of items or services described in the Statement of Work/Specifications. The Offeror should include any option prices in the appropriate area of the RFP. It should be understood by the Offeror that the Buyer may not exercise any or all options which are not included in the base award. The award may be made by the Buyer for the initial quantity only. It is important that the foregoing be considered by the Offeror in preparing and submitting separate prices for the initial order quantity and for each individual option. Offers will be evaluated for purposes of award by adding the total price for all option quantities to the total price for the initial quantity. Evaluation of options will not obligate the Buyer to exercise the option(s).

6. COMPETITION

This RFP is being issued on a competitive basis. The Buyer intends to make one award.

Response Due Date. Your response to this request is due on or before 5:00 PM on 6/24/2025. All proposal documents shall be sent to the attention of Daniel DeFord via email at deforddd@ornl.gov.

Questions. Questions concerning this RFP must be submitted in writing, via email, to the ORNL Procurement Officer listed in section 2 of this RFP. Information given to one prospective offeror will be furnished to all prospective offerors if lack of the information would be prejudicial to them. Questions must be submitted by the questions due date listed in section 2 of this RFP.

Withdrawal of Offers. Offers may be withdrawn by written notice received at any time before award.

Proposal Package. A complete proposal package consists of the following elements:

Firm Fixed Price Quotation Exceptions/Non-Compliance Conditions of Proposal / Assumptions Supplementary Requirements

FIRM FIXED PRICE QUOTATION REQUIREMENTS:

The Offeror shall submit a firm fixed price quotation with their response to this proposal. All quotations shall be submitted in U.S. Dollars (USD). If a standard proposal pricing worksheet/form is provided within this RFP, the Offeror shall submit their pricing via the worksheet/form, otherwise, the Offeror may submit their pricing information in their own format.

This proposal may be subject to a Government price audit.

All Other Costs Proposed. The Offeror shall submit complete details of any other costs not specifically identified or addressed above. The details shall be presented in a manner that will enable a comprehensive and thorough evaluation to be conducted.

EXCEPTIONS/NON-COMPLIANCE:

Exception(s) to or non-compliance with any portion of this RFP shall be clearly identified in a separate Exceptions/Non-Compliance section referencing the specific document, page, paragraph, and item. Exceptions identified in the Offeror’s Technical Proposal need not be restated in this section. You are requested to explain the reason(s) for the non-compliance and identify any alternate solutions to achieve compliance. Any exceptions that are taken to the provisions of this RFP will be considered in evaluating the Offeror’s proposal

BSD-CS-2282 (Rev.1) April 11, 2024 and may result in your offer being deemed non-responsive. The absence of a proposal section entitled “Exceptions/Non-Compliance” or a statement indicating “no exceptions are taken” implies complete and unequivocal acceptance of all requirements, terms, and conditions.

CONDITIONS OF PROPOSAL/ASSUMPTIONS:

The Offeror shall identify any conditions and/or assumptions of its proposal in a separate Conditions of Proposal/Assumptions section. The Offeror shall include a list of any Buyer/Government equipment and/or information needed as a condition of performance. Offeror shall include its assertion of Limited or Restricted Rights in Data and/or Software.

SUPPLEMENTARY REQUIREMENTS:

Representations and Certifications – Abbreviated. If your proposal exceeds $10,000, Offeror must complete and return a copy of the Representations and Certifications – Abbreviated (BSD-CS-2260) form. A copy of this form is included with this RFP as Attachment D.

Organizational Conflicts of Interest. If your proposal exceeds $250,000 and the Special Provisions section of this RFP includes the "Organizational Conflicts of Interest" clause, the statement required by paragraph (c) of the provision entitled "Organizational Conflicts of Interest Disclosure - Advisory and Assistance Services," is made a part of this RFP. A copy of these OCI disclosure statement requirements for Advisory and Assistance Services can be found here:

https://contracts.ornl.gov/special-articles-and-forms/.

Foreign End Products. The Offeror shall list as foreign end products those end products that are manufactured outside of the United States that do not qualify as domestic end products. List all foreign end products proposed and their country of origin.

7. BASIS OF AWARD

Basis of Award – Lowest Price Technically Acceptable (LPTA). An award resulting from this solicitation will be made to the responsible offeror submitting the lowest-priced offer that meets all specified requirements. Offers will be evaluated for technical acceptability under each of the factors listed below. An offer that is evaluated as unacceptable under any factor will not be considered for award. In your proposal, please clearly document how your offer meets or exceeds the below listed acceptability factors. Note and explain any deviation from the specifications. Make specific written response to items that cannot be met as specified in the specifications.

8. SPECIAL PROVISIONS

- FAR 52.211-6 Brand Name or Equal shall apply

- Price-Anderson Amendments Act

(a) This Agreement is subject to the Price-Anderson Amendments Act, Section 234A of the Atomic Energy Act (AEA) of 1954, as amended, and DOE's implementing regulations at 10 CFR Part 820, Procedural Rules for DOE Nuclear Activities, 10 CFR Part 830, Nuclear Safety Management, 10 CFR Part 835, Occupational Radiation Protection, and 10 CFR Part 708, DOE Contractor Employee Protection Program (hereinafter "DOE's Nuclear Safety Requirements"). The requirements of this clause do not apply to activities that are regulated, and either indemnified or subject to financial assurance provisions, through a license by the Nuclear Regulatory Commission https://contracts.ornl.gov/special-articles-and-forms/

BSD-CS-2282 (Rev.1) April 11, 2024

(NRC) or a State under an Agreement with the NRC (an "Agreement State"), including activities certified by the NRC under Section 1701 of the AEA.

(b) The Seller assumes full responsibility for and shall indemnify, hold harmless, and defend the Company, its members, directors, officers, and employees from any liability under Section 234A of the AEA, as amended (42 USC § 2282a), or DOE's implementing regulations at 10 CFR Part 820, Procedural Rules for DOE Nuclear Activities, arising out of the activities of the Seller, its subcontractors, suppliers, agents, employees, and their officers, or directors. The Seller's obligation to indemnify, hold harmless and defend includes attorneys' fees and other reasonable costs of defending any action or proceeding instituted under Section 234A of the AEA, as amended, or 10 CFR Part 820.

(c) The provisions of this paragraph (c) apply to any activity carried out pursuant to this Agreement by the Seller, its subcontractors, suppliers, agents, and employees that has the potential to result in an exposure of an individual to radiation or radioactive material.

(1) All such activities carried out pursuant to this Agreement shall be conducted in accordance with either:

(A) The Company's Radiological Protection Program (RPP), current edition as revised from time to time, and implementing procedures; or

(B) The Seller’s own DOE-approved RPP that is compliant with all applicable requirements of 10 CFR Part 835, Occupational Radiation Protection, and which has been reviewed and approved by the Director of the Company’s Nuclear and Radiological Protection Division.

(2) The Seller shall report to the Company's Technical Project Officer (TPO) those issues which may result in noncompliances requiring reporting in accordance with 10 CFR Part 835 and/or the Company's RPP. Verbal notification of such noncompliances shall be provided immediately upon discovery, followed by timely written notification.

(d) The provisions of this paragraph (d) apply to any activity carried out pursuant to this Agreement by the Seller, its subcontractors, suppliers, agents, and employees that has the potential to affect the nuclear safety of a DOE nuclear facility (as defined in 10 CFR Part 830, including those commonly referred to as radiological facilities or radiological activities).

(1) All such activities carried out pursuant to this Agreement shall be conducted in accordance with either:

(A) The Company's Quality Assurance Program (QAP), current edition as revised from time to time, and implementing procedures; or

(B) The Seller's own QAP that is compliant with all applicable requirements of 10 CFR Part 830, Subpart A, Quality Assurance Requirements, and which has been reviewed and approved by the Director of the Company's Performance Analysis and Quality organization.

(2) The Seller shall report to the Company's TPO those issues which may result in noncompliances requiring reporting in accordance with 10 CFR Part 830 and/or the Company's QAP. Verbal notification of such noncompliances shall be provided immediately upon discovery, followed by timely written notification.

(e) Any written programs developed and maintained by the Seller to implement the requirements of this clause (e.g., administrative controls, procedures, and technical work documents) are subject to review by the Company at any time.

BSD-CS-2282 (Rev.1) April 11, 2024

(f) The Seller may be subject to enforcement actions under 10 CFR Part 820 for violating DOE's Nuclear Safety Requirements, any program or plan implementing DOE's Nuclear Safety Requirements, failing to provide the product and/or service described in the Agreement (to the extent that product and/or service has the potential to affect nuclear safety), or failing to provide information pertaining to the quality of the purchased supplies or services that is complete and accurate in all material respects.

(g) The Seller shall include, and require the inclusion of, this clause in subcontracts at any tier that are subject to the Price-Anderson Amendments Act.

9. PAYMENT TERMS

Payment terms are Net 30 days upon final acceptance of the product/service. All payments will be made in U.S. Dollars (USD). Payment shall be made by electronic funds transfer.

10. CLOSING

Should additional information be required on any of these requests please do not hesitate to contact the undersigned Procurement Officer below.

Sincerely, Daniel DeFord Phone: 865-341-2797 Email: deforddd@ornl.gov