RFP26-869 Award Recommendation and Evaluation Synopsis FINAL.docx

Michigan.gov/MiProcurement

Michigan.gov/MiProcurement

AWARD RECOMMENDATION

Notice of Intent to Award Number: 260000000305 Notice of Intent to Award Date: 5/5/2026

The Michigan Department of Health and Human Services has completed the evaluation of RFP260000000869 Family Preservation – Parenting Time Visitation Support Services in Gladwin and Midland Counties and has recommended an award to Adoption Option, Inc. in the amount of $270,000.00, pending State Administrative Board approval, if applicable. More information on the State Administrative Board can be found at: State Administrative Board.

Bidders who were not recommended for the award are encouraged to schedule a debriefing session with the Solicitation Manager. The debriefing session will provide the bidder with the State’s rationale on why the bidder was not recommended for the award. The Solicitation Manager may be contacted as follows:

Jennifer Williamsen, Solicitation Manager.

Williamsenj1@michigan.gov 517-335-9361 Background Information:

This Request for Proposal (RFP) was to solicit responses for selection of a Contractor to provide Family Preservation – Parenting Time Visitation Support Services. The term of this contract is three years, with up to two one-year renewal options.

Bidders:

The RFP was posted on SIGMA VSS on February 17, 2026, for four weeks. The following bidders submitted proposals by the published due date of March 17, 2026.

*SDVOB: Service-Disabled Veteran Owned Business **GDBE: Geographically Disadvantaged Business Enterprise

EVALUATION SYNOPSIS

I. Evaluation Process A Responsible Vendor is a vendor that demonstrates it has the ability to successfully perform the duties identified by the solicitation. A Responsive proposal is one that is submitted in accordance with the solicitation instructions and meets all mandatory requirements identified in the solicitation.

Proposal Instructions: Evaluation Process

Proposals receiving 100 or more technical evaluation points will have pricing evaluated and considered for award.

The State may utilize all bidder information, without regard to a proposal’s technical score, to determine fair market value for goods or services sought. The State is not obligated to accept the lowest price proposal. If applicable, the State’s evaluation will include consideration of a bidder’s qualified disabled veterans/service-disabled veteran owned business(QDV/SDVOB) status under MCL 18.1261(8). Additional information on the SDVOB preference is available at: Michigan.gov/SDVOB.

The full evaluation process is stated in the RFP Proposal Instructions.

II. Evaluation Method Responses to this solicitation were reviewed by Subject Matter Experts, which consisted of the following individuals:

Melissa Robinson Program Manager

MDHHS BSC 2

Jennifer Williamsen Contract Administrator MDHHS Bureau of Grants and Purchasing

Amy Corbat Program Manager MDHHS Gladwin/Midland Counties

III. Evaluation Results

A. Bidder #1 Adoption Option, Inc.

The Evaluation Team determined that Adoption Option, Inc. based on a score of 122, did meet the requirements of this RFP. This determination was accomplished by evaluating their responses to the Technical Evaluation Criteria.

1. Experience and Qualifications- Category A

Score 14/15

The evaluation team determined that overall, the responses were mostly satisfactory, but the following deficiencies were noted:

A2- The chart in section A2 provided outcome information. When an outcome was not met the bidder provided a reasonable explanation but did not describe steps for improvement. (-1)

2. Delivery Capability- Category B

Score 39/40

The evaluation team determined that overall, the responses were mostly satisfactory, but the following deficiencies were noted:

B5- The proposed billable units of 1,500 are lower than anticipated to serve 25 families. Based on the information provided by the bidder in section B4, total billable hours are 4 hours per week per family. Using the bidder’s information of the average service length of 5 months (21.5 weeks) x 25 families x 4 billable units per week= 2150 billable units. (-1)

3. Service Capability and Understanding – Category C

Score 40/40

The evaluation team determined that overall, the responses were satisfactory.

The bid included strategies for goal development and highlighted the bidder’s relationships with other community organizations. The evaluators appreciated the information regarding worker support including team meetings and case consultations that allow workers to receive feedback and new ideas from their co-workers and supervisors.

4. Instructions for Bidders and Vendor Questions Worksheet (VQW) - Category D

Score 29/30

The evaluation team determined that overall, the responses were mostly satisfactory, but the following deficiencies were noted:

On the Vendor Question Worksheet in section 5 the bidder provided their name and contact information rather than that of their contact for the contract they were referring to. This is information is similar to providing a reference sheet. (-1)

B. Bidder #2 Zurekai Inc.

Zurekai Inc.’s proposal is determined to be unresponsive due to failure to follow instructions and submit a complete proposal. The proposal is disqualified and will not be evaluated.

IV. Technical Evaluation Summary

V. Technical Evaluation Summary – Number of Units Proposed

VI. Pricing Summary Pricing was evaluated for the bidders who passed technical. The following is a summary of their price proposals:

VIII. Award Recommendation Award recommendation is made to the responsive and responsible Bidder who offers the best value to the State of Michigan. Best value is based on the proposal meeting the minimum point threshold and offering the best combination of the factors stated in the Proposal Instructions Evaluation Process section, and price.

Adoption Option, Inc. provided the best value to the State. Best value factors for Award Recommendation include: Adoption Option, Inc. is the incumbent provider and has demonstrated capability of successfully providing services. As the current service provider Adoption Option, Inc. has the ability to begin services by October 1st which prevents a gap in services.

As part of the best value determination amongst bidders overall economic impact to the State of Michigan was considered in making this award. Adoption Option, Inc. maintains a staff of 55 employees with 44.9% of their staff receiving health insurance.

Award Recommendation is made to Adoption Option Inc in the amount of $270,000.

Version 2023-1 image1.png