RFP26-2008 Award Recommendation and Evaluation Synopsis.docx

Michigan.gov/MiProcurement

Michigan.gov/MiProcurement

AWARD RECOMMENDATION

Notice of Intent to Award Number: 260000000607 Notice of Intent to Award Date: 7/2/2026

The Michigan Department of Health and Human Services has completed the evaluation of RFP260000002008 Family Preservation In Home Family Services Alpena and Montmorency Counties and has recommended an award to Northeast Michigan Family Resource Center in the amount of $300,000.00, pending State Administrative Board approval, if applicable. More information on the State Administrative Board can be found at: State Administrative Board.

Bidders who were not recommended for the award are encouraged to schedule a debriefing session with the Solicitation Manager. The debriefing session will provide the bidder with the State’s rationale on why the bidder was not recommended for the award. The Solicitation Manager may be contacted as follows:

Mae Simon, Solicitation Manager.

Simonm9@michigan.gov Background Information:

This Request for Proposal (RFP) was to solicit responses for selection of a Contractor to provide Family Preservation In Home Family Services. The term of this contract is three years, with up to two one-year renewal options.

Bidders:

The RFP was posted on SIGMA VSS on April 13, 2026, for four weeks. The following bidders submitted proposals by the published due date of May 18, 2026.

*SDVOB: Service-Disabled Veteran Owned Business **GDBE: Geographically Disadvantaged Business Enterprise

EVALUATION SYNOPSIS

I. Evaluation Process A Responsible Vendor is a vendor that demonstrates it has the ability to successfully perform the duties identified by the solicitation. A Responsive proposal is one that is submitted in accordance with the solicitation instructions and meets all mandatory requirements identified in the solicitation.

Proposal Instructions: Evaluation Process

Proposals receiving 100 or more technical evaluation points will have pricing evaluated and considered for award.

The State may utilize all bidder information, without regard to a proposal’s technical score, to determine fair market value for goods or services sought. The State is not obligated to accept the lowest price proposal. If applicable, the State’s evaluation will include consideration of a bidder’s qualified disabled veterans/service-disabled veteran owned business(QDV/SDVOB) status under MCL 18.1261(8). Additional information on the SDVOB preference is available at: Michigan.gov/SDVOB.

The full evaluation process is stated in the RFP Proposal Instructions.

II. Evaluation Method Responses to this solicitation were reviewed by Subject Matter Experts, which consisted of the following individuals:

III. Evaluation Results

A. Northeast Michigan Family Resource Center

1. Experience and Qualifications- Category A

Score 11/15

The evaluation team determined that overall the responses were mostly satisfactory, but the following deficiencies were noted:

A1. -2 points The bidders’ response didn’t include the Total Contract Values or the total number of clients served (Per Contract Term).

A2. -2 points The bidders’ response listed expected outcome narratives but didn’t provide expected percentages or measurements for the outcomes listed. They also noted actual outcome performances were met but didn’t detail a percentage or how it was measured that the outcomes were met.

2. Delivery Capability- Category B

Score 39/40

The evaluation team determined that overall the responses were mostly satisfactory, but the following deficiencies were noted:

B6. 1- point The bidders’ response noted that supervisory support would be available to assist staff in responding to urgent situations but didn’t detail a plan on how they will address availability to clients for emergency situations 24/7/365.

3. Service Capability and Understanding – Category C

Score 33/40

The evaluation team determined that overall the responses were mostly satisfactory, but the following deficiencies were noted:

C1. -3 points The bidders’ response didn’t describe how they would encourage client participation or steps they would take to engage clients who are resisting services.

C2. -3 points The bidders’ response didn’t describe specific names of community organizations located in the geographic area nor the type of services each organization provides. The bidders’ response didn’t include describing working relationships with the community organizations nor how they collaborate with them to provide services to families.

C4. -1 point The bidder’s response didn’t describe the method of distribution of specific assistance during a crisis and/or during non-traditional hours.

4. Instructions for Bidders and Vendor Questions Worksheet (VQW) - Category D

Score 29/30

The evaluation team determined that overall the responses were mostly satisfactory, but the following deficiencies were noted:

Question 5. State of Michigan Experience and Prior Experience -1 point There was a sentence in the bidders’ response that appeared to be incomplete.

IV. Technical Evaluation Summary

V. Technical Evaluation Summary – Number of Units Proposed

VI. Pricing Summary Pricing was evaluated for the bidders who passed technical. The following is a summary of their price proposals:

VII. Award Recommendation Award recommendation is made to the responsive and responsible Bidder who offers the best value to the State of Michigan. Best value is based on the proposal meeting the minimum point threshold and offering the best combination of the factors stated in the Proposal Instructions Evaluation Process section, and price.

Northeast Michigan Family Resource Center provided the best value to the State. Best value factors for Award Recommendation include:

Northeast Michigan Family Resource Center demonstrated they have experience in providing similar contracted services, earned a high technical score thus demonstrating their ability to provide the service, their agency is located in the geographic service area, and they provided an estimated number of clients, and hourly unit rate that appear to be sustainable.

As part of the best value determination, overall economic impact to the State of Michigan was considered and is not a determinative factor in making this award.

Award Recommendation is made to Northeast Michigan Family Resource Center in the amount of $300,000.00.

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