RFP26-1920 Award Recommendation and Evaluation Synopsis FINAL.docx

Michigan.gov/MiProcurement

Michigan.gov/MiProcurement

AWARD RECOMMENDATION

Notice of Intent to Award Number: 260000000521 Notice of Intent to Award Date: 6/24/2026

The Michigan Department of Health and Human Services has completed the evaluation of RFP260000001920 Family Assistance Program Services in Lenawee County and has recommended an award to Orchards Children’s Services in the amount of $270,000.00, pending State Administrative Board approval, if applicable. More information on the State Administrative Board can be found at: State Administrative Board.

Bidders who were not recommended for the award are encouraged to schedule a debriefing session with the Solicitation Manager. The debriefing session will provide the bidder with the State’s rationale on why the bidder was not recommended for the award. The Solicitation Manager may be contacted as follows:

Jennifer Williamsen, Solicitation Manager.

Williamsenj1@michigan.gov 517-335-9361 Background Information:

This Request for Proposal (RFP) was to solicit responses for selection of a Contractor to provide Family Assistance Program Services. The term of this contract is three years, with up to two one-year renewal options.

Bidders:

The RFP was posted on SIGMA VSS on April 29, 2026, for four weeks. The following bidders submitted proposals by the published due date of May 27, 2026.

*SDVOB: Service-Disabled Veteran Owned Business **GDBE: Geographically Disadvantaged Business Enterprise

EVALUATION SYNOPSIS

I. Evaluation Process A Responsible Vendor is a vendor that demonstrates it has the ability to successfully perform the duties identified by the solicitation. A Responsive proposal is one that is submitted in accordance with the solicitation instructions and meets all mandatory requirements identified in the solicitation.

Proposal Instructions: Evaluation Process

Proposals receiving 100 or more technical evaluation points will have pricing evaluated and considered for award.

The State may utilize all bidder information, without regard to a proposal’s technical score, to determine fair market value for goods or services sought. The State is not obligated to accept the lowest price proposal. If applicable, the State’s evaluation will include consideration of a bidder’s qualified disabled veterans/service-disabled veteran owned business(QDV/SDVOB) status under MCL 18.1261(8). Additional information on the SDVOB preference is available at: Michigan.gov/SDVOB.

The full evaluation process is stated in the RFP Proposal Instructions.

II. Evaluation Method Responses to this solicitation were reviewed by two Subject Matter Experts, which consisted of the following individuals:

Lisa Millyard Community Resource Coordinator MDHHS Lenawee County Jennifer Williamsen Contract Administrator MDHHS Bureau of Grants and Purchasing

Jeannetta Johnson Program Manager

MDHHS BSC 4

III. Evaluation Results

A. Bidder #1 Orchards Children’s Services, Inc.

The Evaluation Team determined that Orchards Children’s Services, Inc based on a score of 125, did meet the requirements of this RFP. This determination was accomplished by evaluating their responses to the Technical Evaluation Criteria.

1. Experience and Qualifications- Category A

Score 15/15

The evaluation team determined that the responses were satisfactory.

2. Delivery Capability- Category B

Score 40/40

The evaluation team determined that the responses were satisfactory.

3. Service Capability and Understanding – Category C

Score 40/40

The evaluation team determined that the responses were satisfactory.

4. Instructions for Bidders and Vendor Questions Worksheet (VQW) - Category D

Score 30/30

The evaluation team determined that the responses were satisfactory.

B. Bidder #2 A&T Non-Emergency Transportation Service, LLC A&T Non-Emergency Transportation Service, LLC’s proposal is determined to be unresponsive due to failure to follow instructions and submit a complete proposal. The proposal is disqualified and will not be evaluated.

IV. Technical Evaluation Summary

V. Technical Evaluation Summary – Number of Units Proposed

(509 annually)

(19 annually)

(272 annually)

(10 annually)

VI. Pricing Summary Pricing was evaluated for the bidders who passed technical. The following is a summary of their price proposals:

($6,000 annually)

NA

VII. Award Recommendation Award recommendation is made to the responsive and responsible Bidder who offers the best value to the State of Michigan. Best value is based on the proposal meeting the minimum point threshold and offering the best combination of the factors stated in the Proposal Instructions Evaluation Process section, and price.

As part of the best value determination, overall economic impact to the State of Michigan was considered and is not a determinative factor in making this award.

Award Recommendation is made to Orchards Children’s Services in the amount of $270,000.00.

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