RFP26-1734 Award Recommendation and Evaluation Synopsis.docx

Michigan.gov/MiProcurement

Michigan.gov/MiProcurement

AWARD RECOMMENDATION

Notice of Intent to Award Number: 260000000592 Notice of Intent to Award Date: 6/24/2026

The Michigan Department of Health and Human Services has completed the evaluation of RFP260000001734 Family Preservation Family Assistance Program Services and has recommended an award to Family Supportive Services of Northern Michigan in the amount of $300,000.00, pending State Administrative Board approval, if applicable. More information on the State Administrative Board can be found at: State Administrative Board.

Bidders who were not recommended for the award are encouraged to schedule a debriefing session with the Solicitation Manager. The debriefing session will provide the bidder with the State’s rationale on why the bidder was not recommended for the award. The Solicitation Manager may be contacted as follows:

Mae Simon, Solicitation Manager.

Simonm9@michigan.gov Background Information:

This Request for Proposal (RFP) was to solicit responses for selection of a Contractor to provide Family Preservation – Parenting Time Visitation Support Services. The term of this contract is three years, with up to two one-year renewal options.

Bidders:

The RFP was posted on SIGMA VSS on April 13, 2026, for four weeks. The following bidders submitted proposals by the published due date of May 18, 2026.

*SDVOB: Service-Disabled Veteran Owned Business **GDBE: Geographically Disadvantaged Business Enterprise

EVALUATION SYNOPSIS

I. Evaluation Process A Responsible Vendor is a vendor that demonstrates it has the ability to successfully perform the duties identified by the solicitation. A Responsive proposal is one that is submitted in accordance with the solicitation instructions and meets all mandatory requirements identified in the solicitation.

Proposal Instructions: Evaluation Process

Proposals receiving 100 or more technical evaluation points will have pricing evaluated and considered for award.

The State may utilize all bidder information, without regard to a proposal’s technical score, to determine fair market value for goods or services sought. The State is not obligated to accept the lowest price proposal. If applicable, the State’s evaluation will include consideration of a bidder’s qualified disabled veterans/service-disabled veteran owned business(QDV/SDVOB) status under MCL 18.1261(8). Additional information on the SDVOB preference is available at: Michigan.gov/SDVOB.

The full evaluation process is stated in the RFP Proposal Instructions.

II. Evaluation Method Responses to this solicitation were reviewed by Subject Matter Experts, which consisted of the following individuals:

III. Evaluation Results

A. Family Supportive Services of Northern Michigan

1. Experience and Qualifications- Category A

Score 13/15

The evaluation team determined that overall the responses were mostly satisfactory, but the following deficiencies were noted:

A2. (-2 points) The bidders performance tracking method was unclear, lacked measurable indicators, and did not describe how outcomes were specifically monitored or evaluated. The bidder should have been more specific in their tracking. The lack of detailed information on the methods and specific metrics used makes it difficult to assess the effectiveness of their performance measurement approach. The raters would like to see additional information regarding referrals received versus referrals accepted.

2. Delivery Capability- Category B

Score 39/_40_

The evaluation team determined that overall the responses were mostly satisfactory, but the following deficiencies were noted:

B4. (No Point Deduction) Duration of Service had a typo, “Up to 15 from removal with re-referrals updated at each 6-month mark”. Missing the word month.

B8. (- 1 Points) Bidder did not clearly answer question about how they wouldn't exclude certain populations of individuals.

3. Service Capability and Understanding – Category C

Score 40/40

The evaluation team determined that the responses were satisfactory.

4. Instructions for Bidders and Vendor Questions Worksheet (VQW) - Category D

Score 30/30

The evaluation team determined that the responses were satisfactory.

IV. Technical Evaluation Summary

V. Technical Evaluation Summary – Number of Units Proposed

Direct Family Assistance

Parenting Time support

annually

VI. Pricing Summary Pricing was evaluated for the bidders who passed technical. The following is a summary of their price proposals:

Direct Family Assistance

Parenting Time support

VIII. Award Recommendation Award recommendation is made to the responsive and responsible Bidder who offers the best value to the State of Michigan. Best value is based on the proposal meeting the minimum point threshold and offering the best combination of the factors stated in the Proposal Instructions Evaluation Process section, and price.

Family Supportive Services of Northern Michigan provided the best value to the State. Best value factors for Award Recommendation include: price and non-price factors such as quality, service, performance, and experience as stated in the solicitation. The bidder is prepared to commence services on the requested start date which prevents a gap in services for our clients.

The bidder outlined their 20 years of contract experience with 13 various counties within the State of Michigan. The bidder notes prior capacity to serve clients and meet the requirements of the contract and delivery capabilities. Referral process, staffing allocations, worker qualifications, duration and frequency of services are well detailed and explained. Typical service needs, barriers to services and client needs are well documented and appear to be understood by the vendor based on the narrative.

The bidder is aware of, and able to demonstrate, understanding of the services required, outcomes to be measured, barriers to service delivery, and service capability. The expansion of services in prior years, referenced in the materials, as well as the information about the organization’s ability to pivot to serve additional counties was indicative of expansion and engagement.

As part of the best value determination, overall economic impact to the State of Michigan was considered and is not a determinative factor in making this award.

Award Recommendation is made to Family Supportive Services of Northern Michigan in the amount of $300,000.00.

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