RFP26__1.PDF

REQUEST FOR PROPOSALS

26-048

S2103 Johnson Ferry Road at Peachtree Dunwoody Road Intersection Improvements

Design

NON-MANDATORY PRE-BID CONFERENCE ATTENDANCE

Time: May 19, 2026, 2:00 PM Eastern Time (US and Canada)

VIA MICROSOFT TEAMS WEBINAR

https://events.gcc.teams.microsoft.com/event/bf195c3b-c5d0-4d87-b16e-4fbc5b0a793b@c6279049-e794-4541-

8247-8e8261a33321

QUESTIONS DUE

May 28, 2026, 5:00 P.M.

PROPOSALS ARE DUE:

June 18, 2026, 2:00 P.M.

Bids shall only be accepted online through the Bonfire Portal at:

https://sandysprings.bonfirehub.com/projectDrafts/235544/details

Firms offering responses to this RFP (“Offeror(s)”) shall submit sealed proposals (“Proposal(s)”) to be received by the City of Sandy Springs (“City”) no later than June 18, 2026, 2:00 P.M. EST. The City will only accept online submissions for this RFP through the Bonfire Portal at https://sandysprings.bonfirehub.com/projectDrafts/235544/details. Any proposal submitted in any other format (email, paper, fax, mail, etc.) will not be accepted for any reason.

GENERAL INFORMATION:

1. All communications regarding this solicitation must be with the assigned Procurement Agent, Ericka

Kelly, ekelly@sandyspringsga.gov.

2. All questions or requests for clarification must be sent via Bonfire under Message Vendor Discussions:

https://sandysprings.bonfirehub.com/projectDrafts/235544/details Questions are due no later than

May 28, 2026, 5:00 p.m. Questions received after this date and time may not be answered. There is a pre-bid meeting associated with this solicitation.

3. No Questions bid shall be accepted from, and no contract will be awarded to, any person, firm, or corporation that (i) is in arrears to the City with respect to any debt, (ii) is in default with respect to any obligation to the City, or (iii) is deemed irresponsible or unreliable by the City.

https://events.gcc.teams.microsoft.com/event/bf195c3b-c5d0-4d87-b16e-4fbc5b0a793b@c6279049-e794-4541-8247-8e8261a33321 https://events.gcc.teams.microsoft.com/event/bf195c3b-c5d0-4d87-b16e-4fbc5b0a793b@c6279049-e794-4541-8247-8e8261a33321 https://sandysprings.bonfirehub.com/projectDrafts/235544/details https://sandysprings.bonfirehub.com/projectDrafts/235544/details mailto:ekelly@sandyspringsga.gov https://sandysprings.bonfirehub.com/projectDrafts/235544/details

4. The form of contract the City intends to execute with the selected Offeror (the “Contract”) is included as Attachment A for review. Offerors are urged to read this Contract carefully, including exhibits, prior to submitting a Proposal. In general, the City is unable to negotiate or revise contract provisions. If an

Offeror believes certain contract provisions are out of date, not applicable or place an undue burden or cost on the Offeror or the City, the Offeror must address these concerns in writing during the question and answer period. The Procurement Officer will review and determine the appropriate response. If the City determines a change is warranted; an addendum will be posted to this RFP. If an

Offeror is unwilling to execute the Contract, whether modified by addendum or not, a Proposal should not be submitted.

5. The City reserves the right to reject all Proposals and to waive technicalities and informalities, and to make award in the best interest of the City.

6. An Offeror’s RFP Checklist is provided for your convenience below. This checklist is provided for assistance only and should not be submitted with the Proposal.

7. The City is not responsible for any technical difficulties. It is highly recommended that all Offerors submit their Proposals prior to the due date of this solicitation.

8. Offerors shall submit an executed Contract and all executed Exhibits to the Contract with the

Proposal. Proposals that do not contain a fully executed Contract with all executed Exhibits may be deemed non-responsive

9. All Offerors are hereby notified that any digital content, applications, websites, or technology services provided under this solicitation must comply with the accessibility standards established under the

Americans with Disabilities Act (ADA) and Web Content Accessibility Guidelines (WCAG) 2.1 Level AA.

Offerors must demonstrate their ability to deliver products and/or services that are accessible to individuals with disabilities, including compatibility with assistive technologies such as screen readers, keyboard navigation, and voice recognition tools.

TABLE OF CONTENTS

PROPOSAL SIGNATURE AND CERTIFICATION

CORPORATE CERTIFICATE

OFFEROR’S RFP CHECKLIST

SECTION 1: BACKGROUND AND GENERAL INFORMATION

SECTION 2: SCOPE OF SERVICES

SECTION 3: QUALIFICATIONS

SECTION 4: CONTENTS OF PROPOSAL AND EVALUATION CRITERIA

SECTION 5: SELECTION PROCESS

SECTION 6: COST PROPOSAL

SECTION 7: SCHEDULE OF EVENTS

SECTION 8: TERMS AND CONDITIONS

SECTION 9: CONTRACT INFORMATION

SECTION 10: ATTACHMENTS

Attachment A: AGREEMENT, which includes all Exhibits attached thereto including:

• Scope of Services

• Contractor Proposal and/or Fee Schedule

• Deliverables

• Schedule of Time and Performance of Work

• Compensation and Payment for Consultant Services

• Key Personnel and Subconsultants

• Certification of Consultant - Drug-Free Workplace

• Certification of Contractor - Georgia Security and Immigration Compliance Act

• Notice to Contractors - Compliance with Title VI of The Civil Rights Act of 1964

• Insurance Requirements

• Affidavit Verifying Status for City Public Benefit Application

• Contractor Affidavit Under O.C.G.A. § 13-10-91(b)(1)

• Corporate Certificate

• Addendums

PROPOSAL SIGNATURE AND CERTIFICATION

I certify that this Proposal is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting a Proposal (“Offeror”) for the same materials, supplies, equipment, or services and is in all respects fair and without collusion or fraud. I understand collusive bidding is a violation of state and federal law and can result in fines, prison sentences, and civil damage awards. I agree to abide by all conditions of this Proposal and certify that I am authorized to sign this

Proposal for the undersigned Offeror. I further certify that the undersigned Offeror has not violated the provisions of O.C.G.A. § 45-10-20, et seq. and will not violate them in any respect.

Authorized Signature for Offeror: _________________________________________________

Date: __________________________________________________

Print/Type Name: __________________________________________________

Print/Type Offeror Name Here: __________________________________________________

Company Name: __________________________________________________

CORPORATE CERTIFICATE

I, ____________________________________, certify that: I am the _________________ of the entity named as Offeror in the foregoing Proposal; that

______________________________________________, who signed said Proposal on behalf of the

Offeror, was then (title) __________________ of said entity; that said Proposal was duly signed for and in behalf of said entity by authority of its governing body, and is within the scope of its corporate powers; that said entity is duly authorized to do business in the State of Georgia.

This _____________ day of ___________________________, 2026.

(Signature)

(Seal)

Corporate Name: _____________________________________________________ d/b/a: _____________________________________________________

OFFEROR’S RFP CHECKLIST

9 Critical Things to Keep in Mind When Responding to an RFP for the City of Sandy Springs

1. _______ Read the entire document. Note critical items such as: supplies/services required;

submittal dates; number of copies required for submittal; contract requirements, if any (e.g. bonding and insurance requirements).

2. _______ Note the Procurement Officer's name, address, phone numbers and e-mail address. This is the only person you are allowed to communicate with regarding the RFP and is an excellent source of information.

3. _______ Attend the pre-Proposal meeting. These meetings provide an opportunity to ask questions, obtain a better understanding of the procurement, or to notify the City of any ambiguities, inconsistencies, or errors in the RFP. This meeting is voluntary, but all potential Offerors are strongly encouraged to attend.

4. _______ Take advantage of the “question and answer” period. Submit your questions to the Procurement Officer by the due date listed in the RFP and view the answers given in any formal “addenda” issued for the RFP. All addenda issued for an RFP will be distributed by e-mail to Offerors.

5. _______ Follow the format required in the RFP when preparing a Proposal. Provide point-by-point responses to all sections in a clear and concise manner.

6. _______ Provide complete answers/descriptions. Read and answer all questions and requirements. Don’t assume the City or Evaluation Committee will know what your capabilities are or what items/services you can provide, even if you have previously contracted with the City. Proposals are evaluated based on the information and materials provided in response to the RFP.

7. _______ Use the forms provided, e.g. cover page, reference questionnaire, etc.

8. _______ Review the RFP document again to make sure that you have addressed all requirements.

9. _______ Submit the Proposal on time. Note all the dates and times listed in this RFP, and be sure to submit all required items on time. Late Proposals will not be accepted.

This checklist is provided for assistance only and should not be submitted with your Proposal.

DEFINITIONS

SSPWD: Sandy Springs Public Works Department

GDOT: Georgia Department of Transportation

ADA: Americans with Disabilities Act. The federal act that gives civil rights protections to the disabled similar to those provided to individuals based on race, color, sex, national origin, age and religion. It guarantees equal opportunity for individuals with disabilities in public accommodations, employment, transportation, state and local government services and telecommunications.

CONTRACT DOCUMENTS: Contract Agreement. General Conditions, Appendices, Special Provisions, Technical Specifications, Drawings and Plans, Bidding Documents, Exhibits

EA: Each

PSI: Pounds Per Square Inch

GAL: Gallon

LF: Lineal Feet

LS: Lump Sum

SY: Square Yard

TN: Ton

OWNER: City of Sandy Springs

Contractor: The Prime Contractor for the Construction Project.

DOL: U.S. Department of Labor

MUTCD: Manual on Uniform Traffic Control Devices

SUE:

ES&C:

PCID:

PW: Public Works

CD:

RFI:

TSPLOST:

ADA-Accessible: Compliant with applicable Americans with Disabilities Act requirements and current GDOT and City standards.

Disturbed Areas: Any areas impacted by construction activities, whether temporary or permanent.

Miscellaneous Construction: Work not specifically bid as a pay item and performed only with prior written approval of the Engineer.

Notice to Proceed (NTP): Written authorization from the City establishing the start of Contract Time.

Potholing: Excavation performed to locate and verify the position and depth of existing utilities.

Pre-Qualified Prime Contractor: A contractor currently approved by GDOT for applicable work classifications.

Restoration: Returning disturbed areas to equal or better condition than existed prior to construction.

Substantial Completion: The stage at which the Work is sufficiently complete for its intended use, as determined by the Engineer.

Utility Coordination: Ongoing coordination with utility owners to support relocation, adjustment, or protection of utilities.

Work: All labor, materials, equipment, and services required to complete the project per the Contract Documents.

SECTION 1: BACKGROUND AND GENERAL INFORMATION

PURPOSE: The City of Sandy Springs is seeking design services for a project that will provide safety and operational improvements at the intersection of Peachtree Dunwoody Road and Johnson Ferry Road for the City (Project S2103, Peachtree Dunwoody Road at Johnson Ferry Road Intersection Improvements). This project is being managed by the Public Works Department, Capital Improvement Program Unit and the design is being funded by City TSPLOST funds.

In November 2025, the City completed the Johnson Ferry and Peachtree Dunwoody Road Intersection Concept Development Scoping Study that built upon a previously completed Medical District Roadway Safety Analysis (MDRSA). The goal of the MDRSA was to identify recommended safety improvements and potential projects within the City’s Medical District. The City’s Medical District lies near the Interstate 285 and State Route 400 interchange and the area includes three major hospitals and supporting medical office buildings. The MDRSA assessed existing conditions by reviewing geometric roadway conditions and crash history to identify potential safety improvements. The Peachtree Dunwoody at Johnson Ferry Road Intersection was identified as the highest volume location and highest crash location within the study area.

The goal of the Johnson Ferry Road and Peachtree Dunwoody Road Intersection Scoping Study was to further examine the proposed improvements at the intersection and put forth a concept design for an improved intersection that will be within the City’s budget. Those documents are included in this solicitation for reference. This design project will build upon the planning level concept plan to complete a full design for construction.

SECTION 2: SCOPE OF SERVICES

PROJECT TASKS:

The scope of services for this project includes the following tasks:

Task 1: Survey A current and accurate ground run (two [2] foot contour interval) topographic survey of the entire project corridor including, but not limited to, both sides of Peachtree Dunwoody Road and Johnson Ferry Road striping (to include parking lot striping), curb line, and curb cuts, per the survey extents shown in Attachment A. Boundary surveys for each of the parcels along the project corridor will also be required and any buildings shall be located. Topographic survey shall extend to at least 150’ from the centerline of the street. Survey shall include local issuing authority requirements for setbacks, zoning, buffers, surrounding land use and zonings, and Fulton County GIS benchmark reference. All utilities are to be located to SUE Level B. Level A SUE (assume 20 test holes) will be added to the project as required.

The Consultant should plan to provide the City with geotechnical exploration report findings, if necessary. The City will secure off-site easements and construction encroachment agreements for off-site construction, if necessary

The Consultant will collect all necessary traffic volume and turning movement data required for the development of the project. Include forecast models for the design year for each concept. The City typically expects the design year to be 20 years after the date of completion/delivery.

The City will provide additional base data (GIS grade) information as identified during the design process and as the project progresses. This additional base data may be required due to submittal requirements or findings made during the design process.

The City will provide a standard/template letter that can be used by Utility and Geotechnical subcontractors to show to residents that it is State Law to allow them on private property.

Synchro models and reports shall be provided for all schematic site plans. A summary of the intersection delay and lane-group delay should also be included for each schematic site plan.

The City may have raw historic traffic data that, when requested, can be provided to the Consultant to assist in developing the traffic study.

Task 2: Concept Design

The Consultant will be responsible for the following tasks during the concept design phase of the project:

• Concept Design: Provide a refined concept design based on the planning level concept plan previously completed. Ensure Americans with Disability Act (ADA) standards are addressed and appropriate design features are incorporated. The Consultant should also prepare a hydrology study for the road including analysis of gutter spread and provide design of a storm drainage system, as needed. The concept designs should also consider the results of the traffic study for any signal re-design. A concept cost estimate will also be required. Approval of concept drawings with any associated redline comments is required (in writing) prior to commencement of preliminary design documents.

• Tree Protection: Provide tree protection plan per COSS Technical Manual. Identification and protection

(where possible) of existing significant trees. Coordination and recommendations with the City Arborist is anticipated. Restoration of landscape buffer where removal of existing trees is required to construct the sidewalk. The services of a registered Landscape Architect are expected to provide this project design support.

• Green Infrastructure Feasibility Study: A Green Infrastructure feasibility study is required per City Code for transportation projects. It is anticipated that the results of the study/checklist will be that the project will not be feasible for the incorporation of Green Infrastructure elements.

• Utility Coordination: The Consultant will coordinate with all applicable utility companies to obtain details of facility locations, identify any conflicts, and incorporate necessary utility relocations/redesigns into the plans. This effort will also include attending and participating in the City’s monthly utility coordination meeting. All utilities are to be located to SUE Level B and incorporated into the Concept Design. A proposed utility plan with a first utility submission to all utility providers is anticipated as part of the preliminary design. A utility coordination log will need to be created and maintained.

• ROW Plans: The Consultant should be prepared to provide ROW plans that clearly summarize the locations and amounts of any easements and/or right of way acquisitions that will be required to construct the project. It is the intent of the City to minimize the requirement for additional right of way and associated easements from adjacent property owners. A formal Public Works Right of Way Plan Approval from the City will be required as part of the ROW process.

• Retaining Wall Design: Given the existing site characteristics, retaining walls will be required. The consultant will be required to have structural engineering support to prepare any necessary wall designs and the structural engineer should advise the design during concept phase on wall requirements. Wall foundation investigations through a geotechnical engineering consultant may be required depending upon the nature of the required walls.

• Intersection Lighting Design: Intersection lighting design will be required for the project. Additionally, the Consultant shall lay out the pedestrian light locations along the corridor per PCID standards.

• Field Plan Review: Coordinate concept field plan review.

• City Approval Process: The Consultant will be required to obtain approval of the plans from the City’s

Public Works (PW) Department. During the Concept Phase, this will include submitting concept level plans to COSS PW for review and approval. The Consultant will submit a design exception package detailing any variances from the City’s standards for approval by PW.

Task 3: Preliminary Design, Utility Coordination, and Right of Way Acquisition

The Consultant will be responsible for the following tasks during the design development of the project:

• Preliminary Design: The Consultant will prepare preliminary design (60%) plans based on the preferred concept plan. After preliminary design approval, the Consultant will prepare construction drawings based on the preliminary design of the preferred alternative. Cross-sections at 25-foot minimum intervals and all driveway profiles to be included. Plans updated to incorporate utility comments. All project drawings should be put together in accordance with all City of Sandy Springs and GDOT standards and requirements.

• ROW Plans: Existing ROW, proposed ROW, and easement staking along with the centerline of the road are required prior to ROW coordination with the property owners. The consultant should anticipate that approximately 50% of property frontages will require design revision and restaking due to property owners’ requests and City approved changes in order to secure right of way. Provide a complete set of right of way plans with the metes and bounds legal descriptions of the required right of way. Provide right of way staking and/or restaking when requested by the City at the appropriate time. Provide a right of way cost estimate.

• Utility Coordination: Further Utility location will be required to SUE Level A where the work of the project will potentially conflict with buried utilities (e.g. retaining wall foundations and pedestrian lights). Maintain and provide utility coordination log when requested by the City. Provide staking of centerline of the road for utility relocation as needed.

• ADA Compliance: All pedestrian paths should be designed in accordance with ADA standards and requirements. The City may request detailed grading plans for key areas such as ramps, plaza areas, and sidewalk tie-in points to help ensure compliance and proper design.

• Field Plan Review: Coordinate preliminary field plan review.

• City Approval Process: The Consultant will submit preliminary plans to the City’s Community

Development (CD) Department for review.

Task 4: Final Design Phase

The Consultant will be responsible for the following tasks during the final design phase of the project:

• Final Design Package: Complete 100% Plan Sets and Final Permit Review and Retaining Wall Permit

Review by City, Proof of coordination and approval of ES&C plans by GA EPD if over an acre disturbed.

Draft Bid Document to include Bid Schedule and Special Provisions.

• Utility Coordination: Documented completion of utility coordination and utility certification with either no conflict letters or evidence of utility approved agreements and plans to reconcile conflicts.

• Field Plan Review: Coordinate final field plan review.

• City Approval Process: The Consultant will submit final plans to the City’s CD Department for review and approval.

• Cost Estimate: A Final Construction Cost Estimate will be required at the end of final design.

Task 5: Public Involvement

The Consultant shall provide a minimum of one (1) public meeting:

• One (1) concept meeting will be held. Consultant attendance at the meeting to answer questions from the public will be required.

• Presentation materials will be required for each meeting. Presentation materials will include presentation boards with illustrative renderings and perspective views of the proposed improvements.

• Consultant may also provide one (1) fact-finding meeting (this is optional).

The Consultant may be asked to prepare one (1) or two (2) presentations to the City Council during a work session and to prepare one (1) or two (2) presentations to PCID.

The Consultant may be asked to find a relevant location for public meetings when projects are more than a reasonable distance from City Hall.

Task 6: Post Design Services

• Attend pre-bid conference

• Respond to bidder questions

• Provide tabulation of bids received

• Attend pre-construction meeting

• Respond to construction RFI’s

• Product/material submittal reviews

• 7-day inspection for erosion control

• Attend 1 on-site monthly meeting throughout the duration of construction

Major Project Milestones

• Survey, including SUE B

• Concept Design

• PIOH

• Utility Coordination

• Preliminary Design

• PW ROW Plan Approval

• ROW Negotiations and Acquisition (Assume 18 months)

• Final Design and Bid Document

• Let Date

SECTION 3: QUALIFICATIONS

Qualifications

The Prime Consultant MUST be prequalified by GDOT in the area classes listed below:

Area Class Number Description

3.02 Two-Lane or Multi-Lane Urban Roadway Design

3.07 Traffic Operations Design

3.13 Facilities for Bicycles and Pedestrians

The Consultant Team shall be GDOT pre-qualified in:

Area Class Number Description

3.10 Utility Coordination

3.12 Hydraulic and Hydrological Studies (Roadway)

5.01 Land Surveying

5.02 Engineering Surveys

5.05 Photogrammetry

5.08 Overhead-Sub Surface Utility Engineering SUE

6.01(a) Soil Survey Studies

6.01(b) Geological and Geophysical Studies

6.03 Hydraulic and Hydrologic Studies (Soils & Foundation)

6.05 Hazardous Waste Site Assessment Studies

9.01 Erosion, Sedimentation, and Pollution Control Plan

SECTION 4: CONTENTS OF PROPOSAL, EVALUATION CRITERIA, AND SELECTION PROCESS

The RFP and Proposals will enable the City to gather additional information and identify qualified companies to perform the Scope of Services described in Section 2. The City will conduct a comprehensive, fair and impartial evaluation of all Proposals received. An evaluation committee (“Evaluation Committee”) will be established by the City to evaluate Proposals. The City reserves the right, among others, to determine that no qualified Proposals have been received and reject all Proposals. Please limit responses to thirty-seven pages.

Contents of Proposal

A Proposal shall contain two (2) components: (1) Technical Proposal; and (2) Fee Proposal. The Technical Proposal and Fee Proposal shall contain the information described below. It is not necessary or desirable to prepare an elaborate or extensive Proposal for this Project; detailed brochures, documentation, artwork, or other superfluous embellishments are unnecessary and are, in fact, discouraged.

Proposals will be scored and ranked based upon how well the Offeror demonstrates its knowledge and understanding of the evaluation criteria described herein. The City reserves the right to short list and conduct interviews should the need arise to complete the selection process.

The Technical proposal evaluation criteria consist of the following

A. Company overview (one (1) page)

B. Name of proposed Project Manager (four (4) pages maximum)

Provide information pertaining to the Project Manager, including, but not limited to:

• Education

• Registration

• Relevant engineering experience

• Relevant project management experience of similar complexity, size, scope, and function as this Project (five (5) projects maximum)

The City shall be offered the opportunity to approve any future change to this personnel.

C. Key Team Leaders Provide experience of Key Team Leaders (Roadway Engineer, Traffic Engineer), to include, but not limited to (seven (7) pages maximum):

• Education

• Registration

• Relevant experience in the applicable resource area (three (3) projects max.)

The City shall be offered the opportunity to approve any future change to this personnel.

Resumes for Project Manager and Key Team Leaders may be included in an Appendix

D. Prime Consultant Experience

Provide information on the prime consultant’s experience and ability to deliver effective services for projects of similar complexity, size, scope, and function as the Project described in this RFP Describe no more than five (5) projects, in order of most relevant to least relevant. Information should include (two (2) pages per project):

Client name, project location, and dates during which services were performed.

• Description of overall project and services performed by your firm.

• Duration of project services provided by your firm, and overall budget.

• Client(s) current contact information including names, email addresses, and telephone numbers.

• Involvement of Key Team Leaders on the projects.

• Description of QA/QC (quality control) program for projects to ensure accuracy and completeness of submittals.

E. Resources Provide information regarding the overall resources dedicated to delivering the specific project, including (five (5) pages maximum):

• Identify and discuss the primary office that will be responsible for handling the specific project and the number and types of staff within the office, as well as how this office could benefit the project and promote efficiency.

• Narrative on Additional Resource Areas and Ability – Respondents are allowed one (1) page to provide information regarding additional resource areas identified as important to the Project, to discuss how the key areas will integrate and work together on the Project, and discuss any information that is pertinent to these areas. Respondents may discuss the advantages of the team and the abilities of the teams members will enable the project to meet the proposed schedule.

F. Technical Approach (ten (10) pages maximum)

1. General Design Understanding:

a. All aspects of sidewalk design as well as, but not limited to storm water design, retaining wall design to include foundation investigation, utility adjustments, and specialized expertise as needed

b. Right of way required to construct the Project

c. City of Sandy Springs Development Code and Technical Manual

d. PCID Public Space Standards

e. ADA design requirements

f. Development of Project cost management

g. Development of construction documents for bidding, to include preparing special provisions and assessment of contractor bids, as well as to include bid tabulation

2. Base Data Coordination/Survey

3. Utility Coordination

4. Landscape Architecture

The score of the Proposal totals a possible maximum of ninety (90) points. The required elements of discussion for the four (4) Technical Proposal evaluation criteria and the possible maximum individual scores are:

TECHNICAL

PROPOSAL

CRITERIA

DESCRIPTION POINTS

Project Manager and Key Team

Leaders proposed to manage this Project

The credentials and experience of the person(s) assigned to our relationship and management team. Provide professional qualifications and description of experience for principal Project staff. The Project Manager’s resume must be included. (At this stage, firms are being asked for information on lead staff only, but may list qualifications and experience on more than one lead individual who are being proposed for services to the City.

Prime Consultant

Experience

Provide information on the firm’s experience with clients of similar type, size, function, and complexity. Describe no more than five (5) projects, in order of most relevant to least relevant, which demonstrate the firm’s capabilities to perform services for the City. For each account, the following information should be provided:

A. Client name, locations and dates during which services were performed.

B. Clear description of overall project and services performed by your firm.

C. Description of QA/QC program for projects for projects referenced

Resources Identify and discuss the primary office that will be responsible for handling the specific project and the number and types of staff within the office, as well as how this office could benefit the Project and promote efficiency.

Narrative on Additional Resource Areas and Ability – Respondents are allowed one page to provide information regarding additional resource areas identified as important to the Project, to discuss how the key areas will integrate and work together on the Project, and to discuss any information that is pertinent to these areas. Respondents may discuss the advantages of the team and the abilities of the team members which will enable the Project to meet the proposed schedule.

Technical

Approach/Schedule

Consultants are required to describe the procedures and methods that the firm will to use to achieve success in the Project. Describe your firm’s general design understanding with respect to, all aspects of sidewalk design as well as, but not limited to storm water design, Fee Proposals will be evaluated for technically qualified Offerors after the Technical Proposal evaluation is completed. The Fee Proposal is rated by giving the Proposal with the lowest total cost the maximum number of points available (10 points).

While the fee proposed for performing the scope of work is an important consideration for contract award, it is not the only factor upon which award will be made. The City reserves the right to award other than the low Fee Proposal.

SECTION 5: SELECTION PROCESS

1. Interviews

At the City’s discretion, selected Offerors may be interviewed as a part of Proposal evaluation based upon the criteria set out in the RFP, and other qualities demonstrated by the Offeror to differentiate itself from other submittals, such as unique qualities, methodologies, or approaches. Selected Offerors may be asked to provide additional information to the Evaluation Committee regarding demonstrated competence and qualifications, feasibility of implementing the Project as proposed, ability to meet schedules, costing methodology, or other factors as appropriate.

2. Additional Information

Any information requested by the Evaluation Committee subsequent to the Offeror’s initial Proposal evaluation will be used to further evaluate the selected Offerors to determine a rank-order. The Evaluation Committee will make a recommendation for award, but Mayor and City Council shall have final approval of any award resulting from this solicitation.

3. Financial Information

Information regarding the firm’s financial history and stability may be required. Upon request, the Offeror shall submit the most recent two (2) years of audited financial statements.

4. Negotiation and Best and Final Offer

a. If the City deems it is in its best interest to retain the services of one (1) or more Offerors, it reserves the right to negotiate a revised scope and/or fees. Negotiations will encompass all phases of work, including but not limited to, any other items the City deems appropriate.

retaining wall, design to include foundation investigation, utility adjustments, and specialized expertise as needed. Consideration will also need to be given for base data coordination, utility coordination, and landscape architecture. Include a schedule for timely completion of the Scope of Work. Information should be provided on the amount of time for each task.

Fee Proposal

A Fee Proposal shall demonstrate competitive and innovative pricing sheet that incorporates all direct and indirect cost associated with the project. The Fee Proposal shall be provided in Bonfire.

Total Points 100

b. If negotiations are successful, the City and the highest-ranking Offeror will enter into a contract to perform the services outlined in this RFP. If an acceptable agreement cannot be reached between the City and the highest-ranking Offeror, the City may choose to negotiate with other Offeror(s).

c. Qualified firms submitting Proposals may be required to submit financial statements for a minimum of two (2) recording periods prior to contract award.

d. Separate meetings with more than one (1) Offeror may be conducted during the same timeframe;

however, negotiation sessions with an Offeror will not be held in the presence of another Offeror.

e. Offerors submitting Proposals should be aware that the Evaluation Committee has sole discretion to determine what offer is in the best interest of the City. Consequently, Offerors are urged to submit the best possible terms in their original submittal.

f. The City reserves the right to request a best and final offer from top ranking Offerors. A best and final offer is an Offeror’s response to the City’s request for the last and most attractive offer to secure a contract for the Project.

Attachment A

Peachtree Dunwoody Road at Johnson Ferry Road Intersection

Indicates Survey Extent Area

SECTION 6: COST PROPOSAL

The Cost Proposal should include all estimated costs, expenses, and pricing (direct and indirect). Please include a person-hour estimate to support your Cost Proposal. Work shall be performed and invoiced on an hourly not to exceed basis. Please use the form below to enter your Cost Proposal.

Cost Proposal

Item No. Task Description Cost/Price

1 Survey

2 Concept Design

Preliminary Design, Utility Coordination, and Right of Way Acquisition

4 Final Design

5 Public Involvement

6 Post Design Services

7 Additional Services as Requested by Engineer* $40,000

* Additional Services as Requested by Engineer will be approved in writing by City staff prior to commencing work.

Grand Total Cost/Price: .

BID PRICE CERTIFICATION

In compliance with the attached Specification, the undersigned offers and agrees that if this Bid is accepted, by the City Council within one hundred and twenty (120) days of the date of Bid opening, that he will furnish any or all of the Items upon which Prices are quoted, at the Price set opposite each Item, delivered to the designated point(s) within the time specified in the Bid Schedule.

TOTAL BID PRICE: ______________________________________________________________

TOTAL BID PRICE IN WORDS: _____________________________________________________

COMPANY: ___________________________________________________________________

ADDRESS: ____________________________________________________________________

AUTHORIZED SIGNATURE: _______________________________________________________

EMAIL ADDRESS: _______________________________________________________________

PRINT / TYPE NAME: ____________________________________________________________

SECTION 7: SCHEDULE OF EVENTS

SCHEDULE OF EVENTS

EVENT DATE

RFP Release Date May 7, 2026

Pre-Proposal Meeting (Non-Mandatory) May 19, 2026

Deadline for Inquiries May 28, 2026 by 5:00pm EST

RFP Due Date June 18, 2026 by 2:00 pm EST

RFP Evaluations TBD

Final Selection TBD

*This proposed schedule of events is informational and is subject to change at the discretion of the City.*

SECTION 8: TERMS AND CONDITIONS

All Proposals and supporting materials as well as correspondence relating to this procurement become property of the City when received. Any proprietary information contained in the Proposal shall be so indicated; however, a general indication that the entire contents, or a major portion, of the Proposal is proprietary will not be honored. The following terms and conditions shall also apply:

1. All applicable federal and state laws and City ordinances, licenses and regulations of all agencies having jurisdiction shall apply to Offerors throughout the solicitation and the Project and are incorporated herein.

2. Gratuities, Rebates, or kickbacks.

a. Gratuities. It is prohibited for any person to offer, give, or agree to give any City

Representative, or for any City Representative to solicit, demand, accept, or agree to accept from another person, a gratuity, rebate or offer of employment in connection with any decision, approval, disapproval, recommendation or preparation of any part of this RFP influencing the content of any specification or standard, rendering of advice, investigation, auditing or in any other advisory capacity in any proceeding or application, request for ruling, determination, claim or controversy, or other particular matter, pertaining to this RFP or a Contract or subcontract, or to any Solicitation or response therefore in any manner inconsistent with the State of Georgia’s Department of Administrative Services Gratuity Policy located in the Georgia Procurement Manual Section I.4.

b. Kickbacks. It is prohibited for any payment, gratuity, or offer of employment to be made by or on behalf of a subcontractor under a Contract to the prime Contractor or higher tier subcontractor, or any person associated therewith, as an inducement for the Award of this

RFP.

c. Rebates. It is prohibited for any rebate to be offered for the sole purpose of inducement. Rebates normally or routinely offered to all customers for the purchase of Goods and Services are acceptable and are the property of the City.

d. Nothing in this section shall preclude a City Representative from attending seminars, courses, lectures, briefings, or similar functions at any Offeror's facility or at any other place if any such seminar, course, lecture, briefing, or similar function is for the purpose of furnishing the City Representative with knowledge and information relative to the Offeror's Goods or Services and is one the City Manager determines would be beneficial to the City. In connection with any such seminar, course, lecture, briefing, or similar function, nothing shall preclude the City Representative from receiving meals from an Offeror. Nothing in this section shall preclude the City Representative from receiving educational materials and business related items of not more than nominal value from an Offeror. Nothing contained in this section shall permit the City Representative to accept free travel from the Offeror outside the State of Georgia or free lodging in or outside the State of Georgia.

3. Professionals requiring special licenses shall be licensed in the State of Georgia, and shall be responsible for those portions of the work as may be required by law.

4. No Proposal shall be accepted from, and no contract shall be awarded to, any person, firm, or corporation that (i) is in arrears to the City with respect to any debt, (ii) is in default with respect to any obligation to the City, or (iii) is deemed irresponsible or unreliable by the City.

5. The City shall be able to request of an Offeror satisfactory evidence that it has the necessary financial resources to accomplish the requirements of the contract.

6. From the date this RFP is issued until a Consultant is selected, Offerors are not allowed to communicate with any staff or elected officials of the City regarding this procurement, except at the direction of Ericka Kelly, Purchasing Agent for this procurement. Any unauthorized contact may disqualify the Offeror from further consideration. Contact information for the single point of contact is as follows:

Ericka Kelly, Purchasing Agent City of Sandy Springs

1 Galambos Way Sandy Springs, Georgia 30328

E-mail: ekelly@sandyspringsga.gov

7. While the City has every intention to make an award as a result of this procurement, issuance of the RFP in no way constitutes a commitment by the City to award and execute a contract. Upon a determination such actions would be in its best interest, the City, in its sole discretion, reserves the right to:

a. Cancel or terminate this RFP at any time. A notice of cancellation will be issued if the RFP is cancelled.

b. Preparation of a Proposal is the Offeror’s sole financial responsibility.

c. The City will not reimburse any Offeror for preparation of its Proposal. Proposals may be returned upon request, if unopened.

d. Reject any or all Proposals received, make a contract award based directly on the Proposals received in the best interest of the City, in its sole discretion, or enter into further discussions with one (1) or more Offerors.

e. Waive and/or amend any undesirable, inconsequential, or inconsistent provisions/specifications of this RFP which would not have significant impact on any Proposal.

f. Make partial award or no award if it is in the best interest of the City to do so.

g. Terminate any contract if the City determines adequate funds are not available or if it is in the City’s best interest to do so.

h. The City reserves the right to award multiple contracts for the Project Scope described in this procurement. If the contract awarded pursuant to this procurement is terminated for any reason, the City reserves the right to request from an eligible Respondent a cost proposal and an executed contract for consideration of award. The City also reserves the right to request such other documents at that time as deemed necessary to consider whether or not to make a contract award, or it may determine to pursue other methods available to it to procure required services.

mailto:ekelly@sandyspringsga.gov

SECTION 9: CONTRACT INFORMATION

The form of agreement (“Contract”) the City intends to execute with the selected Offeror is included in this RFP as Attachment A. Offerors are urged to read this Contract carefully prior to submitting a Proposal.

In general, the City is unable to negotiate or revise contract provisions. If an Offeror believes certain contract provisions are out of date, not applicable or place an undue burden or cost on the Offeror or the City, the Offeror shall address these concerns in writing during the pre-submittal inquiries period. The Procurement Officer will review and determine the appropriate response. If the City determines a change is warranted; an addendum will be posted to this RFP. If an Offeror is unwilling to execute the Contract, whether modified by addendum or not, a Proposal should not be submitted.

The City may deem any Proposal containing contract changes or exceptions non-responsive and reject the Response.

This RFP document, together with its addenda, amendments, attachments, modifications, Offeror’s Proposal, including any amendments, a “best and final offer,” and any clarification question responses, when executed, becomes part of the contract between the parties. The City does not intend to accept alternate terms and conditions to the Contract. All questions are due in writing no later than the date stated on the first page of this RFP. Questions received after this date and time may not be answered.

Prior to award, the apparent selected Offeror may be required to enter into discussions with the City to resolve any contractual differences before an award is made. These discussions shall be finalized, and all exceptions resolved within one (1) week of notification; if not, the Proposal may be rejected and discussions initiated with the second highest scoring Offeror.

The selected Offeror shall not begin performance of services requested by this RFP prior to the execution of a formal agreement (based on the Contract) by the City and selected Contractor. Any Contractor beginning performance prior to the execution of a formal agreement shall be deemed to be proceeding at the Contractor’s risk and shall not be entitled to any compensation for such performance. In addition, the City reserves the right to withdraw or cancel an award.

The City may, by written notice to the selected Offeror, terminate any resulting agreement without cause.

The City must give notice of termination to the selected Offeror at least thirty (30) days prior to the effective date of termination.

BIDDING INSTRUCTIONS

Failure to submit the following bid documents may result in the bid being deemed non-responsive and the bid shall be rejected:

City Bid Form City Qualification Signature and Certification Form Cost Proposal Bid Price Certification

E-verify Affidavit under O.C.G.A. 13-10-91(b)(1) Addenda Acknowledgment Certification of Sponsor Drug Free Workplace Georgia Security Immigration Compliance Act Affidavit Affidavit verifying Status for City Public Benefit Application Corporate Certificate Business License Bid Bond (If Bid Price Exceeds $100,000) References GDOT Prequalification Certificate (Contractors may verify their GDOT pre-qualification status by logging into the GDOT Vendor Portal at https://vendorportal.dot.ga.gov using their registered vendor account.

Upon award of contract the following items shall also be submitted:

Certificate of Insurance (COI) Signed Contract https://vendorportal.dot.ga.gov/

BID FORM

(Bidder to sign and return)

TO: PURCHASING MANAGER

CITY OF SANDY SPRINGS

SANDY SPRINGS, GEORGIA 30350

Ladies and Gentlemen:

In compliance with your REQUEST FOR PROPOSALS, the undersigned, hereinafter termed the Bidder, proposes to enter into a Contract with the City of Sandy Springs, Georgia, to provide the necessary machinery, tools, apparatus, other means of construction, and all materials and labor specified in the Contract Documents or as necessary to complete the Work in the manner therein specified within the time specified, as therein set forth, for:

RFP 26-048 S2103 Johnson Ferry Road at Peachtree Dunwoody Road Intersection Improvements Design

The Bidder has carefully examined and fully understands the Contract, Specifications, and other documents hereto attached, has made a personal examination of the Site of the proposed Work, has satisfied himself as to the actual conditions and requirements of the Work, and hereby proposes and agrees that if his bid is accepted, he will contract with the City of Sandy Springs in full conformance with the Contract Documents.

Unless otherwise directed, all work performed shall be in accordance with the Georgia Department of Transportation Standard Specifications, Construction of Transportation Systems (current edition). All materials used in the process of completion of the work included in the Contract will be furnished from Georgia Department of Transportation certified suppliers only.

It is the intent of this Bid to include all items of construction, and all Work called for in the Specifications, or otherwise a part of the Contract Documents.

In accordance with the foregoing, the undersigned proposes to furnish and construct the items listed in the attached Bid schedule for the unit prices stated.

The Bidder agrees that the cost of any work performed, materials furnished, services provided, or expenses incurred, which are not specifically delineated in the Contract Documents, but which are incidental to the scope, intent, and completion of the Contract, shall be deemed to have been included in the prices bid for the various items scheduled.

The Bidder further proposes and agrees hereby to promptly commence the Work with adequate forces and equipment within ten (10) calendar days from receipt of Notice to Proceed and begin planting procedures within ninety (90) calendar days of the effective date on the Notice to Proceed.

The Bidder shall be responsible for installing and maintaining the “Best Management Practices” (BMP’s) throughout the term of the project.

If this bid shall be accepted by the City of Sandy Springs and the undersigned shall fail to execute a satisfactory contract in the form of said proposed Contract, and give satisfactory Performance and Payment Bonds, or furnish satisfactory proof of carriage of the insurance required within ten days from the date of Notice of Award of the Contract, then the City of Sandy Springs may, at its option, determine that the undersigned abandoned the Contract and there upon this bid shall be null and void, and the sum stipulated in the attached Bid Bond or certified check shall be forfeited to the City of Sandy Springs as liquidated damages.

Bidder…