RFP26-006, Bandsaw with Accessories.PDF

Northeast Wisconsin Technical College

2740 West Mason Street Green Bay, WI 54303

Request for Proposal

RFP26-006

Bandsaw with Accessories

Due: September 16th, 2025

@ 1:30 PM CST

NWTC is a Wisconsin public educational institution and is part of the Wisconsin Technical College System (WTCS).

The Wisconsin Technical College System (WTCS) consists of 16 each publicly funded technical colleges within the State of Wisconsin offering 2 year associate and one or two year technical diplomas for over 300 curriculums.

NWTC provides education at three (3) Campuses located at Green Bay, Marinette, and Sturgeon Bay, Wisconsin, and five (5) Regional Learning Centers and multiple Specialty Centers and Regional Technical Academies located throughout Northeast Wisconsin. NWTC offers over 70 associate and technical degree programs—most of which can be completed in two years or less. The college consists of the following centers for learning: College of Business, Health Sciences and Education, Public Safety, Trades and Engineering Technologies, General Studies, and Corporate Training and Economic Development (CTED) which provides customized training to businesses throughout the region.

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TABLE OF CONTENTS

1. DUE DATE

2. PROPOSAL SUBMISSION INSTRUCTIONS

3. CALENDAR OF EVENTS

4. PROPOSAL DELIVERY OPTIONS

5. ALTERNATE PROPOSALS

6. DEVIATIONS FROM PROPOSAL SPECIFICATIONS

7. QUESTIONS

8. WITHDRAWAL OF PROPOSALS

9. ACCEPTANCE / REJECTION

10. FIRM PROPOSALS

11. LIABILITY

12. PAYMENT AND DELIVERY TERMS

13. TAXES

14. EVALUATION PROCEDURE

15. EVALUATION CRITERIA

16. SUPPLIER PRESENTATIONS

17. BEST AND FINAL OFFER

18. WARRANTY

19. REFERENCES

20. ADDENDUMS

21. QUALIFIED SUPPLIERS

22. DEBARMENT & SUSPENSION CERTIFICATION

23. INDEMNIFICATION/ASSIGNMENT/SUBCONTRACT

24. PUBLIC INSPECTION OF PROPOSALS

25. RIGHT TO NEGOTIATE CONTRACT TERMS

26. PAYMENT FOR CONTRACT PERFORMANCE

27. ADVANCE COPY OF CONTRACT

28. DISTRIBUTION OF PROCUREMENT SOLICITATIONS – DOING BUSINESS WITH NWTC

29. UNIFORM COMMERICAL CODE

30. SOFTWARE REQUIREMENTS

31. SAFETY REQUIREMENTS

32. EQUAL EMPLOYMENT OPPORTUNITY PROVISIONS

SECTION A: GENERAL INFORMATION

SECTION B: PROPOSAL SPECIFICATIONS

SECTION C: PRICING

SECTION D: SIGNATURE PAGE

SECTION E: QUALIFIED SUPPLIER CERTIFICATION

SECTION F: REFERENCES

COOPERATIVE PURCHASING AGREEMENT

CONTRACTOR WORK & SAFETY RULES

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INSTRUCTIONS TO SUPPLIERS

1. DUE DATE

Sealed proposals will be due in the Purchasing Office of Northeast Wisconsin Technical College, 2740 West Mason Street, Green Bay, WI 54303 prior to 1:30 PM CST, on September 16th, 2025. There is no formal proposal opening session scheduled. It is the responsibility of the bidder to ensure the proposal is received on time. Any proposals received after the specified due date and time will be rejected. Late proposals will be rejected unopened, regardless of the degree of lateness or the reasons for lateness, including reasons beyond the control of the supplier.

2. PROPOSAL SUBMISSION INSTRUCTIONS

No proposal will be accepted on any other form(s) than those specified and/or provided with the RFP. All proposals must be date and time stamped by the NWTC Purchasing Department. Any proposals received that are dated and time stamped in another office at NWTC (unless authorized in advance and in writing by the NWTC Purchasing Department) will be rejected. Receipt of a proposal by the mail system does not constitute receipt by the NWTC Purchasing Department. NWTC is not responsible for any technology/software failures or intermittent internet connections or outages. All proposals sent via email must be received in the NWTC proposals mailbox by the due date and time in order to be accepted. It is the supplier’s responsibility to ensure NWTC has received the proposal.

3. CALENDAR OF EVENTS

Listed below are important dates related to this RFP:

Date Event 9/2/2025 RFP issued.

9/8/2025 Deadline for supplier questions @ 4:00 PM CST. Only written inquiries submitted via email to proposals@nwtc.edu or faxed to 920-498-5748 before the deadline will be addressed.

9/16/2025 Proposals due from suppliers prior to 1:30 PM CST.

9/16/2025 – 9/19/2025 Estimated NWTC evaluation timeline.

9/22/2025 Estimated date for NWTC to issue PO and/or contract.

4. PROPOSAL DELIVERY OPTIONS

It is the responsibility of the bidder to ensure the proposal is received on time. Proposals will be accepted by any of the following delivery options:

a. MAIL OR HAND DELIVERY Proposals must be in a sealed envelope clearly marked with the RFP number and addressed to:

Northeast Wisconsin Technical College ATTN: Purchasing Department, Room SC102 RFP26-006, Bandsaw with Accessories 2740 West Mason Street Green Bay, WI 54303

b. EMAIL Proposals can be emailed to proposals@nwtc.edu. The subject line of the email must read RFP26-006, Bandsaw with Accessories. Any proposal received without the subject line of the email not properly and clearly marked may result in the proposal being rejected.

c. EBIDDING Proposals can be submitted electronically for RFP26-006, Bandsaw with Accessories through Demand Star.

Register at https://network.demandstar.com. Please note a fee may apply to download the bid package through Demand Star. A free copy of the bid package can be requested via email to proposals@nwtc.edu.

mailto:proposals@nwtc.edu https://network.demandstar.com/ mailto:proposals@nwtc.edu

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5. ALTERNATE PROPOSALS

Specifications contained in this RFP are intended to define the level of quality and performance and not to restrict competition. Unless indicated otherwise, equivalents are acceptable and allowed, and suppliers are encouraged to offer varying brands of equivalent items and supplies for NWTC’s consideration. Suppliers offering alternates shall submit an itemized comparison to the RFP specifications, documenting differences. Unless indicated otherwise, suppliers may offer more than one alternative. Where certain brands or part numbers are specified, it is for illustration or to establish a standard for features and construction.

6. DEVIATIONS FROM PROPOSAL SPECIFICATIONS

Any deviations from proposal specifications must be clearly documented and indicated as “Exceptions to Specifications”. NWTC reserves the right to determine if any noted deviations or qualifying statements indicated are in the best interest of the college and reserves the option to reject any proposal(s), all proposals, or a portion of a proposal(s) on that basis.

7. QUESTIONS

Questions must be in writing and faxed or e-mailed to the Purchasing Department by the deadline indicated in #3 “Calendar of Events”. No verbal inquiries will be answered. Unless indicated otherwise, the NWTC Purchasing Department will obtain answers to any written questions and respond back to only the supplier who asked the question(s) once answers have been obtained. During the time period from the issue date of the RFP until NWTC has notified all suppliers of its decision, all contact with any other NWTC or Wisconsin Technical College System employee(s) concerning this RFP is prohibited. Failure to adhere to this provision may be cause for disqualification of a supplier’s submission.

8. WITHDRAWAL OF PROPOSALS

Proposals may be withdrawn by the supplier any time prior to the due date for the proposal to be received.

Negligence on the part of the supplier in preparing the proposal confers no right of withdrawal or modification of the proposal after the due date for submission.

9. ACCEPTANCE / REJECTION

NWTC reserves the right to accept or reject any portion of a proposal or the complete proposal and to waive any technicality or informality in proposals received when it is in the best interest of the college. All attachments, additional pages, addenda or explanations provided by the supplier will be considered as part of the proposal response. NWTC also reserves the right to reject all proposals received and reissue the RFP if it feels an adequate level of competition was not obtained, or if specifications/terms did not allow for a sufficient level of competing proposals to be received, or if desired specifications, features or standards were not, in the opinion of NWTC, acceptable. NWTC may elect to award to multiple suppliers. An award may be made without notification to any other supplier(s). Suppliers need to quote prices on a line item basis with the understanding that NWTC may only order partial items of what the supplier quoted. If the supplier can offer additionally discounted prices on the premise that it will receive the entire award, the supplier should enumerate such additional pricing discount options for NWTC’s consideration.

10. FIRM PROPOSALS

All proposals are to be firm for acceptance for a minimum of ninety (90) days from opening and for the specified contract period. Any exceptions shall be fully noted. The purchase of the item(s) in this RFP is contingent on budget availability. The college may elect to cancel, delay or modify this project if it is considered to be in the best interest of the college.

11. LIABILITY

NWTC incurs no liability for any cost the supplier may have incurred in preparing and submitting a proposal in response to this RFP.

12. PAYMENT AND DELIVERY TERMS

NWTC payment terms are Net 45 days from receipt of invoice and is subject to items being received and installed conforming to purchase order specifications and accepted industry standards for quality and performance. Early discount payment terms are acceptable. All proposed items are to be delivered F.O.B. Destination to: 2740 West

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Mason Street, Green Bay, WI 54303.

13. TAXES

NWTC is exempt from state sales and federal excise taxes pursuant to Wisconsin Statutes, Section 77.54(9a). Taxes should be excluded in proposals to NWTC. NWTC’s tax exempt number is ES43514.

14. EVALUATION PROCEDURE

NWTC evaluates proposals using a formal process involving an evaluation committee led by NWTC employees. The Purchasing Department oversees the evaluation process to ensure it is objective and scoring is based on the requirements communicated to the suppliers in the RFP. NWTC shall be the sole judge in the subjective matters of a supplier’s capability, experience, references, etc. as to what best meets the unique needs of NWTC. Unless a supplier can cite a specific statute or administrative code being violated, the subjective judgement or scoring by the NWTC evaluators is not appealable.

15. EVALUATION CRITERIA

Evaluations of the proposals will be based on a weighted point system as follows:

Criteria Description Points Possible Criteria #1 Cost 40 Criteria #2 Functions & Features 40 Criteria #3 Lead Time 10 Criteria #4 Warranty 10 Maximum Evaluation Points 100

Some examples of what will be evaluated for each criteria category include, but are not limited to:

Criteria 1: Cost:

The points for total cost will be awarded based on the ratio method. With this method, the proposal with the lowest cost receives the maximum points allowed. All other proposals receive a percentage of the allotted points based on their relationship to the lowest proposal. The following example demonstrates how price points are calculated under the ratio method:

Example: The cost for the lowest proposal is $100,000. The next lowest proposal has a cost of $125,000. If the total points available for the cost criteria = 40 points, the next lowest proposal would be assigned 32 points ($100,000/$125,000) x 40pts).

Criteria 2: Functions & Features

• Functionality of proposed hardware

• Quality of proposed hardware

• Ease of use of machine

16. SUPPLIER PRESENTATIONS

NWTC reserves the right to invite suppliers of its choice to do informational presentations for the evaluation committee. These presentations shall be at the supplier’s expense.

17. BEST AND FINAL OFFER

At its sole discretion, NWTC may request suppliers to submit a Best and Final Offer (BAFO) for further clarification.

BAFOs will be evaluated against criteria identified in #15 “Evaluation Criteria”. There is no obligation on the part of NWTC to request a BAFO. Therefore, suppliers should always submit their best proposal with their original submission.

18. WARRANTY

All items will contain standard manufacturer warranties. Suppliers are encouraged to offer additional warranty coverage.

19. REFERENCES

NWTC may assign evaluation points based on comments and reviews of the supplier’s product and/or services as provided by references.

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20. ADDENDUMS

NWTC reserves the right to amend or change the terms and specifications of this RFP and issue a formal addendum notifying suppliers of such.

21. QUALIFIED SUPPLIERS

Only proposals from qualified suppliers shall be considered. The “Qualified Supplier Certification Statement” must be completed in full and submitted with the proposal. Factors that may be considered in determining if a supplier is qualified include (but are not limited to): supplier competency, financial capacity, ability to render satisfactory product/work and past performance. NWTC reserves the right to request additional information to make this determination. NWTC may make a written request for supplier’s P&L, Balance Sheet, Certified Auditor Statements or other financial documents for purposes of evaluation of the financial ability of suppliers to provide the materials, service and/or support specified by this RFP. NWTC reserves the right to request a site visit to supplier prior to award.

22. DEBARMENT & SUSPENSION CERTIFICATION

The supplier certifies by signing the proposal that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from participation in this transaction by any federal or state department.

23. INDEMNIFICATION/ASSIGNMENT/SUBCONTRACT

The supplier agrees to indemnify, defend and hold NWTC (including their respective officers, directors, employees, subcontractors and agents) harmless from and against any and all liabilities, damages, fines, expenses, penalties, costs, claims, demands and expenses (including costs of defense, settlement, and reasonable attorneys’ fees) of whatever type or nature, including damage or destruction of any property, or injury (including death) to any person, arising out of or related to: (a) any act or omission by the supplier, its agents, employees or subcontractors, (b) any claims or actions by the supplier’s employees, agents or subcontractors, or (c) the failure of the supplier, its employees, agents, or subcontractors to comply with this contract or any applicable provincial, federal, state or local law, rule or regulation that affects the obligations of the supplier under this contract. Neither party shall assign a right or interest, not delegate or subcontract any obligation owed without the written consent of the other.

24. PUBLIC INSPECTION OF PROPOSALS

In order to maintain the integrity of the competitive proposal process, if a request is made under open records laws to view proposals received for this RFP, proposals will not be made available to competing suppliers or to anyone outside of the NWTC Proposal Evaluation Team until an official award decision by NWTC has been made. Bidders are hereby notified that all information submitted in response to this RFP may be made available for public inspection in accordance to appropriate procurement regulations and Wisconsin public records laws. NWTC will not provide advance notice to supplier prior to release of any requested record. Only information qualifying as a “trade secret” as defined in State of Wisconsin Statutes may be held confidential. Proposers shall seal separately and clearly identify all information they deem to be “trade secrets”. The Wisconsin Public Records law classifies most correspondence with a government entity such as NWTC and member Colleges, as open and available for public inspection. Proprietary restrictions normally are not accepted; however, when accepted it is the Supplier’s responsibility to defend the determination in the event of an appeal or litigation. Pricing information can never be held confidential.

S. 19.6(5)

(5) TRADE SECRETS. An authority may withhold access to any record or portion of a record containing information qualifying as a trade secret as defined in s. 134.90 (1) (c).

s. 134.90(1)(c)

(c) “Trade secret” means information, including a formula, pattern, compilation, program, device, method, technique or process to which all of the following apply:

1. The information derives independent economic value, actual or potential, from not being generally known to, and not being readily ascertainable by proper means by, other persons who can obtain economic value from its disclosure or use.

2. The information is the subject of efforts to maintain its secrecy that are reasonable under the circumstances.

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25. RIGHT TO NEGOTIATE CONTRACT TERMS

NWTC reserves the right to negotiate the terms of the contract, including the award amount, with the selected supplier prior to issuing a purchase order or contract. If contract negotiations cannot be concluded successfully with the highest scoring supplier, NWTC may negotiate a contract with the next highest scoring supplier. NWTC also reserves the right to modify or cancel a contract at any time. Changes to the terms or conditions of a contract will be binding when a formal contract addendum is issued. In the event of cancellation, NWTC will provide the supplier with a thirty (30) day written notice. If the contract is breached by the supplier for any reason, termination can occur immediately with no advance notice.

26. PAYMENT FOR CONTRACT PERFORMANCE

Upon complete performance of the contract, NWTC will pay the supplier for any balance payment due and payable under the terms of the contract within a reasonable and customary time after receipt of a properly prepared and submitted invoice to NWTC.

27. ADVANCE COPY OF CONTRACT

Suppliers are to include in their proposal submission an advance copy of their standard form or agreement that they would expect NWTC to sign if they are awarded the project.

28. DISTRIBUTION OF PROCUREMENT SOLICITATIONS – DOING BUSINESS WITH NWTC

Northeast Wisconsin Technical College uses www.demandstar.com as the primary supplier registration and procurement document distribution system. Suppliers interested in accessing bidding opportunities from NWTC need to register online (at no charge) at www.onvia.com/wapp to access all bidding opportunities at the college.

Suppliers are responsible for checking www.demandstar.com for any addendums prior to submitting a proposal.

Northeast Wisconsin Technical College is not responsible for the content of any bid package received through a 3rd party bid service. It is the sole responsibility of the supplier to ensure the completeness of the documents received from any 3rd party source.

29. UNIFORM COMMERICAL CODE

NWTC contract terms will be to the provisions of the Uniform Commercial Code for the State of Wisconsin and NWTC will be entitled to all rights and remedies of contract as afforded under the provisions the UCC for the State of Wisconsin, not barring any and all state and federal contract provisions that would also apply and pertain to a NWTC contract of this dollar magnitude and nature.

30. SOFTWARE REQUIREMENTS

All software/systems provided to NWTC must adhere to the technical standard of WCAG 2.1 AA. The contractor shall ensure the software/system enforces the use of phishing-resistant, modern multifactor authentication (MFA) compliant with all applicable government standards. The contractor will be required to provide a completed HECVAT 4 assessment upon request.

31. SAFETY REQUIREMENTS

All material, equipment, services and supplies provided to NWTC must comply with all safety requirements as set forth by the Wisconsin Administration Code, Department of Safety and Professional Services and all applicable OSHA standards. The initial shipment of any items requiring a Safety Data Sheet (SDS) must include a SDS for each respective shipping location receiving the items. All items must also meet any applicable OSHA and Wisconsin Department of Safety and Professional Services specifications for shipping, recording and identification.

32. EQUAL EMPLOYMENT OPPORTUNITY PROVISIONS

The supplier is to comply with Executive Order 11246 entitled “Equal Employment Opportunity” as amended by Executive Order 11375 and as supplemented in Department of Labor regulations (41 CFR Part 60).

http://www.demandstar.com/ http://www.onvia.com/wapp http://www.demandstar.com/

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STATEMENT OF WORK

RFP26-006, Bandsaw and Accessories

SECTION A: GENERAL INFORMATION

NWTC is soliciting proposals to procure a bandsaw and accessories. Pricing shall include all equipment, freight, delivery, and warranty costs. Training and installation are not required. All specifications identified are the minimum acceptable.

Equivalents are acceptable.

SECTION B: PROPOSAL SPECIFICATIONS

1. Bandsaw, Series 8 Mark III Metal Cutting, 230 Volt, Model VT4555M or Equivalent, Quantity 1 A. Equipment

The following are minimum specifications:

• 5 H.P.

• 1-1/4″ Blade

• Marvel Series (8-Mark-III)

• All-Mechanical Design

• Cast Iron Construction

• Metal Cutting

• Large Adaptable Work Table

• Semi-Automatic

• Second Stand Vise (MARE4 or equivalent)

• Mist Lube/Automatic (MARML2 or equivalent)

• Digital Tilt Readout (MARDRO or equivalent)

SECTION C: PRICING

NWTC is tax exempt. Please do not include taxes in your pricing. The undersigned hereby proposes to furnish all equipment, warranty and shipping as outlined in the RFP for the cost of:

Item

Model And Part Number

Unit Price

Quantity

Extended Price

1. Bandsaw with Accessories Series 8 Mark III VT4555M

Or Equivalent

SHIPPING TO 2740 WEST MASON, GREEN BAY, WI 54303:

TOTAL PROPOSED COST:

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SECTION D: SIGNATURE PAGE

Compliance Supplier agrees that their proposal complies with all the requirements outlined in the RFP: YES_____ NO ______ (If there are any deviations or exceptions from specifications, conditions or statement of work, supplier is required to note those on a separate page and submit them with this proposal.)

Contracts Is your company on any state or public agency cooperative purchasing contracts for the products and/or services indicated in this RFP? YES_____ NO ______ If yes, list name of contract(s) and contract number(s):______________________________

Addendums List addendum numbers you received and acknowledge (if applicable). _____, ______, ______, ______

Payment Will your company accept credit card payment for this purchase? YES ______ NO ______

Delivery Lead time after receipt of order: _________________________________

Warranty Provide warranty information: _________________________________

Energy Conservation Is this equipment Energy Star Rated? YES ______ NO ______

Required Documents All information requested by NWTC should be attached to the proposal upon submission. Additional information or illustrative literature, if necessary, may also be included. If any of the documents identified as required below are not submitted by the due date and time, your proposal will be rejected. T h e RFP documents to be submitted to NWTC are:

1. Required: Section C Pricing (Page 8)

2. Required: Section D Signature Page (Page 9)

3. Required: Section E Qualified Supplier Certification (Page 10)

4. Optional: Cooperative Purchasing Agreement (Page 12)

5. Optional: References (Page 11)

6. Optional: Contractor Work and Safety Rules (Page 13-14)

Supplier Signature The undersigned, on behalf of the supplier, certifies: (1) this offer is made without previous understanding, conflict of interest, agreement or connection with any person, firm or corporation making a quotation on the same project: (2) is in all respects fair and without collusion or fraud: (3) the person whose signature appears below is legally empowered to bind the firm in whose name the quotation is entered; (4) they have read the complete Request for Proposal and understand all provisions to perform the work required by the proposed purchase contract documents referred to therein (as altered, amended or modified by addenda); if accepted by NWTC, this proposal is guaranteed as written and will be implemented as stated; and (6) mistakes in writing of the submitted quotation will be their responsibility.

Company Name:

Name and Title of contact person:

Address:

Street

City

State

Zip Telephone: Email address:

Signature Date

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SECTION E: QUALIFIED SUPPLIER CERTIFICATION

The following questions shall be completed and submitted as part of your proposal response. Failure to provide required forms with your proposal will disqualify your proposal. Please see “Public Inspection of Proposals” in the Instructions to Suppliers of this RFP document for information regarding Wisconsin open records laws.

Company Name: ____________________________________

Address: ________________________________________________________________________

Type of Firm: ___ Corporation ___ Individual ___ Partnership ___ Other

(If “Other”, explain ____________________________________________________________________)

If you are a corporation, what state are you incorporated in?: _____________________

NWTC supports the promotion and development of Disadvantaged Business Enterprise (DBE) firms and encourages such firms to participate in this Request for Proposal and all other college projects. Is your company certified as a diverse supplier (minority-owned, disabled veteran-owned, and/or woman-owned) by a governmental body with a certified program at the time of bid/proposal opening? Yes No

If Yes, please provide certification documentation.

If Yes, please choose which:

Women Owned Business Minority Owned Business Disabled Veteran Owned Business

For more information on how to qualify as a diverse supplier see https://wisdp.wi.gov/

What year did your business begin? __________ Total Number of Employees: ________ (office and labor staff)

Average annual sales for the last three years:

2024: $____________ 2023: $____________ 2022: $____________

By submitting this proposal, I certify that I am qualified to provide the items and/or services outlined in this Request for Proposal. By placing my initials next to each statement, I attest to the following:

A. ____ Our company has been in business for at least 3 years.

B. ____ Our company is an authorized dealer and service agency for any and all equipment or items provided.

C. ____ Our company maintains a permanent place of business and is licensed to do business in the United States.

D. ____ Our company is not presently on any lists maintained by any state or federal government agency for debarment, suspension, or noncompliance related to any equal opportunity and/or affirmative action violations or unsafe labor practices.

E. ____ Our company is authorized to sell the products being proposed in the RFP without any violations of patents, copyrights, royalties, infringements, etc.

F. ____ Our company agrees not to discriminate against any employee or applicant for employment because of age, race, religion, color, handicap, sex, physical conditions, developmental disability, sexual preference or national origin.

G. ____ Our company agrees it is an independent contractor with respect to the equipment &/or services to be provided pursuant to this agreement. It does not constitute an employer/employee relationship between the parties.

https://wisdp.wi.gov/

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SECTION F: REFERENCES

Provide references for a minimum of three clients for which similar equipment and/or work was completed as identified in the Statement of Work. (Suppliers without experience providing similar equipment and/or work as identified in the Statement of Work must still provide three references describing their experience and capabilities.) Suppliers must use this form or a form identical in content and format.

Company Name Contact Name

Address Contact Phone Number

Email Address of Contact Project Date(s)

Equipment &/Or Project Description

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COOPERATIVE PURCHASING AGREEMENT

Wisconsin statutes establish authority to allow Wisconsin municipalities to participate in cooperative purchasing when the contractors agree to extend their terms to them. Participating in the service gives vendors opportunities for additional sales without additional bidding. Please be aware that your participation is voluntary. Municipalities use the service to expedite purchases. A "municipality" is defined as any county, city, village, town, school district, board of school directors, sewer district, drainage district, vocational, technical and adult education district, or any other public body having the authority to award public contracts (s. 16.70(8), Wis. Stats.). Interested municipalities will contact the contractor directly to place orders and are responsible for receipt, acceptance and inspection of goods directly from the contractor, and making payment directly to the contractor. NWTC in serving as the lead agency initiating this cooperative purchasing program on behalf of other Municipalities, is not party to any disputes arising from purchases made by other municipalities, and is not liable for delivery or payment purchases made by other municipalities.

I Agree to make the products or services of this bid/proposal, as priced, for the period from _____________ to ____________ available to:

Wisconsin Municipalities (check all that apply):

Wisconsin Technical Colleges University of Wisconsin System Wisconsin K – 12 Schools Wisconsin Municipalities (Non Educational) – please specify ______________________________________ Within a certain region/section of the state – please specify _______________________________________

Indicate here if you would be willing to offer a discount to other public agencies that would “piggyback” and purchase additional items from your firm if a contract is awarded by NWTC to your firm (ie: other public agencies “piggybacking” a competitively awarded contract rather than needing to issue their own RFP):

___ % Discount if a second item/system is purchased or a second public agency purchases from the awarded contract.

___ % Discount if a third item/system is purchased or a third public agency purchases from the awarded contract.

___ % Discount if a fourth item/system is purchased or a fourth public agency purchases from the awarded contract.

By what date would other public agencies need to make a purchase from your firm before the price break policy expires:

Note in your proposal any special conditions or provisions.

Indicate here if you agree that should a system-wide agreement be executed between the awarded supplier and the Wisconsin Technical College System (WTCS), or any public cooperative contract agreement that the WTCS is authorized to utilize such as MICTA, NJPA, Federal GSA, etc., NWTC shall have the option, when such lower price is available for use by the WTCS, to transfer their license and/or contracted pricing and avail themselves of the terms and conditions negotiated on their behalf in that agreement. Such transfer shall take place upon written acknowledgement from the awarded supplier to the NWTC.

I Do Not Agree to make the products/services of this bid/proposal available to Wisconsin Municipalities

Signature Date (mm/dd/yyyy)

Name (Type or Print) Title

Email:

Company

Tel: ( )

Fax: ( ) Address (Street)

City

State

ZIP + 4

Commodity/Service

Request for Proposal Number RFP26-006, Bandsaw and Accessories

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CONTRACTOR WORK & SAFETY RULES

A. General Rules

1. Parking:

Green Bay Campus: Contractor personnel may park at an entrance near the project with approval; otherwise, parking is permitted in all lots with the exception of the lot for Business Assistance Center (BA), District Office (DO) visitor permit parking, and the Welcome Center SC 2 hour lot.

Sturgeon Bay Campus: Contractor personnel may park at an entrance near the project with approval; otherwise, parking is permitted in the north parking lot or with approval.

Marinette Campus: Contractor personnel may park at an entrance near the project with approval; otherwise, parking is permitted in the rear of the building.

2. Contractor Entrance:

Green Bay Campus: All contractor personnel must sign in at the designated work area prior to beginning work each day.

Sturgeon Bay Campus: All contractor personnel must sign in at the Front Desk prior to beginning each work day.

Marinette Campus: All contractor personnel must sign in at the Front Desk prior to beginning each work day.

3. Identification: Contractors/Vendors will be provided with a visible identification. The Contractor is responsible for providing identification which identifies the company he or she represents. An NWTC representative(s) responsible for the service(s) performed by the contractor must account for all contractor employees working in the area. The contractor foreman is responsible for notifying the NWTC representative of intended start and stop times.

4. Smoking: Smoking is not permitted on any campus.

5. Vending Machines and Lunchroom: Contractors may use the vending machines located in the College. Use of the lunch room seating is allowed on any campus.

6. Security: NWTC reserves the right to inspect toolboxes, lunch containers, job boxes, etc. when deemed necessary or on a spot-check basis.

All security keys must be signed out and signed in at the end of each work day unless a key release form is filled out and filed with Security.

7. Alcohol/Controlled Substances: Being under the influence or the consumption, possession or selling of alcoholic beverages and/or controlled substances on College property is strictly prohibited.

8. Hazardous Chemicals: Contractors must supply a list of all hazardous chemicals brought on-site. A Safety Data Sheet (SDS) must be provided to NWTC before bringing the material onto College property. All chemicals must be labeled and in an approved container.

9. Sexual Harassment: NWTC provides a working environment free of all forms of sexual harassment or discrimination. All contractors must comply with this policy. Violations will be reviewed with the appropriate contractor and College management. Corrective action will be taken as required.

10. Radios, Tape Recorders, Televisions, Cameras, Personal Electronic Devices, Etc.: These items must be approved before brought onto College property.

11. Tools: Contractors are expected to provide needed tools. NWTC tools, equipment, lifting or rigging equipment, and supplies cannot be used by the contractor. The use of NWTC equipment will require prior approval. The contractor is responsible for theft, breakage, or loss resulting from the use of any College property.

12. Phone Use: Contractors may use internal phones only if they receive permission for each use, and all calls must be restricted to local calls.

13. Work Etiquette: Foul, obscene, or offensive language or behavior will not be tolerated.

B. Safety Requirements

1. Eye Protection: NWTC requires the wearing of safety glasses with attached side shields (meeting ANSI Standard Z-87) in designated areas or on designated activities. Safety glasses are also required when performing work on the grounds of NWTC.

2. Safety Shoes: Northeast Wisconsin Technical College requires the wearing of steel toe safety shoes when working in designated areas or on designated activities.

3. Hearing Protection: Hearing protection must be worn at all times in designated high noise level areas.

4. Safety Equipment: Contractors must supply all lock-out devices, safety clothing, equipment, barricades, warning lights, etc. to maintain safe conditions for NWTC personnel. All Department of Safety and Professional Services, OSHA, & other government safety regulations are to be followed.

5. Lockout: All equipment that is to be worked on must be locked out in accordance with Northeast Wisconsin Technical College Lockout Procedure. Contractors must supply their own locks. Copies of the NWTC procedure may be obtained from the Facilities & Operations office.

6. Fire Safety: Before any cutting, welding, grinding or soldering is performed; a Hot Work permit must be obtained from Facilities & Operations. Permits are issued on a daily basis and are required for cutting, welding, grinding, or other burning operations.

7. Gasoline powered tools or tanks cannot be stored in NWTC buildings.

8. The Safety Coordinator (498-6277 or room CO309C) must be contacted for approval prior to the use of gasoline powered tools inside NWTC buildings.

9. All refueling of gasoline powered tools shall be done outside of NWTC buildings.

10. Storage & use of all flammable materials must be reported to the Safety Coordinator (498-6277 or room CO309C).

RFP26-006, Bandsaw with Accessories, Page 14 of 14

Contractor Work and Safety Rules General Rules/Safety Requirements/Work Areas

11. Confined Spaces: A permit is required before entry into any permit required confined space at Northeast Wisconsin Technical College.

Contractors must follow the NWTC Confined Space Entry Procedure and provide copies of their own procedure and proof of individual training before entry will be allowed. Contractors are responsible for supplying their own equipment and qualified “watch” personnel for vessel entry.

12. Electrical Safe Work Practices: Contractors must follow NWTC’s safe work practices and use of proper personal protective equipment. This applies to any task with exposed and energized circuits 50 Volts or greater.

13. General Safety: Walk carefully and look where you are going. Watch for and avoid slippery spots. Riding as a passenger on pallet trucks, lift trucks, or any other vehicle at the College is prohibited. Fighting or horseplay will not be tolerated. Contractors must follow manufacturers’ established standards of use for tools and equipment. Report any hazards to the NWTC Safety Coordinator (498-6277 or room CO309C).

14. Ladder Safety: Select the right ladder for the job. Inspect the ladder before using it. Whenever climbing up or down, always face the ladder and hold on with both hands. Do not step on the top step of the ladder. Contractors must use their own ladders.

15. Powered Industrial Trucks (Forklifts): When operating powered industrial trucks and similar equipment, you must wear a seatbelt, sound horn at all intersections, drive with forks lowered & tilted downward such that they will not strike the floor. When not in use, turn the key off, engage the parking brake, and shut off the gas if applicable.

16. Respirable Crystalline Silica: All work involving chipping, cutting, drilling, grinding, or similar activities on materials (like cement, concrete, asphalt, brick, drywall, stone, etc.) containing Crystalline Silica must be done in compliance with OSHA’s current 29 CFR 1926.1153 standard.

A written silica exposure control plan must also be developed and adhered to.

17. Accident/Emergency: In the event of a medical emergency, go to the nearest phone and dial 911 for Emergency Services. Contractors must report all accidents (including property damage) to their NWTC contact and NWTC Security Department (498-5699 or Room: SC121). An NWTC Injury/Illness report must be filed as soon as possible after the incident.

C. Work Area

1. Property Damage: Contractors will be responsible for the restoration of any and all property damage.

2. Service Area: Contractors are expected to remain in the area where their work is to be performed. Communication with NWTC staff should be limited to work related criteria.

3. Emergency Alarms: NWTC has an audible alarm system and loud speaker system (GB/MN/SB) to alert staff & visitors of fire, or other school emergencies. Contractors are expected to follow all emergency notifications.

4. Housekeeping, Dust & Dirt: Contractors must maintain a clean and orderly work area. Dust and airborne dirt must be kept to a minimum.

Contractors should check with Facilities & Operations prior to beginning a job which will cause dust and dirt. The work site should be cleaned up at the end of each day.

5. Aisles and Passageways: Hallways and passageways are to be kept clear of obstructions. When working in aisle ways rope off and properly secure the area from interior traffic. Special attention should be given to not blocking fire extinguishers, AED’s and First Aid kits and their accessibility.

6. Waste Recycle/Disposal: Waste and scrap materials must be recycled/disposed of properly and in a timely manner. Contractors must recycle/dispose of their materials in their own appropriate collection receptacles. Contact your NWTC representative with any questions on waste and recycling.

7. Hazardous Material or Infectious Waste: Any hazardous or infectious waste generated by an outside contractor shall be the sole responsibility of that outside contractor and shall be disposed of in accordance with the Wisconsin Administrative Code, Chapter NR600.

The contractor and the College will mutually agree to determine the disposal of any hazardous material or infectious waste discovered during the project.

8. Spills: All material spills (hazardous or non-hazardous) must be reported immediately to the college contact and the Facilities Operations Office. If the spill is determined to be caused by the contractor, the contractor will be responsible for the spill and associated costs for the appropriate clean up.

Acknowledgement of Work and Safety Rules This is not an all-inclusive document, however the expectation of proper safety practices should be adhered to by the vendor at all times. Failure to comply with these safety rules will result in stoppage of the job/work and possible removal from the job site. On behalf of my company/organization I acknowledge that I agree to abide by such work rules and employees of the below-identified company will also adhere to such work rules.

Print Contractor Employee Name Representing Contractor Company

Contractor Employee Signature Date

NWTC Representative Signature Date