RFP2505NamesOnlyTab.pdf

The document is a Request for Proposals (RFP) Names Only Tabulation Sheet issued by the City of DeLand, Florida for Backflow Device Testing, Certifications and Repair Services, identified as RFP No. RFP-25-05. The RFP seeks proposals for comprehensive backflow device services, covering two primary categories: testing and minor repairs for city-owned backflow devices (including devices 2" and below and larger sizes) and fire protection system backflow device services. The proposal opening is scheduled for April 10, 2025, at 1:00 P.M., with the contract term running from May 5, 2025, to May 4, 2027, and an option to extend for three additional one-year terms. The city currently has 14,571 known backflow preventative devices and anticipates potentially 500 more public devices during the contract period.

The proposal evaluation will use a 100-point scoring system, with 40 points for pricing, 30 points for project approach, and 30 points for qualifications and experience. Contractors must meet specific eligibility requirements, including certifications, current licensing, and insurance coverage. A proposal bond of $15,000 is required, with mandatory insurance including $1,000,000 in general liability and auto liability, workers' compensation, and professional liability insurance. At the time of this RFP, one vendor, Aaron's Backflow Services, Inc. from Lake Mary, FL, has submitted a proposal. Pricing must remain firm for the original contract term, with potential renewals subject to Consumer Price Index (CPI) adjustments. While the total contract value is not explicitly stated, the detailed pricing structure suggests a comprehensive municipal service contract with unit-based compensation for testing and installations.