RFP25-971 Award Recommendation Final.pdf

Michigan.gov/MiProcurement

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AWARD RECOMMENDATION

Notice of Intent to Award Number: NIA1 250000000489

Notice of Intent to Award Date: 04/03/2025.

The Michigan Department of Health and Human Services has completed the evaluation of RFP 250000000971 for Family Preservation – Family Assistance Program Services in Alger, Marquette and Schoolcraft Counties and has recommended an award to Good Will Farm Association, Inc. in the amount of $300,000.00, pending State Administrative Board approval, if applicable. More information on the State Administrative Board can be found at: State Administrative Board.

Bidders who were not recommended for the award are encouraged to schedule a debriefing session with the Solicitation Manager. The debriefing session will provide the bidder with the State’s rationale on why the bidder was not recommended for the award.

The Solicitation Manager may be contacted as follows:

Mae Simon, Solicitation Manager.

Simonm9@michigan.gov Background Information:

This Request for Proposal (RFP) was to solicit responses for selection of a Contractor to provide Family Preservation – Family Assistance Program Services. The term of this contract is 3 years, with up to 2, one-year renewal options.

Bidders:

The RFP was posted on SIGMA VSS on January 31, 2025 The following bidders submitted proposals by the published due date of February 28, 2025.

Bidder Address, City, State, Zip Code SDVOB* GDBE** Good Will Farm Association, Inc. DBA:

U.P. KIDS

57 Huron Street, P.O. BOX 428 Houghton, MI 49931-0428

*SDVOB: Service-Disabled Veteran Owned Business **GDBE: Geographically Disadvantaged Business Enterprise https://www.michigan.gov/dtmb/0,5552,7-358-82550_85746_48756---,00.html

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EVALUATION SYNOPSIS

I. Evaluation Process

A Responsible Vendor is a vendor that demonstrates it has the ability to successfully perform the duties identified by the solicitation. A Responsive proposal is one that is submitted in accordance with the solicitation instructions and meets all mandatory requirements identified in the solicitation.

Proposal Instructions: Mandatory Minimum Requirements

• Submit a complete proposal, as indicated in the RFP Structure and Documentation, to the SIGMA VSS website on or before the identified solicitation closing date and time.

• Stay at or below the maximum award.

Proposal Instructions: Evaluation Process Proposals receiving 100 or more technical evaluation points will have pricing evaluated and considered for award.

The State may utilize all bidder information, without regard to a proposal’s technical score, to determine fair market value for goods or services sought. The State is not obligated to accept the lowest price proposal. If applicable, the State’s evaluation will include consideration of a bidder’s qualified disabled veterans/service-disabled veteran owned business(QDV/SDVOB) status under MCL 18.1261(8). Additional information on the SDVOB preference is available at: Michigan.gov/SDVOB.

The State strongly encourages strict adherence to the Contract Terms. The State reserves the right to deem a bid non-responsive for failure to accept the Contract Terms. Nevertheless, the bidder may submit proposed changes to the Contract Terms in track changes (i.e., visible edits) with an explanation of the bidder’s need for each proposed change. Failure to include track changes with an explanation of the bidder’s need for the proposed change constitutes the bidder’s acceptance of the Contract Terms. General statements, such as that the bidder reserves the right to negotiate the terms and conditions, may be considered non-responsive. Failure to respond timely to requests for proposed changes to Contract Terms during ongoing negotiations may be cause for disqualification.

The State may but is not required to conduct an on-site visit to tour and inspect the bidder’s facilities; require an oral presentation of the bidder's proposal; conduct interviews, research, reference checks, and background checks; and request additional price concessions at any point during the evaluation process.

The full evaluation process is stated in the RFP Proposal Instructions.

The full evaluation process is stated in the RFP Proposal Instructions.

II. Evaluation Method Responses to this solicitation were reviewed by Subject Matter Experts

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Voting James Gray, Community Resource Coordinator Chris Muron, Services Program Manager

III. Evaluation Results

A. Bidder #1 Good Will Farm Association, Inc. (DBA: U.P. KIDS)

1. Experience and Qualifications- Category A (condensed RFP) Score _15_/_15_

2. Delivery Capability- Category B (condensed RFP) Score _40_/_40_

3. Service Capability and Understanding – Category C (condensed RFP) Score _40_/_40_

4. Instructions for Bidders and Vendor Questions Worksheet (VQW) - Category D (condensed RFP) Score _30_/_30_

IV. Technical Evaluation Summary

Selection Criteria Max

Points Good Will Farm Association, Inc.

(DBA: U.P. KIDS)

1 Experience and Qualifications- Category A

15 15

2 Delivery Capability- Category B 40 40 3 Service Capability and

Understanding – Category C 40 40

4 Instructions for Bidders and Vendor Questions Worksheet (VQW) - Category D

30 30

Total 125 125

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V. Technical Evaluation Summary – Number of Units Proposed

Deliverable Good Will Farm Association, Inc.

(DBA: U.P. KIDS)

1 Service #1 of 2:

Direct Family Assistance Services

Proposed Units

1,311 (437 per year)

Proposed Clients

60 (20 per year)

1 Service #2 of 2:

Parenting Time Support Services

Proposed Units

1,311 (437 per year)

Proposed Clients

60 (20 per year)

Total Units 2,622 Total Clients 120

VI. Pricing Summary

Pricing was evaluated for the bidders who passed technical. The following is a summary of their price proposals:

Deliverable Good Will Farm Association, Inc. (DBA:

U.P. KIDS)

Proposed Rate / $

Proposed # of Units

1 Direct Family Assistance Services

$91.53 1,311

2 Parenting Time Support Services

$91.53 1,311

3 Transportation (Mileage Reimbursement)

$60,000.00 ($20,000.00 per year)

NA

Total Bid Price $299,991.66

VII. Negotiations

VIII. Award Recommendation Award recommendation is made to the responsive and responsible Bidder who offers the best value to the State of Michigan. Best value is based on the proposal meeting the minimum point threshold and offering the best combination of the factors stated in the Proposal Instructions Evaluation Process section, and price.

Award Recommendation is made to Good Will Farm Association, Inc. in the amount of $300,000.00.