RFP 24-9693R Invitation Letter.pdf

Procurement Division P.O. Box 451 100 Stellarator Road Princeton, N.J. 08543

22 Jun 2023

TO: Interested Firms

SUBJECT: Request for Proposal (RFP) 23-040R

For Basic Ordering Agreement (BOA) For Miscellaneous Roof Work

The Trustees of Princeton University, a U.S. Department of Energy Prime Contractor, represented by Princeton Plasma Physics Laboratory (PPPL) has a requirement for a Roofing Subcontractor to provide labor, material, equipment and supervision to perform emergency, routine and maintenance roof work on an as-needed basis. The work will be performed at Princeton Plasma Physics Laboratory, 100 Stellarator Road, James Forrestal Campus, US Route 1 North, Princeton, NJ.

To satisfy this requirement, PPPL desires to enter a Basic Ordering Agreement (BOA) with a qualified Roofing Subcontractor.

The basic concept of the BOA is:

Incorporated into the proposed BOA will be pre-agreed hourly labor rates.

BOA Subcontractor is given a work requirement and asked to provide a fixed-price proposal or time and materials estimate for its performance.

The fixed-price proposed or time and material estimate would be supported by detailed breakdown of labor (hours and type/skill level), material and equipment costs.

Job Orders for the performance of work requirements would be issued at either a fixed-price mutually agreed to by the parties or on a time and materials basis.

The term of the proposed BOA is one year from date of award with option to extend the performance period for four consecutive 12-month periods, a total of 5 years if all options are exercised. Job Orders will generally range from $2,000 to $50,000. No Job Orders will exceed $150,000.

PPPL will not guarantee the issuance of any minimum number of Job Orders under the proposed BOA. The number and dollar value of Job Orders to be issued cannot be predicted with any accuracy in that it is dependent upon the availability of Government funding.

RFP 23-040R

Payment and Performance Bonds may be required for Job Orders of $35,000 and greater.

The provisions of the Construction Wage Rate Requirements Statute (formerly Davis-Bacon Act) will apply to this work. The Subcontractor must provide his employees working on-site at PPPL wages and benefits no less than those specified in the latest US Department of Labor Wage Determination Decision (RFB Section V) for the applicable craft, and also provide PPPL weekly certified payroll report. PPPL’s facility at James Forrestal Campus is located in New Jersey’s Middlesex County.

I recommend that that you first review the RFP’s Statement of Work (RFP Section I). If after this review you determine the work is within your ability and you have an interest, you should then look at the Sample Subcontract (RFP Section II) and the “Instructions for Proposal Preparation” (RFP Section III)

PROPOSALS WILL BE DUE TO THE PPPL RFP COORDINATOR

BY

4:00 PM, Tuesday, 11 July 2023

There will be a Pre-Proposal Teleconference at 1:00 PM, Tuesday, 27 June 2023. Attendance is not mandatory, buy strongly encouraged.

Please complete and return to me by fax or email the attachment, “Acknowledgement of Request for Proposal (RFP) 23-040R” form.

If there are any questions pertaining to these matters I may be contacted at (609) 243-3963 and by e-mail jrussell@pppl.gov .

Regards, Jimmy Russell Procurement Specialist

Attachment: Request for Proposal (RFP) 23-040R mailto:jrussell@pppl.gov