RFP2026-2_-_Reference_Form.pdf

This is a Client Reference Letter form issued by the City of Cooper City, Florida for use in evaluating proposals submitted in response to RFP2026-2 for Citywide Grounds Maintenance and Landscaping Services covering facilities and neighborhood parks. The solicitation requires sealed proposals due July 1, 2026, for comprehensive grounds maintenance and landscaping services across all City facilities and parks. The scope of work encompasses all grounds maintenance and landscaping activities regularly required to maintain these properties, with contractors responsible for furnishing goods and services not explicitly identified in the solicitation at their proposed pricing. Bidders must comply with quality, workmanship, and service standards reflecting best practices as specified in the performance standards document. The City has published detailed performance standards, a Quality Assurance and Surveillance Plan (QASP), equipment and vehicle requirements, site maps, and a sample agreement to guide proposer submissions. Addendum #5 was issued June 17, 2026, and proposers should review this revision for any material changes to scope, terms, or requirements.

The reference letter form requires bidders to provide information regarding previous or current contracts and projects performed for referenced clients or public entities, including project scope, initial contract value, final contract value, and current project status. A performance bond is required for contract award. The reference form will be used as part of the formal evaluation process to assess proposer qualifications and experience. No specific contract value, contract term, incumbent contractor information, or evaluation criteria weighting has been identified in the available solicitation materials. Proposers are advised to review the comprehensive site maps to fully understand the geographic and operational scope across all City facilities and parks before submitting proposals.