RFP2026-2_-_QASP.pdf
PDF 220 KB Posted
- Solicitation number
- RFP2026-2
- Issued by
- Broward County, Florida
About this file
This file is a Quality Assurance and Surveillance Plan (QASP) audit sheet for Cooper City Park, developed by the City of Cooper City, Florida, to evaluate grounds maintenance and landscaping services. The QASP provides a comprehensive inspection framework for assessing park conditions across eight weighted categories: Grounds & Landscaping (15%), Trees & Vegetation (10%), Pathways & Hardscape (15%), Playground & Recreation Areas (20%), Facilities & Amenities (15%), Safety & Compliance (15%), Irrigation & Utilities (5%), and Cleanliness & Waste Management (5%). Inspectors evaluate each category using a five-point scoring system (5=Excellent to 1=Critical) and document whether corrective action is required. The audit sheet includes sections for recording park name, location, inspection date, inspector name, weather conditions, and inspection type (Routine, Complaint, Post-Event, or Other), with space for detailed notes on each line item and a final weighted score calculation out of 100 points.
The scoring interpretation ranges from 90-100 (Excellent condition) to below 60 (Critical, requiring immediate corrective action), with intermediate ratings of Good (80-89), Fair (70-79), and Poor (60-69) designating increasing levels of maintenance requirements. The document includes a Corrective Action Log requiring identification of issues by priority level (Low, Medium, High), assignment to responsible parties, due dates, and status tracking. An Inspector Summary section captures key issues, immediate hazards identified, and recommended actions. This QASP template establishes performance standards and accountability measures for the contractor selected through the City's Citywide Grounds Maintenance & Landscaping Services solicitation (due July 1, 2026), ensuring systematic evaluation and documentation of service quality across all City facilities and neighborhood parks.
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Text version
Cooper City Park Quality Assurance Audit Sheet
• Park Name:
• Location:
• Inspection Date:
• Inspector Name:
• Weather Conditions:
• Inspection Type: (Routine / Complaint / Post-Event / Other)
Scoring Key
• 5 = Excellent (no issues)
• 4 = Good (minor issues)
• 3 = Fair (moderate issues, needs attention)
• 2 = Poor (significant issues)
• 1 = Critical (unsafe / immediate action required)
• N/A = Not Applicable
1. Grounds & Landscaping (Weight: 15%)
Item Score
(1–5)
Notes Action
Required
(Y/N)
Turf condition (cut, healthy, weed-free)
Irrigation coverage & drainage
Mulch beds & plant health
Litter/debris presence
Erosion or bare spots
Category Score: ____ / 25 × 15% = ______
2. Trees & Vegetation (Weight: 10%)
Item Score Notes Action
Required
Tree health & stability
Dead/damaged limbs
Shrub maintenance
Hazardous vegetation
Category Score: ____ / 20 × 10% = ______
3. Pathways & Hardscape (Weight: 15%)
Item Score Notes Action
Sidewalk/trail condition
Trip hazards/cracks
ADA accessibility compliance
Cleanliness (graffiti, debris)
Category Score: ____ / 20 × 15% = ______
4. Playground & Recreation Areas (Weight: 20%)
Item Score Notes Action
Equipment safety & condition
Safety surfacing
Structural integrity
Courts/fields usability
Entrapment/exposure hazards
Category Score: ____ / 25 × 20% = ______
5. Facilities & Amenities (Weight: 15%)
Item Score Notes Action
Benches/tables/shelters
Restroom condition & supplies
Drinking fountains
Trash/recycling bins
6. Safety & Compliance (Weight: 15%)
Item Score Notes Action Required
Visible hazards (glass, damage)
Lighting functionality
Emergency access clear
Regulatory compliance (ADA, safety standards)
7. Irrigation & Utilities (Weight: 5%)
Item Score Notes Action
System functionality
Leaks or overspray
Water efficiency
Category Score: ____ / 15 × 5% = ______
8. Cleanliness & Waste Management (Weight: 5%)
Item Score Notes Action
Overall cleanliness
Trash removal frequency
Graffiti/vandalism
Category Score: ____ / 15 × 5% = ______
Final Score Calculation
Category Weighted Score
Grounds & Landscaping
Trees & Vegetation
Pathways & Hardscape
Playground & Recreation
Facilities & Amenities
Safety & Compliance
Irrigation & Utilities
Cleanliness
TOTAL SCORE: ______ / 100
Rating Interpretation
• 90–100 = (Excellent condition)
• 80–89 = Good (minor improvements needed)
• 70–79 = Fair (moderate issues)
• 60–69 = Poor (significant maintenance required)
• Below 60 = Critical (immediate corrective action required)
Corrective Action Log
Issue Identified Priority (Low/Med/High) Assigned To Due Date Status
Inspector Summary
• Key Issues:
• Immediate Hazards Identified:
• Recommended Actions:
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