RFP2025-002_Non-ad_Valorem_Assessment_Funding_Advice_and_Services.pdf

* REQUEST FOR PROPOSAL *

I. The CITY OF KISSIMMEE is seeking SEALED PROPOSALS on the following:

Request for Proposal Number RFP2025-002 Non-ad Valorem Assessment Funding Advice and Services

II. All proposals must be submitted in a SEALED envelope and plainly marked with the proposal number on the exterior of the proposal envelope, one (1) original, one (1) copy and (1) electronic copy on CD or Flash Drive.

III. To be considered proposals MUST be delivered OR mailed to:

City of Kissimmee Finance Department 4th Floor Attn: Purchasing Division 101 Church Street Kissimmee, FL 34741

And time stamped on or before 2:00 PM, January 24, 2025.

IV. All proposals shall be opened and read publicly in the City of Kissimmee Finance Department 4th Floor, Allendale Conference Room, 101 Church Street, Kissimmee, Florida at 2:30 PM, January 24, 2025.

V. All proposals must be according to specifications and conditions, and on the forms provided herein.

VI. The Proposal's name and address shall be clearly shown on the exterior of the Sealed Envelope.

VII. The City of Kissimmee reserves the right to accept and/or reject any or all proposals, with or without cause, to waive technicalities or to accept the proposal which, in its judgment, best serves the interest of the City of Kissimmee. Persons are advised that, if they decide to appeal any decision made concerning the award of this proposal, they will need a record of the proceedings, and for such purpose, they may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be made. Proposal results other than the apparent low offer will not be provided in response to telephone inquiries. Proposals desiring a copy of the Abstract of Offers should include such request with a self addressed stamped envelope in their proposal.

Brandon Durango Procurement Manager

General Requirements:

1.1 PROPOSAL PREPARATION

Submission of a proposal in response to this solicitation shall evidence the proposer’s acknowledgement that he is cognizant of all the conditions and specifications contained herein and that any offer made is in accordance with the contained specifications and conditions unless, specifically identified and explained as exceptions on the proposer’s schedule. Each proposer is responsible for the completeness and accuracy of their proposal. Proposals must show manual signatures by an individual authorized to offer such obligations, and shall contain evidence of that person’s authority to make such offers. Unsigned proposals will be rejected.

Stamped or otherwise reproduced signatures are not acceptable. Erasures or other changes must be initialed by the person signing the proposal. Proposers should include all descriptive literature specifications, or catalogs or cuts necessary to specifically identify and describe the item(s) being offered. Failure to do so may result in the proposal being declared non-responsive.

1.2 SUBMISSION OF PROPOSALS

All bids shall be submitted in a sealed envelope on the forms included with this solicitation with the bidder’s name and address and bid number plainly marked on the exterior of the envelope.

Timely submission of a bid is important. Official receipt is acknowledged using an atomic date/time stamp interfaced with the U.S. Government’s National Institute of Standards and Technology (NIST) which is the official time keeper for the U.S. Facsimile or telegraphed bids will not be accepted.

1.3 PRICING

The unit price for each item being proposed will be shown on the Proposal Schedule and will include all costs for or associated with the item. A total for each line item will be entered on the Proposal Schedule. In case of a discrepancy between unit price and extended price, the unit price shown shall prevail.

1.4 DELIVERY

Exact delivery times frames or dates must be shown on the proposal, such as, “(x) days after receipt of order”. Number of days for delivery shall be presumed to include all weekends or holidays in the period. All offers shall be FOB Destination and shall include inside delivery to the delivery point specified.

1.5 DEFAULT

Should the successful proposer for any award made as a result of this solicitation fail to deliver a product in accordance with the specifications contained herein and within the time frame promised, the City of Kissimmee reserves the right to cancel the contract for default and to award this contract to the next most qualified offer. The proposer in default may be held liable for any added cost to the City of Kissimmee incurred as a result of such action.

1.6 LATE PROPOSALS AND WITHDRAWL OF OFFERS

No proposal will be accepted after the published deadline for accepting proposals in response to this solicitation. Proposals may be withdrawn at any time prior to the official time set for the proposal opening. No modification or withdrawal of any offer received will be allowed after the time and date set for the official proposal opening.

1.7 DISCOUNTS

Proposers may offer cash discounts for prompt payment, however, any such discount offered will not be considered as a factor in determining the lowest proposals offered. Any other discounts should be reflected in the unit price proposal.

1.8 PROPOSAL EVALUATION AND AWARD

All proposals received will be evaluated based on one or more of the following factors: price;

quality of product offered; compliance with specifications; delivery; reputation of the proposal;

previous contract’ proximity of parts and service; compatibility with similar, existing products;

and any other factors detailed in the specifications. Award will be made to the lowest responsive and responsible proposer complying with the provisions of the invitation to Proposal, provided that such award is in the best interests of the City of Kissimmee.

The City of Kissimmee reserves the right to accept and /or reject any or all proposals in whole or in part with or without cause; to waive technicalities; to make multiple awards on a line item basis; and accept the proposal which in its judgment, best services the interest of the City of Kissimmee. Proposers are cautioned that no communication with any City of Kissimmee employee involved in the evaluation process is authorized during the proposal evaluation process unless such communication is originated by the City of Kissimmee for the purpose of clarifying the proposal. Questions regarding the status of any proposal should be directed to the Purchasing Agent. Proposal awards will be posted in the Purchasing Office after Commission Approval. Vendors are responsible for following up on the status of any proposal.

The City of Kissimmee will only notify successful vendor(s).

1.9 BILLING AND PAYMENT

The City of Kissimmee will pay all proper invoices submitted for supplies and/or services within 30 calendar days. To be considered a proper invoice it must be submitted in 2 copies to the City of Kissimmee Accounting Department, 101 Church Street Kissimmee, FL 34741, show the Vendor FEID Number, the purchase order number and be based on proper delivery installation or provision of goods or services to and accepted by The City of Kissimmee. The payment cycle will not start until all the above requirements are met.

1.10 SAMPLES

The City of Kissimmee may, at its discretion, require submission of samples for inspection and testing. When specifications require such submissions, all costs for such samples, including postage, will be the responsibility of the proposer. Samples that are not consumed in the evaluation process or determined necessary for comparison with future deliveries may be returned at the proposers request and at the proposers’ expense. The City of Kissimmee will not be held liable for any sample provided.

1.11 SILENCE OF SPECIFICATIONS

The silence of these specifications regarding exact details of any product or service required shall be regarded as meaning that only the best commercial practices will prevail and that only materials of first quality and correct type, size, or design are to be used. All workmanship will be first quality. Unless otherwise specified all products provided as a result of this solicitation will be new, unused, the latest model in production, and in compliance with the enclosed specifications.

1.12 USE OF BRAND NAMES

Unless otherwise stated, the use of brand names in specifications is not intended to restrict any offer. Brand names are only used to illustrate the type and quality of product acceptable for this solicitation and to provide a simplified specification. Vendors should feel free to propose any equal item provided that all exceptions to these specifications are clearly identified and explained and definitive specifications for the item being proposed including product literature, cuts or samples are included with the proposal. The City of Kissimmee reserves the sole right of final determination of product equivalency.

1.13 WARRANTY

All warranties for products or services provided under any contract resulting from this solicitation will meet or exceed that warranty offered the providers most favored customer and in no instance will be less than unlimited twelve-month non-prorated warranty. If individual specifications contained herein require a warranty in conflict with this provision, the warranty provisions of the individual specification shall prevail.

1.14 ADDENDUMS

In the event modifying addenda to the basic solicitation are issued the City of Kissimmee will attempt to provide such addenda to all vendors who have been furnished proposal packages.

However, it shall be the proposer’s responsibility to verify with the Purchasing Office before the proposal is submitted whether or not addenda have been issued and to obtain such addenda for submission with the proposal. Receipt of any addenda issued must be acknowledged on the proposal schedule.

1.15 PROPOSERS CERTIFICATION

By signature on this proposal, proposer certifies or in the case of a joint proposal each party certifies that:

A. He has not given, offered nor intends to give at any time economic opportunity, future employment, favor or gratuity in any kind to any employee of the City of Kissimmee in connection with this proposal.

B. That the proposer has not divulged or discussed his offer with other proposers.

C. Prices offered have been determined independently without collusion with other proposers for the purpose of restricting competition.

D. No attempt has been made to induce any potential proposer to submit or decline to submit an offer in response to this solicitation.

1.16 “NO PROPOSAL” RESPONSE

Vendors electing to not submit proposals in response to this solicitation should complete the attached “Notice to Proposers” form. Failure to return the form may result in your omission from future proposal lists.

1.17 CFPC

The City of Kissimmee participates in a Central Florida Purchasing Cooperative (CFPC). All bidders awarded contracts from this bid are encouraged to permit other active members of CFPC to participate in the contract under the same prices, terms, and conditions except that allowances may be made for differences in delivery costs.

1.18 COMPLIANCE WITH THE JESSICA LUNSFORD ACT

If applicable, compliance with the Jessica Lunsford Act will be required by Contractor.

1.19 CONE OF SILENCE – The Cone of Silence is designed to protect the integrity of the procurement process by shielding it from undue influences prior to the execution of the award.

The Cone of Silence is defined as the period beginning with the issuance of the solicitation document and continues through the execution of the award document. During this time vendors, service providers and the like are prohibited from all communications regarding the solicitation with City staff, City consultants, City legal counsel, City Agents, or elected officials.

Any vendor who attempts to influence a member or members of the aforementioned shall be disqualified from continued participation in the procurement process with regard to that particular solicitation.

Exceptions to the Cone of Silence –

• Written communications directed to the Procurement Officer;

• All communications occurring at pre-bid meetings;

• Oral presentations before publicly noticed committee meetings;

• Procurement of goods and services for Emergency situations; and

• Contractors already on contract with the City to perform services for the City are allowed discussions necessary for the completion of an existing contract.

1.20 PROTEST

Any protest must be made within three (3) days following posting of the proposal award.

Protest procedures are available from the City of Kissimmee Finance Department 4th Floor Attn: Purchasing Division, 101 Church Street, Kissimmee, FL 34741.

Notice of decision or intended decision concerning a bid solicitation or award may be given by posting the bid tabulation or recommended award at the location where the bids were opened or posted electronically on the City’s website www.kissimmee.gov. Failure to file a protest within the deadlines prescribed shall constitute a waiver of protest proceedings.

1.21 PUBLIC RECORDS

Under chapter 119, Florida Statutes, all responses to this solicitation shall be considered public record subject to distribution pursuant to the request for records by any interested party.

If the Contractor has questions regarding the application of Chapter 119, Florida Statutes, to the Contractor’s duty to provide public records relating to this Contract, contact the Custodian of Public Records at 407-518-2308, cityclerkemail@kissimmee.gov, and 101 Church Street, Kissimmee, Florida 34741.

The Contractor shall keep and maintain public records required by the City to perform the service.

2.0 SPECIAL PROVISIONS:

2.1 PUBLIC ENTITY CRIMES: "A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a proposal on a contract to provide any goods or services to a public entity, may not submit a proposal on a contract with a public entity for the construction or repair of a public building or public work, may not submit proposals on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.133,F.S. for CATEGORY TWO for a period of 36 months from the date of being http://www.kissimmee.gov/ mailto:cityclerkemail@kissimmee.gov placed on the convicted vendor list".

2.2 INDEMNITY: To the extent permitted by law, Contractor, hereby shall indemnify and hold harmless the City of Kissimmee, its past, present, and future officers, employees, and agents from any and all claims, suits, actions, damages, liability, and expenses (including attorneys’ fees) in connection with violations of copyrighted or trademarked materials used by Contractor, loss of life, bodily or personal injury, or property damage, including loss of use therefrom, directly or indirectly caused by, resulting from or arising out of or occurring in connection with the performance of this Agreement by Contractor, its officers, employees, or agent including Contractor’s performers, excepting only such loss of life, bodily or personal injury, or property damage solely attributable to the gross negligence or willful misconduct of the City, its past present, and future officers, employees, and agents. Notwithstanding, nothing in this Agreement shall be construed as a waiver by the City of its right to statutory sovereign immunity pursuant to Florida Statute §768.28. Contractor shall defend any action brought against the City or any of its employees or agents based upon any alleged injury or damage caused by Contractor. Contractor shall pay all costs, including Attorney Fees, including any appeals filed, resulting from the action. The City has the right to reject or appoint an Attorney to defend said action.

The Contractor shall be responsible for initiating, maintaining, and supervising all safety precautions and programs in connection with the service.

The Contractor shall take all reasonable precautions for the safety of, and shall provide all reasonable protection to prevent damage, injury or loss to:

• All employees on the job and all other persons who may be affected thereby.

• All the work, materials, and equipment, whether in storage on or off the site, under the care, custody, or control of the Contractor; and

• Other property at the site including trees, shrubs, lawns, walks, pavements, and roadways.

The Contractor shall comply with all applicable laws, ordinances, rules, regulations, and lawful order of any public authority bearing on the safety of persons or property or their protection from damage, injury, or loss.

In any emergency affecting the safety of persons or property, the Contractor shall act, at his discretion, to prevent threatened damage, injury or loss.

2.3 CLARIFICATION OF REQUIREMENTS: Questions regarding clarification or interpretation of the technical specifications and non-technical nature regarding the general or special conditions of this solicitation should be addressed in writing no later than by Friday, January 10, 2025 to the Purchasing Coordinator – Debbie Luke, City of Kissimmee Finance Department 4th Floor Attn: Purchasing Division, 101 Church Street, Kissimmee FL 34741, ph# 407-518- 2214, email procurement@kissimmee.gov.

However, unless modified by a written addendum issued by the Purchasing Agent no later than seven (7) days prior to the proposal opening date the specifications and conditions contained herein stand as stated. Verbal communications are neither authoritative or binding. Any verbal interpretation in conflict with these specifications as written should immediately be directed in writing to the Purchasing Agent for the City of Kissimmee. Any interpretation provided to any vendor in response to inquiries regarding this solicitation which may affect the outcome of this proposal will be furnished in writing to all vendors who have received proposal packages.

mailto:procurement@kissimmee.gov

2.4 No minor children are permitted to accompany proposers during pre-proposal conferences, proposal opening or site tour.

2.5 This bid contains pages 1 – 15 Please contact the Purchasing Office at 407-518-2214 if you are missing any pages.

2.6 A link to this website is available through the City’s Web Page http://www.kissimmee.gov, under the Finance Department, Purchasing. Notice of Award, Proposals currently available, and Tabulation sheets are available Online. Proposers, who do not have Internet access, may request a copy of the tabulation by enclosing a stamped, self-addressed envelope with the Proposal response.

2.7 The City of Kissimmee has a Local Vendor Preference Policy: When written bids, responses to request for proposals or quotations are received by the City as part of the competitive sealed bid process, and the lowest responsible price is offered by an individual or entity that is not an Osceola County person, firm and/or corporation and the next lowest responsible bidder is an Osceola County person, firm and/or corporation, the Osceola County individual or entity will be given an opportunity to match the lowest price offered.

If an offer is made to match the lowest price and the Osceola County individual or entity is otherwise fully qualified and meets all City requirements, the bid shall be awarded to the Osceola County individual or entity at the lowest price. In order to receive the local vendor preference provided herein, the Osceola County individual or entity that qualifies as the next lowest price bidder hereunder, must unconditionally agree in writing to match the lowest price bid and deliver to the City designated representative by 8:30 a.m. on the third regular business day after notification of opportunity to match bid. Eligibility form is Attachment A.

2.8 FEES AND LICENSURE COST: This bid requires the following fees/licensure; proof of a valid

Business Tax Receipt from the jurisdiction of the bidder's place of business.

2.9 The selected vendor will provide a certificate of insurance for minimum of $1,000,000 General Liability Insurance and $1,000,000 umbrella or $2,000,000 per occurrence General Liability naming the City of Kissimmee “additional insured”. Auto liability insurance will be required in the amount of the general liability requirement if automobiles are used as part of the event.

Workers compensation will be required to, “Workers Compensation will be required of vendor must carry it, as required by Florida State Statute. The City requires a waiver of subrogation in favor of the City of Kissimmee on all relevant coverages.

2.10 REFERENCES: All submittals must include with the bid a listing of references. This listing should include a contact's name and phone number. At least three (3) of the references should be similar in size and scope of services to the requirements of this bid.

2.11 FEES AND LICENSURE COST: This bid requires the following fees/licensure; proof of a valid

Business Tax Receipt from the jurisdiction of the bidder's place of business.

2.12 TERMS: The term of this Agreement shall commence at the date the last party executes the Agreement and will be in effect for three (3) years with the option to renew for two (2) additional twelve (12) month periods if mutually agreed upon in writing by the Parties.

http://www.kissimmee.gov/

2.13 SAMPLE CONTRACT: N/A

3.0 PURPOSE STATEMENT: The City is currently seeking proposals from persons or business entities (“Proposers”) that (1) can provide immediate analysis and advice to City officials concerning funding of non-ad valorem assessments, including annual fire service availability funding, (2) offer specific strategies and alternatives for consideration by City management and staff, and (3) if requested, either implement or cause funding such strategies or advice to be implemented swiftly.

3.1 OVERVIEW OF THIS RFP AND THE SCOPE OF SERVICES:

Among other things, the City is faced with the prospect of adding significant staffing and associated costs to its fire department as a part of its labor relations contracts, and to better serve properties within the City.

The initial analytical and advisory work desired requires immediate analysis during January/February of 2025 on an hourly or nominal flat fee basis for a not to exceed professional services advice budget of $5,000, plus reasonable and documented expenses not to exceed 20% of that budget. Once engaged, consultation with administrators and officials in advance of decision-making/implementation will be necessary, and the preparer will need to be able to advise and assist City staff and management in advance of City Commission decision-making meetings.

A quality and successful response to the RFP should articulate qualifications and readiness to (1) succinctly offer a comprehensive means to legally fund additional and supplemental costs toward looking to accomplish the existing and expanded funding of the City’s fire department budget in ensuing fiscal years. Such services may be expanded to additional work orders for the contemplated special assessment or other special assessments subsequently, (2) offer practical and immediate alternatives or funding strategies (which at the discretion of the proposer may or may not be shared in detail in the response to the RFP), and (3) outline a detailed path, timeline or other means to implement any funding approach, or to cause any alternatives or strategies described or suggested to be implemented swiftly. In this context, “swiftly” would be considered within approximately the next 3 to 4 months upon contracting or a notice to proceed and “implemented” means undertaking reasonable and necessary legal, analytical, administrative and practical steps or prerequisites necessary to be in a position to collectively bill or charge all assessable property owners to fund as much as $5 million of an upcoming fiscal year budget.

The City is aware of and will be responsible for timely compliance with section 197.3632 (3), Florida Statutes, if it uses the uniform method of collection. The Proposer can assume the City will cooperatively share relative but preliminary budget information upon request if selected.

A quality and successful response should outline how the Proposer expects and proposes to be paid and compensated beyond the nominal initial hourly or negotiated fee advice budget. The City is not and shall not be liable to pay for any work to respond or prepare a response to this RFP. A selected Proposer assumes the risk of not being selected or if selected undertaking any work where the value exceeds or extends beyond the limited not to exceed nominal advice budget hereof. However, the Proposer should contemplate, but is not guaranteed, a subsequent mutually agreeable work order or orders, if the City requests and so directs in writing based on a work order developed as a result of a response to this RFP.

4.0 SELECTION:

4.1 EVALUATION CRITERIA

The City expects to enter into an agreement and/or work order with the Proposer or Proposers that submit the most information or best overall proposal, based on the City’s determination of the City’s best interests and the best overall value for the City. The City has and reserves the exclusive right to make those determinations, in its sole discretion.

Each proposal will be evaluated in light of the following criteria:

1. The Proposer’s experience, personnel, resources, prior experience, successes and plans for providing the services required to initially fund fire service and associated emergency medical service costs and services. The City may or may not engage the Proposer to assist with other or future special assessments as a result of this RFP, but reserves the opportunity to evaluate the experience, approach and attractiveness of the Proposer’s abilities, response, and offering as it may relate to other assessments.

Weight: 30

2. How the Proposer will assure the City that any proposed funding program will fairly meet all legal requisites and work to avoid or limit Proposer identified risks and challenges.

Weight: 25

3. The proposed cost and terms of the Proposer’s services.

Weight: 15

4. The responsiveness and completeness of the Proposer’s written proposal to the instructions in this RFP.

Weight: 15

5. Any other relevant information presented concerning the Proposer’s experience and ability to provide outstanding service, value, and other benefits that will serve the best interests of the City or the community in general.

Weight: 15

Each proposal may be evaluated by the City Manager, or his designee. The City Manager may prepare a written summary report to the City Commission concerning the proposals that were received in response to this RFP. The report, if any, may contain a brief qualitative assessment of the proposals. The report also may contain recommendations and ranking, if deemed appropriate. The City Commission may, in its sole discretion, accept or ratify the administrative selection of the Proposer that is deemed to be in the City’s best interests. Any decision of the City shall be final.

4.2 SUBMISSION REQUIREMENTS:

The Proposal response should contain at a minimum the following information:

A. Provide a statement of interest and understanding of City’s project.

B. Provide a profile and history of the Proposer or Proposers.

C. Identify the manager, project lead and the other key personnel that will be responsible for ensuring the Proposer compliance with the requirements in the RFP and any proposed contract, work order or agreement. For the proposal manager, project lead and other key personnel, provide a summary or resume describing the individual’s background and skills in managing similar projects. Each summary should include the following information:

a. The person’s experience with similar projects, whether in Florida or elsewhere.

b. The person’s length of service and type of service with or in association with the Proposer or Proposers.

c. The person’s education, formal training and job experience, with the initial focus upon the stand up of a legally valid and repeatable annual non-ad valorem assessment.

D. Provide the name, address, office telephone number, mobile (cell) phone number, and e-mail address for the person that will serve as the Proposers’ primary representative (i.e., point of contact) for matters related to this RFP.

E. Provide a description of the approach and process the Proposer will use to successfully provide the services required pursuant to this RFP, including recommended means of annual collection, identify or provide (1) a description of the analytical, implementation and advisory roles the Proposer or Proposers will play during the initial phase of the service provision, and annually thereafter, if proposed (2) analysis and advice on why the proposal is forward looking, and fair, reasonable, proportionate and advantageous to both affected property owners and the City, (3) a description of an immediate implementation strategy, if any is suggested, (4) a timeline to implement the strategy (including any means to protect the City in the event of dispute or challenge), (5) a proposed price or pricing structure, and (6) a proposed or likely budget to initially stand-up a proposed fire service non-ad valorem assessment.

F. Provide references from up to three (3) Florida communities that, within the last three (3) years, have utilized the proposed or alternative approach, if any; or, the services of the Proposer otherwise. The list of references should include in summary fashion the number of parcels assessed and aggregate annual amounts collected, and at least one contact person and contact information for each of the references identified.

G. Provide any other relevant information about the Proposer’s qualifications, fitness, personnel, resources, and ability to provide the services described in this RFP.

*** THIS SCHEDULE OF OFFERS SHOULD BE THE FIRST PAGE SUBMITTED

WITH YOUR PROPOSAL ***

RFP2025-002

I/we, the undersigned, hereby declare that I/we have reviewed the proposal documents and with full knowledge and understanding of all specifications and conditions contained therein do submit, (in duplicate), our proposal as follows with full understanding that the proposal package in its entirety is made a part of any agreement, contract or order between the City of Kissimmee and the successful proposer.

ITEM NO. DESCRIPTION TOTAL COST

A. Non-ad Valorem Assessment Funding Advice and Services $_________________

ACKNOWLEDGMENT OF ADDENDA NO.(S)_____(IF APPLICABLE)

(Signature)

ALL PRICES QUOTED ARE GOOD FOR A PERIOD OF 90 DAYS.

We do not take exception to Specifications.

(initial) We take exception to Specifications as follows:

(initial) (attach additional sheets, if necessary)

COMPANY NAME

COMPANY ADDRESS _______________________________________

NOTE: OFFERS NOT RECEIVED IN DUPLICATE MAY BE REJECTED.

VENDORS ARE RESPONSIBLE FOR DELIVERY OF THEIR PROPOSALS TO

THE ADDRESS INDICATED ON THE PROPOSAL COVER SHEET PRIOR TO

THE DATE AND TIME SHOWN.

PROPOSALS NOT SO DELIVERED MAY BE REJECTED.

BY: DATE: _________________________

(signature)

_______________________________ EMAIL:________________________

(typed name/title of signer)

TELEPHONE NO.: ( ) FAX NO.: ( )_______________

*NOTICE*

RFP2025-002

If for some reason you are not participating in this solicitation, PLEASE complete the following and return to:

City of Kissimmee Finance Department 4th Floor Attn: Purchasing Division 101 Church Street Kissimmee, FL 34741

DO NOT return the solicitation package. Failure to respond may result in removal of your firm from our current vendor file.

Company Name: _________________________________ Address: _________________________________

Phone Number: ( )_______________________ Fax Number: ( )_______________________ Continue on Vendor List: Yes No Large Business Small Business Minority Owned

Reason for no response to the solicitation:

Cannot supply at this time Suitable, but engaged in other work Quantity too small Cannot meet required minimum Opening date does not allow sufficient time to complete Equivalent not presently available Other reasons or remarks: ______________________________________________

Signature

IDENTICAL TIE PROPOSALS

Preference shall be given to businesses with drug-free workplace programs. Whenever two or more proposals, which are equal with respect to price quality and service are received by the state or by any political subdivision for the procurement of commodities or contractual services, a proposal received from a business that certifies that it has implemented a drug-free workplace program shall be given preference in the award process. Established procedures for processing tie proposals will be followed if none of the tied vendors have a drug-free workplace program. In order to have a drug-free workplace program, a business shall:

1) Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition.

2) Inform employees about the dangers of drug abuse in the workplace, the business's policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation, and employee assistance programs and the penalties that may be imposed upon employees for drug abuse violations.

3) Give each employee engaged in providing the commodities or contractual services that are under proposal a copy of the statement specified in subsection (1).

4) In the statement specified in subsection (1), notify the employees that, as a condition of working on the commodities or contractual services that are under proposal, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contendere to, any violation of chapter 893 or of any controlled substance law of the United States or any state for a violation occurring in the workplace no later than 5 days after such conviction.

5) Impose a sanction on or require the satisfactory participation in a drug abuse assistance or rehabilitation program, if such is available in the employee's community by any employee who is so convicted.

6) Make a good faith effort to continue to maintain a drug-free workplace through implementation of this section.

As the person authorized to sign the statement, I certify that this firm complies fully with the above requirements.

Vendor's Signature

Local Vendor Affidavit of Eligibility

This form is to be completed in its entirety by the vendor and submitted along with your bid or quote. Incomplete forms will be rejected for preference evaluation.

State of Florida County of Osceola

Before me on this _____day of ________________20___, personally appeared

(print name)___________________________ being an authorized representative of lawful age, who being by me first duly sworn, on his/her oath, deposes and says:

(print name of company) ____________________________ MEETS ALL CRITERIA AS REQUIRED BY

THE CITY OF KISSIMMEE TO QUALIFY FOR LOCAL VENDOR PREFERENCE.

Qualification documentation attached.

Signature of Affiant

Typed/Printed Name of Affiant

Address of Affiant

State of Florida County of _____________

Sworn to (or affirmed) and subscribed before me this ____day of _________20__, by

(Signature of Notary Public-State of Florida)

(Print, Type, or Stamp commissioned name of notary public)___personally known or ____ produced identification. Type of identification produced___________________

REFERENCE FORM

List a minimum of three (3) customers for the services specified in the solicitation in the spaces provided.

Note: A contact person shall be someone who has personal knowledge of the bidder’s performance for the specific requirement listed. Contact person must have been informed that they are being used as a reference and that the City may be calling them. Do no list persons who will be unable to answer specific questions regarding the requirements.

Ref #1. Customer/Client: ________________________________________________________

Date of Services:________________________________________________________ Description of Services:___________________________________________________ Street Address: _________________________________________________________ City, State, ZIP Code:____________________________________________________ Telephone #:_____________________________ Fax #:_________________________ Contact Person: __________________________Email:__________________________

Ref #2. Customer/Client: ________________________________________________________ Date of Services:________________________________________________________ Description of Services:___________________________________________________ Street Address: _________________________________________________________ City, State, ZIP Code:____________________________________________________

Ref #3. Customer/Client: ________________________________________________________

Description of Services:___________________________________________________ Street Address: _________________________________________________________ City, State, ZIP Code:____________________________________________________

Ref #4. Customer/Client: ________________________________________________________

Description of Services:___________________________________________________ Street Address: _________________________________________________________ City, State, ZIP Code:____________________________________________________

BIDDER NAME________________________________________________________________

ADDRESS____________________________________________________________________

PRINTED SIGNATURE__________________________________________________________

AUTHORIZED SIGNATURE______________________________________________________

TELEPHONE

#_____________________FAX#__________________DATE________________ EMAIL: