03_RFP-200-1277-WS_Solicitation_Document.pdf

SOLICITATION, OFFER, AND AWARD 1. THIS CONTRACT IS A RATED ORDER UNDER DPAS

(15 CFR 700)

RATING

2. CONTRACT NUMBER 3. SOLICITATION NUMBER

RFP-200-1277-WS

SEALED BID (IFB)

X NEGOTIATED

4. TYPE OF SOLICITATION 5. DATE

ISSUED

03/13/2015

6. REQUISITION/PURCHASE

NUMBER

CODE BCO

Federal Bureau of Prisons Residential Reentry Contracting

320 FIRST STREET NW

Washington, DC 20534

7. ISSUED BY

Federal Bureau of Prisons Northeast Regional Office

US CUSTOM HOUSE, 7TH FLOOR

2ND & CHESTNUT

(O) Kevin Hoff

(F) (215) 521-7355 khoff@bop.gov

8. ADDRESS OFFER TO (If other than Item 7)

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

2nd & Chestnut, US Custom House (Hour) (Date)

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

9. Sealed offers in original and ____________ copies for furnishing the supplies or services in the Schedule will be received at the place specified in item 8, or if handcarried, in the depository located in ____________________________________ _________________ until ________________ local time _________ ______

10. FOR

INFORMATION

CALL:

A. NAME

AREA CODE NUMBER EXT.

B. TELEPHONE (NO COLLECT CALLS) C. E-MAIL ADDRESS

11. TABLE OF CONTENTS

(X) SEC. DESCRIPTION PAGE(S) (X) SEC. DESCRIPTION PAGE(S)

PART I - SCHEDULE PART II - CONTRACT CLAUSES

X A SOLICITATION/CONTRACT FORM 3 X I CONTRACT CLAUSES 9

X B SUPPLIES OR SERVICES AND PRICES/COSTS 4 PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH

X C DESCRIPTION/SPECS./WORK STATEMENT 137 X J LIST OF ATTACHMENTS 46

X D PACKAGING AND MARKING 1 PART IV - REPRESENTATIONS AND INSTRUCTIONS

X E INSPECTION AND ACCEPTANCE 6 X K REPRESENTATIONS CERTIFICATIONS AND OTHER

STATEMENTS OF OFFERORS

X F DELIVERIES OR PERFORMANCE 2

X L INSTRS., CONDS., AND NOTICES TO OFFERORS 5X G CONTRACT ADMINISTRATION DATA 4

X M EVALUATION FACTORS FOR AWARD 3X H SPECIAL CONTRACT REQUIREMENTS 3

OFFER (Must be fully completed by offeror) NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

In compliance with the above, the undersigned agrees, if this offer is accepted within _______________________ calendar days (60 calendar days unless a different period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

12.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52.232-8)

10 CALENDAR DAYS(%)

20 CALENDAR DAYS(%)

30 CALENDAR DAYS(%)

0 CALENDAR DAYS(%)

14. ACKNOWLEDGEMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the SOLICITATION for offerors and related documents numbered and dated):

AMENDMENT NO. DATE AMENDMENT NO. DATE

15A. NAME AND

ADDRESS OF

OFFEROR

CODE FACILITY 16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN

OFFER (Type or Print)

15B. TELEPHONE NUMBER

AREA CODE NUMBER EXT.

15C. CHECK IF REMITTANCE ADDRESS IS

DIFFERENT FROM ABOVE - ENTER SUCH

ADDRESS IN SCHEDULE.

17. SIGNATURE 18. OFFER DATE

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

10 U.S.C. 2304(c) ( ) 41 U.S.C. 253(c) ( )

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION: 23. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

ITEM

CODE BVAR

24. ADMINISTERED BY (if other than Item 7) CODE BCO Federal Bureau of Prisons Accounting Operations 320 FIRST STREET NW, Room 5009

WASHINGTON, DC 20534

25. PAYMENT WILL BE MADE BY

26. NAME OF CONTRACTING OFFICER (Type or print) Kevin Hoff

(Signature of Contracting Officer)

27. UNITED STATES OF AMERICA 28. AWARD DATE

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

STANDARD FORM 33 (REV. 9-97)

Prescribed by GSA - FAR (48 CFR) 53.214(c)

RFP-200-1277-WS Page 1 of 41 bop17475 Typewritten Text bop17475 Typewritten Text 521-7355 bop17475 Typewritten Text bop17475 Typewritten Text bop17475 Typewritten Text bop17475 Typewritten Text 2:00 bop17475 Typewritten Text bop17475 Typewritten Text 05/11/2015 bop17475 Typewritten Text bop17475 Typewritten Text khoff@bop.gov bop17475 Typewritten Text bop17475 Typewritten Text bop17475 Typewritten Text Kevin Hoff bop17475 Typewritten Text bop17475 Typewritten Text (See L.5) bop17475 Typewritten Text

Table of Contents

Section Description Page Number

A Solicitation/Contract Form B Supplies or Services and Prices/Costs C Description/Specifications/Statement of Work D Packaging and Marking E Inspection and Acceptance F Deliveries and Performance G Contract Administration Data H Special Contract Requirements I Contract Clauses J List of Attachments K Representations, Certifications and Other Statements of Offerors L Instructions, Conditions and Notices to Offerors M Evaluation Factors for Award

RFP-200-1277-WS Page 2 of 41

Section B - Supplies or Services and Prices/Costs

SCHEDULE OF SUPPLIES/SERVICES

CONTINUATION SHEET

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 To provide Residential Reentry Center Services in San Diego County, California

Base Period 06/01/2016 - 05/31/2017

Guaranteed Minimum: 15,695 inmate days Estimated Maximum: 31,025 inmate days

31,025.000000 DY $____________ $___________________

0001A To provide Residential Reentry Center Services in San Diego County, California

Option Year One 06/01/2017 - 05/31/2018

Guaranteed Minimum: 15,695 inmate days Estimated Maximum: 31, 025 inmate days

31,025.000000 DY $____________ $___________________

0001B To provide Residential Reentry Center Services in San Diego County, California

Option Year Two 06/01/2018 - 05/31/2019

Guaranteed Minimum: 15,695 inmate days Estimated Maximum: 31,025 inmate days

31,025.000000 DY $____________ $___________________

0001C To provide Residential Reentry Center Services in San Diego County, California

Option Year Three 06/01/2019 - 05/31/2020 (Leap Year)

Guaranteed Minimum: 15,738 inmate days Estimated Maximum: 31,110 inmate days

31,110.000000 DY $____________ $___________________

0001D To provide Residential Reentry Center Services in San Diego County, California

Option Year Four 06/01/2020 - 05/31/2021

Guaranteed Minimum: 15,695 inmate days Estimated Maximum: 31,025 inmate days

31,025.000000 DY $____________ $___________________

0002 To provide Home Confinement Services in San Diego County, California

Base Period 06/01/2016 - 05/31/2017

Guaranteed Minimum: 2,920 placements Estimated Maximum: 6,205 placements

6,205.000000 DY $____________ $___________________

0002A To provide Home Confinement Services in San Diego County, California

Option Year One 06/01/2017 - 05/31/2018

Guaranteed Minimum: 2,920 placements Estimated Maximum: 6,205 placements

6,205.000000 DY $____________ $___________________

0002B To provide Home Confinement Services in San Diego County, California

Option Year Two 06/01/2018 - 05/31/2019

Guaranteed Minimum: 2,920 placements Estimated Maximum: 6,205 placements

6,205.000000 DY $____________ $___________________

0002C To provide Home Confinement Services in San Diego County, California

Option Year Three 06/01/2019 - 05/31/2020 (Leap Year)

Guaranteed Minimum: 2,928 placements Estimated Maximum: 6,222 placements

6,222.000000 DY $____________ $___________________

0002D To provide Home Confinement Services in San Diego County, California

Option Year Four 06/01/2020 - 05/31/2021

Guaranteed Minimum: 2,920 placements Estimated Maximum: 6,205 placements

6,205.000000 DY $____________ $___________________

0003 To provide Residential Reentry Center Services in San Diego County, California

31,025.000000 DY $____________ $___________________

RFP-200-1277-WS Page 3 of 41

Base Period 06/01/2016 - 05/31/2017

Guaranteed Minimum: 15,695 inmate days Estimated Maximum: 31,025 inmate days

0003A To provide Residential Reentry Center Services in San Diego County, California

Option Year One 06/01/2017 - 05/31/2018

Guaranteed Minimum: 15,695 inmate days Estimated Maximum: 31,025 inmate days

31,025.000000 DY $____________ $___________________

0003B To provide Residential Reentry Center Services in San Diego County, California

Option Year Two 06/01/2018 - 05/31/2019

Guaranteed Minimum: 15,695 inmate days Estimated Maximum: 31,025 inmate days

31,025.000000 DY $____________ $___________________

0003C To provide Residential Reentry Center Services in San Diego County, California

Option Year Three 06/01/2019 - 05/31/2020 (Leap Year)

Guaranteed Minimum: 15,695 inmate days Estimated Maximum: 31,025 inmate days

31,110.000000 DY $____________ $___________________

0003D To provide Residential Reentry Center Services in San Diego County, California

Option Year Four 06/01/2020 - 05/31/2021

Guaranteed Minimum: 15,695 inmate days Estimated Maximum: 31,025 inmate days

31,025.000000 DY $____________ $___________________

0004 To provide Home Confinement Services in San Diego County, California

Base Period 06/01/2016 - 05/31/2017

Guaranteed Minimum: 2,920 placements Estimated Maximum: 6,205 placements

6,205.000000 DY $____________ $___________________

0004A To provide Home Confinement Services in San Diego County, California

Option Year One 06/01/2017 - 05/01/2018

Guaranteed Minimum: 2,920 placements Estimated Maximum: 6,205 placements

6,205.000000 DY $____________ $___________________

0004B To provide Home Confinement Services in San Diego County, California

Option Year Two 06/01/2018 - 05/31/2019

Guaranteed Minimum: 2,920 placements Estimated Maximum: 6,205 placements

6,205.000000 DY $____________ $___________________

0004C To provide Home Confinement Services in San Diego County, California

Option Year Three 06/01/2019 - 05/31/2020 (Leap Year)

Guaranteed Minimum: 2,928 placements Estimated Maximum: 6,222 placements

6,222.000000 DY $____________ $___________________

0004D To provide Home Confinement Services in San Diego County, California

Option Year Four 06/01/2020 - 05/31/2021

Guaranteed Minimum: 2,920 placements Estimated Maximum: 6,205 placements

6,205.000000 DY $____________ $___________________

0005 To provide Residential Reentry Center Services in San Diego County, California

Base Period 06/01/2020 - 05/31/2021

Guaranteed Minimum: 15,695 placements Estimated Maximum: 31,025 placements

31,025.000000 DY $____________ $___________________

0005A To provide Residential Reentry Center Services in San Diego County, California

Option Year One 06/01/2017 - 05/31/2018

Guaranteed Minimum: 15,695 placements Estimated Maximum: 31,025 placements

31,025.000000 DY $____________ $___________________

0005B To provide Residential Reentry Center Services in San Diego County, California

Option Year Two 06/01/2017 - 05/31/2018

31,025.000000 DY $____________ $___________________

RFP-200-1277-WS Page 4 of 41

Guaranteed Minimum: 15,695 placements Estimated Maximum: 31,025 placements

0005C To provide Residential Reentry Center Services in San Diego County, California

Option Year Three 06/01/2019 - 05/31/2020

Guaranteed Minimum: 15,738 placements Estimated Maximum: 31,110 placements

31,110.000000 DY $____________ $___________________

0005D To provide Residential Reentry Center Services in San Diego County, California

Option Year Four 06/01/2020 - 05/31/2021

Guaranteed Minimum: 15,695 placements Estimated Maximum: 31,025 placements

31,025.000000 DY $____________ $___________________

0006 To provide Residential Reentry Center Services in San Diego County, California

Base Period 06/01/2016 - 05/31/2017

Guaranteed Minimum: 2,920 placements Estimated Maximum: 6,205 placements

6,205.000000 DY $____________ $___________________

0006A To provide Home Confinement Services in San Diego County, California

Option Year One 06/01/2017 - 05/31/2018

Guaranteed Minimum: 2,920 placements Estimated Maximum: 6,205 placements

6,205.000000 DY $____________ $___________________

0006B To provide Home Confinement Services in San Diego County, California

Option Year Two 06/01/2018 - 05/31/2019

Guaranteed Minimum: 2,920 placements Estimated Maximum: 6,205 placements

6,205.000000 DY $____________ $___________________

0006C To provide Home Confinement Services in San Diego County, California

Option Year Three 06/01/2019 - 05/31/2020

Guaranteed Minimum: 2,928 placements Estimated Maximum: 6,2222 placements

6,222.000000 DY $____________ $___________________

0006D To provide Home Confinement Services in San Diego County, California

Option Year Four 06/01/2020 - 05/31/2021

Guaranteed Minimum: 2,920 placements Estimated Maximum: 6,205 placements

6,205.000000 DY $____________ $___________________

Clauses By Full Text

B.1 Services and Prices/Costs

(a) Contractor shall provide Residential Reentry Center (RRC) services (for In-House RRC beds) and Home Confinement Services (for Home Confinement placements) for male and female Federal offenders held under the authority of various United States Statutes located in San Diego County, California.

The services will be provided on an indefinite-delivery, indefinite-quantity type contract with firm-fixed unit prices according to the guaranteed minimum quantities and estimated maximum quantities outlined above. It is the intent of the Government to award Line

RFP-200-1277-WS Page 5 of 41

Items 0001 and 0002 (RRC in-house beds and home confinement placements) to a single provider and Line Items 0003 and 0004 (RRC in-house beds and home confinement placements) to a single provider, and Line Items 0005 and 0006 to a single pro-vider, as these services are interconnected and rely upon each other to ensure adequate programming and case management of offend-ers. If multiple awards are made, orders for placement will be made according to the specific programming needs of each particular offender, taking into consideration the geographic proximity of offender release residence and proposed employment locations to the physical location of each awarded contract facility. All of these determinations will be made at the discretion of Residential Reentry Management Office. Price will be a discriminating factor in conjunctinon with programming considerations. Activities authorized to issue orders and the procedures for placing orders are described in both the Statement of Work (SOW) and in subsequent contractual documents, if a contract is/contracts are awarded.

Offerors may submit proposals for Line Items 0001 and 0002, or Line Items 0003 and 0004, or Line Items 0005 and 0006 or Line Items 0001, 0002, 0003, 0004, 0005, and 0006. Offerors must specify the applicable line items in their proposal submission. Multiple sites of performance will be accepted. Therefore, with this solicitation, the Government intends to award up to no more than three contracts for RRC services and Home Confinement services.

The Government reserves the right to award without discussions and to make an award which is deemed to be in the best interest of the Government. "RRC services" (for in-house RRC beds) are as defined by the statement of work for this requirement.

"Home Confinement Services (for home confinement placements) are as defined in Chapter 10, programming, and in all other applic-able references in the statement of work for home confinement services.

Offerors will be required to submit separate pricing data for the In-House RRC inmate days and Home Confinement inmate days, therefore, the following language in the Statement of Work is deleted:

Chapter 10, page 49, sixth bullet: "The per diem rate for residents on Home Detention will be one-half the regular per diem rate. (In the event one-half the per diem rate does not divide evenly, round the cents down)."

Chapter 10, page 49, eighth bullet, last sentence: "Only the per diem rate is one-half the regular per diem rate."

Chapter 11, page 66, second paragraph, the first two sentences, starting with the words "The per diem rate..." and ending with the words "cents column down.)" The last sentence of the paragraph is not deleted.

The minimum requirement for all services included in Line Items 0001, 0002, 0003, 0004, 0005, and 0006 will be satisfied by the Government with both male and female offenders. For Home Confinement services, male and female quantities are combined for a total minimum guarantee and a total maximum estimate which can be comprised of either males or females. For in-house RRC ser-vices, the guaranteed minimum and estimated maximum quantities with respect to gender are as follows:

Male In-House RRC Beds:

Guaranteed Minimum: 70 percent Male for the Base Year and each of the four, one-year Option Years (if options are exercised) Estimated Maximum: 30 percent Male for the Base Year and each of the four, one-year Option Years (if options are exercised)

Female In-House RRC Beds:

Guaranteed Minimum: 71 percent Female for the Base Year and each of the four, one-year Option Years (if options are exercised) Estimated Maximum: 29 percent Female for the Base Year and each of the four, one-year Option Years (if options are exercised)

Offerors are advised that all usage amounts above the guaranteed minimum are estimates only. These estimates above the guaranteed minimum are not a representation by the Government to the offeror that the estimated quantities will be required or ordered, or that conditions affecting the requirement will be stable. These estimates above the guaranteed minimum do not constitute a Bureau of Prisons usage guarantee or a guarantee of revenue to the offeror. Payment shall be made for actual consumption/usage.

Pursuant to FAR 17.203(b), the Government's evaluation shall be inclusive of options.

Pursuant to FAR 17.203(d), offerors may offer varying prices for options, depending on the quantities actually ordered and the dates when ordered.

(b) Services are required to be provided in accordance with Part I, Section C, the Statement of Work, with documentation as required.

RFP-200-1277-WS Page 6 of 41

Section C - Description/Specifications/Statement of Work

Clauses By Full Text

C.1 Statement of Work/Specification

A description of the services to be performed is given in the Statement of Work (see attachment) in this section identified as: Resid-en-tial Reentry Center, August 2007; Revision 01, December 2007, CCB; Revision 02, December 2008, CCB; Revision 03, February 2010, CCB, Revision 04, May 2010, CCB; Revision 05, May 2011, CCB; Revision 06 January 2012, RRMB; Revision 07, February 2012, RRMB; Revision 08, January 2013, RRMB; Revision 09, January 2015.

[END OF SECTION]

RFP-200-1277-WS Page 7 of 41

Section D - Packaging and Marking

This Section Is Intentionally Left Blank

RFP-200-1277-WS Page 8 of 41

Section E - Inspection and Acceptance

Clauses By Reference

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text.

Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): www.acquisition.gov/far

Clause Title 52.246-4 Inspection of Services--Fixed-Price (Aug 1996)

Clauses By Full Text

E.2 Place of Acceptance

In accordance with FAR 46.403(a)(6) and FAR 46.503, the place of acceptance for services under this contract shall be at destination.

E.3 Performance Summary Table

Please see attached table (5 pages).

RFP-200-1277-WS Page 9 of 41

Section F - Deliveries and Performance

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text.

Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): www.acquisition.gov/far

Clause Title 52.242-15 Stop-Work Order (Aug 1989)

Clauses By Full Text

F.2 Deliveries

In accordance with FAR 16.505(a) and the clause located at FAR 52.216-18 entitled "Ordering," included in Part II, Section I, of this contract, any supplies or services to be furnished under this contract shall be ordered by issuance of delivery orders by a warranted Contracting Officer in the Residential Reentry Contracting Section, Washington, DC.

F.3 Performance

(a) The Contractor's facility must be fully operational and ready for performance to begin within 210 days after the date of contract award. (For the purpose of this solicitation, "contract award" is defined as the date the award document (either the Standard Form 33 or Standard Form 26) is signed by the Contracting Officer).

(b) The anticipated periods of performance are:

Base Period: 06/01/2016 through 05/31/2017 Option Year 1: 06/01/2017 through 05/31/2018 Option Year 2: 06/01/2018 through 05/31/2019 Option Year 3: 06/01/2019 through 05/31/2020 Option Year 4: 06/01/2020 through 05/31/2021

(c) The contract shall be effective from date of award through May 31, 2017, with the Government's unilateral right to exercise four individual option periods in accordance with the terms of this contract.

(d) Performance requirements above the guaranteed minimum of this solicitation and resulting contract are estimates only. These es-timates above the guaranteed minimum are not representations to offerors or contractors that the estimated maximum requirements (anything above the guaranteed minimum) will be ordered.

(e) The anticipated period(s) of performance are based on the assumptions that funds are available and the Government will make award by November 3, 2015. The initial performance period will depend on the actual date of award and the issuance of a written award or acceptance of offer mailed or otherwise furnished to the successful offeror to result in a binding contract.

F.4 Place of Performance

(a) The Place of Performance is: San Diego County, California

(b) In accordance with FAR 46.503 and FAR 46.403(a)(6), the Place of Acceptance for services under this contract shall be at DES-

TINATION.

RFP-200-1277-WS Page 10 of 41

[END OF SECTION}

RFP-200-1277-WS Page 11 of 41

Section G - Contract Administration Data

G.1 Contracting Officer's Representative

(a) The local Residential Reentry Manager (RRM), or his successor, is designated as the Contracting Officer's Repres-entative.

(b) The COR is responsible for the technical direction of the performance of all work under this contract. The term "technical dir-ection" is defined to include, without limitation, the following:

(1) Directions to the contractor which re-direct the contract effort, shift work emphasis between areas or tasks, require pursuit of certain lines of inquiry, fill in details or otherwise serve to accomplish the contractual scope of work.

(2) Supply information to the Contractor which assists in the interpretation of technical portions of the Statement of Work.

(3) Review, inspect, and accept reports and information to be provided by the Contractor to the Government under the contract.

(4) Evaluate the performance and certify all invoices for payment.

(c) Technical direction must be within the general scope of work stated in the contract. The COR does not have authority to, and may not issue, any direction which:

(1) Constitutes an assignment of additional work outside the general scope of the contract.

(2) Constitutes a change as defined in the contract clause entitled "Changes".

(3) Change any of the expressed terms, conditions, fixed price, or time for contract performance. Any such revisions shall be au-thorized in writing only by the Contracting Officer.

(d) In the event the COTR desires a change to the contract within one or more of the categories as defined in (1) through (3) of paragraph (b), he must direct such request to the Contracting Officer. The Contracting Officer will handle such request within applic-able laws and regulations.

(e) During the term of the contract, the Contracting Officer, or his successor, shall administer the contract on behalf of the Gov-ernment. Technical matters which cannot be resolved by the Contractor and the COR as well as other contractual difficulties, are to be brought to his immediate attention. The Contracting Officer may be reached at the address and telephone number shown on the SF 33, block 10.

G.2 Payment Schedule

In consideration of the Contractor's satisfactory performance of services called for under this contract, the Government shall make payment to the Contractor at the fixed daily rates identified in the schedule. The rates cover one person per inmate day. The Gov-ernment shall not be billed for two days when a resident is admitted one evening and removed the following morning. The Contractor shall not bill for the day of departure. The day of a resident's escape or absconding from custody or supervision shall be considered the day of departure for billing purposes. (See Section C, SOW, Chapter 18, Escape Procedures).

G.3 Billing Procedure

(a) The Government will make payments to the Contractor on a monthly basis, promptly after receipt of an appropriate invoice.

Invoices must include the appropriate contract number.

(b) In accordance with FAR 52.232-33, Payment by Electronic Funds Transfer - System for Award Management (Jul 2013), payment will be made via Electronic Funds Transfer to the account designated by the Contractor.

(c) For reimbursements not covered in the computed per inmate day rate (i.e., hospital, prescriptions, etc.) which have been authorized by the COR, a separate invoice shall be submitted.

(d) Submit Invoices to:

Federal Bureau of Prisons Attn: Residential Reentry Managment Office P.O. Box 323S San Pedro, California 90733

RFP-200-1277-WS Page 12 of 41 bop17475 Typewritten Text

G.4 Key Personnel

In accordance with the clause entitled "Change in Key Personnel" included in Part I, Section H, the following positions are considered key personnel for Major-Use Facilities:

Facility Director Case Manager Social Services Coordinator

G.5 Electronic Subcontracting Reporting System (eSRS)

In accordance with FAR 52.219-9, the offeror agrees to submit the Individual Subcontracting Report (ISR), formerly theSF-294, and Summary Subcontracting Report (SSR), formerly the SF-295, as applicable. Pursuant to FAR 19.704, the Federal Bureau of Prisons requires submission of these reports as follows:

The ISR is due semi-annually and at contract completion, always within 30 days after the close of each reporting period unless oth-erwise directed by the Contracting Officer. Normally, these deadlines are April 30th for the period ending March 31st and October 30th for the period ending September 30th. A separate report is also due within 30 days after contract completion. Reports are re-quired when due, regardless of whether there has been any subcontracting activity since the inception of the contract or since the last reporting period.

The SSR must be submitted annually (for twelve months ending September 30th). Reports are due 30 days after the close of each reporting period.

Additional information concerning the Electronic Subcontracting Reporting System (eSRS) program can be located at http://www.acquisition.gov/far.

G.6 CPARS Contractor Evaluation Factors and Rating Descriptions

Contractor performance will be assessed using seven (7) evaluation factors as follows:

FACTOR: ACCOUNTABILITY

Has the contractor ensured that offenders are accurately accounted for while (1) in the facility; (2) at work assignments; (3) in all other activities outside the facility? Is the approach tailored to the geographic area? Have there been any patterns or unresolved breaches of accountability during this rating period? Have you discussed the strengths and weaknesses, and the effectiveness of any corrective ac-tions?

FACTOR: PROGRAMS

Does the contractor have a process for assessing the individual needs of each offender to assist with their reentry into the community?

Has the contractor initiated the Transitional Skills Journaling program? How well does the contractor administer the program? How effective has the process been this rating period in assisting offenders to find employment and housing, and to develop skills to pre-pare the offender for reentry and prevent them from returning to a criminal lifestyle? How effective and extensive is the community resources network? What are the methods or avenues taken to obtain medical or mental health treatment? Have you discussed the strengths and weaknesses, and the effectiveness of any corrective actions?

FACTOR: COMMUNITY RELATIONS

Does the contractor have a process for educating and interacting with the local community in order to acquire and maintain public sup-port? What efforts have been made during this rating period to foster positive community relations? Discuss the workings and makeup of the contractor's community relations efforts. During this rating period have there been any concerns relating to the contractor's posi-tion in the community? Have you discussed the strengths and weaknesses, and the effectiveness of any corrective actions?

FACTOR: SITE VALIDITY AND SUITABILITY

During this rating period, has the contractor complied with all applicable local, state, and national health, safety, environmental

RFP-200-1277-WS Page 13 of 41 laws, regulations, Executive Orders, and building codes? Has the contractor maintained appropriate liability insurance? Are there any new areas of public concern within a ½ mile radius of the facility? Are zoning and occupancy permits still valid? Is the contractor's sanitation plan and maintenance plan effective? Have you discussed the strengths and weaknesses, and the effectiveness of any cor-rective actions?

FACTOR: PERSONNEL

How effective has the contractor been in ensuring competent staff have been recruited, trained, and retained? Have staff met the annu-al training requirements? Are new staff receiving orientation in accordance with SOW requirements? Have new staff received and signed for integrity guidelines? Are there any concerns involving staff integrity? Have you discussed the strengths and weaknesses, and the effectiveness of any corrective actions?

FACTOR: COMMUNICATION/RESPONSIVENESS

Communication: During the rating period, has the contractor maintained open lines of communication with Bureau staff? Does the contractor establish and maintain effective communication with U.S. Probation and local authorities?

Responsiveness: Is the contractor responsive to Bureau requirements, directions, and requests for information? How well does the contractor deal with significant incidents? Have you discussed the strengths and weaknesses, and the effectiveness of any corrective actions?

FACTOR: HOME DETENTION

How effective has the contractor been in ensuring that all residents are appropriately referred and placed on home detention as soon as eligible and appropriate? How well does the contractor administer the home detention program? Has the contractor ensured that of-fenders are accurately accounted for while on home detention? How effective has the process been this rating period in assisting of-fenders to find employment and to develop skills to prepare the offender for reentry and prevent them from returning to a criminal life-style? How effective and extensive is the community resources network? What are the methods or avenues taken to obtain medical or mental health treatment? Are inmates in the Home Detention Program offered case management and programming opportunities con-sistent with their program plan and needs? Have you discussed the strengths and weaknesses, and the effectiveness of any corrective actions?

The Government shall consider both positive and negative attributes in the areas above and provide a written narrative for each that describes the contractor's strengths and weaknesses, and the effectiveness of any corrective actions, during each of the contract's re-porting periods (generally, a one-year term beginning with the start of the Base Period). Strengths equate to performance that exceeds contract requirements and show definite and measurable benefit to the Government. Weaknesses equate to performance prob lems that do not meet contract requirements and result in negative impact on the Government. The CPAR will include all information from facility monitoring reports and any corrective actions taken by the contractor and the effectiveness of those corrective actions taken.

All applicable information up to and including the close of each monitoring conducted during the specified rating period will be in-cluded in the narrative.

Based on the narrative, an adjectival rating will be assigned to each factor. Once all factors have been rated, the overall rating will be an objective rating that most accurately reflects the overall performance of the facility. In CPARS, the overall rating will be denoted as "Quality of Product or Service." The Government will provide a detailed explanation outlining the justification for the overall rating.

In accordance with FAR Part 42, the contractor will be given an opportunity to submit comments, rebutting statements, or additional information in response to an evaluation in CPARS. The ultimate conclusion on the performance evaluation is the decision of the Government.

The ratings and associated descriptions for the factors above are as follows:

Exceptional: Contractor's performance exceeds requirements of the contract in many areas. Benefits to the Government/Bureau of Prisons (BOP) are identifiable. Minor problems may exist. Corrective actions are highly effective.

Very Good: Contractor's performance meets requirements of the contract and exceeds requirements in some areas. Benefits to the Government/BOP are identifiable. Problems may exist, but are minor. Corrective actions are effective.

Satisfactory: Contractor's performance meets contract requirements. Some minor problems exist, but the contractor has satisfactory corrective actions in place.

Marginal: Contractor's performance does not meet some of the requirements of the contract. Contractor's performance has shown there

RFP-200-1277-WS Page 14 of 41 are problems resulting in a negative impact on service delivery (a negative impact on the Government). Problems are serious, but re-covery is still possible. Corrective actions have shown to be marginally effective and/or not fully implemented.

Unsatisfactory: Contractor's performance fails to meet most of the requirements of the contract. Contractor's performance shows there are problems resulting in a negative impact on service delivery (a negative impact on the Government). Problems are serious, and re-covery is unlikely. Corrective actions are ineffective and/or not fully implemented.

[END OF SECTION]

G.7 Agency Ombudsman - Task/Delivery Order Contracts (Indefinite Quantity)

As required by the Federal Acquisitin Regulation (FAR) 16.504(a)(4)(v), a solicitatiaon and contract for indefinite quantity must in-clude the name, address, telephone number, fax number, and e-mail address of the Agency Task and Delivery Order Ombudsman, if multiple awards may be made. The Ombudsman must review complaints from contractors and ensure they are afforded a fair oppor-tunity to be considered, consistent with the procedures in the contract.

The Ombudsman must be a Senior Agency Official who is independent of the Contracting Officer and may b the Agency's Competi-tion Advocate. The Bureau of Prisons Competition Advocate is designated as the Ombudsman for task/delivery order contracts. The name and contact information for the Agency Ombudsman is:

W. F. Dalius, Jr.

Assistant Director for Administration Federal Bureau of Prisons 320 First Street, N.W., Room 5009 Washington, D.C. 20534 Telephone: (202) 307-3230 Fax Number: (202) 514-9481 E-mail: bdalius@bop.gov

RFP-200-1277-WS Page 15 of 41

Section H - Special Contract Requirements

52.21-603-70 Contracting Officer's Representative (COR) (June 2012)

(a)The Residential Reentry Manager ,or designee, is hereby designated as the Contracting Officer's Represent-ative (COR) under this contract.

(b) The COR is responsible, as applicable, for: receiving all deliverables, inspecting and accepting the supplies or services provide hereunder in accordance with the terms and conditions of this contract; providing direction to the contractor which clarifies the con-tractor effort, fills in details or otherwise serves to accomplish the contractual Scope of Work; evaluating performance; and certifying all invoices/vouchers for acceptance of the supplies or services furnished for payment.

(c) The COR does not have the authority to alter the contractor's obligations under the contract, and/or modify any of the expressed terms, conditions, specifications, or cost of the agreement. If as a result of technical discussions it is desirable to alter/change contrac-tual obligations or the Scope of Work, the Contracting Officer shall issue such changes.

52.218-000 CONTINUING CONTRACT PERFORMANCE DURING A PANDEMIC INFLUENZA OR OTHER NATIONAL EMERGENCY (May 2008)

During a Pandemic or other emergency we understand that our contractor workforce will experience the same high levels of absentee-ism as our federal employees. Although the Excusable Delays and Termination for Default clauses used in Government contracts list epidemics and quarantine restrictions among the reasons to excuse delays in contract performance, we expect our contractors to make a reasonable effort to keep performance at an acceptable level during emergency periods.

The Office of Personnel Management (OPM) has provided guidance to federal managers and employees on the kinds of actions to be taken to ensure the continuity of operations during emergency periods. This guidance is also applicable to our contract workforce.

Contractors are expected to have reasonable policies in place for continuing work performance, particularly those performing mission critical services, during a pandemic influenza or other emergency situation.

The types of actions a federal contractor should reasonably take to help ensure performance are:

• Encourage employees to get inoculations or follow other preventive measures as advised by the public health ser-vice.

• Cross-train workers as backup for all positions performing critical services. This is particularly important for work such as guard services where telework is not an option.

• Implement telework to the greatest extent possible in the workgroup so systems are in place to support successful re-mote work in an emergency.

• Communicate expectations to all employees regarding their roles and responsibilities in relation to remote work in the event of a pandemic health crisis or other emergency.

• Establish communication processes to notify employees of activation of this plan.

• Integrate pandemic health crisis response expectations into telework agreements.

• With the employee, assess requirements for working at home (supplies and equipment needed for an extended tele-work period). Security concerns should be considered in making equipment choices; agencies or contractors may wish to avoid use of employees' personal computers and provide them with PCs or laptops as appropriate.

• Determine how all employees who may telework will communicate with one another and with management to accom-plish work.

• Practice telework regularly to ensure effectiveness.

• Make it clear that in emergency situations, employees must perform all duties assigned by management, even if they are outside usual or customary duties.

RFP-200-1277-WS Page 16 of 41

• Identify how time and attendance will be maintained.

It is the contractor's responsibility to advise the Government Contracting Officer if they anticipate not being able to perform and to work with the Department to fill gaps as necessary. This means direct communication with the Contracting Officer or in his/her ab-sence, another responsible person in the contracting office via telephone or email messages acknowledging the contractor's notifica-tion. The incumbent contractor is responsible for assisting the Department in estimating the adverse impacts of nonperformance and to work diligently with the Department to develop a strategy for maintaining the continuity of operations.

The Department does reserve the right in such emergency situations to use Federal employees, employees of other agencies, contract support from other existing contractors, or to enter into new contracts for critical support services. Any new contracting efforts would be acquired following the guidance in the Office of federal Procurement Policy issuance "Emergency Acquisitions", May, 2007 and Subpart 18.2. Emergency Acquisition Flexibilities, of the Federal Acquisition Regulations.

[End of Clause]

H.1 Change in Key Personnel

Following contract award, any change in key personnel during contract performance is subject to the review and approval of the Res-idential Reentry Manager. The Contractor shall submit evidence that the qualifications of the prospective replacement personnel are equal to or greater than personnel vacating the positions. Such requests for review and approval shall be in writing.

H.2 Contract Performance

(a) Any request to alter the facility following contract award must provide evidence supporting the contractor's right to use the proposed facility. Acceptable evidence of right to use is limited to deeds, leases, bills of sale, options to lease, options to buy, contin-gency leases or contingency deeds.

(b) Offerors shall submit proof that the local law enforcement agency with primary justification (e.g., Chief of Police, Sheriff) and at least two levels of local government officials (e.g., City Council Member, Mayor, County Board Member, City Commissioner) have been notified of their intent to change facility location. The notification will identify the specific location of the new facility.

The proof shall be a signed copy of each notification* sent via registered or certified mail to the Chief Executive Officer of the law enforcement agency and two levels of public officials of the geographical area in which the new facility is located. The notification shall provide an accurate description of the program services the contractor provides under their contract to include, but not limited to, the contractor's mission statement; the size of the new facility; the specific address location of the new facility; the type of offender the Statement of Work indicates will be placed at the new facility; and the contractor's inmate accountability practices.

*[The offerors shall use the mandatory Sample Community Notification Letter in Section J, Attachment 3, when notifying the above-mentioned officials.]

(c) Subsequent to award the contractor shall notify the Contracting Officer's Representative (COR) advising of any request to change facility locations. The Bureau of Prisons will inspect the contractor's place of performance to ensure compliance with the Safety and Sanitation requirements of the Statement of Work. The contractor will be advised of identified areas of non-compliance and will be re-quired to correct the non-compliant areas in accordance with the Statement of Work and reasonable guidance provided by the COR. If the place of performance is not in compliance by the established performance date, the contract may be terminated for default.

(d) The contractor, when requesting a change in performance location, is required to provide proof of zoning. This proof shall be provided with the initial request to change locations.

(e) The initial request to change performance sites will be made to the COR. The request shall be in writing and accompanied by the following documentation: (1) proof of right to use; (2) proof of zoning; (3) proof of law enforcement/ geopolitical notification; and (4) evidence that the Bureau of Prisons will receive some benefit for modifying the contract to change the place of performance.

The Contracting Officer, with the assistance of Legal Counsel and the COR, shall determine whether substantial evidence of proper zoning and other ordinance or regulatory compliance has been provided by the Contractor.

The contractor's failure to provide satisfactory proof may result in termination of the contract for default.

For purposes of this provision, a "necessary local official" means an employed or elected person whose opinion, approval, or con-currence as to the propriety of the use of proposed sites is required under any and all applicable laws of the city, town, village, or municipality in which the RRC is to be located.

H.3 Protected Religious Activities

Protected Religious Activities. Religious exercise can come up in Residential Reentry Centers (RRC's) in a variety of ways and is governed by the Department's regulation guaranteeing "Equal Treatment For Faith-Based Organizations" [28 CFR 38.1(b)], as well as by federal constitutional and statutory law.

(1) An offender may ask for a time and place to individually pray, study, or worship. Federal law requires that a federally-funded Contractor allow offenders in an RRC reasonably frequent opportunity to engage on their own in these "inherently religious activit-ies" throughout the week.

(2) An offender may ask an RRC staff to lead or join him or her in inherently religious activity. If an offender in an RRC makes such a request, Contractor staff may accommodate the request when such activity would not interfere with the contracted services, when the religious activity occurs in a separate time or location from the services provided under the contract and if attendance or par-ticipation by offenders and staff is voluntary. A separate location does not need to be a separate building but must be an area that, at the time of religious activity, is not being used to provide services under the contract and is not otherwise open to the offender popula-tion.

RFP-200-1277-WS Page 17 of 41

(3) An RRC Contractor may offer inherently religious services to offenders outside of, and in addition to, its contract with the Gov-ernment as long as the services are offered in a separate time or location (as defined above in paragraph 2) from the services provided under the contract and if attendance or participation by offenders is voluntary. For example, the BOP permits-but would not reim-burse a contractor to provide offenders with a chaplain to assist offenders who request spiritual counsel, prayer, instruction from a sac-red text, or the opportunity to worship. Unless specifically requested in the solicitation, such services should not be included as part of a proposal and will not be considered in the evaluation process.

RFP-200-1277-WS Page 18 of 41

Section I - Contract Clauses

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text.

Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): www.acquisition.gov/far

Clause Title 52.202-1 Definitions (Nov 2013)

52.203-3 Gratuities (Apr 1984)

52.203-5 Covenant Against Contingent Fees (May 2014)

52.203-6 Restrictions On Subcontractor Sales To The Government (Sept 2006)

52.203-7 Anti-Kickback Procedures (May 2014)

52.203-8 Cancellation, Rescission, and Recovery of Funds for Illegal or Improper Activity (May 2014)

52.203-10 Price Or Fee Adjustment For Illegal Or Improper Activity (May 2014)

52.203-12 Limitation On Payments To Influence Certain Federal Transactions (Oct 2010)

52.203-13 Contractor Code of Business Ethics and Conduct (Apr 2010)

52.203-17 Contractor Employee Whistleblower Rights and Requirement To Inform Employees of Whistleblower Rights

(Apr 2014)

52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper (May 2011)

52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards (Jul 2013)

52.204-13 System for Award Management Maintenance (Jul 2013)

52.204-15 Service Contract Reporting Requirements for Indefinite-Delivery Contracts (Jan 2014)

52.204-18 Commercial and Government Entity Code Maintenance (Nov 2014)

52.209-6 Protecting The Government's Interest When Subcontracting With Contractors Debarred, Suspended, or

Proposed for Debarment (Aug 2013)

52.209-9 Updates of Publicly Available Information Regarding Responsibility Matters (Jul 2013)

52.210-1 Market Research (APR 2011)

52.215-2 Audit and Records--Negotiation (Oct 2010)

52.215-8 Order of Precedence--Uniform Contract Format (Oct 1997)

52.215-11 Price Reduction for Defective Certified Cost or Pricing Data--Modifications (Aug 2011)

52.215-13 Subcontractor Certified Cost or Pricing Data--Modifications (Oct 2010)

RFP-200-1277-WS Page 19 of 41

Clause Title 52.215-15 Pension Adjustments and Asset Reversions (Oct 2010)

52.215-18 Reversion or Adjustment of Plans for Postretirement Benefits (PRB) Other than Pensions (July 2005)

52.215-19 Notification of Ownership Changes (Oct 1997)

52.215-21 Requirements for Certified Cost or Pricing Data and Data Other Than Certified Cost or Pricing

Data--Modifications (Oct 2010)

52.219-4 Notice of Price Evaluation Preference for HUBZone Small Business Concerns (Oct 2014)

52.219-8 Utilization of Small Business Concerns (Oct 2014)

52.219-9 Alt II Small Business Subcontracting Plan (Oct 2014) - Alternate II (Oct 2001)

52.219-16 Liquidated Damages-Subcontracting Plan (Jan 1999)

52.219-28 Post-Award Small Business Program Rerepresentation (Jul 2013)

52.222-3 Convict Labor (June 2003)

52.222-4 Contract Work Hours and Safety Standards Act - Overtime Compensation (May 2014)

52.222-21 Prohibition of Segregated Facilities (Feb 1999)

52.222-26 Equal Opportunity (Mar 2007)

52.222-35 Equal Opportunity for Veterans (Jul 2014)

52.222-36 Equal Opportunity for Workers with Disabilities (Jul 2014)

52.222-37 Employment Reports on Veterans (Jul 2014)

52.222-40 Notification of Employee Rights Under the National Labor Relations Act (Dec 2010)

52.222-41 Service Contract Labor Standards (May 2014)

52.222-43 Fair Labor Standards Act and Service Contract Labor Standards - Price Adjustment (Multiple Year and Option

Contracts (May 2014)

52.222-50 Combating Trafficking in Persons (Feb 2009)

52.222-54…