RFP194180_Cost_Proposal_FINAL.pdf

This is a Cost Proposal document for the City of Palo Alto Fire Department's RFP #RFP194180 for On-Call Fire and HazMat Plan Review and Environmental Consultation Services. The procurement seeks qualified firms to provide professional services supporting the Fire Prevention Bureau's permit processing and plan review functions, including permit data entry, application processing, and plan reviews for fire alarm systems, fire sprinkler systems, and hazardous materials permits, as well as environmental site investigations and consultation. The RFP was released on May 29, 2025, with proposal questions due by June 5, 2025, and proposals due by June 19, 2025, at 3:00 pm. The contract will be structured as a time and materials arrangement with a fixed-fee maximum "not to exceed" amount to be negotiated, with flexible task order engagement under a multi-year professional services agreement.

The cost proposal specifies hourly rates for twelve distinct positions: Assistant Building Official (Environmental Consultant), Engineering Technician, Plans Examiner, Permit Technician, Senior Fire Plans Examiner, Fire/HazMat Plans Examiner, Environmental Consultant, Senior Hazardous Materials Plan Reviewer, Senior Environmental Consultant, Hazardous Materials Plan Reviewer, Senior Administrative Assistant, and Permit Intake Technician, with separate overtime rates provided for each position. All hourly rates in the submitted document appear blank, indicating proposers must populate these rates as part of their bid submission. The procurement requires comprehensive insurance coverage of $1,000,000 per occurrence with insurance providers maintaining an AM Best's Key Rating of A-:VII or higher. Selected firms must provide their own staff, equipment, and training while ensuring compliance with IT security, ethics, and harassment training requirements. No explicit set-aside designations or budget ranges are specified in the RFP.