RFP17926-2025-02-13 CMGC Transportation Training Center~1.pdf

Request for Proposal

CONSTRUCTION MANAGER/GENERAL

CONTRACTOR SERVICES

Transportation Training Buildings Redwood Campus and Table Rock Campus

REQUEST FOR PROPOSAL (RFP)

NO. P17926-2025-02-13

RFP CLOSING (DUE) DATE: February 13, 2025, 2:00 PM, Local Time

NO LATE RESPONSES WILL BE ACCEPTED

SUBMIT TO:

Rogue Community College

Attn: Contract and Procurement Director 3345 Redwood Highway, JO Bldg., Rm 12

Grants Pass, Oregon 97527

Non-Mandatory Pre-Proposal Meeting Interested parties are invited to participate in a pre-proposal meeting on Friday, January 24, 2025 beginning at 2:00 pm at the Redwood Campus of Rogue Community College Building L Room 2, 3345 Redwood Highway, Grants Pass OR 97520. Please call (541)955-7576 to confirm your attendance and receive directions.

Request for Proposal (RFP) P17926-2025-02-13 – CM/GC Services Rogue Community College District – Transportation Training Buildings P a g e | 2

Table of Contents

I. PROJECT OVERVIEW

A. INTRODUCTION

B. GENERAL EXPECTATIONS OF THE CM/GC

II. PROJECT DESCRIPTION

A. PROJECT BACKGROUND AND DESCRIPTION

B. ADDITIONAL INFORMATION

C. INSTRUCTIONS TO PROPOSERS

D. TENTATIVE SCHEDULE

III. FORM OF AGREEMENT

IV. SCOPE OF PRECONSTRUCTION SERVICES

V. SCOPE OF CONSTRUCTION SERVICES DESIRED

VI. MINIMUM QUALIFICATIONS

VII. PROPOSAL CONTENT AND CRITERIA

A. PROJECT BACKGROUND AND DESCRIPTION

B. EVALUATION CRITERIA

VIII. PROPOSAL EVALUATION

IX. REQUESTS FOR CHANGE AND PROTESTS/ ADDENDA

A. SOLICITATION PROTESTS

B. SELECTION PROTESTS

C. INQUIRIES/ADDENDA

X. ENCLOSURES

P a g e | 3

I . PROJECT OVERVIEW

A. INTRODUCTION.

The Rogue Community College District is seeking design and construction proposals for constructing a new facility on the Redwood Campus and also renovation/expansion of existing facilities at the Table Rock Campus for instruction and training in transportation technology. The facilities will include inventory management, project storage, vehicle and equipment bays, lab preparation areas, faculty offices, student study areas, support staff offices and work areas. The project will also include purchase of instructional technology and technology infrastructure to enable connectivity to the existing technology network and expand the current capability for technology-based instruction to meet the projected growth of the community and the College through 2035.

B. GENERAL EXPECTATIONS OF THE CM/GC.

The College is seeking a CM/GC firm to actively participate in coordinating and managing the building process as a member of a team with the College, Architect, and other project consultants. The CM/GC must be skilled in developing schedules, preparing construction estimates, performing value engineering and constructability reviews, analyzing alternative designs, studying labor conditions, understanding construction methods and techniques, monitoring and documenting costs, and coordinating and communicating with other team members through the design and construction phases. In addition, the CM/GC must be familiar with the local labor and subcontracting market, be capable of working with subcontractors to generate viable pricing alternatives, and be familiar with construction of public and college facilities.

The College intends to enter into a CM/GC Contract with the selected CM/GC firm that will include Preconstruction Services and identification of a CM/GC Fee and Fixed Costs for General Conditions Work, with provisions for adding Construction Services through acceptance of a Guaranteed Maximum Price (GMP) by contract amendment.

The amendment would include construction services through completion of the Project.

Alternatively, The College may, at its sole discretion, choose not to continue the CM/GC Contract beyond the completion of preconstruction activities and solicit bids from qualified contractors for the construction of the Project.

II. PROJECT DESCRIPTION

A. PROJECT BACKGROUND AND DESCRIPTION

Rogue Community College (RCC) received match-grant funding from the State of Oregon to assist in the construction of Transportation Training facilities, which are referred to in this RFQ as Transportation Training Buildings. The project will provide flexible facilities for RCC’s Transportation programs and will be constructed on the RCC Redwood Campus

P a g e | 4 located in Grants Pass, Oregon and the Table Rock Campus located in White City, Oregon. The Rogue Community College Transportation Training program currently occupies approximately 11,525 square feet of total assignable building space at the Redwood Campus and approximately 9,000 square feet at the Table Rock Campus. Both locations have limited paved yard space for service vehicle parking.

B. ADDITIONAL INFORMATION

This Request for Proposal, including Contract terms, Conditions, and any Specifications or Addenda will be made available on ORPIN the state of Oregon’s procurement website and the College’s Procurement website at http://web.roguecc.edu/contract-and-procurement/vendor-opportunities.

The estimated budget for construction costs and fees for this project is approximately 13M.

In addition to new and renovated/expanded building space, this figure includes site preparations, infrastructure, parking, landscaping, irrigation, and other necessary site improvements. The estimated budget also includes preconstruction services and CMGC fee. The budget does not include A&E fees, furniture and equipment, owner contingency, and other “soft costs” associated with the project.

This project scope of work does not contain asbestos abatement work; thus the supplier/contractor/subcontractor(s) will not be required to be licensed under ORS 468A.720 to do asbestos abatement work. Any asbestos abatement work identified during the project will be the owner’s responsibility.

This project is a CM/GC alternative procurement process and is Exempt from Competitive Bidding pursuant to the criteria set forth for alternative contracting methods as described in ORS 279C.335, according to state law. This project will be awarded based on a scored selection process and not based solely on low price quote. The scoring criteria will be based on weighted categories to determine the Most Advantageous Proposer to Rogue Community College District. Respondents may comment on any specifications which they feel limit competition.

C. INSTRUCTIONS TO PROPOSERS

1. RFP CLOSING DATE, TIME AND PROCEDURE: Sealed proposals will be received by the College Contract and Procurement Director, at the Contract and Procurement Office, 3345 Redwood Hwy, Grants Pass, Oregon 97527, up to 2:00 P.M. on February 13, 2025. Proposers are solely responsible for ensuring that their Proposal is delivered to the College by the closing deadline.

2. METHOD OF SUBMISSION: All required text and numeric submissions shall be prepared by typewriter, computer, or in ink and shall have at least one signed original in ink by an authorized representative of the company. The person signing http://web.roguecc.edu/contract-and-procurement/vendor-opportunities http://web.roguecc.edu/contract-and-procurement/vendor-opportunities

P a g e | 5 the proposal shall initial alterations or erasures in ink.

3. INTERVIEWS: The College reserves the right to conduct interviews with one or more selected firms prior to the final decision on contract award, as detailed in Part VIII.

4. PROPOSAL FORMAT/COPIES: Please provide one (1) original copy of the proposal, plus one (1) thumb drive with a digital copy. The Original must bear an original signature in ink. All proposals (including the digital copy) must be complete.

Under no circumstances shall the College be responsible for any costs or expenses incurred in the submission of responses to this solicitation.

Each proposal shall be sealed in an envelope or package(s) and mailed or delivered to:

Attn: Contract and Procurement Director Contract and Procurement Office 3345 Redwood Hwy Grants Pass, Oregon 97527 Marked: “CM/GC Proposal for Transportation Training Buildings” RFP No. P17926-2025-02-13

Email or Facsimile transmissions of proposals will be rejected as non-responsive. The name and address of the Proposer must appear on the outside of submission envelope(s)/package(s).

Failure to comply with any of these requirements may result in rejection of the proposal as non-responsive.

5. DURATION OF PROPOSALS: No Proposer may withdraw its proposal after the time set for the opening or before award of the Contract, unless said award is delayed for a period exceeding sixty (60) days.

6. CONFORMANCE TO LAW: In submitting a response, a Proposer certifies conformance to any applicable Federal Acts, and Oregon Statutes and Regulations, including equal employment opportunities. All information and reports required by federal or Oregon state governments, having responsibility for enforcement of such laws, shall be supplied to the College upon request for purposes of investigations to ascertain compliance with such acts, regulations, and orders. In particular, without limiting the foregoing, Proposer shall comply with all applicable provisions of ORS Chapter 279C governing public improvements and public works projects as set forth in Appendix A.

7. INDEPENDENT CONTRACTOR: The CM/GC shall be recognized by both parties as

P a g e | 6 an “independent contractor.” All persons employed by the CM/GC to furnish services in accordance with any contract resulting from this RFP will be employees (or subcontractors) of the CM/GC and not the College.

8. EQUAL EMPLOYMENT OPPORTUNITY REQUIREMENT: Proposal submittal certifies Proposer’s compliance with any applicable Federal Acts, Executive Orders and Oregon Statutes and regulations concerning equal employment opportunities.

(a) CONTRACT AND INSURANCE COVERAGE: Within ten (10) consecutive calendar days after receipt of notice of contract award, the chosen CM/GC shall execute the formal, written contract described in Part III, below, in the form attached as Appendices A and B, and shall furnish a certificate of insurance, naming Rogue Community College District as an additional insured under a Comprehensive General Liability Coverage policy with a combined single limit per occurrence per location in the amount of not less than two million dollars ($2,000,000.00). Each annual aggregate limit shall be not less than four million dollars ($4,000,000.00), when applicable. Proposal submittal indicates Proposer’s intent to be bound by this provision and the terms of the CM/GC Contract. Such insurance shall cover both ongoing operations and completed operations and shall name Owner, and each of their employees, officers, and agents as an additional insured for claims arising out of Contractor’s ongoing activities under this Contract as well as completed operations for a period of ten

(10) years following the end of the contract term.

9. PERFORMANCE AND PAYMENT BONDS: The chosen CM/GC shall deliver to the College performance and payment bonds in the amount of one hundred percent (100%) of the Guaranteed Maximum Price for the Project or in the amount of any authorized early work at least three (3) days before the commencement of any work at the project site.

10. WORKER’S COMPENSATION COVERAGE: The CM/GC, its subcontractors, and all employees working under any contract that results from this RFP are subject employees under the Oregon Workers Compensation Law and shall comply with ORS 656.017, which requires contractors and subcontractors to provide Worker’s Compensation coverage for all their subject workers.

11. PREVAILING WAGE: All labor provided for construction under contracts resulting from this RFP shall comply with the Bureau of Labor and Industries wage standards as per ORS 279C.800 to 279C.870. No Proposal will be received or considered by The College unless the Proposal contains a statement by the Proposer as part of its Proposal that “Contractor agrees to be bound by and will comply with the provisions of ORS 279C.838, 279C.840 or 40 U.S.C. 3141 to 3148.”

12. NON-DISCLOSURE: Any pages of a proposal that have been marked, “This Material

P a g e | 7 is to be Held Confidential,” and separated will be kept confidential by the College only to the extent permissible under the law.

OAR 137-049-0330(3) Availability. Prior to issuance of a notice of intent to award, the opened Offers shall not be available for public inspection. Thereafter, except to the extent the Offeror designates trade secrets or other proprietary data as confidential, Offers shall be available for public inspection.

ORS 192.501(2); ORS 646.461 to 646.475. The College shall apply the Oregon Public Records Law to determine if the information claimed to be exempt is exempt from disclosure. The Offeror shall separate information designated as confidential from other non-confidential information at the time of submitting its offer. Prices, makes, models, or catalog numbers of items offered, scheduled delivery dates, and terms of payment shall not be confidential, but shall be publicly available regardless of any designation to the contrary.

13. DOCUMENT OWNERSHIP: All documents, reports, proposal submittals, working papers or other material submitted to the College from the CM/GC firm shall become the sole and exclusive property of the College, in the public domain (except for materials deemed to be excluded as trade secrets), and not the property of the CM/GC firm. The CM/GC firm shall not copyright, or cause to be copyrighted, any portion of any said documents submitted to the College as a result of this solicitation.

14. RESERVATIONS: The College expressly reserves the following rights:

(1) To reject any or all proposals and to waive informalities in proposals.

(2) To cancel or amend the solicitation.

(3) To seek clarifications of each proposal from Proposers and other relevant sources.

(4) To consider the competency and responsibilities of Proposers and of their proposed sub-consultants in making the award.

(5) In the event any Proposer or Proposers to whom the contract is awarded shall default in executing said formal contract or in furnishing satisfactory insurance coverage within the time and in the manner specified herein, to re-award the contract to another Proposer or Proposers.

(6) To make the award based upon College’s best judgment as to which proposal best meets the College’s needs, based upon the evaluation criteria, balancing the highest standards of quality, innovation and services with appropriate compensation.

P a g e | 8

(7) To determine the number of firms to interview, if any.

(8) To negotiate a final Contract that is in the best interest of the College. Should negotiations with the intended awardee be unsuccessful within a reasonable period of time, to terminate those negotiations and to begin negotiations with the second-ranked firm and so on until a satisfactory firm can be selected.

In addition to the above reservations, the cost of preparation, submission and presentation of each proposal and any related expenses, including travel, shall be entirely the responsibility of the Proposer.

15. PRIMARY RFP CONTACT: All contact regarding the CM/GC selection process and contracting for this project is to be directed to the Contract and Procurement Department, Email bidquestions@roguecc.edu.

16. RESIDENT RESPONDENT

Respondents will be required to attest as to whether they are resident or nonresident Respondents in accordance with provision of ORS 279C.365. Please use College form.

D. TENTATIVE SCHEDULE

CM/GC Proposal Schedule

The following indicative timeline applies to this Project and illustrates a possible schedule to complete the construction. However, the construction schedule may be altered at the option of the College.

Solicitation Schedule Request for Proposal Posted January 15, 2025 Pre-Proposal Meeting 2:00 P.M. January 24, 2025 Deadline for Questions 5:00 P.M. February 6, 2025 Proposal Due 2:00 P.M. February 13, 2025 Selection Committee Review Complete** February 20, 2025 Interviews Week of** March 3, 2025 Notice of Intent to Award 12:00 P.M.** March 21, 2025 Deadline for Protests of Award 12:00 P.M.** March 28, 2025 Board of Education Approval** April 15, 2025

The above schedule is tentative** mailto:bidquestions@roguecc.edu

P a g e | 9

Anticipated Project Schedule

TBD End of Schematic and Design Development Phase January 2026 End of Construction Documents Phase February 2026 Establish a GMP April 2026 Start Construction March 2027 Project Substantial Completion April 2027 Project Final Completion\Closure

Time is of the essence for this Contract. A key date schedule will be developed during the Preconstruction Service Phase. The CM/GC will be required to adhere to a strict completion schedule. Proposers that cannot perform within the above tentative timeframe will not be considered. The selected CM/GC will be contractually obligated to maintain the completion dates.

III. FORM OF AGREEMENT

The College will use the CM/GC Contract, attached as Appendix A (Sample Agreement), and the General Conditions for Construction Contracts (General Conditions), which are incorporated into the Sample Agreement as Exhibit A (for ease of reference), as the basis for the final agreement (CM/GC Contract). The General Conditions, as may be modified by any Supplemental General Conditions, shall apply to the work of all subcontractors and to the work of the CM/GC to the extent that they do not conflict with the CM/GC Contract.

Submittal of a proposal indicates a Proposer's intent to be bound by the CM/GC Contract terms.

The College reserves the right to negotiate a final contract, including but not limited to terms or conditions of the Sample Agreement, which is in the best interests of the College considering cost effectiveness and the level of CM/GC time and effort required for the Project per OAR 137-049-0640(3). Negotiated changes must be (1) within the general scope of work described herein, and (2) unlikely to affect the field of competition under this RFP. Proposers must submit as part of their proposal alternative terms and conditions in lieu of the terms and conditions the College has identified for them to be considered during negotiations.

Acceptance or rejection of the final construction cost estimate will constitute completion of preconstruction activities, and construction services may commence as outlined in Part V, below.

IV. SCOPE OF PRECONSTRUCTION SERVICES

Preconstruction services will be provided generally under the terms contained in the Sample CM/GC Contract and paid for on a cost reimbursement basis up to a stated

P a g e | 10 maximum. The specific scope of preconstruction services will be negotiated prior to signing the final CM/GC Contract, based on the Proposer’s input as well as the College’s requirements. In general, services are anticipated to include the following:

1. Consultant will, advise, assist, and provide recommendations to the College and design team on all aspects of the planning and design of the work. Participate with College and Architect in regular project management and review meetings, and any such additional meeting as The College may request.

2. Provide a preliminary cost estimate with a value engineering (VE) proposal, simple life cycle analysis (LCA) for key building components, and cost information that addresses durability and maintenance of major materials for review by the Project Team at the same time as the final Schematic Design.

3. Provide information to include but not limited to cost estimates, strategies, and participation in decisions regarding construction materials, methods of construction, building systems, phasing of work, sustainability and alternative cost options to assist in determining a building that can be constructed using the most sustainable construction materials and best practices within the available budget and schedule.

4. Actively participate in value engineering studies. Provide recommended VE options with estimated costs.

5. Review in-progress design and construction documents and provide input and advice on construction feasibility, alternative materials, costs and availability. Review completed design and construction documents prior to bidding and suggest modifications to improve completeness and clarity and to eliminate construction change requests due to inconsistencies or omissions in the construction documents.

Identify work the CM/GC proposes to self-perform, and how competitive solicitation for self-performed work will be accomplished.

6. Provide input to the College and the design team regarding the current construction market and bidding climate for the proposed timeline, status of key subcontract markets, and other local economic conditions. Recommend division of work to facilitate bidding and award of trade contracts, considering such factors as bidding climate, improving or accelerating construction completion, minimizing trade jurisdictional disputes, and related issues.

7. Provide input to the College and the design team regarding long lead time materials and equipment, impact on the construction schedule and strategies for mitigating the impact.

8. Prepare construction cost estimates for the Project at the schematic / design development and construction document design phases and, if appropriate, at other times throughout the project. Notify the College and design team immediately if

P a g e | 11 construction cost estimates appear to be exceeding the construction budget.

9. Furnish a final construction cost estimate for the College’s review and approval.

10. Develop a preliminary construction schedule.

11. Prepare and submit a proposed safety plan.

12. Obtain no fewer than three bids per trade for the College’s review, unless otherwise approved by The College, per the CM/GC Contract.

a. Self-performed work must be competitively bid per subcontractor bidding requirements as outlined in the CM/GC Contract.

b. Prepare a list of potential sub-contractors for bidding.

c. Make demonstrated effort to utilize local personnel.

13. Upon execution of an Early Work Amendment, undertake early material procurement, site preparation and advance construction work, per the CM/GC Contract.

The CM/GC agrees that all of the services and work performed by the CM/GC under this phase shall be performed expeditiously and in accordance with the industry standards of care, skill, and diligence normally and customarily performed by a CM/GC on a project of this size and nature.

If the initial GMP exceeds the College’s established construction budget, the CM/GC shall notify the College and propose how to complete the work within the budget. If the College and the CM/GC cannot agree on a GMP, the College may terminate the Agreement and procure the work in an alternative manner as the College deems appropriate.

V. SCOPE OF CONSTRUCTION SERVICES DESIRED

It is anticipated that the GMP will be requested at the 95% Construction Document (CD) phase or otherwise following completion of the CD phase if determined the most advantageous to the College. The established GMP will be the maximum amount paid for the construction of the facility, unless scope changes are requested by the College.

Acceptance of the GMP by contract amendment will constitute completion of preconstruction services, and the GMP Amendment will initiate construction period services for the Project. At the time of execution of the GMP Amendment, the CM/GC will be required to submit a 100% performance bond and a 100% payment bond for the completion of the Project, using the forms included within the CM/GC Contract. In the event that the CM/GC is unable to furnish an acceptable GMP or bonding, the College retains the sole option to cancel the solicitation and start a new process for the construction of the Project, or terminate the contract and negotiate a replacement contract with the next highest rated Proposer from this solicitation. If so terminated, the CM/GC

P a g e | 12 compensation shall be limited to the preconstruction services maximum, not to exceed fee stated in the CM/GC Contract.

The College reserves the right to make whatever changes in the Sample CM/GC Contract that may be in its best interest, including the allowance of subcontracting by other than low bid and/or structuring joint ventures with such firms, and will incorporate that plan by reference in the resulting CM/GC Contract.

The scope of the Construction Services will include, but not be limited to, the following items:

1. Implement the contracting plan developed as part of Pre-Construction Services work;

solicit and conduct competitive sub-Contractor bidding for project construction work;

include all applicable legal provisions as required for the performance of construction work in the state of Oregon in each subcontract. The College’s Project Manager/Owner’s Representative shall be present during all bid openings.

2. Provide overall management and coordination for completion of construction;

maintain a qualified, full-time Superintendent with necessary staff on the job site to coordinate and manage project construction; establish on-site organization to carry out overall plan of construction.

3. Establish effective quality control plan for all construction; inspect the work as it is being performed to assure that material furnished and quality of work performed are in accordance with the project plan and Construction Documents; establish processes to manage any sub-Contractor who is not performing in accordance with project requirements for budget control, on-time schedule performance, safety and/or quality control.

4. Monitor and maintain a current project construction schedule and provide to Owner’s Representative and Architect; identify potential variances between scheduled and probable completion dates; recommend adjustments to the College; provide summary reports and document all adjustments to the schedule; keep the College and the Architect advised on Project construction work status.

5. Implement and monitor an effective system for project cost control; provide monthly reports of actual costs and work progress as compared to cost estimates and scheduled work progress. Provide supporting information for any variances as requested by the College and the Architect; maintain cost accounting records, provide College access to these records, and preserve for at least three (3) years after final payment.

6. Monitor work of sub-Contractors and coordinate project work with activities and responsibilities of The College, Architect and CM/GC to complete the project in accordance with the College’s objectives of budget, schedule, and quality.

P a g e | 13

7. Review and process all applications for payments by sub-Contractors and material suppliers in accordance with terms of their contracts and maintain records of all payment requests as required by law. Review and resolve all sub-Contractors’ and material suppliers’ requests for additional costs.

8. Schedule and conduct job progress meetings; prepare minutes and distribute meeting records to the College and Architect through construction management software, such as but not limited to Procore.

9. Implement procedures for timely and accurate processing of shop drawings, submittals and other project documents.

10. Establish job-site safety program, which should include an alcohol and drug testing program.

11. Provide close-out services as construction work is completed including, but not limited to: (1) perform necessary work to satisfy The College that the Project is completed as designed before the project is deemed Substantially Complete; (2) resolve punch list items; (3) coordinate and expedite submittal of record documents; (4) provide final report of all construction costs, and assist the College in final audit of all costs and all supporting documentation; (5) Promptly provide all required project O&M manuals and as-built drawings.

VI. MINIMUM QUALIFICATIONS

The College will initially review Proposals received to determine whether or not Proposers meet the following minimum qualifications: In the interest of fast tracking the contract award process, The College has identified the following pass/fail Minimum Qualifications in order to establish eligibility to propose on this procurement:

1. Licensed Contractor:

Proposer must be licensed with the Construction Contractor’s Board as a general contractor in the State of Oregon for the scope of work for this Project. Proposer must include Oregon Construction Contractors Board Registration Number in the RFP response.

2. Bonding Capacity:

Provide proof of bonding capacity. The Proposer must be currently capable of providing a 100% performance bond and 100% payment bond for a project valued up to thirteen million ($13,000,000) in construction costs, as documented by a letter or binder from the Surety, submitted with the RFP response.

3. Insurance:

(a) Provide proof of insurance coverage. Proposer must be currently capable of furnishing the College with a Certificate of Insurance, naming Rogue

P a g e | 14

Community College District as an additional insured under a comprehensive general liability coverage policy with a combined single limit per occurrence in the amount of not less than two million dollars ($2,000,000.00). Each annual aggregate limit shall not be less than four million dollars ($4,000,000.00), when applicable. Such insurance shall cover both ongoing operations and completed operations and shall name Owner, and each of their employees, officers, and agents as an additional insured for claims arising out of Contractor’s ongoing activities under this Contract as well as completed operations for a period of ten

(10) years following the end of the contract term.

In order to qualify for consideration, Proposers must meet these mandatory “MINIMUM QUALIFICATIONS”. Proposals that do not provide the required documentation may be deemed nonresponsive and may be rejected.

VII. PROPOSAL CONTENT AND CRITERIA

A. PROJECT BACKGROUND AND DESCRIPTION

1. Proposals must:

a. Be signed by an officer or principal of your firm authorized to legally commit your firm to a contract.

b. Contain a statement acknowledging incorporation of all addenda. If no addenda were issued, so state.

c. Be contained in a document not to exceed fifteen (15) double-sided pages (thirty

(30) pages total) including any pictures, charts, graphs, tables, and text the firm deems appropriate to be part of the review of the firm's qualifications. A separate transmittal letter and resumes of key individuals proposed to be involved in this Project are exempt from the BIM. Page size is limited to 81/2” x 11”, with basic text information no smaller than 12-point type. The only exception to the page-size limitation is an 11” x 17” sheet for a Project schedule and/or budgets.

2. The following constitutes required Proposal content, in addition to the material required to meet the minimum qualifications laid out in Part VI. Please respond to each using generally the following format.

Proposals will be evaluated on the basis of the following areas:

Evaluation Criteria

Cover Letter Firm Experience CM/GC and Related Experience

P a g e | 15

Key Personnel Experience Overall Project Understanding / Approach Scheduling Approach Cost Control Fee References

CONTRACTOR'S RESPONSE DOCUMENT

Proposers must reply to each of the following items. Responses must appear in the same order listed below. Concise and direct answers are encouraged.

1. COVER LETTER: A letter of introduction stating that the applicant wishes to be considered for the project. Include full name of firm or joint venture, RFP contact person, email address, mailing address, telephone and facsimile numbers. If a joint venture, the relationship of the two parties shall be indicated in terms of percentage participation in the work and in the fee.

2. FIRM EXPERIENCE:

2.1 Firm Description: Provide a brief description of the firm's history, the type of work you have performed and the firm’s capabilities. Include an Annual Volume of Figures for the past five (5) years and both current single project and aggregate bonding capacities. Provide a certified letter from the firm’s bonding or surety company that certifies the firm's bond history, existing bonded contracts and current, total bonding capacity. If a joint venture, provide the information for each of the firms involved. List the sub-consulting firms that will be part of the Respondent’s team during the Pre-Construction phase of the work. Provide a statement indicating whether your firm or sub-consulting firm has had bond claims or contract faults within the last ten (10) year period.

2.2 Project Experience: Describe overall firm experience and provide a listing, in chronological order, of the firm's last five (5) completed College Transportation Training Facility or similar College facility of six and a half million dollars ($6,500,000) or more performed within the last ten (10) years. Include completion date; name of owner; contact person; and current phone number;

name of Architect, contact person and current phone number, name of contractor and construction manager; and contact person name and telephone number for each; location of job; description of job (i.e., College Facility Remodel or similar New College Training Facility Construction, etc.); final construction contract amount; total dollar amount of change orders.

a. Specific Facility Experience: Describe specific experience, and provide a listing as indicated above of the firm's experience in the following types of facilities, including all information indicated above:

P a g e | 16

i. Public Agencies and Public Contracting: Describe the firm's experience on projects for public agencies and performed under public contracting statutes and requirements.

ii. New building construction: Describe the firm’s experience constructing College Transportation Training Facility for both new site construction and around existing operations.

3. CMGC AND RELATED EXPERIENCE:

3.1 Describe your firm’s experience with CM/GC-GMP projects, with an emphasis on CM/GC with GMP projects for the public sector and College facilities. The listing should follow the format described above in the previous item, but should include both the original GMP and the final cost of the Work.

4. KEY PERSONNEL EXPERIENCE:

4.1 Organization of Team: Provide a project organization chart showing your proposed staff for this job, including all professional staff in the following areas: project management; estimating; pre-construction and construction phase services. Identify your Project Manager, Project Executive, and Site Superintendent.

4.2 Team Member Resumes: Include resumes for all individuals listed in the chart. Indicate the proposed percentage or full time equivalent (FTE) that each person will work on this project during the 1) Phase I — Pre- Construction Services, and 2) Phase II — Construction Phase Services.

(100% = 1.0 FTE). The resumes shall include each individual's education, work history, length of tenure with your firm, and relevant prior experience.

4.3 Additional Team Members: For those individuals who are not full time describe how they will work on the project. If your proposal involves individuals from more than one firm, describe prior experience, if any, of the firms and individuals working with each other, and how the proposed team will work for this project.

By listing the individuals in the proposal, the firm assures that these individuals will work on the project at an approximate minimum of the percentages shown. Rogue Community College District reserves the right to request a substitution of personnel if deemed to be in the best interest of the College. If the contractor determines that substitutions are necessary for any reason, the College reserves the right to review and approve the alternate team members assigned to the project.

Should the firm be invited to an interview, the key personnel listed above will need to be in attendance and questions may be directed solely to them. At a minimum, the

P a g e | 17

Project Manager, Superintendent and Project Executive dedicated to the project shall attend any interview.

5. OVERALL PROJECT UNDERSTANDING / APPROACH:

5.1 Organizing the Project: Describe the firm's overall CM/GC plan for completing the project. Discuss the firm’s approach to reviewing the program and services to be provided during design and managing construction. Within the parameters described in this RFP, how would you organize and monitor the work to ensure quality, function, timely completion and cost within or under budget? What will be done by your firm to guarantee the GMP will be achieved within the College budget?

5.2 Communications: Explain the firm’s process and methodology of approach to maintain effective communications between your firm, architect, and owner.

5.3 Phasing and Packaging: Given the available project information, describe how the firm will develop phasing of work and bid packaging for the project.

5.4 Project Management: Describe how the firm will approach the project management and construction management aspects of this project. How will the firm ensure that the College’s needs are met?

5.5 Organizational Tools: Discuss the firm's approach to providing successful CM/GC services based on prior experience and use of communication technology, including cost, schedule and quality effectiveness. Include specific examples of actual products, such as estimates, progress reports, schedules, constructability reviews, value engineering studies, forms, general conditions budgets, organizational structures, Building Information Modeling (BIM), etc.

5.6 Problem Solving: Describe the firm’s approach to problem solving for this project. Describe the largest challenge your firm faced within the last five years working on similar projects, and how you resolved that challenge.

6. SCHEDULING AND APPROACH:

6.1 Describe how the firm will ensure the College’s schedule requirements are met. Specifically, how will your firm organize your work, staffing, and coordination of team members in order to ensure that all schedule milestones are achieved?

6.2 Provide a list of tasks and when the contractor and subcontractors will complete said list of tasks. Include an explanation of how soil moisture levels and quality of soil for building foundation will be considered in this work schedule.

P a g e | 18

6.3 Explain the procedures used to select subcontractors and materials suppliers. The College reserves the right to review subcontractor selection.

6.4 Describe the firm’s experience and expectations for local labor and materials availability on this project.

6.5 Provide a preliminary construction schedule. Describe the approach to managing the schedule, taking into consideration operational, regulatory, security, and access issues. Include a discussion on elements that put the schedule at risk and if appropriate, an approach to accelerate the schedule and if there is a premium cost to do so.

6.6 How will the firm report progress and mitigate delays?

6.7 Describe the firm’s prior experience and approach with fast-track phased construction packages. What has been the firm’s recent experience on fast-track phased construction in terms of completion of bid packages? Provide an example.

7. COST CONTROL AND BONDING:

7.1 Give a description of how the firm will manage the work to control costs and optimize savings during the pre-construction and construction phases.

7.2 Provide the individual project and aggregate bonding capacity of the firm.

8. FEES: Provide a proposal of fees and costs as follows:

8.1 State the total Construction Management fee as a percentage for the cost of the construction as described in the RFP and attachments.

8.2 State the general liability insurance costs, with coverages outlined in the RFP and attached, as a percentage of the cost of construction.

8.3 State the cost of general contractor payment and performance bonds, as outlined in the RFP and attachments, as a percentage of the cost of construction.

8.4 Provide a "Not to Exceed" cost for pre-construction services described in the RFP and attachments. In addition, provide the hourly rate at which pre-construction services will be billed.

8.5 Provide general conditions costs using the worksheet provided in Appendix B of the RFP.

Please note: Estimates for fees and costs shall be accompanied with a detailed breakdown. This fee information, while a critical element of the evaluation/selection

P a g e | 19 process, will also be used in the negotiation of the final GMP agreement.

The fee criteria will be evaluated based on clarity of the cost breakdown, the cost itself, and what is included or excluded in the breakdown of cost.

9. REFERENCES: Provide at least five (5) references for projects of similar size and scope including client name, key contact's name, address, email, and phone number.

Provide detailed examples of the following:

9.1 Project Schedule Examples

9.2 Change Request Examples

9.3 Payment Application Examples

9.4 Conference Report Examples

9.5 Bonding Letter

Reference checks or additional information obtained regarding Proposers will not be scored individually but may be used to supplement all categories above.

VIII. PROPOSAL EVALUATION

The following process will be used to select the CM/GC(s):

A. Evaluation Committee:

An Evaluation Committee, which may but need not consist of individuals familiar with the design and construction process, will screen and rank the Proposals based on the criteria described in Part VII of this RFP and may identify finalists for interviews with the Evaluation Committee. Individual members may consist of selected College staff, consultants, and the project architect.

B. Interviews:

The Evaluation Committee may choose to interview one or more of the selected finalists. All finalists will be notified of the exact times and places of their interviews, if held.

The format of the interview, if held, will be left up to the proposing firm; however, questions by the Evaluation Committee should be anticipated. Members of the CM/GC’s proposed on-site team must be present at the interview, although it is understood that this team might vary depending upon the decision as to the Project’s final type of construction and schedule. The proposing firms must notify the College no less than two days prior to their interview of any audio/visual or

P a g e | 20 presentation support materials they may require.

C. Recommendation to the College’s Board of Education:

The Evaluation Committee will recommend to the College’s Board of Education the firm with whom the Committee proposes the College negotiate a contract.

Should negotiation prove unsuccessful with the selected CM/GC, a second CM/GC will be chosen, and so forth, as necessary.

IX. REQUESTS FOR CHANGE AND PROTESTS/ ADDENDA

A. SOLICITATION PROTESTS

Protests of the solicitation process shall be governed by this provision and as otherwise set out in OAR 137-049-0260. Proposers may submit a protest of any Proposal requirement or of any provision, term, or condition of the exhibits attached to this RFP, in writing, no later than 5 (five) calendar days prior to the scheduled closing time for filing Proposals. Contents of a protest shall include the reasons for the protest and any proposed changes to the RFP. Envelopes containing protests regarding the content of the RFP shall be marked "RFP Content Protest" and shall include the RFP number and title, and delivered to Attn: Contract and Procurement Director, 3345 Redwood Hwy Grants Pass, Oregon 97527.

B. SELECTION PROTESTS

Protests of contractor selection and contract award shall be governed by this provision and as otherwise set out in OAR 137-049-0450. An adversely affected or aggrieved Responsive Proposer must exhaust all avenues of administrative review and relief before seeking judicial review of the College’s selection or Contract award decision. An aggrieved Responsive Proposer may protest the award, as provided below.

a. If the College makes the award following interviews, only Proposers who were interviewed shall be considered “affected” and entitled to protest the award. An affected Responsive Proposer may submit a written protest of the College’s award decision by 12:00 p.m. within seven (7) calendar days after issuance of the Notice of Intent to Award Contract.

b. The protest shall be in writing and must specify the grounds upon which the protest is based, submitted to the Contract and Procurement Office at the address listed in Part IX.A of this RFP.

c. A Proposer is adversely affected only if the Proposer submitted a responsive

P a g e | 21 proposal and is eligible for award as the best responsive and responsible Proposer and is next in line for award,(i.e., the protesting Proposer must claim that all higher-scored Proposers are ineligible for award because their proposals were non-responsive, or the College committed a material violation of a provision in the RFP or of an applicable procurement statute or administrative rule, and the protesting Proposer was unfairly evaluated and would have, but for such material violation, been the highest-ranked Proposer.)

C. INQUIRIES/ADDENDA

All project questions and clarification requests must be submitted in writing via email (bidquestions@roguecc.edu), or regular US mail and answered by addenda so that all potential proposers may be equally apprised of project parameters and clarifications. Statements or interpretations made by The College’s representatives are not binding on the College, unless confirmed by written Addendum.

Numbered Addenda (official changes/revisions/updates to the process or documentation), as issued, will be posted on the College’s website and the state of Oregon’s procurement page (OregonBuys). It is the proposing firm’s responsibility to check regularly for updates.

X . ENCLOSURES

The following documents are incorporated in this RFP by reference:

Appendix A: Sample CM/GC Contract Appendix B: General Conditions Cost Worksheet Appendix C: January 1, 2025 BOLI Prevailing Wage Rate Booklet

END OF RFP

mailto:bidquestions@roguecc.edu

P a g e | 22

Appendix A

CM/GC CONTRACT

(CONSTRUCTION MANAGER/GENERAL CONTRACTOR)

THIS CONTRACT IS BETWEEN:

OWNER/COLLEGE: ROGUE COMMUNITY COLLEGE DISTRICT

And

CONSTRUCTION MANAGER/

GENERAL CONTRACTOR

(referred to as Contractor in the General Conditions and herein referred to as "CM/GC”) <CONSTRUCTION CONTRACTOR>

The Project is: TRANSPORTATION TRAINING BUILDINGS

Redwood Campus, Grants Pass, Oregon

Table Rock Campus, White City, Oregon

The Architect is: < A & E CONTRACTOR>

College's Authorized Representative: Greg McKown Chief Facilities Management Officer

P a g e | 23

The College's Target GMP Range is: $

CM/GC CONTRACT

TABLE OF CONTENTS

ARTICLE 1 DEFINITIONS

ARTICLE 2 CONTRACT DOCUMENTS

ARTICLE 3 WORK OF THIS CONTRACT

ARTICLE 4 RELATIONSHIP AND ROLES OF THE PARTIES

ARTICLE 5 DATE OF COMMENCEMENT; SUBSTANTIAL AND FINAL

COMPLETION

ARTICLE 6 CONTRACT SUM AND GMP

ARTICLE 7 CHANGES IN THE WORK

ARTICLE 8 COST OF THE WORK (To Be Reimbursed)

ARTICLE 9 COSTS EXCLUDED FROM COST OF WORK (Not To Be Reimbursed)

ARTICLE 10 DISCOUNTS, REBATES AND REFUNDS

ARTICLE 11 SUBCONTRACTS AND OTHER CONTRACTS

ARTICLE 12 ACCOUNTING RECORDS

ARTICLE 13 PROGRESS PAYMENTS

ARTICLE 14 FINAL PAYMENT

ARTICLE 15 TERMINATION OR SUSPENSION

ARTICLE 16 REPRESENTATIONS AND WARRANTIES

ARTICLE 17 MISCELLANEOUS

EXHIBIT A GENERAL CONDITIONS

EXHIBIT B GMP AMENDMENT TO CM/GC CONTRACT FORM

EXHIBIT C PAYMENT & PERFORMANCE BOND FORMS

P a g e | 24

The College and CM/GC agree as set forth below:

ARTICLE 1

DEFINITIONS

Except as expressly defined or modified below or elsewhere in this Contract, all capitalized terms shall have the meanings set forth in Section 1.B of the General Conditions for Construction Contracts, attached as Exhibit A hereto (the " General Conditions"). The terms below are expressly defined as follows:

1.1 Affiliate. Affiliate shall mean any subsidiary of CM/GC, and any other entity in which CM/GC has a financial interest or which has a financial interest in CM/GC (including without limitation parent companies, related businesses under the same holding company, or any other business controlled by, under common control with, or which controls

CM/GC).

1.2 Allowances. Allowances shall mean the allowance amounts shown in the GMP Supporting Documents, together with such further allowances as may be developed by the parties as the Project progresses.

1.3 Amendment. Amendment shall mean a written modification of this Contract (including without limitation any agreed change to the GMP), identified as an Amendment, and executed by CM/GC and the College’s Authorized Representative.

1.4 Business Days. Business Days shall mean every day except Saturday, Sunday, and legal holidays recognized for employees of the State of Oregon.

1.5 Change Order. Change Order shall mean a written modification of this Contract under Section of the General Conditions (including without limitation any agreed change to GMP), identified as a Change Order and executed by the College’s Authorized Representative, CM/GC, where applicable, and, where required, approved in writing the Vice President of College Services.

1.6 CM/GC Field Work. CM/GC Field Work shall mean customary layout, clean up, supervision, and portions of the Work of a minor nature and not feasibly part of the subcontracted work due to: exclusions by the Subcontractor not resolved through the process described in Article 11.3.3, undeveloped design owing to deviations in Work performed or materials delivered by Subcontractors or suppliers that do not represent defective or nonconforming work, a breach or failure to perform by the Subcontractor or supplier, complexity of coordination of the Work, and other similar reasons typically providing cause for “pick-up” or GC Work under industry standards; provided, however, that (i) the CM/GC has reasonably determined that doing such portion of the Work itself is

P a g e | 25 in the best interests of the College, (ii) such Work is identified as CM/GC Field Work in monthly billings and (iii) CM/GC receives prior approval of College’s Authorized Representative as to the scope of such CM/GC Field Work.

1.7 CM Services. CM Services shall have the meaning given in Article 3.3…