Q A-Security Guard Services at WinnebagoNE.pdf

RFP-12-241-SOL-00002, Security Guard Services at Winnebago IHS Hospital

Question:

Upon reading the Statement of Work, it was unclear of the required staffing for the operation.

Do you have a breakdown of the number of security guards you need as minimum on shift? I was able to ascertain the following:

24 hours a day / 7 days a week for security officer and supervisor one security guard inside of the hospital at all times one security guard for foot or mobile patrol of the hospital two security guards to receive patients from the law enforcement upon arrival

Based upon the information that was provided, I have determined the following:

at least 4 security officers per shift minimum

Do you have a posting staffing for the number of guards per shift?

Answer:

Requiring at least two security officers per shift. One to remain in the hospital at all times, and One to make rounds around the hospital and grounds areas.

Question:

The SF 1449 states that the period of performance is 1/23/2012 -12/31/2012. Can you please confirm that the award will take place before the 1/23/2012 and subsequent service must start on 1/23/2012, or will there be additional time to phase-in this guard force, that is not specifically addressed in these documents?

Answer:

We anticipate an award on January 23, 2012, but actual period of performance may begin on January 31, 2012. The time in between may be used to get the employees background clearances completed.

Question:

Please confirm that there will be no option years for this guard service. Will the requirement be bid again after the period of performance pending availability of funds?

Answer:

As stated in the solicitation this is for only one – year with no options. A large contract with a base year and four option years will be re-solicitated later in the calendar 2012 with a possible start date of January 1, 2013.\

Question:

Further addressing the phase-in of this service, is this solicitation for security guard services a follow-on contract to some previous contract or is this a new requirement? If this is a contract which will transition guard services from one company to another, please provide the current contract number, the contractor’s name, and the contract period of performance and total contract value.

Answer:

New requirement

If the new contractor is assuming current contract personnel will IHS please provide a seniority roster to properly calculate the employee vacation, IAW the wage determinations.

Answer:

I can provide a roster, the current company has stated they are going out of business.

Question:

The SF 1449 specifies both Guard 1 and Guard 2 services. Can you please confirm that the security guards on this contract are unarmed and the security supervisor is armed, or are these different designations just the minimum wage rates for each position?

Answer:

These are unarmed positions that are to be wage rates that are in accordance with the Department of Labor wage rates listed with the solicitation.

Question:

Was there a previous contract for the exact services?

Answer:

Yes.

Question:

If so, who is the current contractor?

Answer:

Currently, we are in the active solicitation phase and this information will not be provided.

However, your requests can be submitted through the IHS headquarters FOIA office, under the Freedom of Information Act (FOIA). Information and procedures can be found at this website;

http://www.ihs.gov/AdminMngrResources/FOIA/

Question:

What was the dollar amount of the current contract?

Answer:

Currently, we are in the active solicitation phase and this information will not be provided.

However, your requests can be submitted through the IHS headquarters FOIA office, under the Freedom of Information Act (FOIA). Information and procedures can be found at this website;

http://www.ihs.gov/AdminMngrResources/FOIA/

Question:

What was the period of performance of the contract?

Answer:

Currently, we are in the active solicitation phase and this information will not be provided.

However, your requests can be submitted through the IHS headquarters FOIA office, under the Freedom of Information Act (FOIA). Information and procedures can be found at this website;

http://www.ihs.gov/AdminMngrResources/FOIA/

Does this solicitation reflect exactly as the previous contract?

Answer:

Currently, we are in the active solicitation phase and this information will not be provided.

However, your requests can be submitted through the IHS headquarters FOIA office, under the Freedom of Information Act (FOIA). Information and procedures can be found at this website;

http://www.ihs.gov/AdminMngrResources/FOIA/

Question:

What was the previous solicitation number?

Answer:

Currently, we are in the active solicitation phase and this information will not be provided.

However, your requests can be submitted through the IHS headquarters FOIA office, under the Freedom of Information Act (FOIA). Information and procedures can be found at this website;

http://www.ihs.gov/AdminMngrResources/FOIA/

Question:

What is the current contract number?

Answer:

Currently, we are in the active solicitation phase and this information will not be provided.

However, your requests can be submitted through the IHS headquarters FOIA office, under the Freedom of Information Act (FOIA). Information and procedures can be found at this website;

http://www.ihs.gov/AdminMngrResources/FOIA/

Question:

Are you accepting bids via e-mail or regular mail. E-mail

Yes, proposals can be submitted electronically at craig.wells@ihs.gov

Can you tell us the page limit for the proposal?

No Limit.

Also, can the proposal be emailed to you?

Yes, proposals can be submitted electronically at craig.wells@ihs.gov

Guard II - Does this denote ARMED guard where UNARMED guard is classified Guard I? Or does this denote Sargeant/Supervisor?

At this facility all guards are Unarmed. Guard II is the Supervisor

Currently, we are in the active solicitation phase and this information will not be provided.

However, your requests can be submitted through the IHS headquarters FOIA office, under the Freedom of Information Act (FOIA). Information and procedures can be found at this website;

http://www.ihs.gov/AdminMngrResources/FOIA/

Question:

What is the current, incumbent, value of the contract, and who holds the current contract?

Answer:

Currently, we are in the active solicitation phase and this information will not be provided.

However, your requests can be submitted through the IHS headquarters FOIA office, under the Freedom of Information Act (FOIA). Information and procedures can be found at this website;

http://www.ihs.gov/AdminMngrResources/FOIA/

Question:

Is there a collective bargaining agreement attached to this contract?

Answer:

No

Question:

Technical, Price and Past Performance?

a. If the proposals are based on this:

i. Will there be a Section L describing the evaluation factors for the technical?

ii. Also as to past performance, we will be partnering with a small company that has the security background with ___ having the corporate experience in providing services to the government. The question, will this be weighted equally as to another company having both but just one company?

Under this solicitation, there is no technical evaluation. However, when this gets re-solicited in late 2012 for performance to begin in 2013, there will be technical evaluation factors. Also, this is set-aside for small businesses.

Question:

Past Performance and Price?

Award shall be made in regards to past performance and price.

Price?

b. How does the government determine Best Value on pricing?

Answer:

Best Value - means the expected outcome of an acquisition that, in the Government's estimation, provides the greatest overall benefit in response to the requirement