Technical Evaluation Criteria Mammo Unit.docx

TECHNICAL EVALUATION CRITERIA:

The best value source selection process is recommended for this Request for Proposal (RFP). Evaluation of proposals will be based on the vendor’s level of understanding of requirement/technical capabilities, past experience providing service of the same or similar nature, & cost. The technical aspect & cost proposal will be considered to determine the best value to the Aberdeen Area Indian Health Service. Using best value principles we are looking for the vendor with superior technical skills as opposed to the lowest bidder.

The criteria in order of importance are:

1. Understanding of the Requirement/Technical Capabilities (60 pts)

2. Past Performance (40 pts)

UNDERSTANDING OF THE REQUIREMENT/TECHNICAL CAPABILITIES – 60 PTS POSSIBLE.

The offeror shall document that they have the necessary technical capacity to complete the Statement of Objectives (SOO). The offeror shall be evaluated on & show documentation of:

1. Staff identified to complete the requirements, (6 pts. possible)

a. Staff identified to work on the project,

b. Staff performed services previously,

c. Staff readily available to provide services.

2. Licensure AND Board Certification OR Initial Training in mammography (minimum of 3 months) (7 pts)

3. Initially qualified under MQSA to perform mammography: (7 pts. possible)

a. Prior to April 28, 1999: 40 hrs training in mammography (must be documented if obtained after October 1, 1994).

OR

b. On or After April 28, 1999: 40 hrs training under supervision or qualified instructor including training in breast anatomy & physiology, positioning & compression, QA/QC techniques, & imaging pts with breast implants; & performed a minimum of 25 examinations under direct supervision of a qualified individual.

4. New Mammography Modality Training (8 hrs-digital) (7 pts. possible)

5. Continuing Experience (200 mammograms during the past 24 months) (7 pts. possible)

6. Continuing Education (15 CEUs in past 36-months) (7 pts. possible)

7. Staff experienced as Lead QA Technologist for FDA/ACR accreditation activities (13 pts.) To receive all points the contractor must provide documentation that staff assigned to this requirement have done one of the following:

a. Functioned as lead QA Tech in a hospital, clinic, or mobile setting, OR

b. Functioned as backup QA Tech to the lead QA Tech which ultimately contributed to the facility receiving FDA/ACR accreditation status, OR

c. Functioned as a QA Consultant for FDA/ACR requirements at an educational institution.

8. Knowledge of providing services in a mobile environment. (6 pts. possible)

PAST PERFORMANCE – 40 PTS POSSIBLE.

Past performance shall be used to assess the experience & quality of the offeror’s past experience with the same or similar tasks in past or current contracts (including: Federal-Indian Health Service orders, State, local government, & private agencies). The offeror shall list contracts similar in complexity & scope as the requirements in the SOO. The offeror shall include the following information for each contract successfully performed:

1. Name of ordering agency, Contracting Officer, & contract number (3 pts. possible)

2. Type of contract performed & total contract value (3 pts. possible)

3. List special awards and/or events of special recognition received for past performance of similar services (3 pts. possible)

a. Local administrative recognition

b. National recognition

c. List year of award

4. Brief description of work performed (4 pts. possible)

5. Briefly describe how you track customer satisfaction & how you use the information (4 pts. possible)

6. Identify the contract that you consider the most successful & the reason(s) for this determination. (3 pts. possible)

7. Describe the process used to identify problems, & steps taken to develop/implement corrective actions when problems arose (10 pts. possible)

a. List problems identified

b. How do the problems encountered relate to or will aid in meeting the PBWS requirements?

c. Describe how corrective actions increased quality of services.

8.

Describe the process for communication with the ordering agency. In previous successful contracts, describe the steps taken to resolve instances of miscommunications. List the recommendations made for future improvement as a result. (10 pts. possible)

The Indian Health Service will make a separate determination of price reasonableness. The primary consideration in evaluating this criterion is which offeror can perform the task in a manner most advantageous to the government. Under best value principles, there is no requirement that a task order be awarded on the basis of lowest proposed cost. The award primarily on the basis of estimated costs may encourage the submission of unrealistically low estimates and increase the likelihood of cost overruns.

Estimated costs must be reasonable for the tasks to be performed. If consideration is narrowed to choosing among proposals with approximately equal technical criteria as determined by the technical evaluation, cost information can become the determining criteria.