RFP027-35_Evansville_East_Well_Rehabilitation.pdf

For more information, please visit our online supplier portal, located at https://procurement.opengov.com/portal/meridenct

City of Meriden

Purchasing Department

142 East Main St. Room 210

Meriden, CT 06450

RFP027-35 EVANSVILLE EAST WELL REHABILITATION

Project ID: RFP027-35

RELEASE DATE: October 30, 2026

RESPONSE DEADLINE: November 20, 2026, 12:00 pm

Please refer to the project timeline in this document for all important deadlines.

Request For Proposal #RFP027-35

Title: RFP027-35 Evansville East Well Rehabilitation

Table Of Contents

1. LEGAL NOTICE

2. INFORMATION TO PROPOSERS

3. SCOPE OF SERVICES

4. PROPOSAL PRICING TABLE

5. VENDOR SUBMISSION FORMS

Attachments:

AA - Professional Services- Sample Agreement

LEGAL NOTICE

REQUEST FOR PROPOSALS

The City of Meriden is accepting electronic proposals for:

RFP027-35 Evansville East Well Rehabilitation

The City of Meriden is soliciting proposals from licensed contractors to handle the removal, detailed inspection, and subsequent reinstallation of pumping equipment, alongside the chemical redevelopment of the Evansville

East Well.

Proposals shall be submitted as electronic responses per specifications obtained via the City eProcurement Portal: https://procurement.opengov.com/portal/meridenct and on the State of Connecticut

Department of Administrative Services website (https://webprocure.proactiscloud.com).

Proposals may be received up to but not later than 12:00 pm, Friday, November 20, 2026 via the City eProcurement Portal located at https://procurement.opengov.com/portal/meridenct. The City eProcurement

Portal Clock is the official clock for the determination of all deadline dates and times. Without exception, responses will not be accepted after the submission deadline regardless of any technical difficulties. Please submit electronic responses via the City eProcurement

Portal: https://procurement.opengov.com/portal/meridenct by way of the eProcurement Portal, responses will be locked and digitally encrypted until the submission deadline passes.

The right is reserved to reject any or all proposals, in whole or in part, to award any item, group of items, or total proposal, and to waive informality or technical defects, if it is deemed to be in the best interest of the City of Meriden. No proposer may withdraw its proposal within sixty (60) days of the date of the opening.

The City reserves the right to reject any or all proposals and may waive any informality.

The City of Meriden is an Affirmative Action/Equal Opportunity Employer. Disadvantaged, minority, small, and women business enterprises are encouraged to respond.

Rawle Dummett Purchasing Officer City of Meriden, CT 06450-8022 Dated: October 31, 2026 https://procurement.opengov.com/po1tal/meridenct https://webprocure.proactiscloud.com/

INFORMATION TO PROPOSERS

1. SUMMARY

The City of Meriden is seeking proposals from qualified contractors to perform comprehensive rehabilitation and inspection services for the Evansville East Well, 214 Evansville Avenue, South Meriden, 06451. The selected contractor will be responsible for the safe extraction, evaluation, and re-installation of the pumping equipment, alongside targeted chemical redevelopment to restore well efficiency.

2. TIMELINE

Release Project Date: October 30, 2026

Question Submission Deadline: November 13, 2026, 4:00pm

Response Submission Deadline: November 20, 2026, 12:00pm

3. PROPOSAL PROCEDURES

The City will only be accepting electronic submissions of proposals. Please submit electronic responses via the

City eProcurement Portal: https://procurement.opengov.com/portal/meridenct. By way of the eProcurement

Portal, responses will be locked and digitally encrypted until the submission deadline passes. Proposals are due for submission no later than 12:00 pm, Friday, November 20, 2026.

4. PROPOSALS/QUALIFICATIONS

A. Proposals shall be submitted as Pricing Proposal with total fees.

B. Proposals must be made out and signed in the corporate, or other, name of Proposer, and must be fully and properly executed by an authorized person.

C. Proposals received later than the time and date specified will not be considered.

D. Amendments to or withdrawal of Proposals received later than the date and time set forth in the proposal opening will not be considered.

5. EXAMINATION OF DOCUMENTS

Proposers are to examine all documents and visit the site in order to make a thorough examination of the conditions so that they may familiarize itself with all of the existing requirements, conditions, and difficulties that will affect the execution of the work in order to determine the amount of work necessary to carry out the true intent of the specifications and work shown on the drawings.

The City of Meriden and its agents do not have any responsibility for the accuracy, completeness, or sufficiency of any proposal document obtained from any other source other than from the City eProcurement Portal:

https://procurement.opengov.com/portal/meridenct. Obtaining documents from any other source(s) may result in obtaining incomplete and inaccurate information. Obtaining documents from any other source may also result in failure to receive any addenda, corrections, or other revisions to the documents that may be issued.

No request shall be honored if such request is made less than seven (7) calendar days prior to the date fixed for the opening of proposals. Any and all such interpretations, and any supplementary instructions, will be in the form of a written addenda to the specifications which, if issued, will be made available via the City eProcurement Portal, located at https://procurement.opengov.com/portal/meridenct for addenda. Failure of any proposals to receive any such addenda shall not relieve any proposals from any obligations under its proposal as submitted.

Proposers shall submit all inquiries regarding this proposal via the City eProcurement Portal, located at https://procurement.opengov.com/portal/meridenct. Please note the deadline for submitting inquiries. All answers to inquiries will be posted on the City eProcurement Portal. Proposers may also click “Follow” on this document to receive an email notification when answers are posted. It is the responsibility of the proposer to check the website for answers to inquiries.

6. AWARD OF CONTRACT

The Purchasing Officer reserves the right to reject any or all proposals or parts thereof for any reason, to negotiate changes to proposal terms and to waive minor inconsistencies with the RFP. The Purchasing Officer reserves the right to make a selection on the basis of qualifications, experience in providing similar services elsewhere, the proposal’s responsiveness to the Request For Proposal requirements; and to negotiate a contract with the Contractor.

The contract will not be awarded to any corporation, firm, or individual which/who is in arrears to the City of

Meriden by debt or contract, or who is in default as security or otherwise by any obligation to the City of

Meriden.

The right is reserved to reject any or all proposals, in whole or in part, to award any item, group of items, or total proposal, and to waive informality or technical defects, if it is deemed to be in the best interest of the City of Meriden.

7. TAXES

The City of Meriden is exempt under Connecticut General Statutes from the payment of the excise taxes imposed by the federal government and the Sales and Use Tax of the State of Connecticut; such taxes should not be included in the proposal price. Upon request, exemption certificates will be furnished to the successful

Proposer.

8. FAIR EMPLOYMENT PRACTICES

The Contractor shall agree that neither it or its subcontractors, except in the case of a bona fide occupational qualification or need, to refuse to hire or employ or to bar or to discharge from employment any individual or to discriminate against such individual in compensation or in terms, conditions or privileges of employment because of the individual's race, color, religious creed, age, sex, gender identity or expression, marital status, national origin, ancestry, present or past history of mental disability, intellectual disability, learning disability, physical disability, including, but not limited to, blindness or status as a veteran. The aforementioned terms are obtained from Connecticut General Statutes Section 46a-60, et seq., entitled “Discriminatory employment practices prohibited,” as amended.

9. NON-COLLUSION STATEMENT

Each proposer submitting a proposal to the City of Meriden for any portion of the work contemplated by the documents on which bidding is based shall execute and attach thereto the sworn Non-Collusive Statement, to the effect that the proposal has not colluded with any other person, contractor, or corporation in the submission of the proposal.

10. FORM OF AGREEMENT BETWEEN CITY OF MERIDEN AND CONSULTANT

The Agreement for the work will be via Purchase Order and Standard Contractors Services Agreement.

11. CITY OF MERIDEN CODE OF ETHICS

The City of Meriden has adopted a Code of Ethics located in Chapter 21 of the Code of the City of Meriden, sections 21-1 through 21-15, inclusive, which are expressly incorporated herein by reference. The terms of the

Code of Ethics shall constitute a part of any contract or agreement entered into by the City of Meriden as a result of this proposal as if those terms were fully set forth in such contract or agreement.

Proposers are specifically advised that the Code of Ethics prohibits public officers and employees, as well as their immediate families and businesses, with which they are associated from participating in any transaction which is incompatible with the proper discharge of official duties or responsibilities. Proposers are also advised that the Code of Ethics contain provisions with respect to paid contractors and former employees and officials.

PROPOSERS SHOULD NOTE THAT PROPOSALS, CONTRACTS, AND AGREEMENTS ENTERED

INTO OR AWARDED IN VIOLATION OF THE CODE OF ETHICS ARE VOIDABLE BY RESOLUTION

OF THE CITY COUNCIL OF THE CITY OF MERIDEN.

Copies of the Code of Ethics may be obtained from the office of the City Clerk or may be found online on the

City of Meriden’s website.

12. ASSIGNMENT OF CONTRACT

No contract may be assigned without the written consent of the Purchasing Officer or designee.

13. PERMITS

The Contractor shall be responsible for obtaining any and all necessary permits required by the City of Meriden prior to the commencement of work. The Contractor may contact the City of Meriden Building Department for permit information at (203) 630-4091. For all other required permits, contact the City of Meriden Engineering

Department at (203) 630-4018.

14. PRICE AND PAYMENT

The City of Meriden is exempt from the payment of the excise taxes imposed by the Federal government and the Sales and Use Tax of the State of Connecticut under Connecticut General Statutes; accordingly, such taxes shall not be included in the pricing.

The City of Meriden, unless stated otherwise in the documents or Contract, will make payment to the

Contractor not less than thirty (30) days following completion of services.

15. INSURANCE

The successful contractor shall be required to provide a Certificate of Insurance denoting general liability, automobile liability, workers compensation liability, and other coverage required by the City’s Risk Manager.

16. LICENSES AND CERTIFICATIONS

The successful contractor shall ensure that any appropriate licenses or certifications required by the State of

Connecticut are maintained for the duration of the project. The contractor must meet all municipal, state and federal affirmative action and equal employment opportunity practices.

17. TERMS AND CONDITIONS

The selected contractor must have the capability to provide the City of Meriden with expertise in performing other functions, such as, but not limited to, preparation of permit applications, liaison functions and clerical assistance. The following are some potential services which the selected Contractor may be required to provide.

It is also understood that the selected contractor will be required to complete all direct or indirect responsibilities associated with the assigned task so that the intent and desired goal of the City can be achieved.

These services may include, without limitation, reviewing drawings and specifications, providing individuals or sub-contractors with specialized knowledge, assisting in the preparation of legal proceedings, appearance before

Courts or Commissions, providing expert opinions, or conclusions as well as performing investigations of technical matters.

SCOPE OF SERVICES

PROJECT INFORMATION/EXPECTATION

1. General Project Information

• Pull, disassemble, clean and inspect existing pumping equipment.

• Upon completion of the inspection, provide a Pump Inspection Report detailing the condition of the equipment for our review.

• No repairs will be made without prior written authorization from the city.

• Complete pre-cleaning video inspection of well casing & screen providing a digital copy.

• Aqua Freed CO2 Treatment

• Brush well casing & screen to remove loose scale and deposit

• Place & secure Aqua Freed packer assembly and injection tools within the well

• Complete CO2 injection process monitoring pressures to ensure proper distribution Seal well overnight allowing for adequate reaction time within the aquifer

• Bleed off system pressure as needed and remove Aqua Freed packer and injection tool

• Set, maintain and later remove developing tools including triple agitator surge block and submersible can or centrifugal pump.

• Set up equipment and conduct a minimum 1-hour pre-cleaning flow test.

• Redevelop well for up to 40 hours by a combination of chemical treatments and mechanical surging & pumping.

• All chemical solutions will be neutralized in a temporary holding tank prior to being discharged to waste at a location designated by the city.

• Complete post-cleaning video inspection of well casing & screen providing a digital copy. Disinfect well by the addition of a minimum 50ppm chlorine solution

• Reassemble, install and test reconditioned pumping equipment.

• Prepare and deliver a detailed Well Cleaning Report summarizing the on-site activities, data collected and any equipment modifications

2. Project Timeline

Evansville East Well work will need to be scheduled while our Bradley Hubbard Plant is online.

Therefore, please plan on this work to be completed in January or February 2027 & it will need to be coordinated with Sean Grady, Manager, Meriden Water Division.

3. EVANSVILLE EAST WELL INFORMATION

Depth: 62' Diameter: Information not available Screen Length: 10' Screen Material: Stainless Steel Original Well Capacity: Information not available Pump Horsepower: 40 HP Column pipe Diameter: Information not available Lineshaft Diameter: Information not available Pump Capacity and total discharge Head: Information not available

PROPOSAL PRICING TABLE

EVANSVILLE WELL PRICING

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 Removal and inspection of the pumping equipment with chemical redevelopment

1 lump sum

VENDOR SUBMISSION FORMS

1. NON-COLLUSIVE STATEMENT/AFFIDAVIT*

Please download the below documents, complete, and upload. MUST BE Notarized and Stamped/Sealed.

• Non-Collusive_Bid_Statement...

*Response required https://government-project.s3.us-west-2.amazonaws.com/196784/702c7dfa-5aaa-4f75-8268-1eb67e4e69da_Non-Collusive_Bid_Statement.pdf