RFP027-04_Jun_22_26_solicitation_doc.pdf

This is a Request for Proposal (RFP) issued by Meriden Public Schools in Connecticut for the supply and distribution of food service paper goods and disposable products. The RFP, designated RFP027-04, seeks qualified vendors to provide comprehensive paper goods and disposable products supporting the district's National School Lunch Program (6,200 daily lunches), School Breakfast Program (4,300 daily breakfasts), USDA Community Eligibility Provision meals, and Summer Food Service Program across 13 school sites serving approximately 8,200 enrolled students. Proposals are due July 16, 2026 at 11:00 a.m. EDT and must be submitted via the City's OpenGov eProcurement Portal. The contract period runs September 1, 2026 through June 30, 2027, with an option to extend for up to one additional year at a time, not to exceed five years total, by mutual written agreement with 90 days' notice. Questions regarding the RFP are due by July 1, 2026, with responses provided by July 8, 2026, and the anticipated award date is August 19, 2026.

The anticipated total contract value for the school year 2026-2027 is approximately $210,000, with pricing evaluated at 45 points, service delivery approach at 25 points, qualifications and experience at 15 points, and responsiveness and completeness of submission at 15 points. All pricing must be inclusive of complete inside delivery to 14 locations on an every-other-week schedule (or twice yearly for the central warehouse) between 6:00 a.m. and 1:30 p.m., and must exclude federal excise taxes and state sales and use taxes. Vendors may submit pricing for all or some products and may offer equivalent products certified as equal to specified brands, subject to approval and possible sample requests. The selected vendor may petition for price adjustments no more than twice per contract year based on the Producer Price Index for Plastics Product Manufacturing, with documentation required 60 days in advance. All bills are payable within 30 days of invoice. Delivery terms are Free On Board Destination, and inquiries should be directed to Susan Martel at Meriden City Hall, 142 East Main Street, Room 210, Meriden, CT 06450 at 203-630-4115 or smartel@meridenct.gov.