RFP026-36_Fiber_Optic_Cable_Installation.pdf

For more information, please visit our online supplier portal, located at https://procurement.opengov.com/portal/meridenct

City of Meriden

Purchasing Department

142 East Main St. Room 210

Meriden, CT 06450

RFP026-36 FIBER OPTIC CABLE INSTALLATION

Project ID: RFP026-36

RELEASE DATE: December 3, 2025

RESPONSE DEADLINE: December 23, 2025, 11:00 am

Please refer to the project timeline in this document for all important deadlines.

Request For Proposal #RFP026-36

Title: RFP026-36 Fiber Optic Cable Installation

Table Of Contents

1. LEGAL NOTICE

2. INFORMATION TO PROPOSERS

3. PROJECT DETAILS

4. PRICING FORM

5. VENDOR SUBMISSION FORMS

Attachments:

A - Professional Services Agreement-Sample

LEGAL NOTICE

REQUEST FOR PROPOSALS

The City of Meriden is accepting sealed electronic proposals for:

RFP026-36 Fiber Optic Cable Installation

The City of Meriden, CT is soliciting sealed electronic proposals in seeking proposals from qualified contractors to perform a conduit installation project involving the installation of 4 conduits measuring 4 inches in diameter, running underground from 142 East Main Street to 175 East Main Street, Meriden..

Proposals shall be submitted as sealed electronic responses per specifications obtained via the City eProcurement Portal: https://procurement.opengov.com/portal/meridenct and on the State of Connecticut

Department of Administrative Services website (https://webprocure.proactiscloud.com).

Proposals may be received up to but not later than 11:00 am, Tuesday, December 23, 2025 via the City eProcurement Portal located at https://procurement.opengov.com/portal/meridenct. The City eProcurement

Portal Clock is the official clock for the determination of all deadline dates and times. Without exception, responses will not be accepted after the submission deadline regardless of any technical difficulties. Please submit electronic responses via the City eProcurement

Portal: https://procurement.opengov.com/portal/meridenct by way of the eProcurement Portal, responses will be locked and digitally encrypted until the submission deadline passes.

The Contractor will be evaluated and selected based on and technical competence, qualifications as well as the capacity and capability to perform the work required, and proposed rates and fees. The right is reserved to reject any or all proposals, in whole or in part, to award any item, group of items, or total proposal, and to waive informality or technical defects, if it is deemed to be in the best interest of the City of Meriden. No proposer may withdraw its proposal within ninety (90) days of the date of the opening.

The City reserves the right to reject any or all proposals and may waive any informality.

The City of Meriden is an Affirmative Action/Equal Opportunity Employer. Disadvantaged, minority, small, and women business enterprises are encouraged to respond.

Rawle Dummett Purchasing Officer City of Meriden, CT 06450-8022 Dated: December 3, 2025 https://procurement.opengov.com/po1tal/meridenct https://webprocure.proactiscloud.com/

INFORMATION TO PROPOSERS

1. SUMMARY

The City of Meriden is seeking proposals from qualified contractors to perform a conduit installation project involving the installation of 4 conduits measuring 4 inches in diameter, running underground from 142 East

Main Street to 175 East Main Street, Meriden, CT 06450. The Contractor is to provide and install 24 pairs of dark fiber (single mode dark fiber with lc to lc connections) terminations from rack to rack at each building, with splicing services, as required. The proposal should include all necessary services and testing to ensure system integrity, post installation. Please note - The excavation of the roadway and lawn areas (etc) along with removal and replacement of such will be bid separately and is NOT part of this Request for Proposal.

2. TIMELINE

Release Project Date: December 3, 2025

Pre-Proposal Meeting (Mandatory): December 9, 2025, 10:00am

City Hall, 142 East Main St, Meriden, CT

06450

Question Submission Deadline: December 16, 2025, 4:00pm

Response Submission Deadline: December 23, 2025, 11:00am

3. PROPOSAL PROCEDURES

The City will only be accepting electronic submissions of bids and proposals. Please submit electronic responses via the City eProcurement Portal: https://procurement.opengov.com/portal/meridenct. By way of the eProcurement Portal, responses will be locked and digitally encrypted until the submission deadline passes.

Proposals are due for submission no later than 11:00 am, Tuesday, December 23, 2025.

4. PROPOSALS/QUALIFICATIONS

A. Proposals shall be submitted in two sealed parts: Qualifications; Part A and Fees/Proposal; Pricing

Form.

B. Proposals must be made out and signed in the corporate, or other, name of Proposal, and must be fully and properly executed by an authorized person.

C. Proposals received later than the time and date specified will not be considered.

D. Amendments to or withdrawal of proposal received later than the date and time set forth in the proposal opening will not be considered.

5. EXAMINATION OF DOCUMENTS

Proposers are to examine all documents and visit the site in order to make a thorough examination of the conditions so that they may familiarize itself with all of the existing requirements, conditions, and difficulties that will affect the execution of the work in order to determine the amount of work necessary to carry out the true intent of the specifications and work shown on the drawings.

The City of Meriden and its agents do not have any responsibility for the accuracy, completeness, or sufficiency of any proposal document obtained from any other source other than from the City eProcurement Portal:

https://procurement.opengov.com/portal/meridenct. Obtaining documents from any other source(s) may result in obtaining incomplete and inaccurate information. Obtaining documents from any other source may also result in failure to receive any addenda, corrections, or other revisions to the documents that may be issued.

No request shall be honored if such request is made less than seven (7) calendar days prior to the date fixed for the opening of proposals. Any and all such interpretations, and any supplementary instructions, will be in the form of a written addenda to the specifications which, if issued, will be made available via the City eProcurement Portal, located at https://procurement.opengov.com/portal/meridenct for addenda. Failure of any proposer to receive any such addenda shall not relieve any proposer from any obligations under its proposal as submitted.

Proposers shall submit all inquiries regarding this proposal via the City eProcurement Portal, located at https://procurement.opengov.com/portal/meridenct. Please note the deadline for submitting inquiries. All answers to inquiries will be posted on the City eProcurement Portal. Proposers may also click “Follow” on this document to receive an email notification when answers are posted. It is the responsibility of the proposer to check the website for answers to inquiries.

6. AWARD OF CONTRACT

The Purchasing Officer reserves the right to reject any or all proposals or parts thereof for any reason, to negotiate changes to proposal terms and to waive minor inconsistencies with the RFP. The Purchasing Officer reserves the right to make a selection on the basis of qualifications, experience in providing similar services elsewhere, the proposal’s responsiveness to the Request For Proposal requirements; and to negotiate a contract with the Consultant(s).

The contract will not be awarded to any corporation, firm, or individual which/who is in arrears to the City of

Meriden by debt or contract, or who is in default as security or otherwise by any obligation to the City of

Meriden.

The right is reserved to reject any or all proposals, in whole or in part, to award any item, group of items, or total proposal, and to waive informality or technical defects, if it is deemed to be in the best interest of the City of Meriden.

7. TAXES

The City of Meriden is exempt under Connecticut General Statutes from the payment of the excise taxes imposed by the federal government and the Sales and Use Tax of the State of Connecticut; such taxes should not be included in the proposal price. Upon request, exemption certificates will be furnished to the successful proposer.

8. FAIR EMPLOYMENT PRACTICES

The Contractor shall agree that neither it or its subcontractors, except in the case of a bona fide occupational qualification or need, to refuse to hire or employ or to bar or to discharge from employment any individual or to discriminate against such individual in compensation or in terms, conditions or privileges of employment because of the individual's race, color, religious creed, age, sex, gender identity or expression, marital status, national origin, ancestry, present or past history of mental disability, intellectual disability, learning disability, physical disability, including, but not limited to, blindness or status as a veteran. The aforementioned terms are obtained from Connecticut General Statutes Section 46a-60, et seq., entitled “Discriminatory employment practices prohibited,” as amended.

9. NON-COLLUSION STATEMENT

Each proposer submitting a bid to the City of Meriden for any portion of the work contemplated by the documents on which proposing is based shall execute and attach thereto the sworn Non-Collusive Statement, to the effect that the proposal has not colluded with any other person, firm, or corporation in the submission of the proposal/qualifications.

10. FORM OF AGREEMENT BETWEEN CITY OF MERIDEN AND CONSULTANT

The Agreement for the work will be via Purchase Order and NO VALUE.

11. CITY OF MERIDEN CODE OF ETHICS

The City of Meriden has adopted a Code of Ethics located in Chapter 21 of the Code of the City of Meriden, sections 21-1 through 21-15, inclusive, which are expressly incorporated herein by reference. The terms of the

Code of Ethics shall constitute a part of any contract or agreement entered into by the City of Meriden as a result of this bid as if those terms were fully set forth in such contract or agreement.

Proposers are specifically advised that the Code of Ethics prohibits public officers and employees, as well as their immediate families and businesses, with which they are associated from participating in any transaction which is incompatible with the proper discharge of official duties or responsibilities. Proposers are also advised that the Code of Ethics contain provisions with respect to paid contractors and former employees and officials.

PROPOSERS SHOULD NOTE THAT PROPOSERS, CONTRACTS, AND AGREEMENTS ENTERED

INTO OR AWARDED IN VIOLATION OF THE CODE OF ETHICS ARE VOIDABLE BY

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MERIDEN.

Copies of the Code of Ethics may be obtained from the office of the City Clerk or may be found online on the

City of Meriden’s website.

12. ASSIGNMENT OF CONTRACT

No contract may be assigned without the written consent of the Purchasing Officer or designee.

13. PERMITS

The Contractor shall be responsible for obtaining any and all necessary permits required by the City of Meriden prior to the commencement of work. The Contractor may contact the City of Meriden Building Department for permit information at (203) 630-4091. For all other required permits, contact the City of Meriden Engineering

Department at (203) 630-4018.

14. PRICE AND PAYMENT

The City of Meriden is exempt from the payment of the excise taxes imposed by the Federal government and the Sales and Use Tax of the State of Connecticut under Connecticut General Statutes; accordingly, such taxes shall not be included in the pricing.

The City of Meriden, unless stated otherwise in the documents or Contract, will make payment to the

Contractor not less than thirty (30) days following completion of services.

15. INSURANCE

The successful consultant shall be required to provide a Certificate of Insurance denoting general liability, automobile liability, workers compensation liability, and other coverage required by the City’s Risk Manager.

16. LICENSES AND CERTIFICATIONS

The successful firm(s) shall ensure that any appropriate licenses or certifications required by the State of

Connecticut are maintained for the duration of the project. The firm must meet all municipal, state and federal affirmative action and equal employment opportunity practices.

17. TERMS AND CONDITIONS

The selected consultants must have the capability to provide the City of Meriden with expertise in performing other functions, such as, but not limited to, preparation of permit applications, liaison functions and clerical assistance. The following are some potential services which the selected Consultant may be required to provide.

It is also understood that the selected consultant will be required to complete all direct or indirect responsibilities associated with the assigned task so that the intent and desired goal of the City can be achieved.

These services may include, without limitation, reviewing drawings and specifications, providing individuals or sub-consultants with specialized knowledge, assisting in the preparation of legal proceedings, appearance before

Courts or Commissions, providing expert opinions, or conclusions as well as performing investigations of technical matters.

PROJECT DETAILS

1. SCOPE OF WORK

1. Conduit Supply and Installation:

o Supply 4-inch conduit and necessary fittings.

o Install fiber optic cable within the conduit.

o Single mode dark fiber with lc to lc connections.

2. Fiber Optic Termination:

o Provide and install 24 pairs of dark fiber terminations from rack to rack at each building, with splicing services as required.

3. Testing:

o Conduct post-installation testing to ensure system integrity.

2. PROPOSAL REQUIREMENTS

• Detailed breakdown of costs including labor and materials.

• Detailed timeline for the project.

• Company credentials, including experience with similar projects and relevant certifications/licenses.

• References from previous comparable projects.

• Insurance coverage details (e.g., liability insurance).

• Any additional services or considerations that may benefit the project.

*The proposal should include a timeline from initiation through completion.

PRICING FORM

PRICING

Line Item Description Quantity Total Fee Unit Price Total

1 Total All Inclusive Pricing 1 lump sum

TOTAL

VENDOR SUBMISSION FORMS

1. NON-COLLUSIVE BID STATEMENT/AFFIDAVIT*

Please download the below documents, complete, and upload.

• Non-Collusive_Bid_Statement...

*Response required

2. TECHNICAL PROPOSAL*

Do NOT provide pricing information here!

*Response required

3. Additional Information, if needed https://government-project.s3.us-west-2.amazonaws.com/185261/2b03e8dc-d8b5-4042-ba95-941f22f50926_Non-Collusive_Bid_Statement.pdf