RFP026-32 Proposal Package Updated.pdf

For more information, please visit our online supplier portal, located at https://procurement.opengov.com/portal/meridenct

City of Meriden

Purchasing Department

142 East Main St. Room 210

Meriden, CT 06450

RFP026-32 LADDER TRUCK

Project ID: RFP026-32

RELEASE DATE: November 26, 2025

RESPONSE DEADLINE: January 6, 2026, 11:00 am

Please refer to the project timeline in this document for all important deadlines.

Invitation To Bid #RFP026-32

Title: RFP026-32 Ladder Truck

Table Of Contents

1. LEGAL NOTICE

2. INFORMATION TO PROPOSERS

3. PROJECT DETAILS

4. VENDOR SUBMISSION FORMS

Attachments:

AA - TDA Specs 2025

BB - Professional Serv Agreement-Sample

CC - General Insurance

LEGAL NOTICE

REQUEST FOR PROPOSALS

The City of Meriden is accepting sealed electronic Proposals for:

RFP026-32 Ladder Truck

The City of Meriden is seeking proposals to construct and deliver an Aerial Ladder Truck for the Meriden Fire

Department.

Proposals shall be submitted sealed and electronically per specifications obtained via the City eProcurement

Portal: https://procurement.opengov.com/portal/meridenct and on the State of Connecticut Department of

Administrative Services website (https://webprocure.proactiscloud.com).

Proposals may be received up to but not later than 11:00 am, Tuesday, January 6, 2026 via the City eProcurement Portal located at https://procurement.opengov.com/portal/meridenct. The City eProcurement

Portal Clock is the official clock for the determination of all deadline dates and times. Without exception, responses will not be accepted after the submission deadline regardless of any technical difficulties. Please submit electronic responses via the City eProcurement Portal:

https://procurement.opengov.com/portal/meridenct by way of the eProcurement Portal, responses will be locked and digitally encrypted until the submission deadline passes.

The right is reserved to reject any or all proposals, in whole or in part, to award any item, group of items, or total proposal, and to waive informality or technical defects, if it is deemed to be in the best interest of the City of Meriden. No Proposer may withdraw its proposal within ninety (90) days of the date of the proposal opening.

The City of Meriden is an Affirmative Action/Equal Opportunity Employer. Disadvantaged, minority, small, and women business enterprises are encouraged to respond.

Rawle Dummett Purchasing Officer City of Meriden, CT 06450-8022 Dated: November 26, 2025 https://procurement.opengov.com/po1tal/meridenct https://webprocure.proactiscloud.com/

INFORMATION TO PROPOSERS

1. SUMMARY

The City of Meriden Fire Department is seeking a new aerial ladder truck. The design and construction of the apparatus shall embody standard automotive heavy vehicle engineering practices. The apparatus shall be designed, engineered and constructed with due consideration for the severe service nature of the fire service.

The apparatus shall conform to the requirements of the current (at the time of proposal) National Fire Protection

Association Pamphlet #1901 for Motor Fire Apparatus unless otherwise specified in these specifications. It is the intent of these specifications to cover the furnishing and delivery to the Meriden Fire Department of a complete fire apparatus equipped as specified herein; with the intent to obtain the best results and the most acceptable apparatus for emergency service use in the City of Meriden. These specifications cover the minimum general requirements as to the type of construction and tests to which the apparatus must conform, together with certain details as to finish, equipment and appliances with which the successful company must conform. Minor details of construction and materials, where not otherwise specified, are left to the discretion of the contractor, who shall be solely responsible for the design, engineering and construction of all features. If the

2025 model years terminated the apparatus shall be a 2026 model.

2. TIMELINE

Project Release Date: November 26, 2025

Question Submission Deadline: December 29, 2025, 4:00pm

Submission Deadline: January 6, 2026, 11:00am

3. PROPOSAL PROCEDURES

The City will only be accepting electronic submissions of bids and proposals. Please submit electronic responses via the City eProcurement Portal: https://procurement.opengov.com/portal/meridenct. By way of the eProcurement Portal, responses will be locked and digitally encrypted until the submission deadline passes.

Proposals are due for submission no later than 11:00 am, Tuesday, January 6, 2026.

4. PROPOSALS

Proposals are to be submitted as follows:.

a. Proposals must be made out and signed in the corporate, or other, name of Proposers, and must be fully and properly executed by an authorized person.

b. The City of Meriden, CT will only be accepting electronic submissions of the enclosed proposal sheet via the City eProcurement portal partner, OpenGov: https://procurement.opengov.com/portal/meridenct.

c. Proposals received later than the time and date specified will not be considered.

d. Amendments to or withdrawal of proposals received later than the date and time set forth in the proposal opening will not be considered.

5. PROPOSERS QUALIFICATIONS

Proposers will be required to fill out, and include as part of its proposal, any attached Proposer's Qualification

Statement via the City eProcurement Portal: https://procurement.opengov.com/portal/meridenct.

In determining the qualifications of a proposer, the City of Meriden will consider the proposer’s record of performance in any prior contracts for work. The City of Meriden expressly reserves the right to reject a proposal if the proposer’s historical performance, in the sole opinion of the City of Meriden, has been unsatisfactory in any manner or if the proposer has habitually and without just cause neglected the payment of bills or has otherwise disregarded its obligations to subcontractors, suppliers, or employees

6. EXAMINATION OF PROPOSAL DOCUMENTS

Proposers are to examine all documents and visit the site in order to make a thorough examination of the conditions so that the proposer may familiarize itself with all of the existing requirements, conditions, and difficulties that will affect the execution of the work in order to determine the amount of work necessary to carry out the true intent of the specifications and work shown on the drawings.

The City of Meriden and its agents do not have any responsibility for the accuracy, completeness, or sufficiency of any proposal document obtained from any other source other than from the City eProcurement Portal:

https://procurement.opengov.com/portal/meridenct. Obtaining documents from any other source(s) may result in obtaining incomplete and inaccurate information. Obtaining documents from any other source may also result in failure to receive any addenda, corrections, or other revisions to the documents that may be issued.

No request shall be honored if such request is made less than seven (7) calendar days prior to the date fixed for the opening of proposals. Any and all such interpretations, and any supplementary instructions, will be in the form of a written addenda to the specifications which, if issued, will be made available via the City eProcurement Portal, located at https://procurement.opengov.com/portal/meridenct for addenda. Failure of any proposer to receive any such addenda shall not relieve any bidder from any obligations under its proposal as submitted.

Proposers shall submit all inquiries regarding this proposal via the City eProcurement Portal, located at https://procurement.opengov.com/portal/meridenct. Please note the deadline for submitting inquiries. All answers to inquiries will be posted on the City eProcurement Portal. Proposers may also click “Follow” on this proposal to receive an email notification when answers are posted. It is the responsibility of the proposer to check the website for answers to inquiries.

7. PROPOSALS TO REMAIN OPEN

No proposer may withdraw its proposal within ninety (90) days of the date of the proposal opening. Should there be reason why the contract cannot be awarded within the specified period, the time may be extended by mutual agreement between the City of Meriden and the successful proposer.

8. TAXES

The City of Meriden is exempt under Connecticut General Statutes from the payment of the excise taxes imposed by the federal government and the Sales and Use Tax of the State of Connecticut; such taxes should not be included in the proposal price. Upon request, exemption certificates will be furnished to the successful proposer.

9. FAIR EMPLOYMENT PRACTICES

The Contractor/firm shall agree that neither it or its subcontractors, except in the case of a bona fide occupational qualification or need, to refuse to hire or employ or to bar or to discharge from employment any individual or to discriminate against such individual in compensation or in terms, conditions or privileges of employment because of the individual's race, color, religious creed, age, sex, gender identity or expression, marital status, national origin, ancestry, present or past history of mental disability, intellectual disability, learning disability, physical disability, including, but not limited to, blindness or status as a veteran. The aforementioned terms are obtained from Connecticut General Statutes Section 46a-60, et seq., entitled “Discriminatory employment practices prohibited,” as amended.

10. FORM OF AGREEMENT BETWEEN CITY OF MERIDEN AND CONTRACTOR

The Agreement for the work will be via Purchase Order and Standard Professional Services Agreement.

11. CITY OF MERIDEN CODE OF ETHICS

The City of Meriden has adopted a Code of Ethics located in Chapter 21 of the Code of the City of Meriden, sections 21-1 through 21-15, inclusive, which are expressly incorporated herein by reference. The terms of the

Code of Ethics shall constitute a part of any contract or agreement entered into by the City of Meriden as a result of this proposal as if those terms were fully set forth in such contract or agreement.

Proposers are specifically advised that the Code of Ethics prohibits public officers and employees, as well as their immediate families and businesses, with which they are associated from participating in any transaction which is incompatible with the proper discharge of official duties or responsibilities. Proposers are also advised that the Code of Ethics contain provisions with respect to paid contractors and former employees and officials.

PROPOSERS SHOULD NOTE THAT PROPOSALS, CONTRACTS, AND AGREEMENTS ENTERED

INTO OR AWARDED IN VIOLATION OF THE CODE OF ETHICS ARE VOIDABLE BY

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MERIDEN.

Copies of the Code of Ethics may be obtained from the office of the City Clerk or may be found online on the

City of Meriden’s website.

12. NON-COLLUSION STATEMENT

Each proposer submitting a proposal to the City of Meriden for any portion of the work contemplated by the documents on which proposing is based shall execute and attach thereto the sworn Non-Collusive Statement, to the effect that the proposer has not colluded with any other person, firm, or corporation in the submission of the proposal.

13. AWARD OF CONTRACT

The Purchasing Officer reserves the right to make an award on the proposal which, by the Purchasing Officer’s judgment and recommendation from the Fire following proposal evaluations, best meets the specifications and is deemed to be in the best interest of the City of Meriden.

The contract will not be awarded to any corporation, firm, or individual which/who is in arrears to the City of

Meriden by debt or contract, or who is in default as security or otherwise by any obligation to the City of

Meriden.

The right is reserved to reject any or all Proposals, in whole or in part, to award any item, group of items, or total proposal, and to waive informality or technical defects, if it is deemed to be in the best interest of the City of Meriden.

14. PROPOSAL PROTEST PROCEDURE

In the event that any proposer wishes to protest the potential award of a proposal, or any procedure of act in the advertising or soliciting of the bids, said bidder must make said protest in writing, which shall state the reason therefore and request a conference with respect thereto. Said protest must be received in the City Purchasing

Office within FIVE (5) business days after the delivery of proposal results or decisions. A conference with respect to said protest shall be scheduled by the Purchasing Officer forthwith and shall be attended by him or his designee and such other persons as the Purchasing Officer and the City Manager shall require to attend. The subject matter of said conference shall be limited to the reasons for the protest specified in the written request for said conference. Said conference shall also include a discussion of all possibilities for a resolution of dispute. The City shall make a decision in writing within three (3) business days after said conference and forward the same to the protesting bidder forthwith. In the event that any protesting bidder wishes to take legal action against the City, they must fully comply with all of these instructions to proposers.

15. ASSIGNMENT OF CONTRACT

No contract may be assigned without the written consent of the Purchasing Officer or designee.

16. PERMITS

The Contractor shall be responsible for obtaining any and all necessary permits required by the City of Meriden prior to the commencement of work. The Contractor may contact the City of Meriden Building Department for permit information at (203) 630-4091. For all other required permits, contact the City of Meriden Engineering

Department at (203) 630-4018.

17. PROPOSAL PRICE AND PAYMENT

The City of Meriden is exempt from the payment of the excise taxes imposed by the Federal government and the Sales and Use Tax of the State of Connecticut under Connecticut General Statutes; accordingly, such taxes shall not be included in the proposal pricing.

The City of Meriden, unless stated otherwise in the proposal documents or Contract, will make payment to the

Contractor not less than thirty (30) days following completion of services.

18. QUALITY

All materials, equipment, supplies, and services shall be subject to rigid inspection. If defective material, equipment, supplies, or services are discovered, the contractor/firm shall remove or make good such material, equipment, or supplies without extra compensation. It is expressly understood and agreed that any inspection by the City of Meriden will in no way lessen the responsibility of the Contractor or release Contractor from the obligation to perform and deliver to the City sound and satisfactory materials, equipment, supplies, or allow the cost to be deducted from any monies due it from the City of Meriden. All services will be performed in a workmanlike manner.

19. LICENSES AND CERTIFICATIONS

The successful firm(s) shall ensure that any appropriate licenses or certifications required by the State of

Connecticut are maintained for the duration of the project. The firm must meet all municipal, state and federal affirmative action and equal employment opportunity practices.

20. INSURANCE

The successful proposer shall be required to provide a Certificate of Insurance denoting general liability, automobile liability, workers compensation liability, and other coverage required by the City’s Risk Manager.

PROJECT DETAILS

1. GENERAL DESIGN REQUIREMENTS

The design and layout of the apparatus specified herein has been carefully selected to meet the needs of the Meriden Fire Department. Because the Meriden Fire Department is buying a custom fire apparatus, it is expected that all companies can provide and shall adhere to the details specified herein.

The specified apparatus shall be a custom cab type, designed and manufactured specifically for the fire service in North America. Modification of a conventional or commercial chassis is unacceptable. The apparatus shall meet or exceed the requirements of the NFPA 1901, current edition, in all respects.

2. INTENT OF SPECIFICATIONS

It is the intent of these specifications to cover the furnishing and delivery to the Meriden Fire Department of a complete fire apparatus equipped as specified herein; with the intent to obtain the best results and the most acceptable apparatus for emergency service use in the City of Meriden. These specifications cover the minimum general requirements as to the type of construction and tests to which the apparatus must conform, together with certain details as to finish, equipment and appliances with which the successful company must conform. Minor details of construction and materials, where not otherwise specified, are left to the discretion of the contractor, who shall be solely responsible for the design, engineering and construction of all features.

• 100' or greater aerial ladder.

• Single or dual rear axle, Meritor

• No pump

• Allison transmission

• Flat roof

• LED lighting package (Whelen)

• LED Lightbar (Whelen)

Please refer to Attachment "AA" for Full Product Specifications.

3. COMPANY OVERVIEW AND HISTORY

Each company shall include in their proposal a clear overview of their company's manufacturing history, particularly as it relates to the manufacturing of fire apparatus. The company shall also include specifics about the factory location in which the apparatus they are proposing will be manufactured.

4. ACQUAINTANCE WITH SPECIFICATIONS/ERRORS AND OMISSIONS

It is the responsibility of the company to review all of the proposal requirements. Failures of a company to be acquainted with this information shall not relieve the company from any obligations of the proposal requirements.

Any error or omission in the specifications shall be reported immediately to the City of Meriden for correction, prior to submitting proposals

5. EXCEPTION TO SPECIFICATIONS

Any exception or variation in construction, performance, test, or items of equipment between this purchaser's specification and the company's proposal shall be detailed and submitted as an exception. The following requirements shall be strictly adhered to:

• Exceptions will be allowed if they are equal to or superior to that specified and ]provided they are listed and fully documented and explained on a separate page entitled "Exceptions to Specifications". The exception list shall refer to specification page number and paragraph.

• All exceptions or deviations must be approved in writing by the Fire Department or the jurisdiction having authority...

• The purchaser shall be the sole judge as to whether an exception or variation meets or exceeds the specification and reserves the right to determine which, if any, exceptions or deviations are acceptable.

• Proposals taking total exception to specifications shall not be accepted.

• The apparatus shall be inspected upon delivery for compliance with the specifications. Deviations shall not be allowed and shall be cause for rejection of apparatus unless they were originally listed in company's proposal and approved in writing by purchaser.

6. DRAWINGS

Full size, blueprint type drawings of the apparatus being proposed shall be submitted with the proposal package. These drawings shall be drawn to scale on a CAD system to assure an accurate and professional drawing. The drawing shall show five (5) views of the vehicle (front, rear, both sides and top). The drawings shall show the wheelbase and overall dimensions of the apparatus, proposed compartment sizes and features, booster tank position and the location of all emergency warning equipment, work lights, seating and other major items that are to be provided on the apparatus. An additional drawings of the proposed layout of the pump panel, dash board and switch panel(s) configuration(s) shall be provided.

Because these drawings are an important tool in the proposal evaluation process, the drawings submitted shall be specifically for the apparatus being proposal. Drawings that are "similar to" or general in design are not acceptable and shall be considered non-compliant and non-responsive.

Proposals submitted without drawings shall also be considered non-compliant and non-responsive.

Following the completion of the pre-construction conference, three (3) sets of engineering, blueprint type drawings, specifically for this apparatus, shall be provided by the manufacturer and shall be approved by the

Fire Department before construction begins. Both the Fire Department and the manufacturer's representative shall have a copy of this drawing. It shall become part of the total contract. These drawings shall be drawn to scale on a CAD system to assure an accurate and professional drawing. The drawing shall show five (5) views of the vehicle (front, rear, both sides and top). The drawings shall show the wheelbase and overall dimensions of the apparatus, final compartment sizes and features, booster tank position, the location of all emergency warning equipment, work and scene lights, and all changes, if any, mutually agreed to during the pre construction conference.

7. COMPLETION DATE

Each company shall include in their proposals the number of calendar days for delivery of the completed apparatus, from the receipt of the complete order and signed approval drawing.

8. PRE-CONSTRUCTION CONFERENCE

A pre-construction conference shall be held at the factory of the successful company. The conference shall be scheduled during normal business hours, Monday - Friday. All expenses for transportation, meals and lodging for four (4) representatives of the Meriden Fire Department shall be included in the proposal price. The conference shall be of sufficient duration to complete the business required. A distributor or sales representative shall accompany the Meriden Fire Department on the trip. The conference shall be held prior to the commencement of any work being done on the apparatus.

Factory sales and engineering personnel shall participate in the conference as needed to ensure that the apparatus fulfills all the requirements of the accepted proposal. Authorized representatives from both the

Meriden Fire Department and manufacturer shall approve and sign any changes made during these meetings prior to the commencement of any work being done on the apparatus.

It is understood and agreed that delays beyond thirty (30) days of contract approval for pre construction conference changes in specifications shall be cause for delay in delivery.

9. DIGITAL PICTURES

Digital pictures shall be taken of the apparatus in place of an "in-process" inspection. On a given day determined by the manufacturer, a quantity of thirty-six (36) pictures shall be taken of the apparatus. Depending upon the type of apparatus, the pictures may include any or all of the following: cab interior and exterior, pump operators stand, and body.

10. NEW VEHICLE TRAINING

A qualified person from the manufacturer or sales agency shall be available at the discretion of the purchaser for training of the apparatus maintenance, chassis, pump and any other training required for equipment delivered.

Trainer must have a minimum of 10 years in the repair, service and training of Fire Apparatus. Trainer must be recognized as a qualified instructor in pumps, chassis operation and maintenance. Trainer must be certified in engine, fire pumps and electrical repair for fire apparatus

Training for the new fire apparatus shall be provided by the bidder. The training shall consist of four (4) sessions, 3 hours each (12 hrs total) for the Fire Department. The training will take place at the Fire Department

Training Center at Station 1, 168 Chamberlain Hwy, Meriden CT, On day mutually agreeable to the Division

Chief of Training. These sessions recorded for future use of the purchaser. If more training is required than specified in the specifications, the additional expense shall be covered by the purchaser.

Separate training shall be provided to the department mechanic regarding the use of any diagnostic software or diagnostic computer provided in the bid (engine, transmission, ABS system, electrical and VDR). Additionally, the manufacturer shall offer hands-on repair, troubleshooting and maintenance training class for manufacturer specific components.

11. INSPECTIONS

One (1) final inspection trip for four (4) representatives of the Meriden Fire Department shall be included in the proposal. The inspection shall take place at the successful company's factory during normal business hours, Monday - Friday. The cost of transportation, meals and lodging shall be included. A distributor or sales representative shall accompany the Meriden Fire Department on the inspection trip. The trip shall be of sufficient duration to complete the business required. The apparatus to be inspected shall be in finished condition and ready for shipment when the final inspection is conducted.

During Final Inspection, the complete vehicle shall be raised, allowing the Meriden Fire Department inspection team to walk under the apparatus to review the complete underside.

12. DELIVERY & FAMILIARIZATION

Prior to delivery, the completed apparatus shall be thoroughly inspected by the factory. This inspection shall include road testing by the factory of no less than 100 miles. During the factory inspections and road testing, a checklist shall be utilized by factory personnel to document the inspection and road test results. The checklist shall include:

• Documentation of the make, model and serial numbers of all major components such as the engine, transmission, pump, axles, etc.

• Complete, comprehensive operational check of all chassis/drive train components and fluid levels.

• A comprehensive review of the entire exterior and interior of the apparatus for fit and finish, checked against the customer's pre-construction meeting approval specifications, and any ensuing change orders.

• A thorough test of all driving systems under actual highway and city driving conditions, for no less than

100 miles.

The fire apparatus shall be delivered over the road and under its own power to insure proper break-in of all driving components while still under warranty. Rail or truck freight shipment of the apparatus is not acceptable.

An experienced and qualified distributor or sales representative shall familiarize Meriden Fire Department personnel (as designated by the authority in charge) in the proper operation, care and maintenance of the apparatus delivered.

The representative must be a qualified, trained agent of the local authorized distributor or sales representative, or a direct employee of the manufacturer of the apparatus.

The familiarization period shall consist of four (4) sessions over a period of four (4) days, during the normal work week (Monday - Friday). The schedule of the instruction sessions shall be arranged by mutual agreement of the Meriden Fire Department and the delivering authority. The number, length and time of the sessions may vary due to the nature of the apparatus and availability of attendees and must be approved in advance. The balance of any time remaining in a session may be devoted to minor adjustments or corrections to the apparatus for items which may have developed while in transit from the factory.

13. VEHICLE PERFORMANCE ANALYSIS

A performance analysis report shall be run on the vehicle, as ordered, using computer software to determine top speed, gradeability, optimum shift points and acceleration on various grades. The report shall be delivered with the completed vehicle, but shall be available within thirty (30) days of the pre-construction conference.

14. PROPOSAL SELECTION/AWARD CRITERIA

The City of Meriden reserves the right to reject any or all proposals, or to accept such proposal that, in the purchaser's sole opinion, is in the best interest of the purchaser. The purchaser does not, in any way, obligate itself to accept the lowest proposal.

The selection of the successful company will be based on a combination of factors which, in the purchaser’s sole opinion, will best serve the purchaser's interest in obtaining the desired service levels. Factors that will be considered, but shall not be limited to, are:

• Experience

• Capability

• Prices

• Past performance

• References

• Responsiveness to the proposal document

• Delivery time

• Quality of item(s) proposal

• Warranty Coverage’s

• Service ability and location

VENDOR SUBMISSION FORMS

1. NON-COLLUSIVE STATEMENT/AFFIDAVIT*

Please download the below documents, complete, and upload.

• Non-Collusive.pdf

*Response required

2. PROPOSERS QUALIFICATION STATEMENT*

Please download the below documents, complete, and upload.

• Proposers_Qualification_Sta...

*Response required

3. Qualifications: Part A*

Upload Response

*Response required

4. Fees/Proposal: Part B*

Upload response

*Response required https://government-project.s3.us-west-2.amazonaws.com/185261/e2126b68-5571-4521-a144-40f14a1c2989_Non-Collusive.pdf https://government-project.s3.us-west-2.amazonaws.com/215390/799e473c-2b65-406b-ac65-373f42440924_Proposers_Qualification_Statement.pdf

MERIDEN FIRE DEPARTMENT

MFD Aerial Ladder Truck Specifications

Attachment AA

Table of Contents

INTENT OF SPECIFICATIONS

ACQUAINTANCE WITH SPECIFICATIONS

ERRORS AND OMISSIONS

COMPANY OVERVIEW AND HISTORY

EXCEPTION TO SPECIFICATIONS

COMPANY OVERVIEW AND HISTORY

COMPLETION DATE

PROPOSAL DRAWINGS

APPROVAL DRAWINGS

PRE-CONSTRUCTION CONFERENCE

DIGITAL PICTURES

NEW VEHICLE TRAINING

FINAL INSPECTION TRIP

UNDERSIDE FINAL INSPECTION

PRE-DELIVERY ROAD TRIP AND FINAL FACTORY CHECKLIST

DELIVERY

FAMILIARIZATION

GENERAL DESIGN REQUIREMENTS

VEHICLE PERFORMANCE ANALYSIS

A performance analysis report shall be run on the vehicle, as ordered, using computer software to determine top speed, gradeability, optimum shift points and acceleration on various grades. The report shall be delivered with the completed vehicle, but shall be available within thirty (30) days of the pre-construction conferen

TESTING COMPLIANCE STANDARD

Overall Height Restriction

Overall Length Restriction

NFPA Compliance

Equipment Capacity

BUMPERS

Bumper Extension

Bumper Gravel Shield

Inset Notch for Siren

Inner City Bumper

FRAME ASSEMBLY

Frame Assembly

Frame Liner

Galvanized Frame Components

Coated Fasteners

AXLE OPTIONS

Front Axle

Shock Absorbers Front

Front Axle Sight Glass

Rear Axle

Driver Controlled Differential

SUSPENSIONS

Rear Suspension

WHEEL OPTIONS

Front Wheels

Front Wheel Trim Package

Rear Wheels

Rear Wheel Trim Package, Single Axle

Valve Stem Extensions

TIRE OPTIONS

Front Tires

Tire Pressure Indicators

Rear Tires

BRAKE SYSTEMS

Front Brakes

Rear Brakes

Park Brake Release

Parking Brake Front Axle

Automatic Traction Control

Brake System Fittings

Brake System

AIR SYSTEM OPTIONS

Air Dryer

Air Inlet Auto-Eject

Air Tank Drain Pull Cords

Isolated Air Reservoir

Auxiliary Air Tank Plumbing

Heated Moisture Ejectors

Air Lines

Air Horns

ENGINES & TRANSMISSIONS

Transmission Programming

Transmission Selector

Transmission Fluid

Vehicle Speed

Engine/Transmission Package

Transmission Cooler

SECONDARY BRAKING

Jacobs Engine Brake

Transmission Programming

EXHAUST OPTIONS

Exhaust End Modification

Exhaust Blanket

COOLING PACKAGE

Engine Cooling Package

FUEL SYSTEMS

Fuel System

Fuel Line

Fuel Tank Fill Ports

Fuel Filter/Water Separator

Fuel Shutoff Valves

ALTERNATOR

430 Amp Alternator

BATTERIES

Battery System

CHASSIS OPTIONS

Drivelines

Front Tow Eyes

Hot Shift PTO

Driveline Guards

DEF Tank

Power Steering Cooler

Bevel Tow Eyes

5th Wheel Mounting

CAB MODEL

Cab Medium

Cab Exterior

Windshield Wipers

Cab Mounts and Cab Tilt System

Cab Interior

Cab Doors

Cab Instruments and Controls

Electrical System

Daytime Running Lights

Fast Idle System

Cab Crashworthiness Requirement

Seat Mounting Strength

Seat Belt Anchor Strength

ISO Compliance

CAB ROOF TYPE

Cab Roof

CAB BADGE PACKAGE

Logo Package

CAB DOOR OPTIONS

Rear Cab Door Position

Cab Door Locks

Cab Door Panels

Cab Door Anodize Aluminum Trim

Cab Door Locks

Cab Door Reflective Material

Door Mounted Flashing Lights

Cab Compartment Door Trim

Cab Front Door Windows

Cab Rear Door Windows

Cab Door Style

Door Handles

CAB STEP OPTIONS

Cab Steps

MIRRORS

Cab Mirrors

MISC EXTERIOR CAB OPTIONS

Painted Drip Rails

Front Mud Flaps

Handrails

Handrails

Rear Cab Wall Construction

Knurled Hand Rail Extrusion

Cab Wheel Well

Receptacle Mounting Plate

Rubber Fenderette

HVAC

Air Conditioning

SEATS

Cab Seats

Seat Fabric Color

Seating Capacity Tag

Seat, Rear Wall

SCBA Bracket SmartDock

Seat, Officer

Seat, Rear Wall

Seat Cover Material

Seat, Driver

SIDE CAB CABINETS

Side Cab Cabinet

Cabinet Shelf [Qty: 2]

Rear Facing Cargo Netting

Interior Cab Cabinet

MISC INTERIOR CAB OPTIONS

Cab Interior Color

Sun Visors

Cab Rollover Protection - Master Control Module

Cab Rollover Protection - Slave Module for Master Control

Cab Rollover Protection - Seat Belt Pretensioners [Qty: 6]

Mounting Plate on Engine Cover

Trim, Rear Engine Cover

Engine Cover

Cab Floor Overlay

Front Occupant Protection

Cab Rollover Protection - Seat Pull-Down

Overhead Console

Air Horn Lanyard

Rear Engine Cover

Cab Dash - Low Profile Severe Duty

Cab Insulation Package

Cab Rollover Protection - Side Air Bags

Cab Rollover Protection - Side Air Bags

Cup Holder / Storage Tray

CAB ELECTRICAL OPTIONS

Push-Button Switch

Auto-Eject Inlet Receptacle

Horn Button Switch

ATC Override

Headlights

Cornering Light Circuit

Mobile Radio

Antenna Base

12 Volt Outlet

AM/FM Stereo with Weather Band Radio

Stereo head unit shall be mounted in the officer side headwell

Battery Charger Location

Cab Dome Lights

DPF Regeneration Override

Cab Headlights

Cab Door Step Area Lighting

Cab Turn Signals

Battery Charger

Dual USB Charging Receptacle in Cab

Multiplex Analog Gauges Dash

AERIAL BODY OPTIONS

Tractor Wheelbase

Ground Ladder Compartment Storage

Installation of Receiver Points

Anchor Hook

Tiller Cab Seating

MISC BODY OPTIONS

Generator

Manufacturer to include provisions for portable generator mounting and wiring location to be determined at prebuild

Tilt Jack Location

ELECTRICAL SYSTEMS

Vehicle Data Recorder

Electrical Connection Protection

Multiplex Electrical System

Multiplex Display

HVAC Controls

LIGHT BARS

Opticom Traffic Emitter

Light Bar Mount

Front Light Bar Color(s)

Light Bars

Light Bar Mount

Light Bar

WARNING LIGHTS

Warning Lights

Hazard (Door Ajar) Light

Warning Lights

Traffic Warning Lights

SIRENS

Mechanical Siren

DOT LIGHTING

LED Marker Lights

LIGHTS - COMPARTMENT, STEP & GROUND

Medical Cabinet Lighting [Qty: 2]

Ground Lights

LIGHTS - DECK AND SCENE

Scene Lights

LIGHTS - NON-WARNING

Engine Compartment Light

Tiller Tracking Lights

CONTROLS / SWITCHES

Door Ajar Alarm

Foot Switch

Guarded Toggle Switch [Qty: 2]

Cab Tilt Switch

Switch Multiplex Display

CAMERAS / INTERCOM

Camera, Officer Side

Camera, Driver Side

Two-Way Intercom

Intercom Wireless Cab

Fire Antenna Kit

Two-Way Intercom

MISC ELECTRICAL

Back-Up Alarm

12 Volt Power Lead

Shifter Safety Circuit

Tiller Cab Buzzer System

Jackknife Indicator

LIGHTS - AREA

Cab Brow Light

Cab Side Light [Qty: 2]

RECEPTACLES

Receptacle

AERIAL MODEL

100` Aerial Device

AERIAL CONTROLS

Aerial Controls at Ladder Tip

Aerial Control System

MONITORS

Monitor Finish

Electric Monitor

AERIAL WARNING LIGHTS

Warning Lights

AERIAL LIGHTING

Ladder Base Lighting

Ladder Climbing Lights

LED Flood Light

AERIAL EQUIPMENT

Axe Bracket

Rope Roller

Storage Box

AERIAL LADDER BRACKETS

Roof Ladder Bracket

SIGN PLATES

Aerial Sign Plate

AERIAL TESTING

Aerial Certification

MISC LOOSE EQUIPMENT

DOT Required Drive Away Kit

EXTERIOR PAINT

Paint Sample Spray Out

Paint Break with Dip to Grille

Paint Spray Out

Body Roll-up Door

INTENT OF SPECIFICATIONS

It is the intent of these specifications to cover the furnishing and delivery to the Meriden Fire

Department of a complete fire apparatus equipped as specified herein; with the intent to obtain the best results and the most acceptable apparatus for emergency service use in the City of

Meriden. These specifications cover the minimum general requirements as to the type of construction and tests to which the apparatus must conform, together with certain details as to finish, equipment and appliances with which the successful company must conform. Minor details of construction and materials, where not otherwise specified, are left to the discretion of the contractor, who shall be solely responsible for the design, engineering and construction of all features. The apparatus shall be a 2025 model unless the production of 2025 models has terminated. If the 2025 model years terminated the apparatus shall be a 2026 model.

ACQUAINTANCE WITH SPECIFICATIONS

It is the responsibility of the company to review all of the proposal requirements. Failures of a company to be acquainted with this information shall not relieve the company from any obligations of the proposal requirements.

ERRORS AND OMISSIONS

Any error or omission in the specifications shall be reported immediately to the City of

Meriden for correction, prior to submitting proposals.

COMPANY OVERVIEW AND HISTORY

Each company shall include in their proposal a clear overview of their company's manufacturing history, particularly as it relates to the manufacturing of fire apparatus. The company shall also include specifics about the factory location in which the apparatus they are proposing will be manufactured

EXCEPTION TO SPECIFICATIONS

Any exception or variation in construction, performance, test or items of equipment between this purchaser's specification and the company’s proposal shall be detailed and submitted as an exception. The following requirements shall be strictly adhered to:

• Exceptions will be allowed if they are equal to or superior to that specified and provided they are listed and fully documented and explained on a separate page entitled

"EXCEPTIONS TO SPECIFICATIONS". The exception list shall refer to specification page number and paragraph.

• All exceptions or deviations must be approved in writing by the Fire Department or the jurisdiction having authority...

• The purchaser shall be the sole judge as to whether an exception or variation meets or exceeds the specification and reserves the right to determine which, if any, exceptions or deviations are acceptable

• Proposals taking total exception to specifications shall not be accepted.

• The apparatus shall be inspected upon delivery for compliance with the specifications.

Deviations shall not be allowed and shall be cause for rejection of apparatus unless they were originally listed in company's proposal and approved in writing by the purchaser.

COMPANY OVERVIEW AND HISTORY

Each company shall include in their proposal a clear overview of their company's manufacturing history, particularly as it relates to the manufacturing of fire apparatus. The company shall also include specifics about the factory location in which the apparatus they are proposing will be manufactured

PROPOSAL SELECTION/AWARD CRITERIA

The City of Meriden reserves the right to reject any or all proposals, or to accept such proposal that, in the purchaser's sole opinion, is in the best interest of the purchaser. The purchaser does not, in any way, obligate itself to accept the lowest proposal.

The selection of the successful company will be based on a combination of factors which, in the purchaser’s sole opinion, will best serve the purchaser's interest in obtaining the desired service levels. Factors that will be considered, but shall not be limited to, are:

• Experience

• Capability

• Prices

• Past performance

• References

• Responsiveness to the proposal document

• Delivery time

• Quality of item(s) proposal

• Warranty Coverage’s

• Service ability and location

COMPLETION DATE

Each company shall include in their proposals the number of calendar days for delivery of the completed apparatus, from the receipt of the complete order and signed approval drawing.

PROPOSAL DRAWINGS

Full size, blueprint type drawings of the apparatus being proposed shall be submitted with the proposal package. These drawings shall be drawn to scale on a CAD system to assure an accurate and professional drawing. The drawing shall show five (5) views of the vehicle (front, rear, both sides and top). The drawings shall show the wheelbase and overall dimensions of the apparatus, proposed compartment sizes and features, booster tank position and the location of all emergency warning equipment, work lights, seating and other major items that are to be provided on the apparatus. An additional drawings of the proposed layout of the pump panel, dash board and switch panel(s) configuration(s) shall be provided.

Because these drawings are an important tool in the proposal evaluation process, the drawings submitted shall be specifically for the apparatus being proposal. Drawings that are "similar to" or general in design are not acceptable and shall be considered non-compliant and non-responsive.

Proposals submitted without drawings shall also be considered non-compliant and no-responsive.

APPROVAL DRAWINGS

Following the completion of the pre-construction conference, three (3) sets of engineering, blueprint type drawings, specifically for this apparatus, shall be provided by the manufacturer and shall be approved by the Fire Department before construction begins. Both the Fire

Department and the manufacturer's representative shall have a copy of this drawing. It shall become part of the total contract. These drawings shall be drawn to scale on a CAD system to assure an accurate and professional drawing. The drawing shall show five (5) views of the vehicle (front, rear, both sides and top). The drawings shall show the wheelbase and overall dimensions of the apparatus, final compartment sizes and features, booster tank position, the location of all emergency warning equipment, work and scene lights, and all changes, if any, mutually agreed to during the pre construction conference.

PRE-CONSTRUCTION CONFERENCE

A pre-construction conference shall be held at the factory of the successful company. The conference shall be scheduled during normal business hours, Monday - Friday. All expenses for transportation, meals and lodging for four (4) representatives of the Meriden Fire Department shall be included in the proposal price. The conference shall be of sufficient duration to complete the business required. A distributor or sales representative shall accompany the

Meriden Fire Department on the trip. The conference shall be held prior to the commencement of any work being done on the apparatus.

Factory sales and engineering personnel shall participate in the conference as needed to ensure that the apparatus fulfills all the requirements of the accepted proposal. Authorized representatives from both the Meriden Fire Department and manufacturer shall approve and sign any changes made during these meetings prior to the commencement of any work being done on the apparatus.

It is understood and agreed that delays beyond thirty (30) days of contract approval for pre construction conference changes in specifications shall be cause for delay in delivery.

DIGITAL PICTURES

Digital pictures shall be taken of the apparatus in place of an "in-process" inspection. On a given day determined by the manufacturer, a quantity of thirty-six (36) pictures shall be taken of the apparatus. Depending upon the type of apparatus, the pictures may include any or all of the following: cab interior and exterior, pump operators stand, and body.

NEW VEHICLE TRAINING

A qualified person from the manufacturer or sales agency shall be available at the discretion of the purchaser for training of the apparatus maintenance, chassis, pump and any other training required for equipment delivered. Trainer must have a minimum of 10 years in the repair, service and training of Fire Apparatus. Trainer must be recognized as a qualified instructor in pumps, chassis operation and maintenance. Trainer must be certified in engine, fire pumps and electrical repair for fire apparatus

Training for the new fire apparatus shall be provided by the bidder. The training shall consist of four (4) sessions, 3 hours each (12 hrs total) for the Fire Department. The training will take place at the Fire Department Training Center at Station 1 168 Chamberlain Hwy, Meriden Ct, On day mutually agreeable to the Division Chief of Training. These sessions recorded for future use of the purchaser. If more training is required than specified in the specifications, the additional expense shall be covered by the purchaser.

Separate training shall be provided to the department mechanic regarding the use of any diagnostic software or diagnostic computer provided in the bid (engine, transmission, ABS system, electrical and VDR). Additionally, the manufacturer shall offer hands-on repair, troubleshooting and maintenance training class for manufacturer specific components.

FINAL INSPECTION TRIP

One (1) final inspection trip for four (4) representatives of the Meriden Fire Department shall be included in the proposal. The inspection shall take place at the successful company's factory during normal business hours, Monday - Friday. The cost of transportation, meals and lodging shall be included. A distributor or sales representative shall accompany the Meriden Fire

Department on the inspection trip. The trip shall be of sufficient duration to complete the business required. The apparatus to be inspected shall be in finished condition and ready for shipment when the final inspection is conducted.

UNDERSIDE FINAL INSPECTION

During Final Inspection, the complete vehicle shall be raised, allowing the Meriden Fire

Department inspection team to walk under the apparatus to review the complete underside.

PRE-DELIVERY ROAD TRIP AND FINAL FACTORY

CHECKLIST

Prior to delivery, the completed apparatus shall be thoroughly inspected by the factory. This inspection shall include road testing by the factory of no less than 100 miles. During the factory inspections and road testing, a checklist shall be utilized by factory personnel to document the inspection and road test results. The checklist shall include:

- Documentation of the make, model and serial numbers of all major components such as the engine, transmission, pump, axles, etc.

- Complete, comprehensive operational check of all chassis/drive train components and fluid levels.

- A comprehensive review of the entire exterior and interior of the apparatus for fit and finish, checked against the customer's pre-construction meeting approval specifications, and any ensuing change orders.

- A thorough test of all driving systems under actual highway and city driving conditions, for no less than 100 miles.

DELIVERY

The fire apparatus shall be delivered over the road and under its own power to insure proper break-in of all driving components while still under warranty. Rail or truck freight shipment of the apparatus is not acceptable.

FAMILIARIZATION

An experienced and qualified distributor or sales representative shall familiarize Meriden Fire

Department personnel (as designated by the authority in charge) in the proper operation, care and maintenance of the apparatus delivered.

The representative must be a qualified, trained agent of the local authorized distributor or sales representative, or a direct employee of the manufacturer of the apparatus.

The familiarization period shall consist of four (4) sessions over a period of four (4) days, during the normal work week (Monday - Friday). The schedule of the instruction sessions shall be arranged by mutual agreement of the Meriden Fire Department and the delivering authority.

The number, length and time of the sessions may vary due to the nature of the apparatus and availability of attendees and must be approved in advance. The balance of any time remaining in a session may be devoted to minor adjustments or corrections to the apparatus for items which may have developed while in transit from the factory.

GENERAL DESIGN REQUIREMENTS

The design and layout of the apparatus specified herein has been carefully selected to meet the needs of the Meriden Fire Department. Because the Meriden Fire Department is buying a custom fire apparatus, it is expected that all companies can provide and shall adhere to the details specified herein.

The specified apparatus shall be a custom cab type, designed and manufactured specifically for the fire service in North America. Modification of a conventional or commercial chassis is unacceptable. The apparatus shall meet or exceed the requirements of the NFPA 1901, current edition, in all respects.

VEHICLE PERFORMANCE ANALYSIS

A performance analysis report shall be run on the vehicle, as ordered, using computer software to determine top speed, gradeability, optimum shift points and acceleration on various grades. The report shall be delivered with the completed vehicle, but shall be available within thirty (30) days of the pre-construction conference.

TESTING COMPLIANCE STANDARD

Overall Height Restriction

The apparatus shall have overall height restriction (unloaded condition) of 135 inches to fit through the apparatus bay doors considering the approach and departure angle of Pratt Street Fire House.

The height of the apparatus shall be measured with no water/foam in the water/foam tank, no equipment, no ground ladders and no hoses.

Overall Length Restriction

The completed unit shall have an overall length restriction.

NFPA Compliance

The supplied components of the apparatus shall be compliant with NFPA 1900, 2024 edition.

All NFPA required documentation and certifications shall be supplied with the apparatus at the time of delivery.

Equipment Capacity

Equipment allowance on the apparatus shall be 2500 lbs. This allowance is in addition to the weight of the hoses and ground ladders listed in the shop order as applicable.

BUMPERS

Bumper Extension

The front bumper extension shall be approximately 12” from the face of the cab as required.

Bumper Gravel Shield

The extended front bumper gravel shield shall be made of 3/16” (.188”) aluminum treadplate material. The gracel shield shall include 1" turn down lips to protect the top edge of the heavy duty bumper from damage.

Inset Notch for Siren

The bumper shall be provided with an inset notch for a mechanical siren. The notch shall have dimensions of 5.625" deep x 10.5" wide.

The notch shall be located center.

Inner City Bumper

A heavy duty 10" formed type front bumper constructed of 1/4" (.250") ASTM A36 steel shall be provided with 2 7/16" (2.4") top and bottom flanges.