SPECIALTYCOFFEERFPCOVERLETTER.doc

MARINE CORPS COMMUNITY SERVICES

PURCHASING/CONTRACTING BRANCH

P.O. BOX 4128, AS 208

MCAS NEW RIVER

JACKSONVILLE, NORTH CAROLINA 28540-0128

MCCS/CONTR

4 MAR 2008

GENTLEMEN:

REQUESTS FOR PROPOSALS (RFP) ARE INVITED, SUBJECT TO THE CONDITIONS STATED HEREIN, FOR THE OPERATION OF A SPECIALTY COFFEE CONCESSION ABOARD MARINE CORPS AIR STATION (MCAS) NEW RIVER. THE CONTRACT, WHEN AWARDED, WILL BE WITH THE MARINE CORPS COMMUNITY SERVICES (MCCS), MCAS NEW RIVER, JACKSONVILLE, NORTH CAROLINA. YOUR ATTENTION IS DIRECTED TO THE FOLLOWING:

SECTION I

GENERAL

1. INVITATION ‑ NOT AN OFFER. THIS RFP IS NOT AN OFFER AND IN NO MANNER WHATSOEVER OBLIGATES MCCS, TO PROCURE OR CONTRACT FOR ANY PRODUCTS AND/OR SERVICES.

2. COST OF PREPARATION AND SUBMISSION OF PROPOSALS. THIS RFP DOES NOT COMMIT MCCS TO PAY ANY COST INCURRED IN THE SUBMISSION OF A PROPOSAL OR IN MAKING ANY STUDIES FOR THE PREPARATION THEREOF.

3. EXPLANATION TO OFFERORS. ORAL EXPLANATIONS OR INSTRUCTIONS REQUESTED BEFORE AWARD OF THE CONTRACT WILL BE LIMITED TO ANSWERING QUESTIONS CONCERNING THE SUBSTANCE OF THE RFP. ANY EXPLANATION DESIRED BY OFFERORS REGARDING THE MEANING OR INTERPRETATION OF THIS RFP MUST BE REQUESTED IN WRITING TO THE CONTRACTING OFFICER WITH SUFFICIENT TIME ALLOWED FOR REPLY TO REACH THEM FOR SUBMISSION OF THEIR PROPOSALS. ANY INTERPRETATION WILL BE IN THE FORM OF AN ADDENDUM TO THE RFP AND WILL BE FURNISHED TO ALL OFFERORS. THE PHONE NUMBER OF THE CONTRACTING OFFICER IS (910) 449-6573.

4. CONTRACT FORM. IF A CONTRACT IS AWARDED BY MCCS FOR THE SERVICES SET FORTH HEREIN, IT WILL BE SUBSTANTIALLY IN THE FORM OF THE ENCLOSED CONTRACT, AND THE ATTACHMENTS THERETO.

SECTION II

PROPOSALS

RFP 01-08

1. RFP SUBMISSION. SHOULD YOU DESIRE TO SUBMIT A PROPOSAL, THE FOLLOWING MUST BE ACCOMPLISHED. DEVIATIONS FROM OR FAILURE TO FOLLOW THESE INSTRUCTIONS MAY RESULT IN REJECTION OF YOUR PROPOSAL.

A. PROPOSALS SHALL BE FORWARDED BY LETTER OF TRANSMITTAL IN A SEALED ENVELOPE TO ARRIVE AT THIS OFFICE NO LATER THAN 4:00 P.M. ON TUESDAY, 8 APRIL 2008.

B. YOU ARE AT LIBERTY TO REQUEST OR SUGGEST MODIFICATIONS TO THE CONTRACT TERMS IN YOUR PROPOSAL. IN THIS RESPECT, ANY REQUESTED OR SUGGESTED MODIFICATIONS TO THE CONTRACT TERMS WILL BE CONSIDERED AS ALTERNATE PROPOSALS. ALTERNATE PROPOSALS WILL BE REVIEWED AND CONSIDERED WHEN PROPOSALS SUBMITTED IN RESPONSE TO THIS INVITATION ARE EVALUATED, ONLY IF THE PRIMARY PROPOSAL IS COMPLETED AND FORWARDED ALONG WITH THE ALTERNATE PROPOSAL.

C. A FINANCIAL REPORT AUTHENTICATED BY A LICENSED PUBLIC ACCOUNTANT OR CERTIFIED PUBLIC ACCOUNTANT SHALL BE SUBMITTED AS ENCLOSURE (2) TO YOUR LETTER OF TRANSMITTAL. THE FINANCIAL REPORT MUST INCLUDE A BALANCE SHEET AND A STATEMENT OF OPERATIONS. INCORRECT, INCOMPLETE OR MISLEADING REPORTS MAY CONSTITUTE CAUSE FOR REJECTION OF THE ENTIRE PROPOSAL, OR SHOULD A CONTRACT RESULT FROM THIS PROPOSAL, MAY CONSTITUTE CAUSE FOR TERMINATION OF SUCH CONTRACT.

D. DOCUMENT SUBMISSION WITH PROPOSAL. IN ADDITION TO THE BASIC CONTRACT AND ENCLOSURE (2) AS LISTED ABOVE, EACH OFFEROR MUST COMPLETE, SIGN AND RETURN THE PROPOSAL AND THE FOLLOWING ATTACHMENTS ALONG WITH THEIR LETTER OF TRANSMITTAL:

(1) ATTACHMENT "A"

GENERAL PROVISIONS

(2) ATTACHMENT "B"

CONTRACTOR’S LISTING OF EQUIPMENT SPECIFICATIONS

(3) ATTACHMENT "C"

U.S. DEPARTMENT OF LABOR WAGE DETERMINATION/SERVICES CONTRACT ACT

(4) ATTACHMENT "D"

PRICE SCHEDULE

(5) ATTACHMENT "E"

COMMISSION SCHEDULE

(6) ATTACHMENT “F”

PRIVACY ACT AND NOTIFICATION

(7) ENCLOSURE “1”

QUESTIONNAIRE

E. ADDRESSING. PROPOSALS WILL BE ENCLOSED IN A SEALED ENVELOPE PLAINLY ADDRESSED AND MARKED AS FOLLOWS:

ADDRESS: MARINE CORPS COMMUNITY SERVICES

(ATTN CONTRACTING OFFICER)

P.O. BOX 4128, AS 208

MCAS NEW RIVER

JACKSONVILLE, NC 28540-0128

MARKED: PROPOSAL FOR SPECIALTY COFFEE CONCESSION

RFP 01-08

IT WOULD BE APPRECIATED IF YOUR RETURN ADDRESS IS SHOWN ON THE ENVELOPE.

F. CORRECTIONS. ERASURES OR OTHER CHANGES IN THE PROPOSAL MADE BY THE OFFEROR MUST BE EXPLAINED OR OTHERWISE NOTED OVER THE SIGNATURE OF THE OFFEROR.

G. AGENTS. PROPOSALS SIGNED BY AN AGENT MUST BE ACCOMPANIED BY EVIDENCE OF HIS AUTHORITY.

2. LATE PROPOSALS. PROPOSALS RECEIVED AT THIS OFFICE AFTER 4:00 P.M. ON TUESDAY, 8 APRIL 2008 WILL NOT BE CONSIDERED UNLESS:

A. THEY ARE RECEIVED BEFORE AWARD IS MADE; AND

B. THEY ARE SENT BY REGISTERED OR CERTIFIED MAIL WITHIN FIVE DAYS OF THE CLOSING DATE OF THIS RFP OR ARE SENT WITHIN TWO DAYS OF CLOSING DATE OF THIS RFP WHEN USING U.S. POSTAL SERVICE EXPRESS FOR WHICH AN OFFICIAL POST OFFICE STAMP (POSTMARK) ON THE ORIGINAL RECEIPT FOR REGISTERED/CERTIFIED MAIL HAS BEEN OBTAINED; AND

C. IT IS DETERMINED BY THE CONTRACTING OFFICER THAT LATE RECEIPT WAS DUE SOLELY TO EITHER:

(1) DELAY IN THE MAILS FOR WHICH THE OFFEROR WAS NOT RESPONSIBLE, OR

(2) MISHANDLING BY THE GOVERNMENT AFTER RECEIPT AT THE GOVERNMENT INSTALLATION.

OFFERORS USING CERTIFIED MAIL ARE CAUTIONED TO OBTAIN A LEGIBLE POSTMARK RECEIPT AND RETAIN IT AGAINST THE CHANCE THAT THE POSTMARK WILL BE REQUIRED AS EVIDENCE THAT A LATE QUOTATION WAS TIMELY MAILED. IF THE POSTMARK ON SUCH RECEIPT SHOWS THE DATE AND THE HOUR OF MAILING, THE TIME OF MAILING SHALL BE ESTABLISHED ACCORDINGLY. IF IT DOES NOT SHOW THE TIME BUT SHOWS THE DATE AND THE "A.M." OR "P.M." DESIGNATION, THE TIME OF MAILING SHALL BE DEEMED TO BE THE LAST MINUTE OF THE "A.M." OR "P.M." DESIGNATION OF THE DATE SHOWN, UNLESS THE OFFEROR FURNISHES EVIDENCE FROM THE POST OFFICE OF MAILING WHICH ESTABLISHED AN EARLIER TIME.

3. WITHDRAWAL OF PROPOSALS. PROPOSALS MAY BE WITHDRAWN BY SUBMITTING A REQUEST IN WRITING AT ANY TIME PRIOR TO ACCEPTANCE. HOWEVER, RETURN OF THE PROPOSALS WILL BE ACCOMPLISHED ONLY IF THE WITHDRAWAL REQUEST IS RECEIVED PRIOR TO THE DATE SET FOR OPENING. UPON BEING OPENED ALL PROPOSALS BECOME THE PROPERTY OF MCCS AND WILL NOT BE RETURNED.

4. FUTURE INVITATIONS. FIRMS THAT SUBMIT PROPOSALS BUT ARE NOT

3 OF 5 RFP 01-08

SELECTED FOR AWARD WILL BE RETAINED ON THE MAILING LIST FOR FUTURE RFP'S. THOSE FIRMS THAT DO NOT SUBMIT PROPOSALS OR RESPOND TO THIS RFP WILL BE REMOVED FROM OUR BIDDERS LIST UNLESS NOTIFICATION IN WRITING IS RECEIVED BY THE CONTRACTING OFFICER THAT SUCH RFP'S ARE DESIRED.

SECTION III

OPENING AND AWARD

1. OPENING. ALL PROPOSALS WILL BE OPENED AND EVALUATED BY A PANEL SELECTED BY THE CONTRACTING OFFICER.

2. EVALUATION AND AWARD. IN THE EVALUATION OF PROPOSALS, THE AWARD OF THE CONTRACT WILL BE TO THAT RESPONSIBLE AND RESPONSIVE FIRM OFFERING THE PACKAGE DEEMED TO BE IN THE BEST INTEREST OF THE MCCS PROGRAM, (PROVIDING ALL REQUIREMENTS ARE SATISFACTORILY MET). DECIDING FACTORS WILL INCLUDE, BUT NOT BE LIMITED TO; 1) COMMISSION RATE, 2) PRICES TO PATRONS AND 3) THE INFORMATION PROVIDED ON THE QUESTIONNAIRE ATTACHMENT. NEGOTIATIONS MAY BE CONDUCTED WITH THOSE OFFERORS WHOSE PROPOSALS ARE DEEMED TO BE IN THE BEST INTEREST OF MCCS.

3. REJECTION OF PROPOSALS. THE CONTRACTING OFFICER RESERVES THE RIGHT TO REJECT ANY AND ALL PROPOSALS AND TO WAIVE ANY MINOR

INFORMALITIES AND TO PERMIT CORRECTION OF OBVIOUS MISTAKES IN THE PROPOSALS RECEIVED.

4. ANNOUNCEMENT OF AWARD. IT IS ANTICIPATED THAT ACTION ON PROPOSALS WILL BE ANNOUNCED APPROXIMATELY MONDAY, 14 APRIL 2008 (EARLIER IF POSSIBLE). ANNOUNCEMENT WILL BE MADE IN WRITING TO EACH OFFEROR.

SINCERELY,

DEBBIE HORN

CONTRACTING OFFICER

4 OF 5 RFP 01-08

ENCLOSED:

# ENCLOSURE (2) FINANCIAL REPORT

# SPECIALTY COFFEE CONCESSION CONTRACT WITH:

· ATTACHMENT "A"

GENERAL PROVISIONS

· ATTACHMENT "B"

CONTRACTOR’S LISTING OF EQUIPMENT SPECIFICATIONS

· ATTACHMENT "C"

U.S. DEPARTMENT OF LABOR WAGE DETERMINATION/SERVICES CONTRACT ACT

· ATTACHMENT "D"

PRICE SCHEDULE

· ATTACHMENT "E"

COMMISSION SCHEDULE

· ATTACHMENT “F”

PRIVACY ACT AND NOTIFICATION

· ENCLOSURE “1”

QUESTIONNAIRE

# TO BE SUBMITTED BY OFFEROR WITH PROPOSAL

· COMPLETE, SIGN AND RETURN WITH PROPOSAL

RFP 01-08