RFP_-0000416_Amendment_05.pdf

REQUEST FOR PROPOSAL (RFP) 0000416 Rebid #1

Amendment 05

RFP No. 0000416 Amendment 05

N3B Form 9072, Rev. 0, (05/18)

Project Name/Location RFP Number Los Alamos Legacy Waste Cleanup Project RFP – 0000416 Rebid #1

RFP Issue Date Bid Due Date

7/18/2019 **3:00 PM, Friday, August 23, 2019, MST Bidder Acknowledgement of Amendment 05 Submissions of Proposal

Bidder shall submit Proposal electronically to Julie.Baer@em-la.doe.gov

Partial or incomplete Proposals will not be accepted

Supplier Questions N3B Answers

Notice: Amendment 03 has been omitted and will not be published. Amendments 01, 02, 04, and 05 are the completed Amendments which have been published.

Bidder shall submit Proposal electronically to Julie.Baer@em-la.doe.gov

A Physical copy of the Proposal is not required.

The requirement for Original and Two copies of Offeror Proposal via express mail is hereby deleted.

Partial or incomplete Proposals will not be accepted

16. Task 1.1 & 1.2 Could the Contractor please clarify if the requirement is an SSN Validation obtained directly from the SSA?

Yes, a SSN validation from the SSA is required.

mailto:Julie.Baer@em-la.doe.gov mailto:Julie.Baer@em-la.doe.gov

17. Task 1.3 Could the Contractor please clarify the scope of the requirements for Criminal Record Checks?

- Federal: Is the requirement only for the district in which the subject resides, or for all districts nationwide?

- National: Please clarify specifically which criminal records check is required.

- State: Is the requirement to run a statewide check only in the state in which the subject lives?

- All Counties: Please clarify the requirement, and define the scope of which counties are required. For example, counties in which the subject has lived for the last 7 years?

Offer will conduct national, state and local law enforcement checks when such checks are not prohibited by national, state or local regulation and report all criminal history regardless of dates, including all felony charges, convictions, and disposition charges. See revisions to Exhibit D, Scope of Work attached hereto.

18. Task 1.5 Civil Court Record Check- Could the Contractor please clarify the scope of the requirement as the current system (PACER) does not contain the verifiers required to confirm identity with 100% accuracy

Obtaining residence history may be necessary to assist in verifying accurate identity.

19. Task 1.6 and 1.9 Felony Offender Registry: Could the Contractor please clarify the requirement as not all states require felons to register.

Conduct a multi-state felony offender search and report any findings. See revisions to Exhibit D, Scope of Work attached hereto.

20. Task 1.7 Health Abuse Registry: Is this required for all individuals regardless of past experience in the health care field and/or the current position for which they hold and/or are applying?

This requirement has been deleted. See revisions to Exhibit D, Scope of Work attached hereto.

21. Task 1.10 Employment History:

Could the Contractor please clarify what information is required from the employer?

Employment history checks for all employment for the past five years, reporting on the following: dates of employment, eligibility for re-hire, position held/duties, disciplinary actions and/or dishonest actions, if any. See revisions to Exhibit D, Scope of Work attached hereto.

22. Task 1.11 Verification of Education:

1) Is a HS diploma considered a degree requiring verification if this was the highest level of education they obtained?

2) Is the requirement to also verify the degree was obtained from an Accredited institution?

3) Is the Contractor able to provide a rough estimate of the percentage of individuals who hold an Associate’s degree or higher?

Yes, a HS diploma is considered a degree if it was the highest level of education obtained. Degrees are defined as follows:

High School (or equivalent, i.e. GED), Bachelor's, Master's or PhD.

Yes. See revisions to Exhibit D, Scope of Work attached hereto.

No, that information is not available.

23. Task 1.12 Verification of Professional License: Could the Contractor please provide the type(s) of professional licenses most commonly held by this employee population?

This task has been delete. See revisions to

24. Task 1.13 Military Service: Will the Contractor be provided with the

DD214?

No.

25. Task 1.14 MVD Record Check:

Could the Contractor please clarify the scope of this requirement? Is the requirement to conduct a check in the state(s) in which the individual holds a current license?

Scope of the MVD Record check includes a report on the status of the driver's license (i.e. valid, suspended, revoked, or interlocked license, etc.). Offeror must have the ability to obtain driving records from all U.S. states and territories without a signed release from N3B. See revised Exhibit D, Scope of Work attached hereto.

26. Task 1.16 Verification of Personal References: Could the Contractor please provide a sample report and/or clarify the information required to be asked of and reported for these interviews, and the allowable method for conducting them (i.e. telephonic, questionnaires, etc.)

Conduct personal reference checks for at least three references and report findings.

Personal references may be telephonic.

Information to be obtained to include: name of applicant, primary association to applicant, how long known, how frequently in contact with, general character, member of professional organizations, knowledge of any drug or alcohol problems, criminal activity, recommend for a position that requires protection of a national security interest. See revised Exhibit D, Scope of

27. Task 1.17 Verification of Residence History: Could the Contractor please clarify the requirement. Is this referring to a SSN Address Trace only? Are interviews required? Are any other checks required (i.e. service call history checks, rental records, etc.)

If interviews are required, what is the acceptable method for conducting the interviews?

This task has been deleted. See revised

28. What information will the Contractor provide to the Vendor to initiate the background check?

Vendor will be provided with the individual’s name and email address.

29. Section 7.0 Pricing Conditions (7.4) are any pass through fees allowable (i.e. state fees, 3rd party employment verification charges, court access fees, etc.)

Offeror has ability to write additional task categories with associated pricing in Exhibit C, Schedule of Rates and Prices. Proposed additional categories will not be included in the price evaluation.

30. We have the following questions on the Statement of Work (SOW):

a. SOW C.2 requires us to develop a background investigation (BI) form for individuals to complete electronically or optionally hard copy. Do all investigations include the items listed in D.1 of the SOW?

b. Will N3B obtain the applicant’s authorization to obtain personal information or is this to be included in the form developed per a.

above?

c. Item C.13 and C.14 require that we deliver results to N3B and TRIAD HR or department to be determined. What exactly is to be delivered? Do we just deliver the raw data obtained from each source or do you require that we summarize this in a report? If a summary report is required what format is required?

d. SOW C.15 requires the ability to run detailed reports on a completed investigation. What report are you wanting to run on the completed investigation? All data is raw unless compiled into a report of investigation so you should have all the data on the individual.

e. Task 1.3 Criminal Records checks can take longer than the 10 day turn-around time listed in the SOW depending on the location. In some cases we may have to send a contract investigator to obtain records in the location necessary. Can the turn-around time for this check be modified based on location?

30a. ) Yes

30b.) To be included in the form.

30c.) Requirement for C.14 has been deleted. See revised Exhibit D, Scope of

30d.) Provide an investigative report not to exceed five (5) pages in length when possible, with supporting documents if necessary to include verification and/or checks. Provide or provide ability to run general reports to include Background Investigations that are scheduled, completed, or cancelled. See revised Exhibit D, Scope of Work attached hereto.

30e.) No, the turn-around time cannot be modified. Contact N3B HR if an exception is needed to complete this process. See revised Exhibit D, Scope of Work attached hereto section C.12.

f. What is Task 1.7 Health Abuse Registry? We have never used this registry and would need to determine how to access it.

g. SOW E. paragraph states:

“VENDOR shall assure that the requirements set forth in Section D of this Statement of Work are consistent with, and meet Triad’s requirements for a Background Investigation so that an additional Background Investigation is not needed in order for Administrative Level (A Level) Access to be granted by Triad to N3B employees and/or its subcontractors. Please provide the Triad requirements so that we can assure we are providing the requirements.

30f.) This requirement has been deleted.

See revised Exhibit D, Scope of Work attached hereto.

30g.) This paragraph has been deleted.

See revised Exhibit D, Scope of Work attached hereto.

31. Is this a classified contract?

Several clauses included reference classified conditions. Our company has a DOD Top Secret Facility Security Clearance but are non-possessing facility. What are the security requirements for this work?

Is there a DD254 to be provided?

Are we only dealing with CUI?

No

A processing facility is not required for this Scope of Work.

No

Yes

32. Does the Account Payable Specialist have to be full-time?

N3B does not designate level of resources required under this requirement.

33. Does Tasks 1.16 require interviews with the references? If not, what kind of verification are you expecting?

Conducting personal reference checks for at least three of the references and reporting finding does not necessarily involve interviewing the references to get the information required. See revised

34. When the quote is submitted, do you expect an itemized list of the price for each item or one price for the entirety of the report?

Exhibit C Schedule of Rates and Prices should include a single price for the background investigation as required in Exhibit D, scope of work.

End of Addendum 05 Questions & Answers

Dated 8/12/19 Rev. 1 Items Bolded & Italicized have been revised

RFP 0000416 Rebid #1 Page 1 of 4

Newport News Nuclear BWXT-Los Alamos (N3B)

EXHIBIT D

BACKGROUND INVESTIGATIONS

Statement of Work

A. Project Title: BACKGROUND INVESTIGATIONS

B. BACKGROUND

Newport News Nuclear BWXT-Los Alamos (N3B) is required to perform personal identity verification of contractor personnel as defined in Section H.50 DOE-H-2062 of the Prime Contract. In order to ensure trustworthiness and reliability of personnel, pre-employment screening is required of prospective employees. N3B shall provide certification to the Contracting Officer Representative that this pre-employment investigative screening has been completed prior to employment. The certification shall include, as a minimum, verification of personal identity, previous employment and education, and the results of a credit and law enforcement check.

C. SCOPE: VENDOR shall perform Pre-Employment and Background Investigation services on prospective new employees, as detailed in this Exhibit “D”.

1. Provide N3B with an electronic mechanism to request Background Investigations of named individuals

2. Develop Background Investigation form for named individual to complete electronically, or optionally hard copy (if not computer literate)

3. Employ knowledgeable, professional, courteous and respectful customer service to the named individual, as well as N3B

4. Provide and send detailed instructions for completion of Background Investigation form to named individual

5. Identify N3B as the entity requesting the background investigation.

6. Copy N3B Human Resources on correspondence that is sent to named individual

7. Provide a secure electronic system for applicants to enter their background information

8. Provide named individual notification that their background information has been received; copy N3B HR

9. Provide applicants assurance their Personal Identifiable Information (PII) is secure

RFP 0000416 Rebid #1 Page 2 of 4

10. Allow named applicant adequate time in the electronic system to enter and complete the requested information (system reliability)

11. Interface directly with named individual if additional information is needed to complete the background investigation

12. Provide verification to N3B Human Resources of background investigation results, within 10 days of applicant’s submission

13. Provide background investigation results electronically to designated N3B Human Resources (HR) professional

14. Item 14. Deleted.

15. Revised Scope: 1) Provide an investigative report not to exceed five (5) pages in length when possible, with supporting documents if necessary to include verification and/or checks. 2) Provide, or provide ability to run general reports to include Background Investigations that are scheduled, completed, or cancelled.

D. SPECIFIC TASKS:

D.1 Work Included by Vendor: Check and report on named individual:

Task 1.1: Identity (name) Verification.

Task 1.2: Social Security Number Verification.

Task 1.3: Revised Scope: Conduct national, state and local law enforcement checks when such checks are not prohibited by national, state or local regulation and report all criminal history regardless of dates, including all felony charges, convictions, and disposition charges.

Task 1.4: Watch List (National).

Task 1.5: Civil Court Record Check.

Task 1.6: Revised Scope: Conduct a multi-state felony offender search and report any findings.

Task 1.7: Revised Scope: This task has been deleted.

Task 1.8: Credit Report - Credit Bureau File Records (including Bankruptcies, Tax Leins).

Task 1.9: Revised Scope: This has been deleted (duplication of Task 1.6).

RFP 0000416 Rebid #1 Page 3 of 4

Task 1.10: Revised Scope: Employment history checks for all employment for the past five years, reporting on the following: dates of employment, eligibility for re-hire, position held/duties, disciplinary actions and/or dishonest actions, if any.

Task 1.11: Revised Scope: Verify the degree was obtained from an Accredited institution.

Task 1.12: Revised Scope: This task has been deleted.

Task 1.13: Military Service (character of discharge)

Task 1.14: Revised Scope: Report on the status of the driver's license (i.e. valid, suspended, revoked, or interlocked license, etc). Vendor must have the ability to obtain driving records from all U.S. states and territories without a signed release from N3B.

Task 1.15: Sex Offenders - Sex Offender Registry (Nationwide).

Task 1.16: Revised Scope: Conduct personal reference checks for at least three references and report findings. Personal references may be telephonic. Information to be obtained to include: name of applicant, primary association to applicant, how long known, how frequently in contact with, general character, member of professional organizations, knowledge of any drug or alcohol problems, criminal activity, recommend for a position that requires protection of a national security interest.

Task 1.17: Revised Scope: This task has been deleted.

D.2 Work Excluded by Subcontractor:

Task 2.1: Background investigation is not required for incumbent employees that have an active “Q” or “L” clearance.

D. PROJECT DELIVERABLES

Task Deliverable Due Date N/A

E. SPECIAL REQUIREMENTS

Revised Scope: First Paragraph requirement has been deleted.

RFP 0000416 Rebid #1 Page 4 of 4

Revised Scope: Second Paragraph requirement has been deleted.

VENDOR shall be responsible for performing all work under this subcontract in accordance with all CONTRACTOR, Federal, State, County, and City laws, and codes, and follow the more stringent of them. In addition to compliance with these laws, the VENDOR shall follow applicable standard industry practices.

Revised Scope: This requirement has been ADDED. VENDOR shall appoint two (2) primary Points of Contact for all N3B requests.

Revised Scope: This requirement has been ADDED. VENDOR shall contact N3B before the 10-business deadline if unable to meet the deadline or if having difficulty completing their findings for any reason (e.g. unable to reach references, employers, educational institutions).

Revised Scope: This requirement has been ADDED. VENDOR maybe asked to verify education and personnel working in a Nonreactor Nuclear Facility to submit a report verifying education through review of transcripts to include: 1) degree; 2) year obtained; 3) school; 4) major.

SOW-Background Investigation Services rev3a