RFP West Main East Main St.pdf

PDF 1021 KB Posted Sep 9, 2026

Attached to: ENG-92: WEST MAIN & EAST MAIN STREETSCAPE IMPROVEMENTS PROJECT
Solicitation number: PE-61650-NONST-2027-000000064
Issued by: Brooks County, Georgia

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Written by GovTribe AI · Sep 14, 2026

This Request for Proposals issued by the City of Statesboro Engineering Department seeks construction services for the West Main & East Main Streetscape Improvements Project (ENG-92) located in Statesboro, Georgia. The project encompasses hardscape, landscape, roadway, drainage, and minor electrical improvements along sections of East Main Street and West Main Street between Railroad Street and College Street, including a new parking lot with pedestrian upgrades, drainage improvements, landscaping, and site lighting infrastructure. Bidders must attend a mandatory pre-bid conference on October 8, 2026, at 1:00 PM at the Municipal Court located at 22 W. Grady Street, Statesboro, Georgia 30458. Sealed bids must be received by 10:00 AM on October 22, 2026, at the same address (Attn: Darren Prather, Director of Central Services), with public opening and reading of bids at 10:01 AM on that date. The bid schedule includes numerous pay items such as traffic control, mobilization, clearing and grubbing, asphalt and concrete work, storm drainage infrastructure, landscaping, pavement marking, and site amenities. The contract duration is 365 days from the Notice to Proceed for both substantial completion and final completion.

Bidders must submit a bid bond equal to 10 percent of the maximum bid price and comply with qualifications requirements including proof of state contractor licensure and authorization to do business in Georgia. Progress payments during construction will be made monthly at 90 percent of work completed with 10 percent retainage, transitioning to 100 percent payment upon substantial completion less punch list items estimated at 200 percent of remaining work value. Liquidated damages of $500 per day apply for delays beyond the substantial completion and final completion dates, with such damages constituting the owner's exclusive remedy for schedule delays. A licensed utility contractor must perform all utility items including drainage work. The contract requires performance and payment bonds in amounts equivalent to the contract price, along with standard commercial general liability insurance. Successful bidder selection will be based on the lowest responsive bid submitted by a responsible contractor meeting all bidding document requirements.

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City of Statesboro Engineering Department

50 East Main Street Statesboro, GA 30458

912-764-5468

September 10, 2026

Request for Proposals of Construction Services for

ENG-92: WEST MAIN & EAST MAIN STREETSCAPE IMPROVEMENTS PROJECT

TABLE OF CONTENTS

PROCUREMENT AND CONTRACTING REQUIREMENTS

C-111 ADVERTISEMENT FOR BIDS

C-200 INSTRUCTIONS TO BIDDERS FOR CONSTRUCTION CONTRACTS

C-410 BID FORM FOR CONSTRUCTION CONTRACTS

C-430 BID BOND

C-451 QUALIFICATIONS STATEMENT

C-510 NOTICE OF AWARD

C-520 AGREEMENT BETWEEN OWNER AND CONTRACTOR FOR CONSTRUCTION CONTRACT

C-550 NOTICE TO PROCEED

C-610 PERFORMANCE BOND

C-615 PAYMENT BOND

C-625 CERTIFICATE OF SUBSTANTIAL COMPLETION

C-626 NOTICE OF ACCEPTIBILITY OF WORK

C-700 STANDARD GENERAL CONDITIONS OF THE CONSTRUCTION CONTRACT

C-940 WORK CHANGE DIRECTIVE

C-941 CHANGE ORDER

C-942 FIELD ORDER

Paulette Thompson Highlight Text

EJCDC® C-111, Advertisement for Bids for Construction Contract.

ADVERTISEMENT FOR BIDS

CITY OF STATESBORO

STATESBORO, GEORGIA

WEST MAIN & EAST MAIN STREETSCAPE IMPROVEMENTS PROJECT

City of Statesboro (Owner) is requesting Bids for the construction of the following Project:

West Main & East Main Streetscape Improvements Project

Bids for the construction of the Project will be received by the City of Statesboro at 22 W. Grady Street, Statesboro, Georgia 30458 (Attn: Darren Prather, Director of Central Services) until 10:00 AM, Local Time on October 22nd, 2026. Bids will be publicly opened and read aloud at 10:01 AM on October 22nd, 2026 in the Municipal Courtroom.

The Project includes the following Work:

This project consists of hardscape, landscape, roadway, drainage, and minor electrical improvements along sections of East Main Street and West Main Street between Railroad Street and College Street.

The scope of work also includes a new parking lot. Project design elements are to include new parking, access points, pedestrian upgrades, and drainage improvements. Included are minor landscaping improvements and site lighting infrastructure.

Pre-bid Conference

A pre-bid conference for the Project will be held on Thursday, October 8th, 2026 at 1:00 PM at the Mu-nicipal Court located at 22 W. Grady Street, Statesboro, Georgia 30458. Attendance is mandatory for the pre-bid conference.

For all further requirements regarding bid submittal, qualifications, procedures, and contract award, refer to the Instructions to Bidders that are included in the Bidding Documents.

This Advertisement is issued by:

Owner: City of Statesboro By: Darren Prather Title: Director Central Services Date: September 10, 2026

EJCDC® C-200, Instructions to Bidders for Construction Contract.

TOC Page1 of 1

INSTRUCTIONS TO BIDDERS FOR CONSTRUCTION CONTRACT

TABLE OF CONTENTS

Page

Article 1— Defined Terms

Article 2— Bidding Documents

Article 3— Qualifications of Bidders

Article 4— Pre-Bid Conference

Article 5— Site and Other Areas; Existing Site Conditions; Examination of Site; Owner’s Safety Program;

Other Work at the Site

Article 6— Bidder’s Representations and Certifications

Article 7— Interpretations and Addenda

Article 8— Bid Security

Article 9— Contract Times

Article 10— Substitute and “Or Equal” Items

Article 11— Subcontractors, Suppliers, and Others

Article 12— Preparation of Bid

Article 13— Basis of Bid

Article 14— Submittal of Bid

Article 15— Modification and Withdrawal of Bid

Article 16— Opening of Bids

Article 17— Bids to Remain Subject to Acceptance

Article 18— Evaluation of Bids and Award of Contract

Article 19— Bonds and Insurance

Article 20— Signing of Agreement

Article 21— Sales and Use Taxes ................................................................... Error! Bookmark not defined.

Article 22— Contracts to Be Assigned ........................................................... Error! Bookmark not defined.

ARTICLE 1—DEFINED TERMS

1.01 Terms used in these Instructions to Bidders have the meanings indicated in the General Conditions and Supplementary Conditions. Additional terms used in these Instructions to Bidders have the meanings indicated below:

A. Issuing Office—The office from which the Bidding Documents are to be issued, and which registers plan holders.

ARTICLE 2—BIDDING DOCUMENTS

2.01 Bidder shall obtain a complete set of Bidding Requirements and proposed Contract Documents (together, the Bidding Documents). See the Agreement for a list of the Contract Documents. It is Bidder’s responsibility to determine that it is using a complete set of documents in the preparation of a Bid. Bidder assumes sole responsibility for errors or misinterpretations resulting from the use of incomplete documents, by Bidder itself or by its prospective Subcontractors and Suppliers.

2.02 Bidding Documents are made available for the sole purpose of obtaining Bids for completion of the Project and permission to download or distribution of the Bidding Documents does not confer a license or grant permission or authorization for any other use. Authorization to download documents, or other distribution, includes the right for plan holders to print documents solely for their use, and the use of their prospective Subcontractors and Suppliers, provided the plan holder pays all costs associated with printing or reproduction. Printed documents may not be re-sold under any circumstances..

2.03 Owner has published Bidding Documents on the GPR Website. Bidders may rely that sets of Bidding Documents obtained from the Bidding Documents Website are complete, unless an omission is blatant. Registered plan holders will receive Addenda issued by Owner.

2.04 Plan rooms (including construction information subscription services, and electronic and virtual plan rooms) shall not distribute the Bidding Documents, or make them available for examination.

Those prospective bidders that obtain an electronic (digital) copy of the Bidding Documents from a plan room are encouraged to contact the Issuing Office. Owner is not responsible for omissions in Bidding Documents or other documents obtained from plan rooms.

2.05 Electronic Documents

A. When the Bidding Requirements indicate that electronic (digital) copies of the Bidding Documents are available, such documents will be made available to the Bidders as Electronic Documents in the manner specified.

1. Bidding Documents will be provided in Adobe PDF (Portable Document Format) (.pdf) that is readable by Adobe Acrobat Reader Version. It is the intent of the Engineer and Owner that such Electronic Documents are to be exactly representative of the paper copies of the documents. However, because the Owner and Engineer cannot totally control the transmission and receipt of Electronic Documents nor the Contractor’s means of reproduction of such documents, the Owner and Engineer cannot and do not guarantee that Electronic Documents and reproductions prepared from those versions are identical in every manner to the paper copies.

B. After the Contract is awarded, the Owner will provide or direct the Engineer to provide for the use of the Contractor documents that were developed by Engineer as part of the Project design process, as Electronic Documents in native file formats.

1. Electronic Documents that are available in native file format include:

a. Civil CAD files in .DWG format for contractor’s use.

2. Release of such documents will be solely for the convenience of the Contractor. No such document is a Contract Document.

3. Unless the Contract Documents explicitly identify that such information will be available to the Successful Bidder (Contractor), nothing herein will create an obligation on the part of the Owner or Engineer to provide or create such information, and the Contractor is not entitled to rely on the availability of such information in the preparation of its Bid or pricing of the Work. In all cases, the Contractor shall take appropriate measures to verify that any electronic/digital information provided in Electronic Documents is appropriate and adequate for the Contractor’s specific purposes.

4. In no case will the Contractor be entitled to additional compensation or time for completion due to any differences between the actual Contract Documents and any related document in native file format.

ARTICLE 3—QUALIFICATIONS OF BIDDERS

3.01 To demonstrate Bidder’s qualifications to perform the Work, after submitting its Bid and within 10 days of Owner’s request, Bidder must submit the following information:

A. Written evidence establishing its qualifications such as financial data, previous experience, and present commitments.

B. A written statement that Bidder is authorized to do business in the state where the Project is located, or a written certification that Bidder will obtain such authority prior to the Effective Date of the Contract.

C. The Requirement that a licensed utility contractor must perform all utility items, including drainage D. Bidder’s state or other contractor license number, if applicable.

E. Subcontractor and Supplier qualification information.

F. Other required information regarding qualifications.

3.02 A Bidder’s failure to submit required qualification information within the times indicated may disqualify Bidder from receiving an award of the Contract.

3.03 No requirement in this Article 3 to submit information will prejudice the right of Owner to seek additional pertinent information regarding Bidder’s qualifications.

ARTICLE 4—PRE-BID CONFERENCE

4.01 A mandatory pre-bid conference will be held at the Monday, October 8, 2026 at 1:00 PM at the Municipal Court located at 22 W. Grady Street, Statesboro, Georgia 30458. Attendance is mandatory for the pre-bid conference.. Representatives of Owner and Engineer will be present to

discuss the Project. Bidders are encouraged to attend and participate in the conference.

Attendance at this conference is required to submit a Bid.

4.02 Information presented at the pre-Bid conference does not alter the Contract Documents. Owner will issue Addenda to make any changes to the Contract Documents that result from discussions at the pre-Bid conference. Information presented, and statements made at the pre-bid conference will not be binding or legally effective unless incorporated in an Addendum.

ARTICLE 5—SITE AND OTHER AREAS; EXISTING SITE CONDITIONS; EXAMINATION OF SITE; OWNER’S

SAFETY PROGRAM; OTHER WORK AT THE SITE

5.01 Site and Other Areas

A. The Site is identified in the Bidding Documents. By definition, the Site includes rights-of-way, easements, and other lands furnished by Owner for the use of the Contractor. Any additional lands required for temporary construction facilities, construction equipment, or storage of materials and equipment, and any access needed for such additional lands, are to be obtained and paid for by Contractor.

5.02 Existing Site Conditions

A. Subsurface and Physical Conditions; Hazardous Environmental Conditions

1. The Supplementary Conditions identify the following regarding existing conditions at or adjacent to the Site:

a. Those reports of explorations and tests of subsurface conditions at or adjacent to the Site that contain Technical Data.

b. Those drawings known to Owner of existing physical conditions at or adjacent to the Site, including those drawings depicting existing surface or subsurface structures at or adjacent to the Site (except Underground Facilities), that contain Technical Data.

c. Reports and drawings known to Owner relating to Hazardous Environmental Conditions that have been identified at or adjacent to the Site.

d. Technical Data contained in such reports and drawings.

2. Owner will make copies of reports and drawings referenced above available to any Bidder on request. These reports and drawings are not part of the Contract Documents, but the Technical Data contained therein upon whose accuracy Bidder is entitled to rely, as provided in the General Conditions, has been identified and established in the Supplementary Conditions. Bidder is responsible for any interpretation or conclusion Bidder draws from any Technical Data or any other data, interpretations, opinions, or information contained in such reports or shown or indicated in such drawings.

3. If the Supplementary Conditions do not identify Technical Data, the default definition of Technical Data set forth in Article 1 of the General Conditions will apply.

B. Underground Facilities: Underground Facilities are shown or indicated on the Drawings, pursuant to Paragraph 5.05 of the General Conditions, and not in the drawings referred to in Paragraph 5.02.A of these Instructions to Bidders. Information and data regarding the

presence or location of Underground Facilities are not intended to be categorized, identified, or defined as Technical Data.

5.03 Other Site-related Documents

A. No other Site-related documents are available.

5.04 Site Visit and Testing by Bidders

A. Bidder is required to visit the Site and conduct a thorough visual examination of the Site and adjacent areas. During the visit the Bidder must not disturb any ongoing operations at the Site.

B. A Site visit is scheduled following the pre-bid conference. Maps to the Site will be available at the pre-Bid conference.

C. Bidders visiting the Site are required to arrange their own transportation to the Site.

D. Bidder is not required to conduct any subsurface testing, or exhaustive investigations of Site conditions.

E. Bidder must comply with all applicable Laws and Regulations regarding excavation and location of utilities, obtain all permits, and comply with all terms and conditions established by Owner or by property owners or other entities controlling the Site with respect to schedule, access, existing operations, security, liability insurance, and applicable safety programs.

5.05 Owner’s Safety Program

A. Site visits and work at the Site may be governed by an Owner safety program. If an Owner safety program exists, it will be noted in the Supplementary Conditions.

5.06 Other Work at the Site

A. Reference is made to Article 8 of the Supplementary Conditions for the identification of the general nature of other work of which Owner is aware (if any) that is to be performed at the Site by Owner or others (such as utilities and other prime contractors) and relates to the Work contemplated by these Bidding Documents. If Owner is party to a written contract for such other work, then on request, Owner will provide to each Bidder access to examine such contracts (other than portions thereof related to price and other confidential matters), if any.

ARTICLE 6—BIDDER’S REPRESENTATIONS AND CERTIFICATIONS

6.01 Express Representations and Certifications in Bid Form, Agreement

A. The Bid Form that each Bidder will submit contains express representations regarding the Bidder’s examination of Project documentation, Site visit, and preparation of the Bid, and certifications regarding lack of collusion or fraud in connection with the Bid. Bidder should review these representations and certifications and assure that Bidder can make the representations and certifications in good faith, before executing and submitting its Bid.

B. If Bidder is awarded the Contract, Bidder (as Contractor) will make similar express representations and certifications when it executes the Agreement.

ARTICLE 7—INTERPRETATIONS AND ADDENDA

7.01 Owner on its own initiative may issue Addenda to clarify, correct, supplement, or change the Bidding Documents.

7.02 Bidder shall submit all questions about the meaning or intent of the Bidding Documents to Engineer in writing. Contact information and submittal procedures for such questions are as follows:

A. Darren Prather Central Services, 22 W. Grady Street, Statesboro, Georgia bidinfo@statesboroga.gov

7.03 Interpretations or clarifications considered necessary by Engineer in response to such questions will be issued by Addenda delivered to all registered plan holders. Questions received less than seven days prior to the date for opening of Bids may not be answered.

7.04 Only responses set forth in an Addendum will be binding. Oral and other interpretations or clarifications will be without legal effect. Responses to questions are not part of the Contract Documents unless set forth in an Addendum that expressly modifies or supplements the Contract Documents.

ARTICLE 8—BID SECURITY

8.01 A Bid must be accompanied by Bid security made payable to Owner in an amount of 10 percent of Bidder’s maximum Bid price (determined by adding the base bid and all alternates) and in the form of a Bid bond issued by a surety meeting the requirements of Paragraph 6.01 of the General Conditions. Such Bid bond will be issued in the form included in the Bidding Documents.

8.02 The Bid security of the apparent Successful Bidder will be retained until Owner awards the contract to such Bidder, and such Bidder has executed the Contract, furnished the required Contract security, and met the other conditions of the Notice of Award, whereupon the Bid security will be released. If the Successful Bidder fails to execute and deliver the Contract and furnish the required Contract security within 15 days after the Notice of Award, Owner may consider Bidder to be in default, annul the Notice of Award, and the Bid security of that Bidder will be forfeited, in whole in the case of a penal sum bid bond, and to the extent of Owner’s damages in the case of a damages-form bond. Such forfeiture will be Owner’s exclusive remedy if Bidder defaults.

8.03 The Bid security of other Bidders that Owner believes to have a reasonable chance of receiving the award may be retained by Owner until the earlier of 7 days after the Effective Date of the Contract or 61 days after the Bid opening, whereupon Bid security furnished by such Bidders will be released.

8.04 Bid security of other Bidders that Owner believes do not have a reasonable chance of receiving the award will be released within 7 days after the Bid opening.

ARTICLE 9—CONTRACT TIMES

9.01 Provisions for liquidated damages, if any, for failure to timely attain a Milestone, Substantial Completion, or completion of the Work in readiness for final payment, are set forth in the Agreement.

ARTICLE 10—SUBSTITUTE AND “OR EQUAL” ITEMS

10.01 The Contract for the Work, as awarded, will be on the basis of materials and equipment specified or described in the Bidding Documents without consideration during the bidding and Contract award process of possible substitute or “or-equal” items. In cases in which the Contract allows the Contractor to request that Engineer authorize the use of a substitute or “or-equal” item of material or equipment, application for such acceptance may not be made to and will not be considered by Engineer until after the Effective Date of the Contract.

10.02 All prices that Bidder sets forth in its Bid will be based on the presumption that the Contractor will furnish the materials and equipment specified or described in the Bidding Documents, as supplemented by Addenda. Any assumptions regarding the possibility of post-Bid approvals of “or-equal” or substitution requests are made at Bidder’s sole risk.

ARTICLE 11—SUBCONTRACTORS, SUPPLIERS, AND OTHERS

11.01 A Bidder must be prepared to retain specific Subcontractors and Suppliers for the performance of the Work if required to do so by the Bidding Documents or in the Specifications. If a prospective Bidder objects to retaining any such Subcontractor or Supplier and the concern is not relieved by an Addendum, then the prospective Bidder should refrain from submitting a Bid.

11.02 The apparent Successful Bidder, and any other Bidder so requested, must submit to Owner a list of the Subcontractors or Suppliers proposed for the following portions of the Work within five days after Bid opening:

11.03 If requested by Owner, such list must be accompanied by an experience statement with pertinent information regarding similar projects and other evidence of qualification for each such Subcontractor or Supplier. If Owner or Engineer, after due investigation, has reasonable objection to any proposed Subcontractor or Supplier, Owner may, before the Notice of Award is given, request apparent Successful Bidder to submit an acceptable substitute, in which case apparent Successful Bidder will submit a substitute, Bidder’s Bid price will be increased (or decreased) by the difference in cost occasioned by such substitution, and Owner may consider such price adjustment in evaluating Bids and making the Contract award.

11.04 If apparent Successful Bidder declines to make any such substitution, Owner may award the Contract to the next lowest Bidder that proposes to use acceptable Subcontractors and Suppliers.

Declining to make requested substitutions will constitute grounds for forfeiture of the Bid security of any Bidder. Any Subcontractor or Supplier, so listed and against which Owner or Engineer makes no written objection prior to the giving of the Notice of Award will be deemed acceptable to Owner and Engineer subject to subsequent revocation of such acceptance as provided in Paragraph 7.07 of the General Conditions.

ARTICLE 12—PREPARATION OF BID

12.01 The Bid Form is included with the Bidding Documents.

A. All blanks on the Bid Form must be completed in ink and the Bid Form signed in ink. Erasures or alterations must be initialed in ink by the person signing the Bid Form. A Bid price must be indicated for each section, Bid item, alternate, adjustment unit price item, and unit price item listed therein.

12.02 If Bidder has obtained the Bidding Documents as Electronic Documents, then Bidder shall prepare its Bid on a paper copy of the Bid Form printed from the Electronic Documents version of the Bidding Documents. The printed copy of the Bid Form must be clearly legible, printed on 8½ inch by 11-inch paper and as closely identical in appearance to the Electronic Document version of the Bid Form as may be practical. The Owner reserves the right to accept Bid Forms which nominally vary in appearance from the original paper version of the Bid Form, providing that all required information and submittals are included with the Bid.

12.03 A Bid by a corporation must be executed in the corporate name by a corporate officer (whose title must appear under the signature), accompanied by evidence of authority to sign. The corporate address and state of incorporation must be shown.

12.04 A Bid by a partnership must be executed in the partnership name and signed by a partner (whose title must appear under the signature), accompanied by evidence of authority to sign. The official address of the partnership must be shown.

12.05 A Bid by a limited liability company must be executed in the name of the firm by a member or other authorized person and accompanied by evidence of authority to sign. The state of formation of the firm and the official address of the firm must be shown.

12.06 A Bid by an individual must show the Bidder’s name and official address.

12.07 A Bid by a joint venture must be executed by an authorized representative of each joint venturer in the manner indicated on the Bid Form. The joint venture must have been formally established prior to submittal of a Bid, and the official address of the joint venture must be shown.

12.08 All names must be printed in ink below the signatures.

12.09 The Bid must contain an acknowledgment of receipt of all Addenda, the numbers of which must be filled in on the Bid Form.

12.10 Postal and e-mail addresses and telephone number for communications regarding the Bid must be shown.

12.11 The Bid must contain evidence of Bidder’s authority to do business in the state where the Project is located, or Bidder must certify in writing that it will obtain such authority within the time for acceptance of Bids and attach such certification to the Bid.

12.12 If Bidder is required to be licensed to submit a Bid or perform the Work in the state where the Project is located, the Bid must contain evidence of Bidder’s licensure, or Bidder must certify in writing that it will obtain such licensure within the time for acceptance of Bids and attach such certification to the Bid. Bidder’s state contractor license number, if any, must also be shown on the Bid Form.

ARTICLE 13—BASIS OF BID

13.01 Unit Price

A. Bidders must submit a Bid on a unit price basis for each item of Work listed in the unit price section of the Bid Form.

B. The “Bid Price” (sometimes referred to as the extended price) for each unit price Bid item will be the product of the “Estimated Quantity”, which Owner or its representative has set forth in the Bid Form, for the item and the corresponding “Bid Unit Price” offered by the

Bidder. The total of all unit price Bid items will be the sum of these “Bid Prices”; such total will be used by Owner for Bid comparison purposes. The final quantities and Contract Price will be determined in accordance with Paragraph 13.03 of the General Conditions.

C. Discrepancies between the multiplication of units of Work and unit prices will be resolved in favor of the unit prices. Discrepancies between the indicated sum of any column of figures and the correct sum thereof will be resolved in favor of the correct sum.

13.02 Allowances

A. For cash allowances the Bid price must include such amounts as the Bidder deems proper for Contractor's overhead, costs, profit, and other expenses on account of cash allowances, if any, named in the Contract Documents, in accordance with Paragraph 13.02.B of the General Conditions.

ARTICLE 14—SUBMITTAL OF BID

14.01 The Bidding Documents include one separate unbound copy of the Bid Form, and, if required, the Bid Bond Form. The unbound copy of the Bid Form is to be completed and submitted with the Bid security and the other documents required to be submitted under the terms of Article 2 of the Bid Form.

14.02 A Bid must be received no later than the date and time prescribed and at the place indicated in the Advertisement or invitation to bid and must be enclosed in a plainly marked package with the Project title, and, if applicable, the designated portion of the Project for which the Bid is submitted, the name and address of Bidder, and must be accompanied by the Bid security and other required documents. If a Bid is sent by mail or other delivery system, the sealed envelope containing the Bid must be enclosed in a separate package plainly marked on the outside with the notation “BID ENCLOSED.” A mailed Bid must be addressed to the location designated in the Advertisement.

14.03 Bids received after the date and time prescribed for the opening of bids or not submitted at the correct location or in the designated manner, will not be accepted and will be returned to the Bidder unopened.

ARTICLE 15—MODIFICATION AND WITHDRAWAL OF BID

15.01 An unopened Bid may be withdrawn by an appropriate document duly executed in the same manner that a Bid must be executed and delivered to the place where Bids are to be submitted prior to the date and time for the opening of Bids. Upon receipt of such notice, the unopened Bid will be returned to the Bidder.

15.02 If a Bidder wishes to modify its Bid prior to Bid opening, Bidder must withdraw its initial Bid in the manner specified in Paragraph 15.01 and submit a new Bid prior to the date and time for the opening of Bids.

15.03 If within 24 hours after Bids are opened any Bidder files a duly signed written notice with Owner and promptly thereafter demonstrates to the reasonable satisfaction of Owner that there was a material and substantial mistake in the preparation of its Bid, the Bidder may withdraw its Bid, Copyright© 2018 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved.

and he Bid security will be returned. Thereafter, if the Work is rebid, the Bidder will be disqualified from further bidding on the Work.

ARTICLE 16—OPENING OF BIDS

16.01 Bids will be opened at the time and place indicated in the advertisement or invitation to bid and, unless obviously non-responsive, read aloud publicly. An abstract of the amounts of the base Bids and major alternates, if any, will be made available to Bidders after the opening of Bids.

ARTICLE 17—BIDS TO REMAIN SUBJECT TO ACCEPTANCE

17.01 All Bids will remain subject to acceptance for the period of time stated in the Bid Form, but Owner may, in its sole discretion, release any Bid and return the Bid security prior to the end of this period.

ARTICLE 18—EVALUATION OF BIDS AND AWARD OF CONTRACT

18.01 Owner reserves the right to reject any or all Bids, including without limitation, nonconforming, nonresponsive, unbalanced, or conditional Bids. Owner also reserves the right to waive all minor Bid informalities not involving price, time, or changes in the Work.

18.02 Owner will reject the Bid of any Bidder that Owner finds, after reasonable inquiry and evaluation, to not be responsible.

18.03 If Bidder purports to add terms or conditions to its Bid, takes exception to any provision of the Bidding Documents, or attempts to alter the contents of the Contract Documents for purposes of the Bid, whether in the Bid itself or in a separate communication to Owner or Engineer, then Owner will reject the Bid as nonresponsive.

18.04 If Owner awards the contract for the Work, such award will be to the responsible Bidder submitting the lowest responsive Bid.

18.05 Evaluation of Bids

A. In evaluating Bids, Owner will consider whether the Bids comply with the prescribed requirements, and such alternates, unit prices, and other data, as may be requested in the Bid Form or prior to the Notice of Award.

B. In the comparison of Bids, alternates will be applied in the same order of priority as listed in the Bid Form. To determine the Bid prices for purposes of comparison, Owner will announce to all bidders a budget after receiving all Bids, but prior to opening them. For comparison purposes alternates will be accepted, following the order of priority established in the Bid Form, until doing so would cause the budget to be exceeded. After determination of the Successful Bidder based on this comparative process and on the responsiveness, responsi-bility, and other factors set forth in these Instructions, the award may be made to said Suc-cessful Bidder on its base Bid and any combination of its additive alternate Bids for which Owner determines funds will be available at the time of award.

C. For the determination of the apparent low Bidder when unit price bids are submitted, Bids will be compared on the basis of the total of the products of the estimated quantity of each item and unit price Bid for that item, together with any lump sum items.

18.06 In evaluating whether a Bidder is responsible, Owner will consider the qualifications of the Bidder and may consider the qualifications and experience of Subcontractors and Suppliers proposed for those portions of the Work for which the identity of Subcontractors and Suppliers must be submitted as provided in the Bidding Documents.

18.07 Owner may conduct such investigations as Owner deems necessary to establish the responsibility, qualifications, and financial ability of Bidders and any proposed Subcontractors or Suppliers.

ARTICLE 19—BONDS AND INSURANCE

19.01 Article 6 of the General Conditions, as may be modified by the Supplementary Conditions, sets forth Owner’s requirements as to performance and payment bonds, other required bonds (if any), and insurance. When the Successful Bidder delivers the executed Agreement to Owner, it must be accompanied by required bonds and insurance documentation.

19.02 Article 8, Bid Security, of these Instructions, addresses any requirements for providing bid bonds as part of the bidding process.

ARTICLE 20—SIGNING OF AGREEMENT

20.01 When Owner issues a Notice of Award to the Successful Bidder, it will be accompanied by the unexecuted counterparts of the Agreement along with the other Contract Documents as identified in the Agreement. Within 15 days thereafter, Successful Bidder must execute and deliver the required number of counterparts of the Agreement and any bonds and insurance documentation required to be delivered by the Contract Documents to Owner. Within 10 days thereafter, Owner will deliver one fully executed counterpart of the Agreement to Successful Bidder, together with printed and electronic copies of the Contract Documents as stated in Paragraph 2.02 of the General Conditions.

EJCDC® C-410, Bid Form for Construction Contract.

BID FORM

The terms used in this Bid with initial capital letters have the meanings stated in the Instructions to Bidders, the General Conditions, and the Supplementary Conditions.

ARTICLE 1—OWNER AND BIDDER

1.01 The undersigned Bidder proposes and agrees, if this Bid is accepted, to enter into an Agreement with Owner in the form included in the Bidding Documents to perform all Work as specified or indicated in the Bidding Documents for the prices and within the times indicated in this Bid and in accordance with the other terms and conditions of the Bidding Documents.

ARTICLE 2—ATTACHMENTS TO THIS BID

2.01 The following documents are submitted with and made a condition of this Bid:

A. Required Bid security;

B. List of Proposed Subcontractors;

C. List of Proposed Suppliers;

D. Evidence of authority to do business in the state of the Project; or a written covenant to obtain such authority within the time for acceptance of Bids;

E. Contractor’s license number as evidence of Bidder’s State Contractor’s License or a covenant by Bidder to obtain said license within the time for acceptance of Bids;

ARTICLE 3—BASIS OF BID—LUMP SUM BID AND UNIT PRICES

3.01 Unit Price Bids

A. Bidder will perform the following Work at the indicated unit prices:

PAY ITEM DESCRIPTION QUANTITY UNIT UNIT PRICE TOTAL

150-1000 TRAFFIC CONTROL 1 LS

151-1000 MOBILIZATION 1 LS

152-1200 CONSTRUCTION MATERIALS AND TESTING 1 LS

163-0301 CONSTRUCT AND REMOVE CONSTRUCTION EXITS, INCL MAINTENANCE 1 EA

163-0550 CONSTRUCT AND REMOVE INLET SEDIMENT TRAP, INCL MAINTENANCE 30 EA

171-0030 TEMPORARY SILT FENCE, TYPE C, INCL MAINTENANCE 83 LF

201-1500 CLEARING & GRUBBING 1 LS

210-0100 GRADING COMPLETE 1 LS

310-5080 GR AGGR BASE CRS, 8 INCH, INCL MATL 221 SY

402-1812 RECYCLED ASPH CONC LEVELING, INCL BITUM MATL & H LIME 148 TON

402-3113 RECYCLED ASPH CONC 12.5 MM SUPERPAVE, GP 1 OR 2, INCL BITUM MATL & H LIME 755 TON

413-0750 TACK COAT 550 GL

432-0208 MILL ASPH CONC PVMT, 2 IN DEPTH 6857 SY

441-0016 DRIVEWAY CONCRETE, 6 IN TK 221 SY

441-0104 CONC SIDEWALK, 4 IN 1604 SY

441-5002 CONCRETE HEADER CURB, 6 IN, TP 2 435 LF

441-5003 CONCRETE HEADER CURB, 8 IN, TP 3 112 LF

441-6012 CONC CURB & GUTTER, 6 IN X 24 IN, TP 2 2203 LF

441-7012 CURB CUT WHEELCHAIR RAMP, TYPE B 8 EA

441-7014 CURB CUT WHEELCHAIR RAMP, TYPE D 4 EA

500-3101 CLASS A CONCRETE, 3000 PSI 85 CY

500-3200 CLASS B CONCRETE (8" CONCRETE CAP ALONG STORM DRAIN) 219 CY

515-2020 GALV STEEL PIPE HANDRAIL, 2 IN, ROUND 326 LF

550-5180 STORM DRAIN PIPE, 18 IN, CLASS III 1042 LF

550-5240 STORM DRAIN PIPE, 24 IN, CLASS III 868 LF

611-3010 RECONSTR DROP INLET, GROUP 1 2 EA

611-3014 RECONSTRUCT SAN SEWER MANHOLE, TP1 2 EA

611-3030 RECONSTR STORM SEW MANHOLE, TYPE 1 1 EA

611-8120 ADJUST WATER METER BOX TO GRADE 14 SF

611-8140 ADJUST WATER VALVE BOX TO GRADE 5 LF

636-1033 HIGHWAY SIGNS, TP 1 MATL, REFL SHEETING, TP 9 30 SF

636-2070 GALV STEEL POSTS, TP 7 72 LF

653-0110 THERMOPLASTIC PAVEMENT MARKING, ARROW, TP 1 5 EA

653-0120 THERMOPLASTIC PAVEMENT MARKING, ARROW, TP 2 7 EA

653-0210 THERMOPLASTIC PAVEMENT MARKING, WORD, TP 1 2 EA

653-1704 THERMOPLASTIC SOLID TRAF STRIPE, 24 IN, WHITE 150 LF

653-1804 THERMOPLASTIC SOLID TRAF STRIPE, 8 IN, WHITE 60 LF

653-1906 THERMOPLASTIC SOLID TRAF STRIPE, 6 IN, WHITE 2329 LF

653-2602 THERMOPLASTIC SOLID TRAF STRIPE, 6 IN, YELLOW 2897 LF

653-4503 THERMOPLASTIC SKIP TRAF STRIPE, 6 IN, WHITE 79 LF

653-6004 THERMOPLASTIC TRAF STRIPING, WHITE 247 SY

653-6006 THERMOPLASTIC TRAF STRIPING, YELLOW 37 SY

668-1100 CATCH BASIN, GP 1 22 EA

668-2100 DROP INLET, GP 1 1 EA

668-4300 STORM SEWER MANHOLE, TP 1 11 EA

682-6260 CONDUIT, NONMETL, TP 3, 4 IN 1200 LF

682-2140 PULL BOX, TYPE 4 5 EA

682-2150 PULL BOX, TYPE 5 6 EA

682-9030 STREETSCAPE LIGHTING - CONDUIT 1 LS

702-1081 ULMUS AMERICANA 'PRINCETON', 4" CAL. 49 EA

702-0977 RHAPHIOLEPIS INDICA - DRAFT PINK INDIAN HAWTHORN 5 EA

702-0977 ABELIA X 'ROSE CREEK' - ROSE CREEK ABELIA 6 EA

703-4201 TREE GRATE - 5' 18 EA

702-9025 LANDSCAPE MULCH 306 SY

WEST MAIN & EAST MAIN STREETSCAPE IMPROVEMENTS

Bid Schedule

PAY ITEM DESCRIPTION QUANTITY UNIT UNIT PRICE TOTAL

703-4201 TREE GRATE - 8' 29 EA

754-4000 WASTE RECEPTACLE UNIT 5 EA

754-5000 BENCH 14 EA

754-6000 BIKE RACK 2 EA

900-0039 BRICK PAVERS 10,225 SF

999-1500 STAMPED ASPHALT 344 SY

TOTAL:

PARKING LOT - EAST/WEST MAIN STREETSCAPE

PAY ITEM DESCRIPTION QUANTITY UNIT UNIT PRICE TOTAL

150-1000 TRAFFIC CONTROL 1 LS

151-1000 MOBILIZATION 1 LS

163-0301 CONSTRUCT AND REMOVE CONSTRUCTION EXITS, INCL MAINTENANCE 1 EA

163-0550 CONSTRUCT AND REMOVE INLET SEDIMENT TRAP, INCL MAINTENANCE 4 EA

201-1500 CLEARING & GRUBBING 1 LS

210-0100 GRADING COMPLETE 1 LS

310-5060 GR AGGR BASE CRS, 6 INCH, INCL MATL 255 SY

310-5080 GR AGGR BASE CRS, 8 INCH, INCL MATL 1475 SY

402-3111 RECYCLED ASPH CONC 19 MM MIX, GP 1 OR 2, INCL BITUM MATL & H LIME 221 TN 402-3113 RECYCLED ASPH CONC 12.5 MM SUPERPAVE, GP 1 OR 2, INCL BITUM MATL & H LIME 142 TN

413-0750 TACK COAT (0.08 GAL/SY) 115 GL

441-0016 DRIVEWAY CONCRETE, 6 IN TK 40 SY

441-0104 CONC SIDEWALK, 4 IN 150 SY

441-6012 CONC CURB & GUTTER, 6 IN X 24 IN, TP 2 915 LF

441-7011 CURB CUT WHEELCHAIR RAMP, TYPE A 2 EA

550-5180 STORM DRAIN PIPE, 18 IN, CLASS III 295 LF

610-0007 BUILDING AND RAMP DEMOLITION 1 LS

643-0155 FIELD FENCE SPCL DESIGN - 48IN HIGH ALUMINUM FENCE 150 LF

652-0095 PAVEMENT MARKING, HANDICAP SYMBOL 2 EA

653-0110 THERMOPLASTIC PAVEMENT MARKING, ARROW, TP 1 4 EA

653-0120 THERMOPLASTIC PAVEMENT MARKING, ARROW, TP 2 2 EA

653-1501 THERMOPLASTIC SOLID TRAF STRIPE, 6 IN, WHITE 813 LF

653-1502 THERMOPLASTIC SOLID TRAF STRIPE, 6 IN, YELLOW 65 LF

653-1704 THERMOPLASTIC SOLID TRAF STRIPE, 24 IN, WHITE 24 LF

653-6004 THERMOPLASTIC TRAF STRIPING, WHITE 52 SY

668-2100 DROP INLET, GP 1 4 EA

668-5000 JUNCTION BOX 2 EA

700-9300 SOD 227 SY

702-0159 CHIONANTHUS VIRGINICUS - EMERALD KNIGHT WHITE FRINGETREE 6 EA

702-0805 PODOCARPUS MACROPHYLLUS - YEW PODOCARPUS 37 EA

702-0865 QUERCUS COCCINEA - SCARLET OAK 5 EA

702-0977 RHAPHIOLEPIS INDICA - DRAFT PINK INDIAN HAWTHORN 12 EA

702-9025 LANDSCAPE MULCH 280 SY

900-0110 PERMEABLE PAVERS 191 SY

999-9900 WHEEL STOP 5 EA

999-9901 RESERVED PARKING SIGN 2 EA

999-9902 STOP SIGN (30IN) 1 EA

999-9903 24IN R3-2 "NO LEFT TURN" SIGN 1 EA

TOTAL:

ARTICLE 4—TIME OF COMPLETION

4.01 Bidder agrees that the Work will be substantially complete and will be completed and ready for final payment in accordance with Paragraph 15.06 of the General Conditions on or before the dates or within the number of calendar days indicated in the Agreement.

4.02 Bidder agrees that the Work will be substantially complete on or before [Bidder inserts date], and will be completed and ready for final payment in accordance with Paragraph 15.06 of the General Conditions on or before [Bidder inserts date].

4.03 Bidder agrees that the Work will be substantially complete within [Bidder inserts number] calendar days after the date when the Contract Times commence to run as provided in Paragraph

4.01 of the General Conditions and will be completed and ready for final payment in accordance with Paragraph 15.06 of the General Conditions within [Bidder inserts number] calendar days after the date when the Contract Times commence to run.

4.04 Bidder accepts the provisions of the Agreement as to liquidated damages.

ARTICLE 5—BIDDER’S ACKNOWLEDGEMENTS: ACCEPTANCE PERIOD, INSTRUCTIONS, AND RECEIPT OF

ADDENDA

5.01 Bid Acceptance Period

A. This Bid will remain subject to acceptance for 60 days after the Bid opening, or for such longer period of time that Bidder may agree to in writing upon request of Owner.

5.02 Instructions to Bidders

A. Bidder accepts all of the terms and conditions of the Instructions to Bidders, including without limitation those dealing with the disposition of Bid security.

5.03 Receipt of Addenda

A. Bidder hereby acknowledges receipt of the following Addenda: [Add rows as needed. Bidder is to complete table.]

Addendum Number Addendum Date

Total Bid Price (Total of all Lump Sum and Unit Price Bids)

B. Bidder acknowledges that:

1. each Bid Unit Price includes an amount considered by Bidder to be adequate to cover Contractor’s overhead and profit for each separately identified item, and

2. estimated quantities are not guaranteed and are solely for the purpose of comparison of Bids, and final payment for all Unit Price Work will be based on actual quantities, determined as provided in the Contract Documents.

ARTICLE 6—BIDDER’S CERTIFICATIONS

6.01 Bidder’s Certifications

A. The Bidder certifies the following:

1. This Bid is genuine and not made in the interest of or on behalf of any undisclosed individual or entity and is not submitted in conformity with any collusive agreement or rules of any group, association, organization, or corporation.

2. Bidder has not directly or indirectly induced or solicited any other Bidder to submit a false or sham Bid.

3. Bidder has not solicited or induced any individual or entity to refrain from bidding.

4. Bidder has not engaged in corrupt, fraudulent, collusive, or coercive practices in competing for the Contract. For the purposes of this Paragraph 8.02.A:

a. Corrupt practice means the offering, giving, receiving, or soliciting of anything of value likely to influence the action of a public official in the bidding process.

b. Fraudulent practice means an intentional misrepresentation of facts made (a) to influence the bidding process to the detriment of Owner, (b) to establish bid prices at artificial non-competitive levels, or (c) to deprive Owner of the benefits of free and open competition.

c. Collusive practice means a scheme or arrangement between two or more Bidders, with or without the knowledge of Owner, a purpose of which is to establish bid prices at artificial, non-competitive levels.

d. Coercive practice means harming or threatening to harm, directly or indirectly, persons or their property to influence their participation in the bidding process or affect the execution of the Contract.

BIDDER hereby submits this Bid as set forth above:

Bidder:

(typed or printed name of organization)

By:

(individual’s signature)

Name:

(typed or printed)

Title:

(typed or printed)

Date:

(typed or printed)

If Bidder is a corporation, a partnership, or a joint venture, attach evidence of authority to sign.

Attest:

(individual’s signature)

Name:

(typed or printed)

Title:

(typed or printed)

Date:

(typed or printed)

Address for giving notices:

Bidder’s Contact:

Name:

(typed or printed)

Title:

(typed or printed)

Phone:

Email:

Address:

Bidder’s Contractor License No.: (if applicable)

EJCDC® C-430, Bid Bond (Penal Sum Form).

BID BOND (PENAL SUM FORM)

Bidder Surety

Name: [Full formal name of Bidder] Name: [Full formal name of Surety]

Address (principal place of business): Address (principal place of business):

[Address of Bidder’s principal place of business] [Address of Surety’s principal place of business]

Owner Bid

Name: City of Statesboro Project (name and location):

Address (principal place of business): West Main & East Main Streetscape Improvements Project50 East Main Street, Statesboro, GA 30458

Bid Due Date: [Enter date bid is due]

Bond

Penal Sum: [Amount]

Date of Bond: [Date] Surety and Bidder, intending to be legally bound hereby, subject to the terms set forth in this Bid Bond, do each cause this Bid Bond to be duly executed by an authorized officer, agent, or representative.

Bidder Surety

(Full formal name of Bidder) (Full formal name of Surety) (corporate seal)

By: By:

(Signature) (Signature) (Attach Power of Attorney)

Name: Name:

(Printed or typed) (Printed or typed)

Title: Title:

Attest: Attest:

(Signature) (Signature)

Name: Name:

(Printed or typed) (Printed or typed)

Title: Title:

Notes: (1) Note: Addresses are to be used for giving any required notice. (2) Provide execution by any additional parties, such as joint venturers, if necessary.

EJCDC® C-430, Bid Bond (Penal Sum Form).

1. Bidder and Surety, jointly and severally, bind themselves, their heirs, executors, administrators, successors, and assigns to pay to Owner upon default of Bidder the penal sum set forth on the face of this Bond.

Payment of the penal sum is the extent of Bidder’s and Surety’s liability. Recovery of such penal sum under the terms of this Bond will be Owner’s sole and exclusive remedy upon default of Bidder.

2. Default of Bidder occurs upon the failure of Bidder to deliver within the time required by the Bidding Documents (or any extension thereof agreed to in writing by Owner) the executed Agreement required by the Bidding Documents and any performance and payment bonds required by the Bidding Documents.

3. This obligation will be null and void if:

3.1. Owner accepts Bidder’s Bid and Bidder delivers within the time required by the Bidding Documents (or any extension thereof agreed to in writing by Owner) the executed Agreement required by the Bidding Documents and any performance and payment bonds required by the Bidding Documents, or

3.2. All Bids are rejected by Owner, or

3.3. Owner fails to issue a Notice of Award to Bidder within the time specified in the Bidding Documents (or any extension thereof agreed to in writing by Bidder and, if applicable, consented to by Surety when required by Paragraph 5 hereof).

4. Payment under this Bond will be due and payable upon default of Bidder and within 30 calendar days after receipt by Bidder and Surety of written notice of default from Owner, which notice will be given with reasonable promptness, identifying this Bond and the Project and including a statement of the amount due.

5. Surety waives notice of any and all defenses based on or arising out of any time extension to issue Notice of Award agreed to in writing by Owner and Bidder, provided that the total time for issuing Notice of Award including extensions does not in the aggregate exceed 120 days from the Bid due date without Surety’s written consent.

6. No suit or action will be commenced under this Bond prior to 30 calendar days after the notice of default required in Paragraph 4 above is received by Bidder and Surety, and in no case later than one year after the Bid due date.

7. Any suit or action under this Bond will be commenced only in a court of competent jurisdiction located in the state in which the Project is located.

8. Notices required hereunder must be in writing and sent to Bidder and Surety at their respective addresses shown on the face of this Bond. Such notices may be sent by personal delivery, commercial courier, or by United States Postal Service registered or certified mail, return receipt requested, postage pre-paid, and will be deemed to be effective upon receipt by the party concerned.

9. Surety shall cause to be attached to this Bond a current and effective Power of Attorney evidencing the authority of the officer, agent, or representative who executed this Bond on behalf of Surety to execute, seal, and deliver such Bond and bind the Surety thereby.

10. This Bond is intended to conform to all applicable statutory requirements. Any applicable requirement of any applicable statute that has been omitted from this Bond will be deemed to be included herein as if set forth at length.

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File details come from the government source that posted it. Updated Sep 14, 2026.