RFP - Warehouse operations.pdf

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.603-Streamlined solicitation for commercial items under FAR Subpart 13.5 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

(ii) This solicitation NAAJ5740-22-00075 is issued as a Request for Quotation (Quote).

(iii) This RFQ incorporates provisions and clauses in effect through Federal Acquisition Circular 2022-06, dated May 26, 2022,

(iv) The North American Industry Classification System (NAICS) code is 561210 and the business size standard is $41.5 Million. This acquisition is set aside for service disabled veteran owned small businesses.

(v) NOAA anticipates four line items per year of performance, Unit: Month (MO)

(vi) The U.S. Department of Commerce, National Oceanic and Atmospheric Administration (NOAA), has a requirement for warehouse operation services at the Daniel K. Inouye Regional Center (IRC) located on Oahu, Honolulu, Hawaii.

(vii) Pricing should be FOB Destination.

(viii) FAR 52.212-1 Instructions to Offerors- Commercial Items (Nov 2021) applies to this acquisition.

Instructions To Offerors

SUBMISSION OF QUESTIONS

Vendors are requested to submit their questions grouped by solicitation section and make reference to the particular Section/subsection number. Questions regarding this solicitation must be submitted VIA email to Miranda.Meyer@noaa.gov by 8/12/2022 NLT 12:00

NOON EDT

Any information given to a contractor concerning this solicitation will be furnished promptly to other contractors as an amendment to the solicitation.

DUE DATE

All quotes shall be submitted via email to Miranda.Meyer@noaa.gov by 8/23/2022 NLT

12:00 PM EDT.

SUBMISSION OF QUOTES

1352.213-70 Evaluation utilizing simplified acquisition procedures.

The Government will issue an order resulting from this request for quotation to the responsible offeror whose quotation results in the best value to the Government, considering both price and non-price factors. All evaluation factors other than cost or price, when combined, are significantly more important than cost or price. The following factors will be used to evaluate quotations: Price, Technical, Past Performance.

SUBMISSION OF QUOTES

Each quote shall be in two (2) parts.

Volume I is the written Price quote and shall contain the following:

· Completed pricing tables provided in solicitation Section I (TAB A),

· Price Supporting Documentation (TAB B), NOTE: Except as specified herein, the contractor’s FFP for each CLIN must include all costs for labor, material and equipment necessary to perform the tasks required by this solicitation.

Volume II is the written Technical Proposal and shall contain the following:

· Technical Approach – (TAB A)

· Completed Past Performance – (TAB B)

NOTE: No Assumptions, Conditions, Exceptions are permitted. Any technical proposal containing Assumptions, Conditions, or Exceptions will be rejected and is ineligible for award.

The technical portion shall not contain any pricing information whatsoever. The Contractor shall submit Parts I and II on the due date indicated in the synopsis. Late quotes will be rejected and not considered or evaluated for award.

SUBMISSION OF THE PRICE QUOTE (VOLUME I)

The price quote shall contain the following tabs:

a. Completed Pricing Tables provided in solicitation Section I– (TAB A). The Vendor shall indicate the price to be charged for each CLIN in the pricing tables provided in Solicitation Section II rounded to the nearest whole dollar.

b. Price Supporting Documentation (Tab B). The information requested in the quote is required to enable the Government to perform price analysis/reasonableness. The Vendor shall prepare one summary schedule which provides the Total FFP Amount for each CLIN and the FFP offered. Along with the summary schedule, the Vendor is required to provide full back-up documentation for each CLIN and Task Area. The back-up documentation shall detail the labor categories to be used, labor hours proposed by category, and a total cost breakdown (to include a summary total for each cost component, i.e., labor, overhead, G&A, etc.).

Contractors must provide pricing for the base period and all four (4) option years.

SUBMISSION OF THE WRITTEN TECHNICAL (VOLUME II)

Each Vendor shall submit all information described below:

NOTE: RESPONSES THAT MERELY REPEAT THE LANGUAGE OF THE

SOLICITATION AND/OR THAT MERELY INDICATE THAT THE

CONTRACTOR WILL COMPLY WITH ALL OF THE SOLICITATION

REQUIREMENTS, WITH NOTHING MORE, SHALL BE DEEMED

UNACCEPTABLE AND WILL NOT BE CONSIDERED FOR AWARD.

TAB A - Technical Approach

NO pricing shall be included in the technical portion.

The technical approach shall describe the methodology for accomplishing each task and include a detailed plan for accomplishing all of the requirements of the solicitation. The contractor shall identify and describe the methodology and analytical techniques to be used in fulfilling the requirements identified in the solicitation. The contractor shall tailor the technical approach to achieve the requirements, objectives and goals identified in the solicitation. The technical approach shall clearly describe the following:

a. The contractor's technical approach/solution for accomplishing the services, objectives and tasks in the PWS. The discussion shall clearly demonstrate the contractor's understanding of the work to be performed and identify the technical solution for each task outlined in the solicitation. The contractor’s approach shall include the contractor’s approach to prepare and deliver all reports and other deliverables. The contractor shall identify the mix of labor for each task/CLIN. NO pricing shall be included in the technical portion.

b. The contractor's approach for complying with the security requirements over the life of the contract including any employee replacements/substitutions.

TAB B - COMPLETED PAST PERFORMANCE

Relevancy, when used in this solicitation, shall mean projects that have been performed within the last five (5) years, were awarded at a minimum $500,000 per year, and encompassed the task listed in the PWS.

Contractor shall submit Past Performance reviews from at least three (3) of its most relevant projects. The contractor is requested to provide past performance information, along with the reviews, in the following format:

(1) Contract number, and agency point of contact and telephone number;

(2) Original contract commencement and completion dates, actual commencement and completion dates, and explanation of (i.e. reasons for) schedule slippage/extensions, if any;

(3) Award and final (award plus options) contract prices.

(4) Total number of actual man-hours expended

(5) The number of and reasons for any deficiency reports issued by the customer for each specification item.

Past performance information may be obtained from any other sources available to the Government, to include, but not limited to, Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), or other databases; interviews with Program Managers, and Contracting Officers. If more than three reviews are received, the government will only evaluate the first three received.

The contractor shall describe the role of the contractor (i.e., prime/sub) as well as a description of the services performed..

NOTE: No Assumptions, Conditions, Exceptions are permitted. Any Technical Proposal containing Assumptions, Conditions, or Exceptions will be rejected and is ineligible for award

(ix) 52.212-2 Evaluation- Commercial Products and Commercial Services (NOV 2021)

Basis for award:The Government will award a contract resulting from this solicitation to the responsible contractor whose quote, conforming to the solicitation; will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

1. Technical Approach

2. Past Performance

3. Price

Technical Approach and Past Performance (non-price factors) when combined are more important than price. If non price factors are equal amongst vendors, price may be the determining factor

Technical Proposal Evaluation - Part I

Factor 1: Technical Approach (TAB A)

The Government will evaluate the technical approach factor based on the clarity and completeness of the approach and the degree to which the response meets the requirements of the Solicitation.

Specifically, the Government will evaluate the technical approach based on the following:

a. The quality, accuracy and completeness of contractor’s proposed plan/solution to accomplish the solicitation requirements/objectives and tasks in the PWS. The appropriateness of the skill categories quoted to perform the solicitation requirements.

The quality, accuracy, and completeness of the contractor’s approach to prepare, plan and timely deliver all reports and other deliverables required by the solicitation.

b. The contractor's approach for complying with the security requirements over the life of the contract including any employee replacements/substitutions.

Subfactor 1: Management

The offeror’s proposal must demonstrate understanding and experience in employee recruitment, retention and training capabilities and practices needed to support staff in the fields identified in this PWS. This should include the following:

a. Employee Recruitment Capabilities and Practices - Knowledge of where talent outreach is most appropriate for the fields identified in this PWS, and what the most valuable channels are for candidate engagement. Demonstrated practices of how the offeror’s talent acquisition team is approaching diversity hiring initiatives, and what the biggest challenges are to establishing and maintaining a diverse workforce.

b. Employee Retention Capabilities and Practices - Demonstrated plan based on performance. Clear strategies to retain employees, reduce turnover and attrition, and ensure employee engagement.

c. Employee Training Capabilities and Practices - Demonstrated plan that supports the employee’s development and acquisition of new knowledge and skills required to advance their work in the fields identified in this PWS.

d. Additional management capabilities, services, or recommendations that the offeror believes add value beyond what was included in the previous sections or in the PWS.

Factor 2: Past Performance – TAB B

The Government will evaluate the relevancy of the past performance submitted. The Government will evaluate whether the contractor submitted three (3) completed past performance reviews; whether the contracts/projects were performed within the last five

(5) years; whether the services performed were similar to the services required under the solicitation; whether the contractor submitted all of the required contact/contract/project information requested.

In the case of a Contractor without a record of past performance, the Contractor will be evaluated neither favorably nor unfavorably on past performance.

Price Quote– Part II Evaluation

The Contractor’s price quote (TABS A through B) will be evaluated to determine price reasonableness. The Government will reject any proposal that includes any assumptions, conditions or exceptions.

Except when it is determined in accordance with FAR 17.206(b) not to be in the Government’s best interests, the Government will evaluate offers or quotations for award purposes by adding the total price for all options to the total price for the basic requirement to determine the total evaluated price. This includes options under FAR clause 52.217-8, Option to Extend Services, which applies to this solicitation. Evaluation of options will not obligate the Government to exercise the option(s).

NOTE: No Assumptions, Conditions, Exceptions are permitted. Any price proposal containing Assumptions, Conditions, or Exceptions will be rejected and is ineligible for award.

(x) FAR 52.212-3 Offeror Representations and Certifications-Commercial Items (May 2022) Offeror(s) must include a completed copy of the FAR 52.212-3 with their quote.

(xi) FAR 52.212-4 Contract Terms and Conditions-Commercial Items (Nov 2021) ;

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

Invoicing Instructions NAM 1330-52.242-70 Submittal of Invoices (FEB 2011)

Place of Acceptance CAR 1346.503

(xii) FAR 52.212-5 , Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items (May 2022)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (Nov 2021) (Section 1634 of Pub. L. 115-91).

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (Nov 2021) (Section 889(a)(1)(A) of Pub. L. 115-232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015).

(5) 52.233-3, Protest After Award (Aug 1996) ( 31 U.S.C. 3553).

(6) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Public Laws 108-77 and 108-78 ( 19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

__ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Jun 2020), with Alternate I (Nov 2021) ( 41 U.S.C. 4704 and 10 U.S.C. 2402).

__ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Nov 2021) ( 41 U.S.C. 3509)).

__ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (Jun 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

__ (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Jun 2020) (Pub. L. 109-282) ( 31 U.S.C. 6101 note).

__ (5) [Reserved].

__ (6) 52.204-14, Service Contract Reporting Requirements (Oct 2016) (Pub. L. 111- 117, section 743 of Div. C).

__ (7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (Oct 2016) (Pub. L. 111-117, section 743 of Div. C).

__ (8) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (Nov 2021) ( 31 U.S.C. 6101 note).

__ (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Oct 2018) ( 41 U.S.C. 2313).

__ (10) [Reserved].

__ (11) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (Sep 2021) ( 15 U.S.C. 657a).

__ (12) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (Sep 2021) (if the offeror elects to waive the preference, it shall so indicate in its offer) ( 15 U.S.C. 657a).

__ (13) [Reserved] __ (14) (i) 52.219-6, Notice of Total Small Business Set-Aside (Nov 2020) ( 15 U.S.C.

644).

__ (ii) Alternate I (Mar 2020) of 52.219-6.

__ (15) (i) 52.219-7, Notice of Partial Small Business Set-Aside (Nov 2020) ( 15 U.S.C.

644).

__ (ii) Alternate I (Mar 2020) of 52.219-7.

__ (16) 52.219-8, Utilization of Small Business Concerns (Oct 2018) ( 15 U.S.C.

637(d)(2) and (3)).

__ (17) (i) 52.219-9, Small Business Subcontracting Plan (Nov 2021) ( 15 U.S.C.

637(d)(4)).

__ (ii) Alternate I (Nov 2016) of 52.219-9.

__ (iii) Alternate II (Nov 2016) of 52.219-9.

__ (iv) Alternate III (Jun 2020) of 52.219-9.

__ (v) Alternate IV (Sep 2021) of 52.219-9.

__ (18) (i) 52.219-13, Notice of Set-Aside of Orders (Mar 2020) ( 15 U.S.C. 644(r)).

__ (ii) Alternate I (Mar 2020) of 52.219-13.

__ (19) 52.219-14, Limitations on Subcontracting (Sep 2021) ( 15 U.S.C. 637s).

__ (20) 52.219-16, Liquidated Damages—Subcontracting Plan (Sep 2021) ( 15 U.S.C.

637(d)(4)(F)(i)).

_x_ (21) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set- Aside (Sep 2021) ( 15 U.S.C. 657f).

__ (22) (i) 52.219-28, Post Award Small Business Program Rerepresentation (Sep 2021) ( 15 U.S.C. 632(a)(2)).

__ (ii) Alternate I (Mar 2020) of 52.219-28.

__ (23) 52.219-29, Notice of Set-Aside for, or Sole-Source Award to, Economically Disadvantaged Women-Owned Small Business Concerns (Sep 2021) ( 15 U.S.C. 637(m)).

__ (24) 52.219-30, Notice of Set-Aside for, or Sole-Source Award to, Women-Owned Small Business Concerns Eligible Under the Women-Owned Small Business Program (Sep 2021) ( 15 U.S.C. 637(m)).

__ (25) 52.219-32, Orders Issued Directly Under Small Business Reserves (Mar 2020) ( 15 U.S.C. 644(r)).

__ (26) 52.219-33, Nonmanufacturer Rule (Sep 2021) ( 15U.S.C. 637(a)(17)).

x__ (27) 52.222-3, Convict Labor (Jun 2003) (E.O.11755).

_x_ (28) 52.222-19, Child Labor-Cooperation with Authorities and Remedies (Jan 2022) (E.O.13126).

_x_ (29) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).

_x_ (30) (i) 52.222-26, Equal Opportunity (Sep 2016) (E.O.11246).

__ (ii) Alternate I (Feb 1999) of 52.222-26.

__ (31) (i) 52.222-35, Equal Opportunity for Veterans (Jun 2020) ( 38 U.S.C. 4212).

__ (ii) Alternate I (Jul 2014) of 52.222-35.

__ (32) (i) 52.222-36, Equal Opportunity for Workers with Disabilities (Jun 2020) ( 29 U.S.C. 793).

__ (ii) Alternate I (Jul 2014) of 52.222-36.

__ (33) 52.222-37, Employment Reports on Veterans (Jun 2020) ( 38 U.S.C. 4212).

__ (34) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496).

_x_ (35) (i) 52.222-50, Combating Trafficking in Persons (Nov 2021) ( 22 U.S.C. chapter 78 and E.O. 13627).

__ (ii) Alternate I (Mar 2015) of 52.222-50 ( 22 U.S.C. chapter 78 and E.O. 13627).

_x_ (36) 52.222-54, Employment Eligibility Verification (May 2022) (Executive Order 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial products or commercial services as prescribed in FAR 22.1803.)

__ (37) (i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA– Designated Items (May 2008) ( 42 U.S.C. 6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

__ (ii) Alternate I (May 2008) of 52.223-9 ( 42 U.S.C. 6962(i)(2)(C)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

__ (38) 52.223-11, Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons (Jun 2016) (E.O. 13693).

__ (39) 52.223-12, Maintenance, Service, Repair, or Disposal of Refrigeration Equipment and Air Conditioners (Jun 2016) (E.O. 13693).

__ (40) (i) 52.223-13, Acquisition of EPEAT®-Registered Imaging Equipment (Jun 2014) (E.O.s 13423 and 13514).

__ (ii) Alternate I (Oct 2015) of 52.223-13.

__ (41) (i) 52.223-14, Acquisition of EPEAT®-Registered Televisions (Jun 2014) (E.O.s 13423 and 13514).

__ (ii) Alternate I (Jun2014) of 52.223-14.

__ (42) 52.223-15, Energy Efficiency in Energy-Consuming Products (May 2020) ( 42 U.S.C. 8259b).

__ (43) (i) 52.223-16, Acquisition of EPEAT®-Registered Personal Computer Products (Oct 2015) (E.O.s 13423 and 13514).

__ (ii) Alternate I (Jun 2014) of 52.223-16.

_X_ (44) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (Jun 2020) (E.O. 13513).

__ (45) 52.223-20, Aerosols (Jun 2016) (E.O. 13693).

__ (46) 52.223-21, Foams (Jun2016) (E.O. 13693).

__ (47) (i) 52.224-3 Privacy Training (Jan 2017) (5 U.S.C. 552 a).

__ (ii) Alternate I (Jan 2017) of 52.224-3.

_x_ (48) 52.225-1, Buy American-Supplies (Nov 2021) ( 41 U.S.C. chapter 83).

__ (49) (i) 52.225-3, Buy American-Free Trade Agreements-Israeli Trade Act (Nov 2021) ( 41 U.S.C.chapter83, 19 U.S.C. 3301 note, 19 U.S.C. 2112 note, 19 U.S.C. 3805 note, 19 U.S.C. 4001 note, Pub. L. 103-182, 108-77, 108-78, 108-286, 108-302, 109-53, 109-169, 109- 283, 110-138, 112-41, 112-42, and 112-43.

__ (ii) Alternate I (Jan 2021) of 52.225-3.

__ (iii) Alternate II (Jan 2021) of 52.225-3.

__ (iv) Alternate III (Jan 2021) of 52.225-3.

__ (50) 52.225-5, Trade Agreements (Oct 2019) ( 19 U.S.C. 2501, et seq., 19 U.S.C.

3301 note).

__ (51) 52.225-13, Restrictions on Certain Foreign Purchases (Feb 2021) (E.O.’s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

__ (52) 52.225-26, Contractors Performing Private Security Functions Outside the United States (Oct 2016) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2302Note).

__ (53) 52.226-4, Notice of Disaster or Emergency Area Set-Aside (Nov 2007) ( 42 U.S.C. 5150).

__ (54) 52.226-5, Restrictions on Subcontracting Outside Disaster or Emergency Area (Nov2007) ( 42 U.S.C. 5150).

__ (55) 52.229-12, Tax on Certain Foreign Procurements (Feb 2021).

__ (56) 52.232-29, Terms for Financing of Purchases of Commercial Products and Commercial Services (Nov 2021) ( 41 U.S.C. 4505, 10 U.S.C. 2307(f)).

__ (57) 52.232-30, Installment Payments for Commercial Products and Commercial Services (Nov 2021) ( 41 U.S.C. 4505, 10 U.S.C. 2307(f)).

_x_ (58) 52.232-33, Payment by Electronic Funds Transfer-System for Award Management (Oct2018) ( 31 U.S.C. 3332).

__ (59) 52.232-34, Payment by Electronic Funds Transfer-Other than System for Award Management (Jul 2013) ( 31 U.S.C. 3332).

__ (60) 52.232-36, Payment by Third Party (May 2014) ( 31 U.S.C. 3332).

__ (61) 52.239-1, Privacy or Security Safeguards (Aug 1996) ( 5 U.S.C. 552a).

__ (62) 52.242-5, Payments to Small Business Subcontractors (Jan 2017) ( 15 U.S.C.

637(d)(13)).

__ (63) (i) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Nov 2021) ( 46 U.S.C. 55305 and 10 U.S.C. 2631).

__ (ii) Alternate I (Apr 2003) of 52.247-64.

__ (iii) Alternate II (Nov 2021) of 52.247-64.

(c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

_x_ (1) 52.222-41, Service Contract Labor Standards (Aug 2018) ( 41 U.S.C.

chapter67).

__ (2) 52.222-42, Statement of Equivalent Rates for Federal Hires (May 2014) ( 29 U.S.C. 206 and 41 U.S.C. chapter 67).

__ (3) 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (Multiple Year and Option Contracts) (Aug 2018) ( 29 U.S.C. 206 and 41 U.S.C.

chapter 67).

__ (4) 52.222-44, Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (May 2014) ( 29U.S.C.206 and 41 U.S.C. chapter 67).

__ (5) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-Requirements (May 2014) ( 41 U.S.C. chapter 67).

__ (6) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services-Requirements (May 2014) ( 41 U.S.C. chapter 67).

__ (7) 52.222-55, Minimum Wages for Contractor Workers Under Executive Order 14026 (Jan 2022).

__ (8) 52.222-62, Paid Sick Leave Under Executive Order 13706 (Jan 2022) (E.O.

13706).

__ (9) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (Jun 2020) ( 42 U.S.C. 1792).

(d) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph (d) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, as defined in FAR 2.101, on the date of award of this contract, and does not contain the clause at 52.215-2, Audit and Records-Negotiation.

(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor’s directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(e) (1) Notwithstanding the requirements of the clauses in paragraphs (a), (b), (c), and (d) of this clause, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (e)(1) in a subcontract for commercial products or commercial services. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause-

(i) 52.203-13, Contractor Code of Business Ethics and Conduct (Nov 2021) ( 41 U.S.C. 3509).

(ii) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(iii) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (Nov 2021) (Section 1634 of Pub. L. 115-91).

(iv) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (Nov 2021) (Section 889(a)(1)(A) of Pub. L. 115- 232).

(v) 52.219-8, Utilization of Small Business Concerns (Oct 2018) ( 15 U.S.C.

637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds the applicable threshold specified in FAR 19.702(a) on the date of subcontract award, the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities.

(vi) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).

(vii) 52.222-26, Equal Opportunity (Sep 2015) (E.O.11246).

(viii) 52.222-35, Equal Opportunity for Veterans (Jun 2020) ( 38 U.S.C. 4212).

(ix) 52.222-36, Equal Opportunity for Workers with Disabilities (Jun 2020) ( 29 U.S.C. 793).

(x) 52.222-37, Employment Reports on Veterans (Jun 2020) ( 38 U.S.C. 4212).

(xi) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496). Flow down required in accordance with paragraph (f) of FAR clause 52.222-40.

(xii) 52.222-41, Service Contract Labor Standards (Aug 2018) ( 41 U.S.C. chapter 67).

(xiii) (A) 52.222-50, Combating Trafficking in Persons (Nov 2021) ( 22 U.S.C.

chapter 78 and E.O 13627).

(B) Alternate I (Mar 2015) of 52.222-50 ( 22 U.S.C. chapter 78 and E.O. 13627).

(xiv) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment- Requirements (May2014) ( 41 U.S.C. chapter 67).

(xv) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services-Requirements (May 2014) ( 41 U.S.C. chapter 67).

(xvi) 52.222-54, Employment Eligibility Verification (May 2022) (E.O. 12989).

(xvii) 52.222-55, Minimum Wages for Contractor Workers Under Executive Order 14026 (Jan 2022).

(xviii) 52.222-62, Paid Sick Leave Under Executive Order 13706 (Jan 2022) (E.O.

13706).

(xix) (A) 52.224-3, Privacy Training (Jan 2017) ( 5 U.S.C. 552a).

(B) Alternate I (Jan 2017) of 52.224-3.

(xx) 52.225-26, Contractors Performing Private Security Functions Outside the United States (Oct 2016) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2302 Note).

(xxi) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (Jun 2020) ( 42 U.S.C. 1792). Flow down required in accordance with paragraph (e) of FAR clause 52.226-6.

(xxii) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Nov 2021) ( 46 U.S.C. 55305 and 10 U.S.C. 2631). Flow down required in accordance with paragraph (d) of FAR clause 52.247-64.

(2) While not required, the Contractor may include in its subcontracts for commercial products and commercial services a minimal number of additional clauses necessary to satisfy its contractual obligations.

(End of clause)

(xiii) Vendors doing business with the National Oceanic and Atmospheric Administration (NOAA) must be registered or be willing to register with the System Award Management at www.SAM.gov.

(xiv) Questions regarding this solicitation must be submitted VIA email to Miranda.Meyer@noaa.gov by 8/12/2022 NLT 12:00 NOON Eastern Daylight Time (EDT). All proposals shall be submitted via email to Miranda.Meyer@noaa.gov by 8/23/2022 NLT 12:00

PM EDT.

(xv) The point of contact for this RFQ is Miranda Meyer at miranda.meyer@noaa.gov.

Section 1 - Schedule

BASE PERIOD:

CLIN Task/Description/Labor Category

QTY UNIT UNIT PRICE TOTAL

FIRM FIXED

PRICE

0001 TASK 1

Warehouse Services

MO

0002 TASK 2

Mail Services

0003 TASK 3

Transportation and Courier Services

0004 TASK 4

Additional services for Pacific Islands Fisheries Science Center

OPTION PERIOD 1:

CLIN Task/Description/Labor

Category

QTY UNIT UNIT PRICE TOTAL

FIRM FIXED

PRICE

1001 TASK 1

1002 TASK 2

1003 TASK 3

Transportation and Courier Services

1004 TASK 4

Additional services for

OPTION PERIOD 2:

Category

QTY UNIT UNIT PRICE TOTAL

FIRM FIXED

PRICE

2001 TASK 1

2002 TASK 2

2003 TASK 3

2004 TASK 4

Additional services for

OPTION PERIOD 3:

Category

QTY UNIT UNIT PRICE TOTAL

FIRM FIXED

PRICE

3001 TASK 1

3002 TASK2

3003 TASK 3

3004 TASK 4

Additional services for

OPTION PERIOD 4:

Category

QTY UNIT UNIT PRICE TOTAL

FIRM FIXED

PRICE

4001 TASK 1

4002 TASK 2

4003 TASK 3

4004 TASK 4

Additional services for

OPTION PERIOD 5:

Category

QTY UNIT UNIT PRICE TOTAL

FIRM FIXED

PRICE

5001 TASK 1

5002 TASK 2

5003 TASK 3

5004 TASK 4

Additional services for

SECTION 2 - PERFORMANCE WORK STATEMENT (PWS)

PLACE OF PERFORMANCE

Services provided under this contract shall be accomplished primarily at the Inouye Regional Center (IRC). The campus comprises seven buildings, two hangars, and two ship piers located on Ford Island; Pearl Harbor, Honolulu, HI (see APPENDIX A in attachment).

Services to the following buildings:

● Buildings 175 & 176: The main offices for NOAA in Hawaii and serve the Pacific Region. The building is over 200,000 square feet and houses over 500-employees.

● Building 130: The secured storage area contains approximately 18,000 square feet of storage consisting of a high bay (16,000 square feet). Within the secured storage area is an air-conditioned storage (2,000 square feet) area. Inside Building 130, there is a mezzanine storage area and an outside area.

● Building 184: This is the Marine Operations Center for the Pacific Islands and serves as a homeport for two NOAA research and survey ships and provides administrative, engineering, maintenance, and logistical support to NOAA’s Pacific Island fleet. The Operations Center is a self-contained facility with a warehouse.

HOURS OF OPERATION

Services shall be provided Monday through Friday, excluding Federal holidays. The contractor shall assign individual employee work shifts as deemed appropriate to meet the contract coverage requirements. The schedule shall be as follows:

● Building 130 Warehouse: 7:00 am to 4:00 pm

● Building 184 Warehouse: 7:00 am to 4:00 pm

● Shuttle Service: 6:00 am to 6:00 pm

● Mail Service: 7:00am to 4:00pm

OFFICIAL FEDERAL HOLIDAY:

● New Year’s Day

● Martin Luther King, Jr’s Birthday

● Washington’s Birthday

● Memorial Day

● Juneteenth National Independence Day

● Independence Day

● Labor Day

● Indigenous Peoples’ Day

● Veterans Day

● Thanksgiving Day

● Christmas Day

Inclement Weather or Other Emergency Conditions If inclement weather or other emergency conditions, the Contractor shall contact the COR. The COR shall make the determination as early as practicable. For purposes of this contract, contractor personnel should report to work unless the announcements specifically pertain to the NOAA offices in Honolulu, HI.

PURPOSE

The Government’s requirements are expressed in terms of the services to be performed. The Contractor is to determine the optimal work schedule, resource allocations, and performance methods.

SCOPE

The contractor shall furnish all management, labor, supplies, equipment, materials, and transportation not otherwise furnished by the Government necessary to perform warehouse, mail, courier, and transportation services at the National Oceanic and Atmospheric Administration (NOAA) Inouye Regional Center (IRC). The contractor shall be required to perform services indoors, outdoors, or storage yards. The contractor is required to support NOAA Line Office activities located on the IRC Campus. The Line Offices represent the operating branches of NOAA. They are responsible for managing the delivery of products and services to meet the needs of the agency’s customers and stakeholders.

SUMMARY

Building 130 and Building 184 Warehouse Services:

The contractor shall perform various warehouse services as specified herein. Services include but are not limited to warehouse functions such as:

● Issue (Distribution) And Receiving From A Secured Storage Area

● Stacking And Storing

● Loading And Unloading Trucks

● Inventory Of Aor

● Picking

● Packing

● Palletizing

● Weighing

● Measuring

● Retrieval And Put-A-Way

● General Housekeeping Of Aor

● Operating And Inspecting Material Handling Equipment (MHE)

● Managing A Inventory Management System (IMS) For Designated Aor

● Utilize Handheld Scanners

● Barcoding Pallets Or Assets When Received

● General Administrative Tasks

● Responsible For Preventative Maintenance Of Government Furnished Equipment

(GFE)

Mail Services:

The contractor shall perform various mail services as specified herein. Services include but are not limited to mail functions such as:

● Receiving Mail/Packages/Pallets From Various Carriers Who Have Deliveries To The Campus Tenants: US Postal Service, FedEX or UPS

● Sorting Mail By Tenant Organization

● Distribution Of Mail From The Mailroom

● Accounting For All Mail/Packages/Pallets That Leave/Come To The Mailroom

Transportation Services:

The contractor shall perform transportation services as specified herein. Services include but are not limited to transportation functions such as:

● Island-wide delivery and pick-up service

● Logistical support services throughout the contractor’s Area of Responsibility.

● Scheduled Shuttle Service for tenants of the IRC Building, this includes contractors whose mail duty station is the IRC Building

● On-demand Shuttle Service, outside of scheduled service, within regular hours of operation

Courier Services:

The contractor shall perform various courier as specified herein. Services include but are not limited to courier functions such as:

● Delivery of Joint Base Pearl Harbor and Hickam Base Passes or DBIDS Paperwork

CONTRACT MANAGEMENT AND PERSONNEL

Employee Roster The contractor shall provide an electronic employee roster of all personnel working under this contract to the COR no later than 10 business days before the start of contract performance (for security purposes only). After that, an updated roster of active employees should be submitted when employees are hired, resign, or terminated. The updated roster shall be submitted to the COR within 5 business days of any such change.

The Contractor and the COR may mutually agree to the report’s content; however, it should not include the employees' social security number.

Employee Attire The contract shall wear a polo or t-shirt (non-cut sleeves) with the company's name or logo displayed. Also, on the contractor's left chest, the contractor must display a name tag/plate with the employee's name and title (2 lines: name on top and title on the bottom) at all times. Bottom: Jeans are not authorized. Dress pants or knee length dress shorts are authorized. Footwear: Due to the operations that the CTR will perform, steel shoe boots are required on campus.

The contractor has the option to wear coveralls if worn correctly at all times. Example of wearing incorrectly: tying the sleeves around the waist. If the contractor chooses to wear coveralls, the company's name or logo must be displayed. And the contractor's name tag/plate must be displayed.

Project Manager and Alternate Project Manager The contractor shall provide a Project Manager (PM) to oversee all contractor functions and management activities required under the contract terms. The contractor shall also designate an Alternate Project Manager (APM) to act during the Manager's absence. The Manager or designated alternate shall ensure that required supervision of contractor personnel is provided whenever work is being performed. The PM will serve as the contractor's principal point of contact with the COR regarding all contract management matters, providing overall supervision and direction of all contractor activities and personnel, ensuring all contract tasks are successful and ensuring timely performance.

The PM shall respond to all requests from the COR within 24-hours of receipt by email.

Outside regular duty hours, the Government may find it necessary to inform the contractor of events that affect the day-to-day operations of the facilities covered by the contract. Therefore, the contractor shall provide a cell phone or pager number to inform the COR of such events.

Project Manager (PM) Required Experience and Qualifications

The PM shall have experience in the execution and management of warehouse, mail, courier, and transportation services of similar scope and similar or larger size. The PM shall possess basic computer skills and have experience managing personnel.

Personnel Qualifications

General

● All Contract employees must possess the following qualifications.

Additional qualifications are shown for more specific work areas:

○ Knowledge and use of computers, to include Google applications

(Google Mail, Google Sheets, Google Docs, Google Calendar, Google Meets)

○ Proficient in reading, writing and capable of communicating effectively in English

○ Proficient in basic math

○ Contractor personnel shall be capable of standing, bending, lifting, and walking for the majority of a workday

○ Contractor personnel shall be capable of lifting and carrying moderately heavy material (up to 50 lbs)

Warehouse

● Knowledge of warehousing and materials handling methods and techniques

● Knowledge in operating a computerized inventory management system

● Knowledge in the use of a handheld scanner

● Ability to prepare reports and documents to support issue, receiving, and inventory

● Ability to load and unload assets

● Ability to store assets efficiently, maximizing warehouse space

Building 184: Current - Class 4, 5, and 7 Forklift License

Certified in HAZMAT and HAZWASTE Handling Building 130: Current - Class 2, 4, 5, and 7 Forklift License Knowledge of Hazardous Materials and Waste - Ability to identify and turn away these turn-in requests

Mail Work

● Knowledge of mail collection, sorting, and issuing

● Knowledge of several different types of forms and materials to effectively process sending and receiving of mail

● Knowledge of document filing procedures

● Knowledge of outgoing mail procedures

● Knowledge of sorting categories of mail

Transportation

● Possess a current driver’s license

● Maintain insurance coverage for drivers and vehicles, as required by the

State of Hawaii

● NOAA shall not be held liable for damage or injury caused by the

Contractor or their employees

Courier

● Possess a current driver’s license

● Maintain insurance coverage for drivers and vehicles, as required by the

State of Hawaii

● NOAA shall not be held liable for damage or injury caused by the

Contractor or their employees

Licenses and Certifications Specific tasks require certain licenses and certifications to perform the work. The Contractor shall ensure monthly that all training for employees required to operate materials handling equipment or other equipment requiring licensing, certification, or specialized training has been completed. The contractor shall ensure that personnel operating any motorized equipment or vehicle have the appropriate operator's license and certification. The contractor shall maintain updated copies of any applicable licenses and certifications for all employees on-site and make them available to the Government within 24 hours of request. The Contractor shall be responsible for obtaining all necessary permits and licenses and complying with all applicable Federal, State, and Municipal laws. The Contractor shall promptly notify the Contracting Officer in writing if any problems arise concerning permits, licenses, or other legal requirements.

Information Technology Software/Services: Vendor's shall be compliant with NIST SP- 800-XX and FIPS 199 security specifications and provide a security agreement identifying the system and its security controls.

Specific Tasks Warehouse Services:

General The Contractor shall be responsible for the following:

● Providing an approved IMS software package including Barcode printers and scanners to track and report all inventory movements within the campus. The system shall include a computer, monitor, printer, and other necessary appurtenances as agreed by the COR.

● Processing requests for distribution utilizing the Barcode scanners to enter or extract the information from the computerized IMS. Distribution includes equipment, office supplies, forms, and publications; use the Barcode scanners to account for all functional warehouse activities. Scan all bar-coded information.

● Stacking, storing, and moving equipment supplies and materials in accordance with the Occupational Safety and Health Administration (OSHA) guidelines.

● Perform daily operator’s maintenance inspections to assure that Material Handling Equipment (MHE) is in proper operating order. Refer to "Government-Furnished Facilities, Equipment, and Services” for additional information.

● Using handcarts, pallet jacks, dollies, and other manual equipment to move assets.

● Checking the condition of shipping containers before loading and ensuring shipments are loaded into proper conveyances.

● Observing all safety precautions to include preparation safety checks, speed, traffic operation, and fire safety rules in accordance with OSHA. Report all accidents to the Government Campus Safety Specialist immediately.

● Performing basic housekeeping services in designated warehouse work areas, including the flow racks, bin areas, outdoor laydown areas, and the bulk storage area located in the pallet racks throughout the building. Basic services consist of picking up and disposing of trash and sweeping designated areas daily. The area shall be free from visible trash and dirt.

Activities The contractor shall be responsible for the following:

● Processing all requisitions or pick orders for assembly or shipment, including Fed-Ex Ground saver, Parcel Post, and freight traffic shipments utilizing the IMS Parcel Manifest System. A pick order is received from a NOAA office, Field offices, Line offices, etc., for equipment, gear, inventory, supplies, and commodities, including general supplies.

The order is placed through IMS. The pick order will identify specific line items and SKU#s for various stored items at the NOAA warehouse. The contractor shall pick, process, and ship the items to multiple site locations throughout the country and verify that shipments are delivered. In some instances, the contractor shall be required to perform batch picking functions.

● Operating MHE such as electric powered forklift truck, narrow-aisle turret-forklift, order picker forklift, electric pallet lift trucks, and dock leveler. Functions include: stacking, storing, and moving equipment, supplies, and materials in accordance with the OSHA guidelines. Load capacity shall not exceed 3,000 pounds, and lift height shall not exceed 288 inches. Forks shall be properly inserted for carrying and lifting.

● Receiving and disseminating incoming material. Incoming material will be received and processed by Contractor personnel in the receiving area of the Main Facility.

Contractor personnel shall distribute material into proper storage aids depending on the size, type, and ownership of the material and replenish the stock in bins utilizing Radio Frequency Barcode scanners.

● The Contractor shall contact the recipient of shipped items that are "Special Handling,” “Fragile,” "Perishable,” or as requested to verify shipment before acceptance. Delivery to the recipients’ final destination shall be made after the recipient authorizes shipment.

● Applying barcodes to inbound materials and preparations for put-a-away.

● Scanning materials to a unique pallet identifier called a "license plate" as pallets are built for shipment. All scanned cartons will be related to the pallet license plate. When the pallet is loaded on the truck, the license plate will be scanned, and all the cartons on the pallet will automatically be marked as shipped.

● Performing "distribution" services as required for materials and supplies. Distribution of supplies, equipment, and materials to various locations on the IRC campus. Periodically an allotment of critical administrative material/supplies will be requested on a pick order.

Often, these pick orders will be associated with the mission or voyage in which multiple NOAA divisions participate. The contractor shall pick, process, and ship the items by division, ensuring that each division's material is segregated and independent before shipment.

● Preparing reports as it relates to inventory, receiving, shipment, and the performance thereof.

● Equipment, furnishing, files, etc., move services: These services are intended to transport these types of items between and within buildings. These services are broken down into two categories.

○ Excess: Equipment, furnishings, etc., are picked up from the location in the IRC and moved directly to Building 130. The documentation shall be completed and transported to the Defense Reutilization and Management Office (DRMO) or General Services Administration (GSA). After transporting, coordinate with the Line Office Property Custodian (PC) to ensure the PC has the proper documentation to remove the item(s) from their property inventory.

○ Office furniture moves shall be coordinated through the COR. Items to be placed in storage shall be entered into the IMS and verified. Removal of items from storage shall include the appropriate storage location and name of the individual making the request. It is not the intent of this contract to provide moving services that are covered under a separate contract. Office furniture moves over two person-hours shall be accomplished through a separate contract and are not within this scope.

Warehouse Inventory Control System Requirements The contractor shall provide an automated inventory control system, referred to as an Inventory Management System (IMS). The Contractor shall control the warehouse provided IMS equipped with a wide range of features to meet the logistic requirements of the NOAA warehouse. The IMS computer software shall be used for inventory purposes and specifically for automating the management of the movement and storage of materials throughout the warehouse and be fully functional within 15-days following the contract award.

Software may be approved, providing it meets the functionality requirements. The software must meet the following system criteria:

● Allows for secure certificate-based authentication with encrypted communications (SSL-Secure Socket Layer).

● Available to NOAA staff through the internet.

● Capable of recording inventory movements in a paperless environment.

● Allows username and password protection.

● Allows for user viewing, requesting inventory, and reporting.

The Contractor shall submit the technical specifications, capabilities, and system requirements of the selected software to the COR for approval within 30-days of contract award. The contractor shall use the most recently adopted version to comply with NIST SP-800-53 and FIPS 199 security specifications and provide a security agreement identifying the system and its security controls.

The IMS functionality is broken down into the following four operations:

● Receiving

● Put away

● Picking

● Reporting

The handheld collection devices shall collect data by light scan or from a Radio Frequency Tag. The system shall be capable of real-time data transmission via Radio Frequency or Wi-Fi (Wireless) to account for all functional warehouse activities. The scanners and related software and hardware shall be the responsibility of the Contractor.

The system shall generate multiple reports on the varying tasks to include a summary record of movements for individual organizations…