RFP Walton Loop Trail Maintenence Jan-2024.pdf

REQUEST FOR PROPOSALS

Walton Loop Phase Two Trail Maintenance Project

Bid Due Date: March 11, 2024, by 5:00pm MST

(Proposals must be received by date and time specified to be considered.)

The Town of Buena Vista is requesting proposals from trail maintenance and trail construction companies to lead the improvements and modifications of an existing corridor trail in Buena Vista, Colorado.

RFP Responses can be submitted in PDF format to Earl Richmond, Recreation Special Projects Manager at erichmond@buenavistaco.gov or mailed to or dropped off at Buena Vista Town Hall:

Town of Buena Vista C/O Earl Richmond

P. O. Box 2002 210 E. Main Street

Buena Vista, Colorado 81211 Important Dates:

RFP Publish Date: DATE: January 30, 2024 Pre Proposal Site Tour: DATE: By appointment (Feb 16-March 1) Contractor Questions Due: DATE: March 4, 2024

Response to Questions Published: DATE: March 6, 2024 RFPs Due: DATE: March 11, 2024 Reviews of RFPs: DATE RANGE: March 12-13, 2024 Notice of Intent to Award Contract: DATE: March 14, 2024 Approval of Contract: DATE: April 9, 2024 Start Date: DATE: April 15, 2024 Project Complete: DATE: May 14, 2024

*Submit all questions before the question deadline above to Earl Richmond, Special Projects Manager erichmond@buenavistaco.gov.

mailto:erichmond@buenavistaco.gov

A copy of the Proposal and any associated exhibits may be obtained as follows from the Town’s website: https://www.buenavistaco.gov/2228/RFPs-RFQs or can be picked up at Town Hall – 210 E.

Main Street, Buena Vista, CO 81211

General Specifications and Information:

The Buena Vista River Park is our Town’s most popular destination as a recreational outlet for a myriad of different users. The BV River Park has a network of trails that allow hikers, bikers, and walkers to explore and navigate this region. In 2019, the Town redesigned and upgraded a portion of the Walton Loop Trail (section 1 - 0.3 miles) into an ADA accessible trail. The 1,600-foot out-and-back path has provided mobility challenged individuals the joy of getting outside alongside the Arkansas River, and we want to continue to develop our River Park with more ADA compliant trails in order to have a recreational complex inclusive to all. Town plans to upgrade an additional 2,850 linear feet of existing Walton Trail (section 2 - 0.6 miles) to general ADA trail compliance to make it accessible to all persons of all abilities.

The Town of Buena Vista is seeking local or regional trail contractors to complete the maintenance and upgrades to this 0.6-mile existing section of the Walton Loop Trail in the spring of 2024. Work related to this maintenance project will include leveling and shaping the existing trail, installing, conditioning and compacting crusher fines aggregate, and vegetation and rock removal. This is a single-phase, top-priority project that will complete phase two of this Town approved trail restoration project.

Improvements will encourage users to stay on the designated trail system by bringing the width up to industry standards and enhancing the tread of the trail, armoring both sides of the trail with native materials, rerouting (within the trail corridor) certain problematic zones, and naturalizing the numerous social trails to decrease interest in using these routes.

Scope of services:

During the term of this Agreement, the Contractor shall perform the following duties, as directed by the Town.

• Improvements and upgrades to roughly 2,850 linear feet of the existing Walton Loop.

• Contractor shall complete the entire scope of services, including all phases of construction, site analysis, on-site surveying, construction, and sourcing of all required materials, of the described project in a good and workman-like manner.

• Contractor is responsible for the purchase and delivery of all the necessary materials and hardware related to this project.

• Contractor will work with the Town and the Southwest Conservation Corp to schedule the “in kind” service day(s).

• The contractor shall be capable of completing this project by May 14th, 2024, in a good and workmanlike manner per regional and national trail-building standards.

https://www.buenavistaco.gov/2228/RFPs-RFQs

The Town of Buena Vista is looking for a team capable of leading all phases of this project.

General trail work approach to include:

Grading and Slope:

o Ensure a maximum slope of 5% for the entire path, with 2% cross slope.

o Grade the path smoothly, avoiding abrupt elevation changes.

o Remove any rocks or other trip hazards from the trail.

Width and Clear Width:

o Follow ADA base guidelines for path width (minimum 36 inches) and clear width (minimum 72 inches at passing points).

o Allow for passing spaces, especially in areas with turns or changes in direction.

o Passing points should be every 1000 linear feet.

Surface Material:

o Use crusher fines or compacted crushed stone as the surface material.

o Ensure a firm, stable, and slip-resistant surface.

Edges and Borders:

o Provide defined edges to the path using materials that are detectable by canes.

Transitions:

o Create smooth transitions between different surfaces, from the path to an intersection or a gathering area.

o Eliminate abrupt level changes that may pose a tripping hazard.

Cross Slope:

o Maintain a cross slope of 2% or less to facilitate easy wheelchair navigation.

Landings and Rest Areas:

o Include level landings at the top and bottom of slopes.

o Integrate rest areas along the path for users to take a break if needed.

Maintenance Considerations:

o Town of BV will plan for regular maintenance to ensure the path remains in good condition.

Town plans to have access to the services of the Southwest Conservation Corps adult crews. Contractors can plan on 100 hours of “in kind support” to aid in the completion of this project. Some areas that the SWCC can assist with for this project will be corridor clearing, small rock removal, rock border construction, moving of aggregate via wheelbarrow, spreading and leveling of crusher, assisting with raking and compaction of the trail surface materials, and other relevant duties as assigned.

Reservation of Rights, Disclaimers, Disclosures, and Instructions:

All responses, inquiries, and correspondence relating to the RFP, and all reports, charts, displays, schedules, exhibits, and other documentation produced by any vendor and submitted as part of a proposal shall be deemed the property of the Town upon opening of the proposal, will not be confidential and will be subject to disclosure under the Colorado Open Records Act.

The successful bidder will be required to enter into the Town's standard PSA (professional services agreement.)

All costs incurred by a respondent in preparing and responding to this RFP are the sole responsibility of the respondent. Any recipient of this RFP who responds hereto, fully acknowledges all the provisions and agrees to be bound by the terms hereof. Any response submitted pursuant to this RFP is at the sole risk and responsibility of the party submitting such response.

Detailed Response Instructions:

A. Formal cover letter indicating:

a. The firm has read this entire request for proposals (RFP) document and understands its contents.

b. The firm’s intent to offer services related to this request.

c. The firm’s website, social media sites (if applicable) and point of contact information.

d. This letter must be signed by an authorized representative of the firm.

B. Detailed proposal responding to scope of work:

a. Explain the intended approach, execution and deliverables, including a timeframe and budget for each stage.

C. Summary of the firm’s qualifications:

a. Does the firm have experience working with municipal/government clients, which included working with the local community on the project? If so, please provide at least one example of the completed work for a municipal/government entity.

b. Give at least one detailed example of a similar project completed. What were the results of this project?

c. Who from the firm will be working on the project (by specific staff person name, job title and résumé of relevant work experience) and indicate – by percentage – the approximate amount of time each person will spend on this project?

d. Who will be the day-to-day contact and what are his/her qualifications for managing this type of project?

D. Provide the legal name and address of the company, including name, title, address and telephone number of the person to contact concerning the proposal. The proposal must be signed by an individual or individuals authorized to execute documents on behalf of the proposer.

For questions pertaining to the content in this RFP, proposers are specifically directed to not contact any town personnel other than the person indicated below. All inquiries concerning this RPF should be directed to:

Earl Richmond, Recreation Special Projects Manager erichmond@buenavistaco.gov

(719) 221-1461

Selection Criteria:

Proposals will be evaluated based upon the information submitted. The following criteria will be the primary considerations for selecting a proposal:

1. Project understanding, approach, and schedule 25 points

2. Experience and availability of project team 20 points

3. Experience on similar projects, including past record of performance 20 points

4. Overall quality and responsiveness of proposal 10 points

5. Price 25 points

*A 4-point local preference will be given to local contractors for Buena Vista companies; 2 points for Chaffee County companies.

The Town will enter into an agreement based on the proposal determined to be the most beneficial to the Town. The Town reserves the right to reject any or all proposals, without obligation to the Town, and to negotiate additional terms or alterations with respect to the proposal.

Thank you.

Walton Loop - Buena Vista River Park

Walton Loop - Section One. Project completed in 2019

Walton Loop – Section Two.