RFP_US HWY 6 Sidewalk_05.16.2025.pdf

REQUEST FOR PROPOSAL (RFP)

US Highway 6 Sidewalk Segment Construction

General Contractor

Release Date: May 16, 2025; Submittal Deadline: June 6, 2025, at 5:00pm

Town of Keystone Public Works Department

1628 Sts. John Road Keystone, CO 80498

TABLE OF CONTENTS

Contents Town of Keystone

Public Works Department

1628 Sts. John Road

Keystone, CO 80498

1. Introduction

2. Background

3. Scope of Work

4. Schedule

5. Instructions

6. Proposal Requirements

6.1 Cover Letter

6.2 Organizational Information

6.3 Qualifications and References

6.4 Project Manager and Personnel

6.5 Project Approach

6.6 Fee Schedule

6.7 Project Schedule

7. Questions and Answers

8. Evaluation Criteria

9. Selection Process

10. Public Inspections of Proposals

11. Attachments

1. Introduction The Town of Keystone (hereinafter referred to as “Town”) is seeking proposals from firms (hereinafter referred to as “Contractor”) to provide construction management and general contractor services for the construction of a sidewalk and associated infrastructure along a segment of US Highway 6 in Keystone, CO.

2. Background The Town of Keystone became Colorado's newest Town on February 8, 2024. Located in Summit County, Colorado, Keystone is a mountain resort community which is home to approximately 1,300 full-time residents, over 3,600 condominiums and homes, a deed restricted workforce housing area, 2,100 seasonal housing beds, a business community, and has a peak ski weekend population of 25,000. The Town is a year-round community with Keystone Resort located within its boundaries.

• Safety and pedestrian Improvements along US Highway 6 are major priority for the Town, are and a leading reason for its incorporation.

In 2023, the Summit County approved a development plan for the Developer (Lodge, LLC and Summit Homes Construction) to develop a 54 multi-family unit residential development on property located at the intersection of West Keystone Road and US Highway 6, directly adjacent to the proposed sidewalk segment. Subsequently the Town of Keystone incorporated in February 2024, and the Developer provided a detached sidewalk design along US Highway 6 to the Town of Keystone, located in the US Highway 6 eastbound Right-of-Way (southside).

In 2025, the sidewalk design plans were submitted to CDOT for a Special Use Permit and is pending their final approval.

3. Scope of Work

The Town is seeking a qualified and experienced contractor to construct the sidewalk and associated improvements and provide general contractor services. The Scope of Work includes the following:

1. Preconstruction Services – Design Review: Contractor shall review the plans and provide any comments, recommendations, and value engineering. Contractor shall work with Town staff, Developer (Lodge, LLC / Summit Homes Construction) and their consultant team to discuss any comments, changes, or recommendations for the design. Contractor shall attend meetings with Town and Developer, provide support for any utility relocation/abandonment work with utility agencies, and work to procure construction materials.

2. Preconstruction Services – Traffic Control Plan: Contractor shall work with meeting the applicable Colorado Department of Transportation requirements and submit a Traffic Control Plan.

3. Preconstruction Services – Coordination with Developer: Contractor shall work with Developer to coordinate work phasing (if needed), schedule, and other construction coordination details.

4. Construction: Contractor shall complete the construction and construction management for all work needed to complete the project as shown in the project construction plans Exhibit A.

Work includes all sidewalk and associated infrastructure, grading and drainage, and traffic control. Additional work items include:

a. Coordination between Town, Developer (and Developer consultants), and Contractor throughout project and attendance at meetings. Costs of coordination with Developer (and Developer consultants) shall be included in the unit bid prices.

b. The project funding is local funding, and potential state grants. The Contractor shall meet all requirements of potential grants and supply all documentation and reporting to the Town required of the grants if so required.

4. Schedule

• Advertisement of RFP May 16, 2025

• Questions Due May 28, 2025

• Town Response to Questions May 30, 2025

• Proposal Deadline June 6, 2025

• Contract Award June 10, 2025

• Begin Construction/Mobilization* July / August 2025

• Final Completion* September 2025

The Town reserves the right to modify this timeline at any time. Should the Proposal Closing Date and Time change, all prospective proposers will be notified through BidNet.

*During the pre-construction services phase, Contractor shall work with the Town to determine final schedule.

5. Instructions One digital copy of the proposal shall be submitted via email to the address below. There is no limit on the number of pages or proposal size, but concise proposals are encouraged. Submittals must be received no later than 5:00 pm on Friday, June 10, 2025.

Email: jweber@keystoneco.gov; jcrone@keystoneco.gov; lhirsh@keystoneco.gov

The Town reserves the right to reject any or all proposals or accept what is, in its judgment, the proposal which is in the Town's best interest. The Town further reserves the right, in the best interests of the Town, to waive any technical defects or irregularities in any and all proposals submitted. This Request for Proposal (RFP) is not a competitive bid based on price only. The request for proposal allows the Town of Keystone to select the contractor that best meets the needs of the Town, taking into consideration proposer qualifications, price, products, service capabilities and other factors relevant to the implemtnation of this project.

During the Request for Proposal selection process, all proposals shall remain confidential. The entire selection process (procurement) file shall be opened to the public (which includes all proposers) after an agreement is approved by the Town, except those items for which confidentiality has been requested in writing by the Proposer, and providing that the Town Attorney has reviewed and determined this to be properly confidential under the State Open Records Act and other relevant statutes and regulations.

This solicitation does not commit the Town of Keystone to award a contract, to pay any costs incurred with the preparation of a proposal, or to procure or contract for services or supplies. The Town of Keystone reserves the right to accept or reject any or all proposals received in response to this request, waive or decline to waive any informalities and any irregularities in any proposal or responses received, adopt all or any part of the proposer’s proposal, negotiate changes in the scope of work or services to mailto:jweber@keystoneco.gov mailto:jcrone@keystoneco.gov mailto:lhirsh@keystoneco.gov be provided, or cancel in whole or part this proposal process if it is in the best interest of the Town to do

so. The successful proposer shall be required to enter into a written contract with the Town in a form approved by the Town Attorney. In the event of any conflict between this RFP and the contract, the terms and conditions of the contract shall control. The successful proposer shall be required to indemnify and hold the Town and its agents and employees harmless from and against all suits or actions of any kind, including workers’ compensation claims, brought against them for or on account of any damages or injuries received or sustained by any parties, by or from any acts of the successful proposer or its agents or employees in fulfilling its contractual duties to the Town. The successful proposer shall comply with all applicable federal, state, and local laws, regulations, administrative rulings, and codes, and shall secure all necessary licenses and permits in connection with this RFP and any goods or services to be provided hereunder. After contract negotiations, prospective proposers may be required to submit revisions to their proposals.

6. Proposal Requirements

6.1 Cover Letter

This letter should identify the proposer’s name, mailing address, email address, telephone number, and contact person. The letter should also identify key staff who will be working on the project, and commit them for the duration of the project, if selected. The letter should also state that the firm has read and understands the requirements of the RFP. This letter must be signed by a duly authorized official of the appropriate firm.

6.2 Organizational Information

Provide a statement of the proposer’s corporate status and background, organization structure, list of owners and principals, history, type of business conducted, and business locations.

6.3 Qualifications and References

List qualifications and ability of the proposer to meet the terms of the RFP. Include at least three examples of projects completed within the past five years that will confirm the proposer’s expertise in providing services listed in this RFP. Any experience with similar mountain towns should be included. Examples must be specific to the key staff identified in section 6.1. Each project shall include the following:

• Client Name

• Address

• Contact Person, Phone Number, and Email

• Project Dates

• Project Description

• Project Budget

6.4 Project Manager and Personnel

List the project manager and other key personnel who will contribute to the project. Describe the qualifications, experience, job title, years of experience, expertise, and availability of the manager and personnel. Additionally, list any subcontractors who will contribute to the project.

6.5 Project Approach

Provide a description of the methodology and approach for completing the project scope. List milestones, steps, coordination with Town, Developer.

6.6 Fee Schedule

Proposer shall provide a total Bid based on the provided construction drawings (Exhibit A) with list of Bid items, quantities and costs and submit with the proposal. The unit pricing submitted will be used to enter into a construction contract with the successful proposer.

Work required in this section includes all expenses to complete the work per the plans. Unit bid prices, shall constitute full compensation for materials, labor, equipment, rentals, permits, overhead, profit, incidentals, risk, loss, damage, and all other items of work and expense required for the complete construction of each pay item per the plans and specifications. Any items or like item not specifically mentioned as a bid item is considered incidental to the project and all costs associated with these items must be included in the bid. Contractor shall provide unit bid cost for itemized work that the proposer believes necessary for completion of the project.

Work shall be completed per 2024/2025 CDOT Standard Specifications for Road and Bridge Specifications unless noted otherwise.

6.7 Project Schedule

Proposer shall submit a preliminary timeline of dates and schedule for scope of work from beginning to final completion. This schedule should generally follow the milestone dates in Section 4. Schedule of this RFP.

7. Questions and Answers

All questions concerning this RFP must be submitted by email to Joshua Weber, Public Works Director of the Town of Keystone, at jweber@keystoneco.gov by 5:00 pm on May 28, 2025.

Addenda, reports, and responses to questions (if any) will be distributed by May 30, 2025. Any written question of a proposer regarding the meaning or interpretation of the RFP, work scope, specifications, etc., must be submitted to the TOWN prior to the above-specified date. All clarifications given to any prospective proposer shall be similarly furnished to all prospective proposers in summary form as an addendum to this RFP if the lack of such information could reasonably be considered prejudicial towards uninformed proposers.

8. Evaluation Criteria

Selection of a contractor will be made at the sole discretion of the Town. The Town may consider the following criteria when evaluating bids that includes but is not limited to:

• Fee Schedule and cost;

• The reputation and experience of the Proposer

• The ability of the Proposer to perform the contract, or provide the work within the time specified;

• The comparative quality of the work proposed;

• The Proposer’s performance under previous contracts with the Town, if applicable;

• The Proposer’s project approach, and interest in the project, as well as their understanding of the project scope and the specific requirements of the Town;

• The number and scope of conditions attached to the proposal;

• The application of all of the above criteria to any sub-consultants, subcontractors or products to be utilized by the Proposer.

9. Selection Process mailto:jweber@keystoneco.gov

The Town will select the Proposer it deems best for this project with consideration to price, experience (including local experience), proposed project methodology, proposed timeline, references, and other materials presented by the firm. This RFP is not a competitive bid based on price only.

The Town may invite Proposers to participate in interviews with the evaluation committee for the purpose of clarifying, confirming, or obtaining additional information on proposals. If interviews are held, they will be scheduled after the proposal deadline.

The Town reserves the right to cancel this RFP and reject any and all proposals.

10. Public Inspections of Proposals___________________

The Town of Keystone governmental entity. Therefore, all information included in proposals and other written information submitted by the proposer to the Town is subject to the provisions of the Colorado Open Records Act, Colorado Revised Statutes Sections 24-72-201, et seq. (“CORA”). Proposers should expect that the proposal may be viewed by the general public and competitors once submitted to the Town. Under CORA, trade secrets, privileged information, and/or confidential commercial, financial, geological or geophysical data may not be subject to disclosure under CORA (“Confidential Information”).

If proposer requests any restrictions on the use or inspection of Confidential Information contained within the proposal, Proposer must:

(a) clearly identify and segregate any portion(s) of its proposal that it believes constitutes Confidential Information as defined above,

(b) place a cover page on such segregated Confidential Information requesting that such

Confidential Information be restricted from inspection under CORA, and

(c) state with such request, on the cover page, the statutory basis for the request under CORA (the reasons the segregated information is Confidential Information as defined above).

Neither a proposal in its entirety, nor proposal price information will be considered Confidential Information. Any information that will be included in any resulting contract cannot be considered Confidential Information. Co‐mingling of Confidential Information with information that is not Confidential Information is not acceptable.

If Proposer fails to satisfy (a) through (c) set forth above, the Town may treat the entire proposal as a public record available for inspection by the public under CORA. However, if Proposer satisfies (a) through (c), the Town intends to redact or withhold such identified and segregated material in response to a CORA request. If the Town is subject to a legal challenge (e.g., mediation, litigation) as a result of the redaction or withholding of such Confidential Information, Proposer shall be responsible to enter into an agreement with the Town to cover all Town costs incurred, including penalties that may be imposed by a judge, to defend its CORA response, with the Town retaining full discretion on how to defend and to what extent. If Proposer fails to enter into such agreement, it shall be discretionary with the Town whether to defend the legal challenge.

11. Attachments _____________________________________

Exhibit A Construction Drawings