RFP_Uniforms.pdf

**Request for Proposal (RFP)**

**Flame-Resistant Uniforms for Electrical Linemen & Non Flame-Resistant Uniforms for Office Staff**

**Introduction:**

Cartersville Electric System is seeking proposals from qualified suppliers for the procurement of Flame-Resistant (FR) uniforms for our electrical linemen. The purpose of this RFP is to solicit competitive proposals to ensure the safety and comfort of our employees who work in potentially hazardous environments. We are committed to providing high-quality FR uniforms that meet industry standards and regulations.

**Scope of Work:**

The selected supplier shall provide FR uniforms for electrical linemen and non-FR uniforms for office staff, including but not limited to shirts, pants, coveralls, hats, and outerwear. The uniforms must meet the following specifications:

1. Compliance: All FR uniforms must comply with relevant safety standards and regulations, including an APTV rating of 5.1 or higher. CAT 2 AR/FR protection.

2. Fabric: The fabric used in the uniforms must be inherently flame-resistant and durable for long-term wear in various weather conditions. Shirts must be 100% cotton.

3. Design: The uniforms should be designed for comfort, mobility, and functionality, with features such as reinforced stitching, ample pockets, and adjustable closures.

4. Sizing: The supplier must offer a range of sizes to accommodate the diverse body types of our workforce.

5. Customization: The uniforms should allow for company logos to be easily embroidered or affixed.

6. Durability: The uniforms should be resistant to tears, abrasions, and fading, ensuring longevity and cost-effectiveness.

7. Maintenance: The supplier should provide guidance on proper care and maintenance of the uniforms to maximize their lifespan.

**Proposal Submission:**

Interested suppliers are requested to submit the following information:

1. Company Profile: Provide an overview of your company, including years of experience, relevant certifications, and previous experience supplying FR uniforms to similar industries.

2. Product Catalog: Include detailed specifications and images of the FR uniforms you propose to supply, highlighting key features and customization options.

3. Compliance Documentation: Provide documentation demonstrating compliance with relevant safety standards and regulations.

4. Pricing: Submit a detailed pricing proposal, including unit prices for each type of uniform, any discounts offered for bulk orders, and any additional fees (e.g., customization, shipping).

5. Delivery Schedule: Provide an estimated delivery schedule for the uniforms, including lead times and shipping logistics.

6. References: Include contact information for at least three references from clients for whom you have supplied FR uniforms.

**Evaluation Criteria:**

Proposals will be evaluated based on the following criteria:

1. Compliance with specifications and safety standards

2. Quality and durability of the uniforms

3. Pricing and value for money

4. Delivery schedule and logistics

5. Company experience and references

**Submission Deadline:**

All proposals must be mailed, or hand delivered in a sealed envelope no later than May 16th, 2024, by 12 pm.

ATTN: Anna Grier Cartersville Electric System 1 N. Erwin Street, Cartersville Georgia, 30120

Late submissions will not be considered.

**Contact Information:**

Deadline for questions: May 6th, 2024 by 5pm

For all questions and inquiries for clarification regarding this RFP, please contact:

Anna Grier agrier@cityofcartersville.org

We look forward to receiving your proposals and partnering with a qualified supplier to provide our electrical linemen and employees with the highest quality FR uniforms and non-FR uniforms.

Sincerely, Cartersville Electric System mailto:agrier@cityofcartersville.org