RFP Turf Conversion-Sewer.pdf

2/9/2024

Project Manual

ALMA PUBLIC SCHOOLS

WILLIAM A. KIBBE & ASSOC., INC.

PROJECT NO. 23-3012-0024

PROPOSAL 1: SYNTHETIC TURF FIELD CONVERSION

PROPOSAL 2: STORM SEWER IMPROVEMENTS

PROPOSAL 1: SYNTHETIC TURF FIELD CONVERSION PROJECT NO. 23-3012-0024

FOR: ALMA PUBLIC SCHOOLS, ALMA, MICHIGAN

ALMA, MICHIGAN

Division - Section - Title

DIVISION 00 - BIDDING REQUIREMENTS AND CONTRACT FORMS

TOC TABLE OF CONTENTS 4

IB INVITATION TO BID 3

ITB INSTRUCTION TO BIDDERS 6

BF BID FORM 3

AFFIDAVIT OF BIDDER

CERTIFICATE OF IRAN ECONOMIC SANCTIONS ACT

SC SUPPLEMENTARY CONDITIONS OF THE CONTRACT FOR CONSTRUCTION

A201-2007 5

DIVISION 01 - GENERAL REQUIREMENTS

005000 AGREEMENT FORM 1

007000 GENERAL CONDITIONS 1

008000 SUPPLEMENTARY CONDITIONS 10

010100 SUMMARY OF WORK 1

010270 APPLICATIONS FOR PAYMENT 2

010280 CHANGE ORDER PROCEDURE 2

010390 COORDINATION AND MEETINGS 2

013400 SHOP DRAWINGS, PRODUCT DATA, AND SAMPLES 4

014000 QUALITY REQUIREMENTS 9

017000 CONTRACT CLOSEOUT 2

DIVISION 02 – EXISTING CONDITIONS

NOT USED

DIVISION 03 - CONCRETE

DIVISION 04 - MASONRY

DIVISION 05 - METALS

DIVISION 06 - WOOD, PLASTICS, AND COMPOSITES

DIVISION 07 - THERMAL AND MOISTURE PROTECTION

DIVISION 08 - OPENINGS

DIVISION 09 - FINISHES

DIVISION 10 - SPECIALTIES

DIVISION 11 - EQUIPMENT

DIVISION 12 - FURNISHINGS SPECIALTIES

DIVISION 13 - SPECIAL CONSTRUCTION

DIVISION 14 -CONVEYING SYSTEMS

DIVISION 23 - MECHANICAL

DIVISION 26 - ELECTRICAL

DIVISION 31 – EARTHWORK

311000 SITE CLEARING 4

312000 EARTH MOVING 9

315000 EXCAVATION SUPPORT AND PROTECTION 3

DIVISION 32 – EXTERIOR IMPROVEMENTS

DIVISION 33 – UTILITIES

330500 COMMON WORK RESULTS FOR UTILITIES 12

333140 CURED-IN-PLACE-PIPE (CIPP) 7

334100 STORM UTILITY DRAINAGE PIPING

jwheeler Typewritten Text

321813 SYNTHETIC TURF SURFACING SPECIFICATION 14

jwheeler Snapshot

INVITATION TO BID:

for:

Alma High School

LOCATION:

Alma High School 1500 N. Pine Avenue Alma, Michigan 48801

OWNER:

Alma Public Schools 1500 N. Pine Avenue

ARCHITECT/ENGINEER:

William A. Kibbe & Assoc., Inc.

1475 S. Washington Ave.

Saginaw, Michigan 48601

DESCRIPTION OF PROJECT:

The work being considered under this project, consist of Proposal 1: Removal of existing infield grass and installation of synthetic turf and drainage at Alma High School.

TYPE OF BIDS REQUESTED:

Sealed proposals for renovations of:

Proposal No. 1: All Trades Site Work for the proposed conversion to the Synthetic Turf system at Alma High School Football Field.

Proposal No. 2: All Trades Site Work for the proposed storm sewer improvements at Alma High School.

TIME AND PLACE:

Sealed proposals will be received until 11:00 AM, Eastern Standard Time on Tuesday, March 5, 2024, at the Superintendent's Office, 1500 N. Pine Avenue, Alma, Michigan 48801, at which time they will be publicly opened and read aloud. Late bids will not be accepted.

THIS IS A DAVIS-BACON PREVAILING WAGE PROJECT.

Bidders are fully responsible for paying laborers prevailing wage in accordance with the most recent wage schedules published by the U. S. Department of labor. The Owner and Architect bear no responsibility for ensuring a bidder's compliance with prevailing wage requirements.

PRE-BID WALK THROUGH

A pre-bid walk through will be held on Tuesday, February 27, 2024, at 2:00 PM EST (Project 1) and 3:00 PM EST (Project 2). Contractors will meet at the football field main entrance for Alma High School, 1500 N. Pine Avenue, Alma, Michigan 48801.

ACCESS TO BIDDING DOCUMENTS:

Building documents are on file at the following locations and are available for the use of Bidders;

State of Michigan – Sigma VSS

STATEMENT OF FAMILIAL RELATIONSHIP

All bidders must provide disclosure in compliance with MCL 380.1267 and attach this information to their bid. The bid shall be accompanied by a sworn and notarized statement disclosing any familial relationships that exist between the Owner and/or any employee of the bidder with any member of the School Board or Superintendent of the School District. The School District shall not accept a bid that does not include this sworn and notarized disclosure statement.

IRAN ECONIMIC SANCTIONS ACT COMPLIANCE

Compliance with the Iran Economic Sanctions Act (PA 517 of 2012) is required. Each bidder shall include a sworn and notarized certification that they are not an "Iran Linked Business” as the term is defined in the Act Failure to submit the required Iran Economic Sanctions Act Compliance Affidavit will result in disqualification of the Bidder without exception.

PROPOSAL GUARANTEE

Each proposal must be accompanied by a proposal guarantee in an amount equal to five percent (5%) of the basic proposal. Guarantee shall be in the form of a money order, certified check or bid bond executed by an approved surety company, made payable to Alma Public Schools, Proposal guarantee shall run for a period of sixty (60) days.

CONTRACT SECURITY

Successful bidder will be required to furnish a "performance bond" and a "labor and material payment bond", each bond in the amount of 100% of his contract, as required in the "instruction to Bidders".

PROCUREMENT OF BIDDING DOCUMENTS

Electronic PDF copies of the documents are available, without a deposit, by contacting the Architect's office for directions on obtaining. No paper copies of the documents will be available.

RIGHTS RESERVED BY OWNER

The Owner reserves the right to reject any or all proposals and to waive any irregularities in bidding, or to accept the lowest responsible proposal that in the opinion of the Owner will serve the best interest of the Owner. The Owner will not be obligated to accept the lowest proposal.

The Owner further reserves the right to approve all subcontractors.

WITHDRAWAL OF PROPOSALS

No proposals may be withdrawn for a period of sixty (60) days after the receipt of proposals.

INSTRUCTIONS TO BIDDERS DEFINITIONS

I. Bidding Documents include the Invitation to Bid. Instructions to Bidders, the bid form, other sample bidding and contract forms and the proposed Contract

Documents including any Addenda issues prior to receipt of bids. The Contract

Documents proposed for the Work consists of the Drawings, the Specifications and all Addenda issued prior to, and all Modifications issued after execution of the

Agreement.

2. Addenda are written or graphic instruments issued by the Architect prior to the execution of the Agreement which modify or interpret the Bidding Documents by addition, deletion, clarifications, or corrections.

3. Bid is a complete and properly signed proposal to do the Work or designated portion thereof for the sum stipulated therein, submitted in accordance with the Bidding Documents.

4. The Base Bid is the sum stated in the Bid for which the Bidder offers to perform the

Work described in the Bidding Documents as the base, to which work may be added or from which work may be deleted for sums stated in Alternate Bids.

5. An Alternate Bid (or Alternate) is an amount stated in the Bid to be added to or deducted from the amount of the Base Bid if the corresponding change in the Work, as described in the Bidding Documents, is accepted.

6. A Unit Price is an amount stated in the Bid as a price per unit of measurement for materials or services as described in the Bidding Documents or in the proposed

Contract Documents.

7. A Bidder is a person or entity who submits a Bid.

8. A Sub-bidder is a person or entity who submits a bid to a Bidder for materials or labor for a po1iion of the Work.

BIDDER'S REPRESENTATION

I. Each Bidder by making their Bid represents that:

A. They have read and understand the Bidding Documents and their Bid is made i n accordance therewith.

B. They have visited the site and familiarized themselves with the local conditions under which the Work is to be performed and has correlated their observations with the requirements of the proposed Contract Documents.

C. Their Bid is based upon the materials, systems and equipment required by the Bidding Documents without exception.

BIDDING DOCUMENTS

1. Bidders may obtain complete sets of the Bidding Documents from the issuing office designated in the Invitation to Bid in the number and for the deposit sum, if any, stated therein.

2. Bidders shall use complete sets of Bidding Documents in preparing Bids; neither the

Owner nor the Architect assume any responsibility for errors or misinterpretations resulting from the use of incomplete sets of Bidding Documents.

3. The Owner or the Architect in making copies of the Bidding Documents available on the above terms do so only for the purpose of obtaining Bids on the Work and do not confer a license or grant for any other use.

4. Bidders and Sub-bidders shall promptly notify the Architect of any ambiguity, inconsistency, or error which they may discover upon examination of the Bidding

Documents or of the site and local conditions.

5. Bidders and Sub-bidders requiring clarification or interpretation of the Bidding

Documents shall make a request to the Architect at least seven days prior to the date for receipt of Bids.

6. Any interpretation, correction or change of the Bidding Documents will be made by

Addendum, Interpretations, corrections, or changes of the Bidding Documents made in any other manner will not be binding, and Bidders shall not rely upon such interpretations, corrections and changes.

7. No substitution will be considered prior to receipt of Bids unless request for approval has been received by the Architect at least seven days prior to the date for receipt of Bids.

Each such request shall include the name of the material or equipment for which it is to be substituted and a complete description of the proposed substitute including drawings, cuts, performance and test data and any other information necessary for an evaluation.

A statement setting forth any changes in other materials, equipment, or other Work that incorporation of the substitute would require shall be included. The burden of proof of the merit of the proposed substitute is upon the proposer. The Architect's decision of approval or disapproval of a proposed substitution shall be final.

8. If the Architect approves any proposed substitution prior to receipt of Bids, such approval will set forth in an Addendum. Bidders shall not rely upon approvals made in any other manner.

9. No substitutions will be considered after the Project award unless specifically provided in the Contract Documents.

10. Addenda will be sent to all who are known by the Architect to have received a complete set of Bidding Documents.

11. Copies of Addenda will be made available for inspection wherever Bidding Documents are on file for that purpose.

12. No Addenda will be issued later than two days prior to the date for receipt of Bids except an Addendum withdrawing the request for Bids or one which includes postponement of the date for receipt of Bids.

13. Each Bidder shall ascertain prior to submitting his bid that he has received all

Addenda issued, and he shall acknowledge their receipt in his Bid.

BIDDING PROCEDURE

I. Bids shall be submitted on forms included with the Bidding Documents.

2. All blanks on the bid form shall be filled in by typewriter or manually in ink.

3. Where so indicated by the makeup of the bid forms, stuns shall be expressed in both words and figures, and in case of discrepancy between the two, the amount written in words shall govern.

4. Any interlineation, alteration or erasure must be initialed by the signer of the Bid.

5. All requested Alternates shall be bid. If no change in the Base Bid is required enter "No

Change".

6. Each copy of the Bid shall include the legal name of the Bidder and a statement that the Bidder is a sole proprietor, a partnership, a corporation, or some other legal entity. Each copy shall be signed by the person or persons legally authorized to bind the Bidder to a contract. A Bid by a corporation shall be further given the state of incorporation and have the corporate seal affixed. A Bid submitted by an agent shall have a current power of attorney attached certifying the agent's authority to bind the Bidder.

7. If so stipulated in the Invitation to Bid, each Bid shall be accompanied by a bid security in the form and amount required pledging that the Bidder will enter into an agreement with the Owner on the terms stated in his Bid. Should the Bidder refuse to enter into such Agreement, the amount of the bid security shall be forfeited to the Owner as liquidated damages, not as a penalty.

8. A surety bond is required and shall be written on AIA Document A310, Bid Bond, and the attorney-in-fact who executes the bond on behalf of the surety shall affix to the bond a certified and current copy of his power of attorney.

9. The Owner will have the right to retain the bid security of Bidders to whom an award is being considered until either (a) the Agreement has been executed or (b) the specified time has elapsed so that Bids may be withdrawn, or (c) all Bids have been rejected.

10. All copies of the Bid, the bid security, if any, and any other documents required to be submitted with the Bid shall be enclosed in a sealed opaque envelope. The envelope shall be addressed to the party receiving the Bids and shall be identified with the Project name, the Bidder's name and address and, if applicable, the designated portion of the Work for which the Bid is submitted. If the Bid is sent by mail the sealed envelope shall be enclosed in a separate mailing envelope with the notation "SEALED BID ENCLOSED" on the face t h ere o f .

11. Bids shall be deposited at the designated location prior to the time and date for receipt of Bids indicated in the Invitation to Bid, or any extension thereof made by Addendum. Bids received after the time and date for receipt of Bids will be returned unopened.

12. The Bidder shall assume full responsibility for timely delivery at the location designated for receipt of Bids.

13. Oral, telephonic, or telegraphic Bids are invalid and will not receive consideration.

14. A Bid may not be modified, withdrawn, or canceled by the Bidder during the stipulated time period following the time and date designated for receipt of Bids, and each Bidder so agrees in submitting his Bid.

15. Prior to the time and date designated for receipt of Bids, any Bid submitted may be modified or withdrawn by notice to the party receiving Bids at the place designated for receipt of Bids. Such notice shall be in writing over the signature of the Bidder or by telegram; if by telegram, written confirmation over the signature of the Bidder shall be mailed and postmarked on or before the date and time set for receipt of Bids and it shall be so worded so as not reveal the amount of the original Bid.

16. Withdrawn Bids may be resubmitted up to the time designated for the receipt of Bids provided that they are then fully in conformance with these Instructions to Bidders.

17. Bid security, if any is required, shall be in an amount sufficient for the Bid as modified or resubmitted.

CONSIDERATION OF BIDS

I. Unless stated otherwise in the Invitation to Bid, the properly identified Bids received on time will be opened publicly and will be read aloud. An abstract of the Base Bids and Alternate Bids, if any, will be made available to Bidders. When it has been stated that Bids will be opened privately, an abstract of the same information may, at the discretion of the Owner, be made available to the Bidders within a reasonable time.

2. The Owner shall have the right to reject any or all Bids and to reject a Bid not accompanied by any required bid security or by other data required by the Bidding Documents, or to reject a Bid which is in any way incomplete or irregular.

3. It is the intent of the Owner to award an Agreement to the lowest responsible Bidder provided the Bid has been submitted in accordance with the requirements of the Bidding Documents and does not exceed the funds available. The Owner shall have the right to waive any informality or irregularity in any Bid or Bids received and to accept the Bid or Bids which, in his judgement, is in his own best interest.

4. The Owner shall have the right to accept Alternates in any order or combination, and to determine the low Bidder on the basis of the sum of the Base Bid and the

Alternates accepted.

POST BID INFORMATION

I. Bidders to whom award an Agreement is under consideration shall submit to the

Architect, upon request, a properly executed AJA Document A305, Contractor's

Qualification Statement, unless such a statement has been previously required and resubmitted as a prerequisite to the issuance of Bidding Documents.

2. The Bidder shall, within three days of notification of selection for the award of a

Contract for the Work, submit the following information to the Architect/Engineer:

A. A designation of the Work to be performed by the Bidder with his own forces.

B. The proprietary names and the suppliers of principal items or systems of materials and equipment proposed for the Work.

C. A list of names of the Subcontractors or other persons or entities (including those who are to furnish materials or equipment fabricated to a special design) proposed for the principal portions of the Work.

3. The Bidder will be required to establish to the satisfaction of the Architect and the

Owner the reliability and responsibility of the persons or entities proposed to furnish and perform the Work described in the Bidding Documents.

4. Prior to the award of an Agreement, the Architect will notify the Bidder in writing if either the Owner or the Architect, after due investigation, has reasonable objection to any such proposed person or entity. If the Owner or Architect has reasonable objection to any such proposed person or entity, the Bidder may, at his option, (1) withdraw his Bid, or (2) submit an acceptable substitute person or entity with an adjustment in his bid price to cover the difference in cost occasioned by such substitution. The Owner may, at his discretion, accept the adjusted bid price or he may disqualify the Bidder. In the event of either withdrawal or disqualification under this Subparagraph, bid security will not be forfeited.

5. Persons and entities proposed by the Bidder and to whom the Owner and the Architect have made no reasonable objection must be used on the Work for which they were proposed and shall not be changed except with the written consent of the Owner and the Architect.

PERFORMANCE BOND AND LABOR AND MATERIAL PAYMENT BOND

I. Prior to execution of the Contract, if required hereafter, the bidder shall furnish bonds covering the faithful performance of the Contract and the payment of all obligations arising thereunder in such form and amount as the Owner may prescribe. Bonds may be secured through the Bidder's usual source. If the furnishing of such bonds is stipulated, the cost shall be included in the bid.

2. The Bidder shall deliver the required bonds to the Owner not later than the date of execution of the Contract, or if the Work is to be commenced prior thereto in response to a Letter of Intent, the Bidder shall, prior to the commencement of the Work, submit evidence satisfactory to the Owner that such bonds will be furnished.

3. Unless otherwise required, the Bonds shall be written on AIA Document A3 I l.

Performance Bond and Labor and Material Payment Bond.

4. The Bidder shall require the attorney in-fact who executes the required bonds on behalf of the surety to affix a certified and current copy of the power of attorney.

FORM OF AGREEMENT BETWEEN OWNER AND CONTRACTOR

5. The Owner will issue to the bidder being awarded the work, AJA Document A20J-2007, Standard Short Form of Agreement Between Owner and Contractor, where the basis of payment is a Stipulated Sum, as a means of forming an Agreement between the Owner and Contractor.

END OF INSTRUCTIONS TO BIDDERS

BID FORM

BID FORM - CONSTRUCTION TRADES ALMA PUBLIC SCHOOLS

PROJECT: Alma Public Schools

PROPOSAL 2: STORM SEWER IMPROVEMENTS

WAK Project No. 23-3012-0024

TO: Alma Public Schools

1500 N. Pine Avenue, ARCHITECT/ William A. Kibbe & Associates, Inc.

ENGINEER: 1475 S. Washington Avenue

Bay City, MI 48708

BASE PROPOSAL: “G” - General Trades

The Undersigned, having visited the sites and familiarized themselves with the local conditions affecting the cost of the work and the contract documents, including plans, project manual, and technical specifications, Invitation to Bid, Instructions to Bidders, General Conditions, Supplementary Conditions, and any addenda issued thereto, hereby proposes to perform and to provide and furnish all the labor, materials, tools, expendable equipment, utility and transportation services, etc., necessary to perform and complete in a workmanlike manner all work required under base bid for the aforementioned project, all in strict accordance with the Contract Documents, as prepared by William A. Kibbe & Associates, Inc., Architects/Engineers.

In consideration of all the above requirements, the undersigned agrees to accept in payment the sum of:

PROPOSAL “G” – GENERAL TRADES (BASE BID):

Said sum to be subject to all the terms of the contract and to include all taxes of whatever character or description and all money allowances called for in the specifications applicable thereto.

Bidders may elect to bid on Proposal 1 or Proposal 2, or both.

ADDENDA: Addenda issued during bidding period covering clarifications, additions, deletions or changes are acknowledged and are included in the proposal as follows:

Addenda Number: ________ Dated ________________

ALTERNATES:

PROPOSAL 1: ALTERNATE #1 – Remove all surplus excavated material from site. Surplus excavated material shall become the property of the Contractor for proper disposal, off-site.

Circle One: ADD DEDUCT NO CHANGE $__________________

PROPOSAL 2: ALTERNATE #1 – In lieu of replacement of 925-LF of 12” storm sewer and manholes, contractor to install CIPP.

Circle One: ADD DEDUCT NO CHANGE $__________________

VOLUNTARY ALTERNATES:

The following voluntary alternates are offered for substituting materials and/or equipment. (Attach product information).

1. ________ADD/DEDUCT $

2. ________ADD/DEDUCT $

3. ________ADD/DEDUCT $

CHANGES IN THE WORK: For authorized changes in the work, involving additions to or deletions from the work, the Undersigned agrees to perform or delete, or to cause to be performed or deleted by the subcontractors, such authorized work at net cost to him plus the following percentages to be added to the cost or credited to the Owner, which percentages shall include all the contractor's cost for on-site superintendent, supervision, overhead and profit.

Work performed by own forces: 15% Work under subcontract: 10%

COMPLETION TIME: The Undersigned agrees to commence work operations immediately upon formal notice of award of contract and to substantially complete the whole of the work on or before the targeted substantial completion date of July 26, 2024.

If unable to be substantially complete by the date noted in the milestone schedule, provide the following proposed date for substantial completion: __________________________________________________

OTHER IMPORTANT DATES:

Approximate Award: March 12, 2024 Approximate Notice to Proceed: March 18, 2024 Start of Construction: March 18, 2024 Final Completion: August 2, 2024

NEGOTIATION: The Undersigned agrees that, should the overall cost exceed the funds available, they will be willing to negotiate with the Owner and Architect/Engineer for the purpose of making further reductions in the contract work, and shall agree to give full credit for all such reductions in the work requested by the Owner, including full value of labor, materials and subcontracted work and reasonable proportionate reductions in overhead and profit, thereby arriving at an agreed upon contract price.

Contractor will endeavor to determine the most cost-effective method of accomplishing the Owner's objective and report same to Owner and Architect/Engineer.

WITHDRAWAL/PROPOSAL GUARANTY: The Undersigned agrees in submitting this proposal (bid), that the quotation stated will not be withdrawn for a period of sixty (60) consecutive calendar days from bid due date. Further, accompanying this proposal is a proposal guaranty, as required, consisting of:

(State Nature of Guarantee & Amount)

CONTRACT EXECUTION: The undersigned agrees to execute a contract for work covered by this proposal provided that notification of its acceptance is within sixty (60) calendar days after the opening of the proposal (bid).

The Undersigned hereby declares that he/she has the legal status checked below:

( ) Individual

( ) Partnership having the following partners:

( ) Corporation incorporated under the state laws of

This proposal is submitted in the name of and notice of acceptance should be mailed, telegraphed, or delivered to:

FIRM NAME_________________________________________________________________

BY________________________________________ TITLE_________________________

(Signature)

DATE____________________ TELEPHONE_____________________________

IN PRESENCE OF:

__________________________________________ TITLE_________________________

END OF BID FORM

INSTRUCTIONS: Submit one copy and retain one copy for file.

AFFIDAVIT OF BIDDER

The undersigned, the owner of authorized officer of _ (the "Bidder"), pursuant to the familial disclosure requirement provided in the Alma Public School advertisement for construction bids, hereby represent and warrant, except as provided below, that no familial relationships exist between the owner(s) or any employee of the bidder with any employee of Alma Public Schools or member of the Board of Education or Superintendent of the Alma Public Schools.

List any Familial Relationships:

Bidder: ____________________________________ (Company Name)

By: ____________________________________

(Title)

This instrument was acknowledged before me, a Notary Public, in and for _________________

County, _____________ on this ____ day of _______________, 20___.

___________________________________________ SS:

(Notary Public Signature)

My commission expires: _______________________

Acting in the County of: _______________________

CERTIFICATION OF IRAN ECONOMICS SANCTIONS ACT

The undersigned, the owner of authorized officer of _ (the "Bidder"), pursuant to the Iran Economic Sanctions Act requirement provided in the Alma Public Schools advertisement for construction bids, hereby represent and warrant THAT IT IS

NOT AN IRAN LINKED BUSINESS AS DEFINED BY MICHGAN PUBLIC ACT 517 OF 2012.

Bidder: ____________________________________ (Company Name)

By: ____________________________________

(Title)

This instrument was acknowledged before me, a Notary Public, in and for _________________

County, _____________ on this ____ day of _______________, 20___.

___________________________________________ SS:

(Notary Public Signature)

My commission expires: _______________________

Acting in the County of: _______________________

AGREEMENT FORM 005000-1

SECTION 005000 - AGREEMENT FORM

1.1 DOCUMENTS:

The "Standard Form of Agreement between Owner and Contractor", A.I.A. Document A101, 2017 Edition, where the basis of payment is a stipulated sum will be the form of agreement utilized for this project.

1.2 RELATED INFORMATION:

Attention is directed to the following divisions of the specifications for additional information relative to the agreement form.

003000 Bid Form - Under "Time of Completion" 007000 General Conditions 008000 Supplementary Conditions

Contractors shall be held responsible for having familiarized themselves with this document and all other documents affecting their contracts in this specification.

This document is on file at the Architect's office or can be obtained from:

Michigan Society of Architects 553 East Jefferson Detroit, Michigan 48226

END OF SECTION 005000

GENERAL CONDITIONS 007000-1

SECTION 007000 - GENERAL CONDITIONS

1.1 DOCUMENTS:

"The General Conditions of the Contract for Construction", A.I.A. Document A-201, 2017 Edition, forms a part of these specifications and shall have the same effect as if bound herein.

This document is modified as described in Modifications of the General Conditions.

Contractors shall be held responsible for having familiarized themselves with this document and all other documents affecting their contracts in this specification.

This document is on file at the Architect's office or can be obtained from:

Michigan Society of Architects 553 East Jefferson Detroit, Michigan 48226

END OF SECTION 007000

SUPPLEMENTARY CONDITIONS 008000-1

SECTION 008000 - SUPPLEMENTARY CONDITIONS

The following Supplementary Conditions modify, change, delete from or add to the "General Conditions of the Contract for Construction", A.I.A. Document A-201, 2017 Edition, where any article of the General Conditions is modified or any paragraph, subparagraph or clause thereof is modified or deleted by these Supplementary Conditions. The unaltered provisions of the article, paragraph, subparagraph, or clause shall remain in effect.

ARTICLE 1 - CONTRACT DOCUMENTS

Modify Article 1.1.3 as follows:

1.1.3 The Work

The work comprises all required demolition and removal work, and complete new construction and renovation as required by the contract documents, including all labor necessary to produce such construction, and all materials, equipment and incidentals incorporated or to be incorporated in such construction to produce the intended results.

Modify Article 1.2.3 as follows:

1.2.3 The intent of the Contract Documents is to include all items necessary for the proper execution and completion of the work. The Contract Documents are complimentary, and what is required by one shall be as binding as if required by all. Work not covered in the Contract Documents will not be required unless it is consistent therewith, and is reasonably inferable therefrom as being necessary to produce the intended results. Words and abbreviations which have well known technical or trade meanings are used in the Contract Documents in accordance with such recognized meanings. Where reference is made to specifications of manufacturers, trade associations or the like, such is understood to be made a part of this specification to have the same effect as if fully reproduced herein. Approval or equal, acceptable, and words of similar definition are understood to mean, "in the judgment of the Architect".

Add Article 1.2.4 as follows:

1.2.4 Computed dimensions take precedence over scaled dimensions, large scale details over smaller. Should there be conflict(s) between or within drawings and/or specifications, that which requires the highest degree of performance (quality, quantity, strength, finish, completion, complexity, sophistication, etc.), will be required and shall be provided at no increase in contract amount. All such conflicts shall be brought to the attention of the Architect/Engineer for interpretation of the intent of the drawings and/or specifications.

ARTICLE 2 - OWNER

Add Article 2.4.2 as follows:

2.4.2 As stated in the contract documents, certain equipment may be pre-purchased by the Owner, the cost of which is not to be included in the contract.

SUPPLEMENTARY CONDITIONS 008000-2

Add Article 2.4.3 as follows:

2.4.3 The Owner and their representative shall at all times have access to the work wherever it is in preparation of progress and the contractor shall provide proper facilities for such access and for review of construction.

ARTICLE 3 - CONTRACTOR

Add Article 3.1.4 as follows:

3.1.4 Term "GENERAL CONTRACTOR" or “PRIME CONTRACTOR” means person, firm or corporation who performs Architectural Trades Work and who is fully responsible to the Owner for all administration, handling and coordination of Work.

Add Article 3.1.5 as follows:

3.1.5 Term "MECHANICAL CONTRACTOR" means person, firm or corporation who performs the Mechanical Work, as a Subcontractor to the General Contractor.

Add Article 3.1.6 as follows:

3.1.6 Term "PLUMBING CONTRACTOR" means person, firm or corporation who performs the Plumbing Work, as a Subcontractor to the General Contractor.

Add Article 3.1.7 as follows:

3.1.7 Term "ELECTRICAL CONTRACTOR" means person, firm or corporation who performs the Electrical Work, as a Subcontractor to the General Contractor.

Add Article 3.1.8 as follows:

3.1.8 Term "SITE & LANDSCAPE CONTRACTOR" means person, firm or corporation who performs the Site Work (if other than General Contractor) as a Subcontractor to the General Contractor.

Add Article 3.3.4 as follows:

3.3.4 All work shall be furnished and installed in strict accordance with Federal, State & Local laws and codes regarding handicapped requirements as well as the requirements of the governing Health Department, State and Local Mechanical Codes, Plumbing Codes, Electrical Codes, Building Code(s), Office of Fire Safety, testing agencies referenced; i.e. U.L., F.M., etc., and/or all other governing codes.

Add Article 3.4.4 as follows:

3.4.4 The Contractor shall be responsible for all work, equipment and materials to accommodate continuous construction. Responsibility shall include but not be limited to: temporary fuel, heat, power, water, air, enclosures, blankets, straw, snow removal, etc. The Owner will not accept claims for additional costs due to site or climatic conditions.

SUPPLEMENTARY CONDITIONS 008000-3

Add Article 3.5.3 as follows:

3.5.3 The Contractor warrants that the contract has been completed in full conformity with the intent of the contract documents and has not made any substitutions of materials except as authorized in writing by the Owner and the Architect. The Contractor agrees to return to the site of the work within fourteen (14) working days of receipt of written notice from the Owner or the Architect and will furnish at contractor's expense all necessary labor and material to make proper repairs or corrections made necessary by defective materials or inferior workmanship furnished or performed under contract, including damage to adjacent materials or equipment caused by the defect, all corrective work shall be without cost to the Owner and shall be completed to the satisfaction of the Owner and Architect. Failure to take action by the contractor on warranted work shall result in notification of the bonding company by the Owner or Architect with the intent to have the defective material or inferior workmanship corrected at the contractor's expense. The warranty of work shall commence upon the substantial completion date of the project and remain in full force and effect for one (1) year from the date thereof.

Add Article 3.5.4 as follows:

3.5.4 Defective material or inferior workmanship corrected by the contractor shall be warranty for an additional year from date of acceptance by the Owner or Architect of the warranty work.

Add Article 3.6.1 as follows:

3.6.1 The Contractor submitting a bid shall include and the successful bidder shall be required to pay all taxes which are levied by Federal, State or Municipal governments upon labor, and for materials entering into the work. The Owner reserves the right to require evidence of payment of such taxes prior to final payment. The above includes taxes which are legally enacted at the time bids are received, whether or not yet effective.

Modify Article 3.7.1 as follows:

3.7.1 The Prime Contractor shall obtain and pay for the building permit and for all other permits and governmental fees, licenses and inspections necessary for the proper execution and completion of the work which are customarily secured after execution of the contract and which are legally required at the time bids are received, excluding the following trades:

.1 The Mechanical Trades Contractor shall obtain and pay for all required mechanical permits and inspections.

.2 The Plumbing Trades Contractor shall obtain and pay for all required plumbing permits and inspections.

.3 The Electrical Trades Contractor shall obtain and pay for all required electrical permits and inspections.

.4 The Site Work & Landscape Contractor shall obtain and pay for all required site work permits and inspections.

SUPPLEMENTARY CONDITIONS 008000-4

Add Article 3.9.4 as follows:

3.9.4 The Prime Contractor shall maintain a competent Project Manager and Superintendent approved by the Architect/Engineer and Owner throughout the period of construction. The Project Manager or Superintendent shall be deemed an agent of the contractor and any orders given him by the Architect/Engineer shall be binding upon the contractor. The Project Manager or Superintendent of the Contractor may not be removed from (or replaced on) the job during the period of construction without approval of the Architect/Engineer and Owner.

Add to Article 3.12.5 as follows:

3.12.5 The Contractor shall mark corrections, notations, etc., and note his approval on each copy of shop drawings before they are submitted to the Architect. Shop drawings which, in the opinion of the Architect have not been fully checked by the Contractor will not be reviewed by the Architect. The shop drawings will be returned for proper checking by the Contractor. No extension of the contract completion date will be allowed because of such action by the Architect.

Add Article 3.13.1 as follows:

3.13.1 The Contractor shall coordinate with the Owner all arrangements necessary to conduct construction operations, with a minimum of interference to the Owner's operations. Clean-up of areas not within the construction limits shall be daily and complete, and any damage to these areas caused by construction operations shall be repaired to original condition immediately.

Add Article 3.13.2 as follows:

3.13.2 The Contractor shall not disrupt any of the existing utility services without prior approval. The Contractor shall obtain permission to do so from the Owner through the Architect. Requests for permission to disrupt any utility shall be submitted well in advance of the need in order to not delay the work. The refusal by the Owner of such a request which is submitted on short notice, will not be accepted as a basis for time extension.

ARTICLE 4 – ARCHITECT/ENGINEER

Add Article 4.2.7.1 as follows:

4.2.7.1 The Architect/Engineer shall make all interpretations concerning the contract documents during bidding and construction phases of the project.

ARTICLE 7 - CHANGES IN THE WORK

Add Article 7.1.4 as follows:

7.1.4 If the Architect/Engineer or Owner needs or wishes to change the scope or character of the work, a bulletin may be issued by the Architect/Engineer. The Contractor upon receipt of the bulletin shall

SUPPLEMENTARY CONDITIONS 008000-5

within ten (10) days, submit to the Architect a completely itemized lump sum quotation in two (2) copies, indicating the cost or credit to the Owner resulting from the change in the work.

Add Article 7.1.5 as follows:

7.1.5 Extra compensation will not be authorized for work which, though not specifically detailed or specified, is reasonably inferable to satisfy the design intent and/or obviously necessary to maintain the quality of construction and finish established by the drawings and specifications. The contractor is expected to examine the drawings, specifications and site of the work carefully before submitting a proposal and to obtain from the Architect/Engineer in writing, any additional information which would affect its bid.

Add Article 7.3.3.1.1 as follows:

7.3.3.1.1 By mutual acceptance of a lump sum properly itemized bulletin quotation indicating;

quantities, unit costs, and total costs of materials including applicable sales and use taxes and delivery charges; hours of labor, hourly rates and total labor costs, including direct and indirect payroll taxes and insurance based upon direct cost of labor; copies of detailed subcontractor's quotations; fee as stated in the proposal and the contract, which shall include all costs for on-site superintendence, general supervision, other direct and indirect costs or charges of any nature, overhead and profit; this shall apply to subcontractors as well as the contractor.

Charges for direct and indirect taxes on labor, insurance and other payroll loadings, sales and use taxes, premium time (overtime) costs shall be computed separately and shall not be subject to the percentage fee. This shall apply to subcontractors as well as the contractor.

Should the change result in both work being added and work being omitted, the applicable fee shall be computed on the net costs of the change even though the change results in different trades being employed.

ARTICLE 8 - TIME

Modify Article 8.1.2 as follows:

8.1.2 The date of commencement of the work shall be the date of the Owner/Contractor Agreement.

Add Article 8.1.5 as follows:

8.1.5 The total project shall be substantially complete and ready for use by the Owner as follows:

Commence Substantial Completion After Award Letter

ARTICLE 9 - PAYMENTS AND COMPLETION

Modify Article 9.3.1 as follows:

9.3.1 At least ten (10) days before the date for each progress payment established in the Owner/Contractor Agreement, the Contractor shall submit to the Architect an itemized application for payment utilizing AIA Document G702 & Continuation Sheet G703, "Application and Certificate for jwheeler Typewritten Text (March 18, 2024) jwheeler Typewritten Text July 26, 2024

SUPPLEMENTARY CONDITIONS 008000-6

Payment"; notarized and supported by such data substantiating the contractor's right to payment as the Owner or the Architect/Engineer may require, reflecting retainage which shall be ten (10%) percent through substantial completion of the entire project. Upon reaching substantial completion, the Architect shall determine such retainages as may be required to finish incomplete work and unsettled claims. In addition, each Application for Payment shall be accompanied by the following; all in a form and substance satisfactory to the Owner and in compliance with applicable statutes set forth by the State in which the work is being done.

.1 A current Sworn Statement from the Contractor setting forth all subcontractors and material suppliers with whom the Contractor has subcontracted, the amount of each subcontract, the amount requested for any subcontractor or material supplier in the application for payment and the amount to be paid to the Contractor from such progress payment, together with a current duly executed waiver of construction, mechanics' and material supplier's liens from the Contractor establishing receipt of payment or satisfaction of the payment requested by the Contractor in the current Application for Payment;

.2 Commencing with the second (2nd) Application for Payment submitted by the Contractor, duly executed so-called "after the fact" waivers of construction, mechanics' and material supplier's liens from all subcontractors, material supplier and, when appropriate from lower tier subcontractors, establishing receipt of payment or satisfaction of payment of all amounts requested on behalf of such entities and disbursed prior to submittal by the Contractor of the current Application for Payment, plus sworn statements from all subcontractors, material supplier and, where appropriate from lower tier subcontractors, covering all amounts described in previous applications for payment.

.3 Final waivers of lien must be submitted for all contracts, subcontracts and material for final payments.

Add Article 9.3.1.3 as follows:

9.3.1.3 When the construction contract has been completed to fifty (50%) percent, the Architect/Engineer and Owner may, upon evaluation reduce retainage. The amount of reduction shall be determined by the Architect/Engineer and will be based upon satisfactory performance relative to percentage of completion and quality of the work in place as well as other determining factors. If in the opinion of the Architect and Owner, the Contractor is not performing after reductions have been initiated, the Architect/Engineer reserves the authority to reinstate the ten (10%) percent retainage.

Add Article 9.10.6 as follows:

9.10.6 Upon completion of the project, or portions thereof, the Contractor shall transfer to the Owner all applicable items accumulated throughout construction. Satisfaction of the following requirements shall be considered a part of payment requests. These include but are not limited to the following items:

.1 Service manuals, installation instructions, special tools and specialties.

.2 Spare parts ordered as part of this contract.

SUPPLEMENTARY CONDITIONS 008000-7

.3 Submittal of the Contractors' one year guarantee.

.4 Submittal of manufacturer's guarantees, bonds, and letters of coverage extending beyond the time limitations of the Contractor's guarantee.

.5 Delivery of any salvaged or borrowed materials or equipment to the Owner.

.6 Record documents of completed facilities. See separate section for specific requirements.

.7 All keys to all doors, gates and equipment.

Add Article 9.11 as follows:

9.11 Liquidated Damages:

9.11.1 If the Contractor shall neglect, fail, or refuse to complete the work within the timeframes indicated, or any proper extension thereof granted by the Owner, then the Contractor does hereby agree, as a part consideration for the awarding of this contract, to pay to the Owner the sum of Five Hundred Dollars ($500.00) per calendar day, not as a penalty but as liquidated damages for such breach of contract, for each and every calendar day that the Contractor shall be in default after the time stipulated for completing the work or portions of the work as stipulated in Article 8.1.5 of these Supplementary Conditions.

9.11.2 The said amount is fixed and agreed upon by and between the Contractor and the Owner because of the impracticability and extreme difficulty of fixing and ascertaining the actual damages the Owner would in such event sustain, and said amount shall be retained from time to time by Owner from current periodical estimates.

9.11.3 It is further agreed that the Contractor shall not be charged with liquidated damages or any excess cost when the delay in completion of the work is due:

.1 To any preference, priority or allocation order duly issued by the Government.

.2 To unforeseeable cause beyond the control and without the fault or negligence of the

Contractor, including but not restricted to, Acts of God, or of the public enemy, acts of the Owner, acts of another contractor in the performance of a contract with the Owner, fires, floods, epidemics, quarantine restrictions, strikes, freight embargoes, and unusually severe weather; and

.3 To any delays of subcontractors or suppliers occasioned by any of the causes specified in subsections (.1) and (.2) of this article.

9.11.4 Provided further, that the Contractor shall, within ten (10) days from the beginning of such delay, unless the Owner shall grant a further period of time prior to the date of final settlement of the contract, notify the Owner, in writing, of the causes of the delay. The Owner shall ascertain the facts and extent of the delay and notify the Contractor within a reasonable time of its decision in the matter.

SUPPLEMENTARY CONDITIONS 008000-8

ARTICLE 10 - PROTECTION OF PERSONS AND PROPERTY

Add Article 10.5 as follows:

10.5 General construction industry safety rules and regulations for the state in which the work is being prosecuted and the U.S. Department of Labor, Safety and Health Regulations for Construction, known as the U.S. Construction Safety Act shall be adhered to by all Contractors and Subcontractors on this project.

Certification of this coverage shall be submitted along with that required in Article 11.

ARTICLE 11 - INSURANCE

Add to Article 11.1.1 as follows:

11.1.1 The Contractor shall purchase and maintain such insurance from a company or companies licensed to do business in the state in which the project is located and will protect him from claims set forth below which may arise out of or result from the Contractor's operations under the Contract, whether such operations be by himself or by any subcontractor or by anyone directly or indirectly employed by any of them, or by anyone for whose acts any of them may be liable. Liability insurance shall include all major divisions of coverage on a comprehensive basis including; premises operations (including X, C, U);

independent contractor's protective, products and completed operations, contractual liability; owned, non-owned, and hired motor vehicles and broad form property damage including completed operations.

Modify Article 11.1.2 as follows:

11.1.2 The insurance required by subparagraph 11.1.1 shall be written for not less than any limits of liability specified in the Contract Documents, or required by law, whichever is greater, provide minimum limits as follows:

a. Worker's Compensation:

(1) State-statutory.

(2) Applicable federal - statutory.

(3) Employer's liability - $500,000.

(4) Benefits required by labor union contracts.

b. Contractor's liability insurance shall be comprehensive general liability including contractual liability.

(1) Bodily Injury:

$1,000,000 Each occurrence.

$2,000,000 Aggregate.

(2) Property damage (including completed operations broad form):

(3) Broad form completed operations and product liability insurance shall be maintained until final payment is made and Contractor shall continue to provide evidence of such coverage

SUPPLEMENTARY CONDITIONS 008000-9

to Owner on an annual basis during the coverage period. (Name:

Kibbe & Associates, Inc. as an additional insured).

(4) Property damage liability insurance shall include coverage for X (Explosion), C (Collapse), and U (Underground).

(5) Contractual Liability (Hold Harmless Coverage):

(a) Bodily Injury: $1,000,000 Each Occurrence.

(b) Property Damage: $1,000,000 Each Occurrence.

(6) Personal Injury with Employment Exclusion Deleted:

$1,000,000 Each Person Aggregate.

$2,000,000 General Aggregate.

c. Comprehensive automotive liability (owned, non-owned, hired):

(1) Bodily injury: $1,000,000 Each person.

(2) Property damage: $1,000,000 Each occurrence.

d. An umbrella policy extending all limits to a minimum of an additional $2,000,000.

e. This insurance shall not be intended to cover any responsibility for damages as included herein under heading of "Damages", Articles 7.4 and 8.3.

Add Article 11.1.5 as follows:

11.1.5 The Contractor shall furnish certificates to the Owner and the Architect/Engineer, for all insurance policies protecting the Owner and the Architect/Engineer (William A.