RFP Traction Elevator Modernization.pdf

GEORGIA WORLD CONGRESS CENTER

TRACTION ELEVATOR MODERNIZATION

Georgia World Congress Center Authority 285 Andrew Young International Blvd NW

Atlanta, Georgia 30313

Prepared by

Lerch Bates Inc.

900 Circle 75

Suite 1300 Atlanta, Georgia 30339

PROCUREMENT OBJECTIVE

1. Summary Statement

Notice is hereby given the Georgia World Congress Center Authority (hereafter referred to as “Authority” or “Owner”) is soliciting competitive sealed proposals from qualified and experienced companies ordinarily engaged in the business of traction elevator modernization as it pertains to the project specified in detail herein, located at the Georgia World Congress Center Authority in accordance with the terms, conditions, and requirements set forth in this Request for Proposal (RFP) and further defined herein.

2. Issuing Officer and Authority Contract

This RFP is being issued by the Georgia World Congress Center Authority, which is the only office authorized to change, modify, clarify, etc., the provisions of this RFP and to award any contract(s) resulting from the RFP.

The Issuing Officer and sole point of contact for administrative and technical issues regarding this RFP is:

Erle Coleman, Director of Supply Chain Management Georgia World Congress Center Authority 285 International Boulevard, NW Atlanta, Georgia 30313-1591 Telephone: (404) 223-4244 E-mail: ecoleman@gwcc.com

The Issuing Officer may designate others to act on his/her behalf. The Authority may change the Issuing Officer or the limits of his/her authority at its discretion.

3. Mandatory Proposal Conference/Site Visit

A Mandatory proposal conference/Site Visit will be held on August 22h at 11:00 P.M. at the following location:

Georgia World Congress Center Authority Authority Boardroom Building B, Administration 285 Andrew Young International Blvd Atlanta, Georgia 30313

Attendance at this conference is Mandatory in order to submit a Proposal. Two (2) representatives from each firm may attend. A map to the facilities and the parking decks is available at http://www.gwcc.com/pdf/gwccmap.pdf.. For information regarding this conference contact: Erle Coleman, Georgia World Congress Center Authority, (404) 223-4244.

The purpose of this conference will be to clarify the contents of this Request for Proposal in order to help ensure a thorough understanding of the Authority’s requirements. Any questions as to the requirements of this Request for Proposal, or any apparent omission or discrepancy should be presented to the Authority’s representatives at this conference. This conference also provides a forum by which interested parties will have equal access to relevant RFP information prior to the final Proposal submission.

mailto:ecoleman@gwcc.com http://www.gwcc.com/pdf/gwccmap.pdf

4. Obtaining Proposal Documents

The complete RFP package Documents, scope of work, Proposal form and associated Addendum (if issued) will be PUBLICALLY POSTED on the GEORGIA PROCUREMENT REGISTRY at the following web address (and may be directly downloaded using Acrobat 7.0):

http://ssl.doas.state.ga.us/PRSapp/PR_index.jsp

5. Proposal Submission and Deadline

Proposals will be emailed to the following:

Authority 285 International Boulevard, NW

Atlanta, Georgia 30313-1591 Attn: Erle Coleman, Supply Chain Management Director E m a i l :

E C o l e m a n @ g w c c . c o m Telephone: (404) 223-4244

Such submission will be received until 10:00 A.M. on September 9, 2024.

Any proposal received after the date and time specified or prepared, or submitted may not be eligible for consideration.

6. Duration of Offer

Once submitted, a Proposal becomes the property of the Authority and constitutes an offer by the Proposer that may not be revoked or withdrawn after the time set for deadline for receipt of Proposals and shall remain open for acceptance for a period of One Hundred and Eighty (180) days following such time, and thereafter only in writing.

7. Proposer Questions: Requests for Information, Extensions of Deadlines, or Addenda

Proposers are expected to exercise their best professional independent judgment in analyzing the requirements of this RFP to ascertain whether additional clarification is necessary or desirable before responding.

Proposer questions, interpretations of this document, requests for information, requests for extensions of Proposal deadlines, or requests for clarification of the scope of services/work shall be submitted in writing to the Issuing Officer ONLY at the e-mail address provided. Questions and requests submitted shall be numbered and separated from each other by at least two-line spaces. The e-mail message title shall reference the RFP title and number. To be given consideration these questions shall be submitted to the Authority by no later than August 26th, 2024 2:00 p.m. The Authority may, but is not required to, answer questions submitted. If, upon review of such questions/requests, the Authority deems that a change in any part of the Proposal documents is in order, an addendum addressing that change may be issued to all interested parties via the Georgia Procurement Registry. All interested parties are responsible for http://ssl.doas.state.ga.us/PRSapp/PR_index.jsp monitoring the site for the latest information regarding the proposed project. Failure of any Proposer to receive any such addenda or interpretation shall not relieve the Proposer from any obligation that shall apply to their Proposal as submitted. All addenda so issued shall become part of this RFP. Requests for extensions of Proposal deadline(s) will be reviewed by the Authority and may be approved or denied at the sole discretion of the Authority.

Corrections, changes or clarifications, if required, will be made in written addenda. The Authority will not be responsible for any other instructions, interpretations, or explanations. Any written addenda to the Proposal documents issued by the Authority prior to the Proposal acceptance deadline will be considered a part of these documents. No response other than written will be binding upon the Authority. (See also “Restrictions of Communications”)

BACKGROUND and INTENT

General Information

1. Organizational Context:

The Georgia World Congress Center Authority (GWCCA) campus, which includes Georgia World Congress Center, Centennial Olympic Park, Mercedes-Benz Stadium, and Signia by Hilton Atlanta, is the largest combined convention, sports, and entertainment campus in North America. Since 2014, GWCCA has managed and operated the Savannah Convention Center (SCC) – marking the industry’s first-ever private-to-public facility management agreement. These facilities exist for the primary benefit of promoting and facilitating events and activities that generate economic benefits to the citizens of the state of Georgia as well as enhance the quality of life for every Georgian.

Georgia World Congress Center is the largest LEED Gold certified convention center in the world and continues to be one of the nation’s premier destinations for conventions, trade shows, film production, and much more. GWCC encompasses 3.9 million square feet and is among the largest convention centers in the nation in terms of exhibit space. GWCC features 13 exhibit halls offering 1.5 million square feet of prime exhibit space in addition to 98 meeting rooms, 3 auditoriums, 2 grand ballrooms, and various outdoors spaces and plazas. Georgia International Plaza includes a parking deck and pedestrian plaza on Andrew Young International Boulevard adjacent to Georgia World Congress Center and Mercedes-Benz Stadium.

Centennial Olympic Park Commemorating the 1996 Centennial Olympic Games, Centennial Olympic Park (COP) is a 22-acre urban oasis in the center of Atlanta’s dynamic downtown entertainment district and is operated by Georgia World Congress Center Authority. COP’s great lawn provides natural seating for 20,000 and new features make it the ideal location for a variety of events. Centennial Olympic Park is located adjacent to the Georgia World Congress Center.

Mercedes-Benz Stadium/The Home Depot Backyard The 71,000-seat Mercedes-Benz Stadium (MBS) is home to the Atlanta Falcons and Atlanta United and annually hosts the AFLAC Kickoff Game, Chick-fil-A Peach Bowl, SEC Football Championship Game along with other special events and concerts that provide fans with an unparalleled experience while contributing to the economic growth and success of Atlanta and the state of Georgia. Sitting in the former footprint of the Georgia Dome, The Home Depot Backyard functions as a fan experience zone and parking lot during events at MBS, and as greenspace open to the public on non-event days.

Savannah Convention Center In 2014, the Georgia International Maritime and Trade Center Authority (now Savannah-Georgia Convention Center Authority) approved the selection of GWCCA to manage and operate the Savannah International Trade & Convention Center – today known as Savannah Convention Center (SCC) – marking the industry’s first-ever private-to-public facility management agreement. The 330,000-square-foot SCC currently features 100,000 square feet of exhibit space, a 367-seat auditorium, 50,000 square feet of prime meeting space consisting of 13 meeting rooms, a 25,000-square-foot Grand Ballroom, and four executive board rooms. In fiscal year 2020, the Georgia General Assembly approved $70M in bonds for an expansion project that will double the exhibit hall space as well as offer a 40,000 square-foot ballroom, 15 new meetings rooms, and a 900-space parking deck. The SCC expansion project broke ground in March 2021.

Signia by Hilton Atlanta Owned by GWCCA and managed by Hilton Management Services, Signia by Hilton Atlanta is the city’s largest downtown ground-up hotel development project in 40 years. The 453-foot-high, 976-room hotel overlooks Mercedes-Benz Stadium and is connected to Georgia World Congress Center’s Building C.

Signia by Hilton Atlanta offers more than 100,000 square feet of meeting space, including the largest hotel ballroom in Georgia, an outdoor event deck and lawn, and three boardrooms. The hotel also features eight signature food and beverage experiences, including three restaurants and three bars, as well as world-class amenities, including a spa, beauty bar and fitness center with yoga stations, Peloton bikes and more.

The Authority enjoys a strong service reputation based upon our ability to provide a superior facility and related services. The following Request for Proposals will be used to select an organization to partner with the Authority to deliver a service to our customers in a manner that complements our ongoing operations and commitment to excellence and sustainability.

1. Intent

The intent of this project is to provide the Owner a Proposal for the Escalator Modernization. The Contractor is to provide to the Owner, as a minimum equipment , labor, materials and such other appurtenances as are required.

END OF SECTION I

LERCH BATES INC. TRACTION ELEVATOR MODERNIZATION

Elevator Consulting Group

GWCC Red Deck Parking Elevators, Atlanta, GA LB Project № 0100053154 © 2024 Lerch Bates Inc.

July 31, 2024 Page i

TABLE OF CONTENTS

SECTION 000200 – REQUEST FOR QUOTATION

PART 1 - GENERAL

1.1 PROJECT: ELEVATOR MODERNIZATION

1.2 CONTRACT DOCUMENTS

1.3 CONSTRUCTION SCHEDULE

1.4 ELECTRONIC QUOTATION

1.5 NOTICE OF INTENT TO SUBMIT A QUOTATION

1.6 OPENING

1.7 QUOTATION

1.8 PURCHASER’S RIGHTS

1.9 INVITED CONTRACTORS

SECTION 001000 – INSTRUCTIONS TO CONTRACTOR

PART 1 - GENERAL

1.1 EXAMINATION

1.2 EXISTING MAINTENANCE CONTRACT

PART 2 - GENERAL

2.1 CONTRACTOR’S BASE QUOTATION

2.2 ADDENDA

2.3 CONTRACTOR’S OTHER SUPPORTING ENCLOSURES

2.4 PROPOSED MODERNIZATION INSTALLATION SCHEDULE

2.5 CONTRACTOR PROPOSED MODERNIZATION COMPONENTS AND TECHNOLOGY

2.6 SUBMISSION AND ACCEPTANCE OF QUOTATIONS

2.7 ALTERNATES

2.8 CONTRACTOR SIGNATURE

SECTION 008000 – SUPPLEMENTAL CONDITIONS

PART 1 - GENERAL

1.1 DEFINITION OF TERMS

1.2 CONSULTANT’S STATUS

1.3 CONTRACT

1.4 MEASUREMENTS AND DRAWINGS

1.5 CODES AND ORDINANCES

1.6 CONTRACTOR’S INSURANCE

1.7 PURCHASER INSURANCE

1.8 TAXES, OLD AGE PENSIONS AND UNEMPLOYMENT INSURANCE

1.9 LABOR LAWS

1.10 PATENTS

1.11 ASSIGNMENTS

1.12 ADVERTISING

1.13 PROTECTION OF WORK AND PROPERTY

1.14 ACCIDENT REPORTS

1.15 STORAGE OF MATERIALS

1.16 REMOVAL OF EQUIPMENT AND RUBBISH

1.17 MATERIALS AND WORKMANSHIP

1.18 SUPERVISION

1.19 ROUTINE BUSINESS

1.20 CHANGES AND EXTRA WORK

1.21 PAYMENTS

1.22 PAYMENT WITHHELD

1.23 LIENS AND AFFIDAVITS

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1.24 CLAIMS FOR EXTRA COST

1.25 DELAYS AND EXTENSION OF TIME

1.26 PERMITS

PART 2 - SPECIAL CONDITIONS

2.1 PROGRESS OF WORK

APPENDIX A 9

PAYMENT REQUEST FORM

PROGRESS REPORT FORM

SECTION 010100 – SUMMARY OF WORK

PART 1 - GENERAL

1.1 WORK COVERED BY CONTRACT DOCUMENTS

1.2 PRIME CONTRACTOR’S DUTIES

1.3 WORK SEQUENCE

1.4 CONTRACTOR USE OF PREMISES

1.5 CONCURRENT MODERNIZATION WORK AND BUILDING OPERATION

SECTION 010300 – ALTERNATES AND ALLOWANCES

PART 1 - GENERAL

1.1 ALTERNATES

SECTION 010400 – PROJECT PROCEDURES

PART 1 - GENERAL

1.1 APPLICABLE CODES

1.2 STAGING AREA

1.3 WORK PHASE

1.4 OCCUPANCY AND WORK BY OTHERS

SECTION 013000 – SUBMITTALS

PART 1 - GENERAL

1.1 ACTION SUBMITTALS

1.2 FINAL CONTRACT DOCUMENTS

SECTION 016000 – MATERIAL AND HANDLING

PART 1 - GENERAL

1.1 SITE CONDITION INSPECTION

1.2 PRODUCT DELIVERY, STORAGE, AND HANDLING

1.3 INSTALLATION REQUIREMENTS

1.4 MANUFACTURER’S NAMEPLATES

1.5 COLORS OF FACTORY-FINISHED EQUIPMENT

1.6 MATERIALS AND FINISHES

SECTION 017000 – FINAL CONTRACT COMPLIANCE REVIEW

PART 1 - GENERAL

1.1 FINAL CLEANING

1.2 CONSULTANT’S FINAL OBSERVATION AND REVIEW REQUIREMENTS

1.3 MANUFACTURER’S WARRENTY

1.4 PURCHASER’S INFORMATION

SECTION 018000 – MAINTENANCE

PART 1 - GENERAL

1.1 INTERIM MAINTENANCE

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1.2 WARRANTY MAINTENANCE

1.3 CONTRACT PREVENTIVE MAINTENANCE

SECTION 019000 – RELATED WORK

PART 1 - GENERAL

1.1 RELATED WORK BY CONTRACTOR

SECTION 142200 - ELECTRIC TRACTION ELEVATOR MODERNIZATION

PART 1 - GENERAL

1.1 SUMMARY

1.2 DEFINITIONS

1.3 WORK INCLUDED

1.4 ALTERNATES

1.5 RELATED WORK

1.6 ACTION AND INFORMATIONAL SUBMITTALS

1.7 CLOSEOUT SUBMITTALS

1.8 PERMITS, TESTS, AND CERTIFICATES

1.10 WARRANTY

1.11 MAINTENANCE

1.12 DELIVERY, STORAGE, AND HOISTING

1.13 COORDINATION

PART 2 - PRODUCTS

2.1 REFERENCES

2.2 MANUFACTURERS AND PRODUCTS

2.4 ELEVATOR DUTY ALTERATIONS

2.5 MATERIALS

2.6 OPERATION

2.7 MACHINE ROOM EQUIPMENT

2.8 HOISTWAY EQUIPMENT

2.9 HOISTWAY ENTRANCES

2.10 CAR EQUIPMENT

2.11 COMMUNICATION

2.12 CAR ENCLOSURE AND INTERIOR FINISHES

2.13 HALL CONTROL <>DESTINATION INPUT STATIONS

2.14 SIGNALS

2.15 FIREFIGHTERS CONTROL AND EMERGENCY POWER PANEL

PART 3 - EXECUTION

3.1 SITE CONDITION INSPECTION

3.2 INSTALLATION

3.3 FIELD QUALITY CONTROL

3.4 CLEANUP

3.5 PURCHASER’S INFORMATION

LERCH BATES INC. TRACTION MODERNIZATION

Elevator Consulting Group REQUEST FOR QUOTATION

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SECTION 000200 – REQUEST FOR QUOTATION

PART 1 - GENERAL

1.1 PROJECT: ELEVATOR MODERNIZATION

A. Lerch Bates Inc. has been authorized by Georgia World Congress Center to request your firm to submit a quotation for:

1. All engineering, labor, materials, transportation, services, and equipment necessary and reasonably incidental to perform work required by Contract Documents.

2. Interim preventive maintenance.

3. Warranty preventive maintenance.

4. Continuing preventive maintenance after completion of work.

B. A pre-bid meeting will be held on site with all invited firms on August 22nd, at 11:00 am. We have a short scope review meeting/ Q&A, and then proceed to survey the equipment.

1.2 CONTRACT DOCUMENTS

A. One (1) digital set of Contract Documents are provided for your use.

B. Permission to review existing equipment and site conditions shall be secured from Colleen Ethridge (cetheridge@gwcc.com) Georgia World Congress Center at 470-813-3839.

1.3 CONSTRUCTION SCHEDULE

A. See Section 003100, “Quotation Form” for project schedule.

1.4 ELECTRONIC QUOTATION

A. Email quotations will be received until 10:00 am prevailing local time on Monday September 9, 2024 identified as follows:

mailto:cetheridge@gwcc.com

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Contractor Address

City/State/Zip

ELEVATOR MODERNIZATION

Atlanta, Georgia

CONFIDENTIAL - SEALED QUOTATION - DO NOT OPEN

Send an electronic copy to: Georgia World Congress Center 285 Andrew Young International Blvd. Atlanta, Georgia 30313 Erle Coleman (ecoleman@gwcc.com)

B. Quotations must be submitted on form provided as a part of Contract Documents, Section 003100.

Quotations shall be subject to all requirements of Contract Documents, site conditions, General Conditions, Supplementary and Special Conditions and any other documents issued in connection with project. All blank spaces and questions on the quotation form must be completed and/or responded to.

Failure to comply will constitute a non-responsive submittal.

C. If Contractor desires to furnish items different from specified, Contractor shall submit substitution as an alternate quotation. Contractor shall supply Consultant with information in regard to proposed substitution of components or materials. Consultant shall decide whether the Contractor’s substitution is equivalent to that specified. Deviation from requirements of Contract Documents shall be stated, in writing, in Contractor’s transmittal letter submitted with quotation.

1.5 NOTICE OF INTENT TO SUBMIT A QUOTATION

A. Quotations have been invited from a limited number of pre-approved Contractors. Contractors who elect not to provide a quotation after having reviewed Contract Documents and site conditions shall notify Consultant no later than ten working days prior to quotation due date. Failure to submit a quotation without prior notice will be construed as justifiable cause for elimination of such Contractor for future consideration.

1.6 OPENING

A. Opening of quotations will be in private. Contractor selection will be based upon the following criteria:

1. Cost of required work.

2. Cost of interim maintenance.

3. Cost of warranty maintenance.

4. Cost of contract preventive maintenance.

5. Completion schedule.

6. Contractor’s successful completion of similar projects and track record in the location of project.

7. Contractor’s maintenance capability in the location of the project.

1.7 QUOTATION

A. All quotations shall be firm. Escalation will not be permitted if Contract is awarded within ninety (90) days from quotation due date.

B. If award is deferred beyond ninety (90) days, Contractors’ quotations shall be subject to adjustment to reflect changes in the cost of labor and material.

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1.8 PURCHASER’S RIGHTS

A. Purchaser reserves right to reject any or all quotations, to accept other than lowest quotation and to waive any informality in connection with opening and award of Contract.

1.9 INVITED CONTRACTORS

A. Contractor shall be prepared to provide evidence of experience, qualifications, and financial ability to carry out requirements of Contract Documents.

B. If Contractor’s contact person is other than indicated above, Contractor shall notify Consultant within five days of receipt of this Request for Quotation.

Company Kone Elevator Address 1800 Sandy Plains Industrial Pkwy, Suite 200

Marietta, GA 30066 Phone Number 770-427-3373 Contact Person Scott Patton

Company Otis Elevator Address 740 Franklin Ct. Suite 200 Marietta, GA 30067 Phone Number 470-879-6848 Contact Person Drew Holden

Company Phoenix Elevator Address 1540 West Fork Drive, Suite 103 Lithia Springs, GA 30122 Phone Number 678-574-2447 Contact Person Billy Moody Jr.

Company Premier Elevator Address 230 Andrew Drive Stockbridge, GA 30281 Phone Number 770-389-4951 Contact Person James Duda Company Schindler Elevator Address 6600 Highlands Parkway

Smyrna, GA 30082 Phone Number 470-733-4732 Contact Person Sam Harris

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Company TK Elevator Address 3005 Chastain Meadows Parkway, Suite 100

Marietta, GA 30066 Phone Number 770-548-3261 Contact Person Justin Jarrett

END OF SECTION

Elevator Consulting Group INSTRUCTIONS TO CONTRACTOR

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SECTION 001000 – INSTRUCTIONS TO CONTRACTOR

1.1 EXAMINATION

A. In order to discover and resolve conflicts or lack of definition which might create problems, Contractor must review Contract Documents, existing site conditions, and existing equipment specified to be retained for compatibility with its product prior to submitting quotation. Site review shall include, but not be limited to adequacy of access, retained equipment, elevator hoistways, pits, machine rooms, overhead clearances, electrical power characteristics, structural supports, etc. Investigation and structural calculations required to determine compliance of existing elevator components including machine support beams, with ASME A17.1, Rule 8.7.2.15.2, are responsibility of Contractor. Attach specific, written exception and/or clarification with quotation. Compliance with all provisions of Contract Documents is assumed and required in absence of written exception. If written exception is acceptable to Purchaser and Consultant, an Addendum to the specifications will be issued and authorized. Purchaser will not pay for change to building structure, structural supports, mechanical, electrical, or other systems required to accommodate Contractor’s equipment if not identified before Contract award and authorized as stipulated above.

B. Submission of quotation is considered evidence that Contractor has visited and is conversant with the site facilities, site conditions, requirements of the Contract Documents, pertinent state and local codes, state of labor and material markets, and has made due allowance in their quotation for all contingencies. Should Contractor’s investigation of site conditions or local codes or rules reveal requirements contrary to Contract Documents, or if Contractor finds any discrepancies or omissions from Contract Documents, or if Contractor is in doubt as to their meaning, it shall contact the Consultant for clarification at least five working days prior to quotation due date.

C. No oral explanation will be made, and no oral instructions will be given before quotation due date.

Contractor shall act promptly and allow sufficient time for a reply to reach it before submission of its quotation. Any required interpretation or supplemental instructions will be issued in the form of an addendum to the specifications and forwarded to all pre-qualified Contractors.

D. Provide everything necessary for and incidental to the satisfactory completion of work required by Contract Documents. All required preparations and hoisting and movement of new equipment, reused equipment, or removal of existing equipment shall be the responsibility of Contractor.

1.2 EXISTING MAINTENANCE CONTRACT

A. If Contractor currently providing equipment maintenance under contract with Purchaser is included on the list of invited Contractors for this Contract, Contractor acknowledges and agrees that said contract shall be immediately null and void upon award of this Contract to Contractor or alternate invited Contractor. Further, if present Maintenance Contractor is not the successful firm in regard to this Contract, Maintenance Contractor agrees to deliver existing as modified control wiring diagrams to Purchaser and immediately remove its equipment and materials from the premises with the Purchaser or Purchasers’ representative present. Purchaser shall withhold final maintenance payment due until Maintenance Contractor is in compliance with this requirement.

Elevator Consulting Group QUOTATION FORM

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SECTION 003100 – QUOTATION FORM

DATE:

PROJECT: Georgia World Congress Center

285 Andrew Young International Blvd. Atlanta, Georgia 30313

SUBMITTED BY:

Name of CONTRACTOR

CONTRACTOR’S Representative Telephone Number

Street Address

City State Zip Code

TO Company Georgia World Congress Center

Address 285 Andrew Young International Blvd.

City, State Zip Atlanta, Georgia 30313

Attn: Erle Coleman (ecoleman@gwcc.com)

GWCC Red Deck Parking Elevators, Atlanta, GA LB Project № 0100053154 © 2024 Lerch Bates Inc.

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PART 2 - GENERAL

2.1 CONTRACTOR’S BASE QUOTATION

A. Having examined documents prepared by Lerch Bates Inc. dated April 29, 2024, and having reviewed site conditions, applicable codes and all conditions affecting and governing the work, the Undersigned Contractor hereby offers to provide all engineering, labor, materials, transportation, services, and equipment necessary and incidental to properly execute required work of the Contract Documents for the sum of:

Item: 1 Related Building Work: Red Deck Parking Deck Cars IP #1 & IP #2:

Section: 01900

Dollars $

Item: 2 Modernize Passenger Elevators: Red Deck Parking Deck Cars IP #1 & IP #2:

Section: Section:

Dollars $

B. Maintenance:

1. Interim Maintenance: We agree to furnish interim, preventive maintenance during the period from written award of this Contract or verbal notice to proceed until all required work is complete for following amount per month per unit:

Passenger Elevator: Red Deck Parking Deck Cars IP #1 & IP #2:

$ /Month/Unit

NOTE: Do not include the cost of interim maintenance in “A” above, Base Quotations.

2. Twelve-Month Warranty Preventive Maintenance: Amount included in base quotation Item A.

above.

Passenger Elevator: Red Deck Parking Deck Cars IP #1 & IP #2:

$ /Month/Unit

NOTE: Purchaser reserves the right to pay warranty maintenance cost in a lump sum or on a monthly basis during period maintenance is actually performed.

3. Contract Maintenance: We agree to provide continuing preventive maintenance as required by

Owner’s five-year contract included with these specifications Section 143250 at a charge per month as follows:

Passenger Elevator: Red Deck Parking Deck Cars IP #1 & IP #2:

$ /Month

NOTE: Contract preventive maintenance shall commence at the completion of the one year warranty maintenance program.

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C. Enter a cost figure for all pricing requested. Failure to comply, subjects quotation to disqualification.

D. Undersigned affirms that quotations provided represent entire cost including site conditions, code requirements, drawings, specifications, addenda, and any other Contract Documents, and no claim will be made due to any increase in wage scales, material prices, taxes, insurance, cost indexes or any other factors affecting the construction industry or this project except as expressly allowed in Owner’s maintenance contract.

2.2 ADDENDA

A. Undersigned acknowledges receipt of Addendum No. .......... through

2.3 CONTRACTOR’S OTHER SUPPORTING ENCLOSURES

A. Undersigned has enclosed the following (Check YES or NO):

1. Separate letter containing any “Qualification” related to its Quotation. YES NO

2.4 PROPOSED MODERNIZATION INSTALLATION SCHEDULE

A. Undersigned contractor submits the following completion schedule for project. Bidders are instructed to add additional rows to the following schedule grid to accommodate job specific phasing.

PHASE DESCRIPTION DURATION

1 Engineering Surveys ....... weeks

2 Submittal Preparation ....... weeks

3 Client Approval Period ....... weeks

4 Engineering, Procurement and Fabrication ....... weeks

5 Mod Installation Cars # PD1 ....... weeks

6 Mod Installation Cars # PD2 ....... weeks

8 Final Group Testing and Adjusting ....... weeks

9 Total Project Duration ....... weeks

Note: Start work date is date existing unit is removed from service for modernization. Contractor shall also be cognizant of Schedule and implications of non-working days therein.

2.5 CONTRACTOR PROPOSED MODERNIZATION COMPONENTS AND TECHNOLOGY

A. Undersigned Contractor will utilize the following modernization technology for the projects and submits these systems for approval. Upon acceptance of these systems by Purchaser/Consultant, no substitutions shall be made without written approval of Consultant.

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B.

Modernization Systems and Components Proposed Model Description/Vendor

Machine

Control

Door Operator

Infrared Door Edge

Fixtures

Governor

Safety

Monitoring System

Cab Interiors

Door Panels/Entrances

2.6 SUBMISSION AND ACCEPTANCE OF QUOTATIONS

A. Undersigned Contractor agrees to Purchaser’s right to reject any and all quotations without explanation.

B. Undersigned Contractor declares that preparation and submission of quotations herein contained do not obligate Purchaser or Consultant in any way.

C. Undersigned Contractor agrees and understands that Purchaser assumes no obligation to enter into a Contract.

2.7 ALTERNATES

A. State net sum to be added to or deducted from Stipulated Sum (Base Quotation) in event any Alternate Quotation is accepted.

B. Submit Alternate Quotations by filling in blank spaces provided herein.

C. Purchaser reserves right to accept or reject any or all Alternates.

D. Provide lump sum price for all alternates as described below and in Section 01030, Alternates.

ALTERNATE 1: Car enclosure and Interior finishes.

Red Deck Parking Deck Cars IP #1 & IP #2:

DOLLARS $

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2.8 CONTRACTOR SIGNATURE

DATE:

SIGNED:

PRINT NAME:

TITLE:

NAME OF FIRM:

STATE LICENSE №:

LEGAL ADDRESS: ORGANIZED AS A (MARK ONE):

....... INDIVIDUAL

....... PARTNERSHIP

....... CORPORATION UNDER STATE LAW OF

TELEPHONE:

Elevator Consulting Group SUPPLEMENTAL CONDITIONS

GWCC Red Deck Parking Elevators, Atlanta, GA LB Project № 0100053154 © 2024 Lerch Bates Inc.

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SECTION 008000 – SUPPLEMENTAL CONDITIONS

1.1 DEFINITION OF TERMS

A. Term ELEVATOR CONSULTANT or CONSULTANT as used herein, refers to Lerch Bates Inc., (Lerch Bates).

B. PURCHASER as used herein refers to Georgia World Congress Center.

C. The term CONTRACT or CONTRACT DOCUMENTS as used herein consists of the Agreement, Conditions of Contract, Specifications, Addenda, Drawings if included, and Alternates if accepted.

D. CONTRACTOR or ELEVATOR CONTRACTOR, as used herein, refers to any persons, partners, firm, or corporation having a contract with Purchaser to furnish labor and materials for the execution of work required.

E. CONTRACT AWARD as used herein refers to Purchaser’s verbal or written award for work required.

F. SUBCONTRACTOR, as used herein, refers to any persons, partners, firm, or corporation having a contract with Contractor to furnish labor and materials for the execution of work required.

G. As used in these Contract Documents “provide” shall be understood to mean “furnish and install.”

H. As used in these Contract Documents “retain or reuse existing” shall be understood to mean restore existing components or parts to like-new condition.

I. Words in the singular shall include the plural whenever applicable or context so indicates.

J. All technical terms in these Contract Documents have their definition given in latest edition of American National Standard Safety Code for Elevators, Dumbwaiters, Escalators and Moving Walks ASME A17.1.

and A17.2.

1.2 CONSULTANT’S STATUS

A. Consultant shall act as Purchaser’s and/or Building Management’s representative on all matters pertaining to required work. Consultant shall interpret Contract Documents, analyze Contractor’s quotations, review Contractor’s suggested alternates, review all Contractor’s submittals, approve billings, review technical details and construction procedure, perform work progress reviews, and review and test completed work for compliance with Contract Documents prior to acceptance of work by Purchaser.

B. Field Review Scheduling: Schedule progress and final work reviews with Consultant. Reply promptly, in writing, to corrective work indicated on Consultant’s progress and/or final review reports, indicating status and schedule for completion. Consultant anticipates scheduled site review appointments will be met.

1.3 CONTRACT

A. Contract includes all engineering, labor, tools, and material required to complete the work in every respect. Contractor is cautioned to familiarize itself with existing site conditions and to include all incidental work that might occur or be required during the work. After Contract has been awarded, GWCC Red Deck Parking Elevators, Atlanta, GA LB Project № 0100053154 © 2024 Lerch Bates Inc.

Page 8000-2 verbally or in writing, no extra charges will be allowed for any labor or material necessary to complete required work whether exactly described in these specifications.

B. Any discrepancies or ambiguities found in Contract Documents or drawings shall be reported to the Consultant prior to Contractor’s quotation submittal.

C. Owner’s contract form is intended to be utilized for this project. Intent is to utilize AIA construction agreement.

1.4 MEASUREMENTS AND DRAWINGS

A. Drawings or measurements included with Contract Documents are for convenience of Contractor.

Complete responsibility for detailed dimensions lies with Contractor. Contractor shall verify all dimensions with the actual on-site conditions. Where work of Contractor is to be coordinated with another trade, Contractor’s shop drawings shall show actual dimensions and method of joining work of those trades.

1.5 CODES AND ORDINANCES

A. All work covered by these Contract Documents is to be done in full accord with national code, state and local codes, ordinances, and elevator safety orders in effect at time elevator alteration permit issuance.

All requirements of local Building Department and fire jurisdiction are to be fulfilled by Contractor and its Subcontractors. Also see Section 010400, Article 1.1.

1.6 CONTRACTOR’S INSURANCE

A. Contractor shall take out and maintain during the life of this Contract Worker’s Compensation Insurance with statutory limits set by the State of Georgia laws for protection of its employees.

B. Contractor shall carry a comprehensive general liability policy including completed operations blanket contractual broad form property damage and Purchaser’s and Contractor’s protective liability in a casualty or liability insurance company acceptable to Purchaser. Insurance policy shall fully protect Contractor, its Subcontractors, Purchaser, and Consultant from all loss and liability.

C. Prior to commencing work, Contractor shall secure required insurance, at its sole cost, and submit certificate of confirmation naming indemnified parties as additional insured. Said policies, including an endorsement which states that such insurance will not be cancelled or materially changed unless Purchaser is given thirty days notice, in writing, of the intention of said insurer to cancel or change any such policy. In the event Property is owned by a joint venture or other multi-party entity, all joint venture partners, or parties with an equity interest in the ownership shall be named as additional insureds. Contractor’s insurance shall be primary to any applicable loss. With Purchaser’s prior approval, an Owners & Contractors Protective Liability (OCPL) Policy may be substituted for commercial general liability coverage. The following are minimum insurance coverage requirements:

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Type Of Insurance Coverage Amount

Workers’ Compensation and Occupational Disease

Statutory Limits

Employer’s Liability (Including Occupational Disease Coverage)

$1,000,000

Commercial General Liability, Including Operations, Contractual, And Completed Operations Coverages, Occurrence Basis

$1,000,000 Combined Single Limit For Bodily Injury And Property Damage

Commercial Automobile Liability Covering Owned, Non-Owned and Hired Vehicles Used In The Performance Of The Services

$1,000,000 Combined Single Limit For Bodily Injury And Property Damage

D. Contractor shall file with Purchaser a certificate of insurance from its insurance company, stating that such insurance is being carried and that Purchaser will be notified at least ten days prior to any cancellation of said insurance.

1.7 PURCHASER INSURANCE

A. Purchaser’s insurance policy covers work and equipment in place in building and approved and accepted by Consultant and Purchaser. All material and equipment stored on site and not actually installed is not included in Purchaser’s policy and such material and equipment shall be covered under Contractor’s Property Damage Insurance.

1.8 TAXES, OLD AGE PENSIONS AND UNEMPLOYMENT INSURANCE

A. Contractor’s quotations for required work, materials and equipment shall include all local, state, and federal occupational and sales taxes, luxury taxes, excise taxes, federal and state old age pensions, unemployment insurance contributions, and any other similar taxes and contributions in effect at time of award of Contract.

1.9 LABOR LAWS

A. Contractor and its Subcontractors performing work under this Contract shall comply with applicable provisions of all federal, state, and local labor laws.

1.10 PATENTS

A. Contractor shall save and hold harmless Purchaser and its officers, agents, servants, employees, and Consultant from liability of any nature or kind on account of any patented or unpatented invention, process, article, or appliance manufactured or used in performance of Contract, including its use by Purchaser including all cost and expenses for defending any suits unless otherwise specifically stipulated in Contract Documents.

B. Licenses which may be required for completion of required work are to be obtained and paid for by the Contractor.

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1.11 ASSIGNMENTS

A. Neither party to this Contract shall assign Contract or sublet it as a whole without written consent of other party, nor shall Contractor assign any payment due him or to become due to him hereunder without previous written consent of Purchaser.

1.12 ADVERTISING

A. Advertising privileges will be retained by Purchaser. It is the duty of Contractor to keep premises free from posters, signs, decorations, etc., unless specifically approved by Purchaser.

1.13 PROTECTION OF WORK AND PROPERTY

A. Contractor shall continuously maintain adequate protection of all its work from damage and shall protect Purchaser property from injury or loss arising out of this Contract. Contractor shall make good any such damages, injury, or loss, except such as may be directly caused by agents, subcontractors, or employees of the Purchaser. Contractor shall provide all barricades required to protect open hoistways or shafts per OSHA regulations. Contractor shall provide full height and full width custom barricade at the designated staging floor. Barricade shall be painted dark grey and be provided with a lockable access door. Finished flooring within the barricade shall be protected with adhesive film and Masonite. Car staging floor will be agreed upon by the owner and elevator contractor prior to the start of work. Intent is to utilize floor upper most floor for car staging or where directed by Owner and/or Property Manager. Design of barricades in public areas shall be approved by Purchaser prior to fabrication and installation.

B. If Contract includes work which would be disruptive during normal business operations, or would be dangerous to building occupants, said work shall be performed during hours as building management dictates. Examples of such work include, without limitation, saw cutting of concrete, jack hammering, welding, metal cutting, pouring concrete, erecting steel, or hoisting equipment over occupied portions of the building, or performing tests requiring all elevators in a group. Contractor shall perform such work during off-hours and shall include all costs in its quotation.

C. Contractor shall install a suitable protective covering on all finished floors whether marble, wood, carpet or other, in areas where work is being performed. No material handling equipment shall be permitted on or over finished floors unless said floors have been protected in a manner approved by building management.

D. Portable fire extinguishers shall be provided throughout Contractor’s area of work and shall be placed so as to be accessible at all times. Extinguishers shall be multi-purpose dry chemical type, provided on a basis of one 2A-20BC rated unit for each 3,000 square feet of floor area. Extinguishers will remain property of Contractor.

E. Contractor shall at all times maintain work areas, so all portions are accessible to fire department personnel and apparatus. Fire hydrants and fire department connections to building sprinkler systems must be kept free from obstruction at all times.

F. Contractor shall strictly supervise any welding, metal cutting or other operations employing open flame work. All welding and cutting equipment shall be safely arranged and all combustibles in vicinity of any work being performed shall either be removed or protected by a noncombustible cover. Welding or cutting shall be attended by an assistant or fire watchman who is equipped with at least one 2A-20BC rated multi-purpose dry chemical fire extinguisher. Fire watchman will maintain strict surveillance during entire welding or cutting operation and extinguish flying sparks or burning slag. After welding or cutting operation fire watchman shall thoroughly search entire area for remnants of smoldering

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Page 8000-5 materials before he is released from his duty. Any welding or other operation employing open flame in any portion of building shall be scheduled with and receive approval of Purchaser. Hot work permits shall be scheduled and approved with Purchaser.

G. Contractor shall keep noise level below 80 dBA level during normal building hours. When it is necessary to produce noise above this level, Contractor shall advise building management of such needs and times will be scheduled as directed. The Contractor shall anticipate and schedule excessive noise generating procedures and include allowance for same in its quotation and schedule. Anything above 80 dBA shall be conducted outside of normal building operation hours.

1. All work with noise level above 80dba to be performed prior to 7:00am or after 6:00pm

Monday through Friday.

1.14 ACCIDENT REPORTS

A. In the event of accidents of any kind, Contractor shall furnish Purchaser with copies of all accident reports. Reports shall be sent without delay and at same time that they are forwarded to any other parties.

1.15 STORAGE OF MATERIALS

A. Contractor shall confine storage of materials on job site to limits approved by Purchaser and shall not unnecessarily encumber premises or overload any portion of building with materials to a greater extent than structure design load. Contractor will be responsible for storage and security of all material brought on site. Contractor shall provide adequate security and waterproofing to protect their and equipment which is to be located within designated area within parking area as defined during pre-bid meeting. Intent is for contractor to provide Conex trailer for duration of project. All associated fees such as rental, maintenance, and security fees to be included by contractor for all project related storage.

1.16 REMOVAL OF EQUIPMENT AND RUBBISH

A. No dumpster will be provided. Contractor shall provide and maintain their own roll-off dumpster (8 yard maximum) to be stored as directed by owner within loading dock area. Contractor shall remove and properly dispose of all rubbish as fast as it accumulates including all existing parts and components not retained, keeping building and premises clean during progress of work and leave premises at completion in a condition acceptable to the Purchaser. Store parts and components identified by Consultant as useful for maintenance of units not being modernized as directed by Purchaser. All other parts and components not retained shall become property of Contractor. Dumpster shall be located in the loading dock area.

1.17 MATERIALS AND WORKMANSHIP

A. All materials and equipment furnished shall be new and best quality. Installation shall be accurate, workmanlike, and subject to approval of Purchaser and Consultant. All materials and equipment provided shall conform to regulations of enforcement bodies having jurisdiction. Contractor shall furnish material samples for approval.

1.18 SUPERVISION

A. Contractor shall assign a competent Project Manager, superintendent, and on-site foreman for project satisfactory to Purchaser and Consultant. Such persons shall represent Contractor and all instructions given to them shall be binding as if given to Contractor.

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1.19 ROUTINE BUSINESS

A. After award of Contract, all business relating to required work shall be transacted through Consultant, unless otherwise directed.

1.20 CHANGES AND EXTRA WORK

A. Purchaser may at any time make changes to Contract Documents, plans and drawings, omit work, or require additional work by Contractor. For such additional work performed hereunder, Purchaser shall pay Contractor on the basis of a mutually agreed lump sum. See Article 1.25 for method of computing lump sum cost of additional work. Contractor shall make no additions, changes, alterations, or omissions, or perform extra work, without receipt of written authorization of Purchaser.

1.21 PAYMENTS

A. Unless otherwise agreed, Contractor shall submit monthly applications for payment together with necessary data, information, waivers, and affidavits to Consultant. Consultant shall review data for accuracy and forward such applications to Purchaser for payment. Information shall be submitted with payment request and work progress forms.

B. Applications for payments are to cover 90% of the value of labor performed and material installed and delivered during the preceding month or materials delivered to Contractor’s storage facility.

C. Balance (retention) shall be paid by Purchaser upon final acceptance of entire work by Consultant and Purchaser and after performance guarantees have been satisfactorily demonstrated. See Section 017000.

D. Contractors Payment Schedule is agreed to mirror the following:

1. 35% Down payment due at the award of contract.

2. 15% Material Payment due upon delivery.

3. 40% Progress Payment

4. 10% Retainage Due at the completion of all work and at the satisfaction of owner.

1.22 PAYMENT WITHHELD

A. Purchaser and/or Consultant may withhold approval of payment on any Contractor request to such extent as may be necessary to protect Purchaser from loss on account of:

1. Believed negligence on part of Contractor to execute the work properly or fail to perform any provision of Contract. Purchaser, after 15 days’ written notice to Contractor, may without prejudice to any other remedy he may have, make good such deficiencies, and may deduct its cost from the overall Contract sum.

2. Claims filed or reasonable evidence indicating probable filing of claims by other Contractors or Subcontractors.

3. Failure of Contractor to make proper payments to its material suppliers or Subcontractors for material and labor.

4. A reasonable doubt that required work can be completed by Contractor for balance then unpaid or in Contract time frame.

5. Contractor’s damage to building or another Contractor.

B. When the above grounds are removed, payment shall be made in full, less retention.

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1.23 LIENS AND AFFIDAVITS

A. Neither final payment nor any part of billing retention shall become due until Contractor shall deliver to Purchaser a complete release of all liens arising out of this Contract or receipts marked paid in full in lieu thereof. In addition, Contractor shall furnish an affidavit to Purchaser that, so far as he has knowledge or information, releases, or receipts include all labor and materials for which a lien could be filed. If any lien remains unsatisfied after all payments are made by Purchaser, Contractor shall refund to Purchaser all monies the latter may be compelled to pay in discharging such a lien, including all costs and reasonable attorney’s fees.

1.24 CLAIMS FOR EXTRA COST

A. Contractor claims for extra cost due to additions or changes to required work shall be submitted to Consultant in writing within a reasonable time after such additions or changes identified or are requested and in any event before proceeding with required work. No such claim shall be valid unless so made. Maximum charge for additions/changes to work shall be Contractor cost +10% for overhead and profit. Contractor’s cost shall be verifiable from actual supplier invoices, purchase orders, time tickets, etc.

1.25 DELAYS AND EXTENSION OF TIME

A. If Contractor progress is delayed due to acts of Purchaser or Consultant, acts of other Contractors, fire, floods, strikes or other casualties beyond the control or without fault or negligence of Contractor, time for completion of the work shall be extended for a period determined by Consultant to be equivalent to time of such delay. Contractor must notify Consultant, in writing, of such delay within 48 hours after delay commences, or no extension of time will be granted. Extension of time without written request within said period on one or more occasions shall not be deemed a waiver of provisions of this article.

1.26 PERMITS

A. Contractor shall obtain and pay for or cause its Subcontractor to obtain and pay for all permits required to complete required work. In addition, Contractor shall arrange, schedule, and pay for or cause its Subcontractors to arrange, schedule and pay for all required…