RFP Surveyor_FINAL 02.25.2026.pdf

Town of Granby

Community Development Department

15 North Granby Road

Granby, CT 06035

Request for Proposals

Professional Land Survey Services

February 25, 2026

Proposals Due April 2, 2026

Prepared by:

Town of Granby

Community Development Department

15 North Granby Road

Granby, CT 06035

I. Intent

The Town of Granby requests proposals from State of Connecticut Licensed Professional Land

Surveyors to provide the following:

1) Surveying services in support of the design of a walking path and other improvements in

Salmon Brook Park.

2) An A-2 property survey of 5 Canton Road, approximately 34 acres.

3) On-call surveying and related services.

II. Description of Services Needed

#1: Salmon Brook Park Survey

The selected surveyor will be asked to complete a survey of a portion of Salmon Brook Park. The

Town has received funding under the Small Town Economic Assistance Program (STEAP) to construct a walking path/sidewalk from the auxiliary parking lot located at 53 West Granby Road to the existing walking path in Salmon Brook Park, located at 215 Salmon Brook Park. See

Appendix A for the approximate location of this proposed path and required survey limits. The

Town Engineer will be designing this path and a survey is required before design can begin. Please refer to the following for the survey requirements:

1. The survey shall be a T-2 Topographic Survey with an A-2 control traverse to be used for construction staking. Scale to be 1"=20' in AutoCAD, 2014 to 2025 format acceptable.

Electronic data information shall include a surface usable in Civil 3D. All electronic information is only for the benefit of the Town of Granby for this particular survey. The surveyor will provide three (3) signed and sealed hard copies of the survey which will be the official survey.

2. Location of existing property line and corner markers where requested on the topo limit plan. Property line information is for reference only and a Class A-2 determination is not required.

3. Location of the two Salmon Brook Water District well as shown on the topo limit plan.

4. Horizontal and vertical datum to be based on the existing survey of the previous project in the park and will be provided by the town. Survey to show control point with coordinates and elevations on each sheet.

5. Any information obtained from other sources or maps shall be noted giving date and origin of the information.

6. The orientation of the sheets shall be as directed by the Town Engineer.

7. Where the area surveyed involves more than one sheet, a key plan and adequately marked

"match lines" shall appear on each sheet.

8. The survey shall be based on a drawing template provided by the Town Engineer. All information shall be shown on the layer system included in the drawing template.

9. Lines and line strings which represent the same graphic element must be continuous (i.e., not broken or segmented), unless that segmentation reflects a specific visual line type.

Lines/strings representing the same type of data must not cross except at intersections.

8. The following items within the survey limits are to be shown:

a. Contours at 1- foot intervals with spot elevations. Benchmarks and control points to be used for construction staking shall be provided.

b. Elevation of floors, top of manhole frames, paved streets, curbs, culvert inverts and adjacent waterways. When existing storm and sanitary sewers extend across the street(s) bordering the property, or extend through the site, the survey shall show the location, top-of-frame and invert information for the next structure past the site.

c. Location of buildings, retaining walls, ditches, streams, stream channel encroachment lines, flood plain lines, manholes, catch basins, culverts, poles, fire hydrants, streets, drives, walks, fences, hedges, boundary of wooded sections, isolated trees with a diameter 6-inches or greater with size and type, landscaped areas, and any other man made or natural features which would interfere with or cause obstruction to developing the land for further construction.

d. Any obvious features which indicate the location of utilities that are serving or could serve the area including inverts of storm and sanitary sewers at manholes.

e. Locations of existing underground structures such as underground tanks, water lines and other utilities including valve boxes serving the area. Locations to be noted “as per plan,” or field located.

f. When watercourses, or other water bodies occur within the survey area, their limits shall be shown.

g. The corners of the existing play fields adjacent to the proposed sidewalk are marked with plastic base anchors that will be recovered by others. These are to be located and shown on the survey. The actual layout may be different than shown on the Topo Limit plan. There is also an irrigation system that will be marked out by others and is to be shown on the survey.

This survey shall be completed by July 15, 2026.

#2: 5 Canton Road Survey

The selected surveyor will be asked to complete a survey of 5 Canton Road in preparation for the potential redevelopment or sale of this property.

The survey is to be performed in accordance with the Professional Standards of Practice as defined by the Connecticut Association of Land Surveyors in their Standards for Surveys and Maps in the

State of Connecticut. The survey shall show property boundaries setting forth the metes and bounds of the above property. A fixed line mylar suitable for filing in the land records of the Town

Clerk’s Office will be required. There will also be a need for an accompanying written legal description of the property, suitable to be incorporated in a filed deed of the property. The survey shall comply with the boundary survey measurement standards, certified conforming to Class A-

2, and all other associated laws, professional standards and practices.

In addition to the above, the following shall be required:

1. The surveyor shall mark every 100 feet of the property perimeter that is not bounded by a roadway or evidenced by a fence line or stonewall, with a wood stake and flag.

2. In addition to the mylar, the surveyor shall prepare and provide the Town with the survey map in digital format and geospatial data capable of being imported into a Geographic

Information System (GIS) using common GIS software and in AutoCAD.

3. The surveyor shall note any encroachments.

There is not yet a definitive date required for completion of this survey, but it is anticipated it would be needed by October 2026.

#3: On-Call Surveying and Related Services

The Town of Granby is inviting Connecticut Licensed Professional Land Surveyors to submit qualifications and a rate schedule to provide surveying and related services on an as-needed or

“on-call” basis. The nature of this assignment is to assist Town Staff, including the Town Engineer, Department of Public Works, Director of Community Development and others, by providing services in a timely manner as requested. The selected surveyor may provide comprehensive land survey services for the preparation of property surveys, location surveys, drawings, property/easement maps, estimates, and related services. Example projects may include survey services related to drainage and street reconstruction and survey services for sidewalk projects.

The term of the assignment will be for a maximum period of five. The Town will have sole discretion as to which projects, if any, will be assigned to the surveyor.

The below list represents general expectations of the Town and is not intended to be a comprehensive list. At the scoping of each assignment, the surveyor’s expected levels of detail will be conveyed by the Town.

Survey o All work will be performed at an appropriate level of accuracy as defined by the

State of CT and CALS.

o Maps to be filed on the land records shall conform to the filing requirements at the time of filing.

o All survey work shall be certified by a surveyor licensed by the State of

Connecticut.

o All survey work shall include thorough research of existing records.

o Where the survey is to be used for construction, it shall show the control points used with the coordinates and elevation.

IV. Proposal Content

The proposal should include the following:

a. Name, address, phone number, and email address of the person submitting the proposal.

b. Narrative outlining the following:

a. List of personnel, with qualifications, that are proposed to conduct the work.

b. Description of relevant experience with similar projects which demonstrates the ability to perform and complete the work described in ‘Description of Services

Needed’ above.

c. List of at least three (3) references related to similar projects. Please provide names and telephone numbers of contact persons for each reference.

d. Timeline to complete survey work for Salmon Brook Park and 5 Canton Road.

c. Identify what the respondent will expect the Town to supply, if anything.

d. The proposed fee schedule (see attached ‘Cost Proposal’ form in Appendix B for completion).

e. Any information to allow the Town to apply the Proposal Evaluation Criteria below.

V. Evaluation

Proposal Evaluation Criteria shall include:

a. Relevant experience.

b. Demonstration of understanding of services to be provided.

c. Capacity to complete services in required timeframe.

d. Cost proposal.

The Town will evaluate and consider all responsive proposals received. It should be noted that the contract resulting from this RFP will be awarded to the respondent whose proposal is determined to be in the best interest of the Town. Therefore, the proposal offering the lowest cost may not necessarily be the proposal that is selected for award.

VI. Process

All firms wishing to be considered for this appointment shall submit three (3) written responses based on the requirements set forth in this RFP document. The RFP document is available on the

Town’s website at www.granby-ct.gov under Bid Opportunities, RFP/RFQ (hereafter referred to as the Town’s website). Proposals will be received until 12:00 PM April 2, 2026 in the Community

Development Department, 15 North Granby Road, Granby CT 06035. All proposals must be clearly marked on the outside of the envelope with: Professional Land Surveying Services RFP.

An electronic submission must also be provided, either on a flash drive and sent with the written responses or sent via email to Abigail Kenyon, Director of Community Development, akenyon@granby-ct.gov. This must also be received by 12:00 PM on April 2, 2026.

Any addenda will be posted on the Town’s website by March 20, 2026 All respondents are responsible for checking the Town’s website for the presence and content of all addenda.

Proposals received by the Town will be reviewed for completeness and clarity. They will be evaluated in accordance with the Proposal Evaluation Criteria above and the firm(s) to be interviewed, if any, will be determined. The Town may also wish to conduct a second interview prior to making a final award. A decision on an award is anticipated within a month of receipt of the proposals.

http://www.granby-ct.gov/ mailto:akenyon@granby-ct.gov

VII. General Requirements

Reservation of Rights

The Town reserves the right to waive informalities or to reject any or all proposals when such action is deemed to be in the best interests of the Town. The Town reserves the right to delete such items as it deems necessary from these proposals. Respondents are directed to be certain that they understand the terms and conditions as specified in this RFP. All exceptions of the respondent to the terms and specifications of this RFP shall be made in writing and submitted in full with the proposal. For all other terms and specifications, submission of a proposal constitutes acceptance by the respondent. It will be expected that all remaining terms and conditions expressed herein are acceptable and shall govern any resulting contract. The Town reserves the sole right to reject proposals that contain exceptions which are unacceptable. In order to provide the requested services to the Town, the respondent must be able to demonstrate the expertise and flexibility necessary to successfully complete this work. Services shall only be provided after written authorization is received from the Town. The Town reserves the right to utilize some, all or none of the various services identified in this RFP. All services performed shall be completed to the satisfaction of the Town Manager. The Town reserves the right to terminate any agreement upon ten (10) calendar days’ written notice of failure by the respondent to provide service to the satisfaction of the Town Manager. The Town shall not be responsible for any expenses incurred in preparing and submitting a response to this Request for Proposals. The Town further reserves the right to request information from individual respondents and to negotiate fees and/or other terms and conditions.

Nondiscrimination

The firm shall agree and warrant that it will not discriminate of permit discrimination against any person or group of persons on the grounds of sex, race, color, religion, age, marital status, ancestry, national origin, past history of mental health disorder, mental disability, physical disability, or other basis in any manner prohibited by the laws of the United States, the State of Connecticut, or the Town of Granby.

Insurance Requirements

The awarded Respondent shall be responsible for maintaining insurance coverage in force for the duration of the contract of the kinds and amounts listed below, with an insurance company with an AM Best Rating of A-,VIII or better, licensed to write such insurance in the State of Connecticut and acceptable to the Town of Granby.

The insurer shall provide the Town of Granby with Certificates of Insurance, on a form acceptable to the Town, signed by an authorized representative of the insurance company prior to the commencement of performance of this contract describing the coverage and providing that the insurer shall give the Town of Granby written notice of at least thirty (30) days in advance of any termination, expiration, or any and all changes in coverage.

Such insurance or renewals or replacements thereof shall remain in force during the Respondent’s responsibility under this contract.

The Respondent, at the Respondent’s own cost and expense, shall procure and maintain all insurances required and shall include the Town of Granby as an Additional Insured on all such insurance, except Workers’ Compensation coverage. The Certificate of Insurance shall evidence all required insurances, including Additional Insured and Waivers of Subrogation. The

Respondent shall also provide its policy endorsement indicating the Town of Granby as an additional insured.

1. Workers' Compensation Insurance. The awarded Respondent shall carry workers' compensation insurance in accordance with the requirements of the laws of the State of

Connecticut, and employer's liability limits of Five Hundred Thousand Dollars ($500,000.00) coverage for each accident, Five Hundred Thousand Dollars ($500,000.00) coverage for each employee by disease, Five Hundred Thousand ($500,000.00) policy limit coverage for disease.

2. Commercial General Liability. With respect to all operations which awarded respondent performs, it shall carry Commercial General Liability insurance providing for a total limit of One

Million Dollars ($1,000,000.00) coverage per occurrence for each site or project for all damages arising out of bodily injury, personal injury, property damage, products/completed operations, and contractual liability coverage for the indemnification obligations arising under this

Agreement. Each annual aggregate limit shall not be less than Three Million Dollars

($3,000,000.00). The limit may be provided through a combination of primary and umbrella/excess liability policies acceptable to The Town of Granby. Blanket Contractual Liability for liability assumed under this Agreement.

3. Automobile Liability. With respect to each owned, non-owned, or hired vehicles, the awarded

Respondent shall carry Automobile Liability insurance providing One Million Dollars

($1,000,000.00).

4. Excess Liability Coverage. With respect to the coverage provided by the awarded

Respondent for this Project, excess liability insurance will be provided in an amount not less than

One Million Dollars ($1,000,000.00) per occurrence and annual aggregate basis.

5. Professional Liability. One Million Dollars ($ 1,000,000.00) coverage per occurrence for each site or project for all damages arising out of bodily injury, personal injury, and property damage.

6. Deductibles and Self-Insured Retentions: Any deductible or self-insured retention must be declared to and approved by the Town of Granby. All deductibles or self-insured retentions are the sole responsibility of the awarded Respondent to pay and/or to indemnify.

7. Errors and Omissions Insurance. The awarded Respondent shall provide and maintain Errors and Omissions Insurance with minimum limits of $2,000,000 per occurrence/annual aggregate. The policy shall not have a deductible greater than $50,000.00.

The Town of Granby shall be named as “Additional Insured.” Coverage is to be provided on a primary, noncontributory basis. Waiver of subrogation in favor of the Town of Granby is required on all applicable policies, including workers’ compensation. If any policy is written on a “Claims

Made” basis, the policy must be continually renewed for a minimum of two (2) years from the completion date of the Contract. If the policy is replaced and/or the retroactive date is changed, then the expiring policy must be endorsed to extend the reporting period for claims for the policy in effect during the Contract for two (2) years from the completion date.

Defense, Hold Harmless and Indemnification

The successful proposer agrees, to the fullest extent permitted by law, to defend, indemnify, and hold harmless the Town, its employees, officers, officials, agents, volunteers and independent contractors, including any of the foregoing sued as individuals (collectively, the “Town

Indemnified Parties”), from and against all proceedings, suits, actions, claims, damages, injuries, awards, judgments, losses and expenses, including attorney’s fees, arising out of or relating, directly or indirectly, to the successful proposer’s malfeasance, misconduct, negligence or failure to meet its obligations under the RFP or the Contract. The successful proposer’s obligations under this section shall not be limited in any way by any limitation on the amount or type of the successful proposer’s insurance. Nothing in this section shall obligate the successful proposer to indemnify the Town Indemnified Parties against liability for damage arising out of bodily injury to persons or damage to property caused by or resulting from the sole negligence of the Town Indemnified

Parties. In any and all claims against the Town Indemnified Parties made or brought by any employee of the successful proposer, or anyone directly or indirectly employed or contracted with by the successful proposer, or anyone for whose acts or omissions the successful proposer is or may be liable, the successful proposer’s obligations under this section shall not be limited by any limitation on the amount and type of damages, compensation or benefits payable by the successful proposer under workers’ compensation acts, disability benefit acts, or other employee benefits acts. The successful proposer shall also be required to pay any and all attorney’s fees incurred by the Town Indemnified Parties in enforcing any of the successful proposer’s obligations under this section, which obligations shall survive the termination or expiration of this RFP and the Contract.

As a municipal agency of the State of Connecticut, the Town will NOT defend, indemnify, or hold harmless the successful proposer.

These insurance requirements are not meant to be construed as a limitation of liability. The parties agree that the amounts of insurance under this Agreement do not, in any way, limit the Respondent’s liability to the Town of Granby by virtue of this promise to indemnify and hold the Town of Granby harmless so that in the event of any settlement of a claim or a judgment in an amount in excess of the amount of insurance coverage carried by the awarded Respondent, the Respondent shall be liable to the Town of Granby for the difference, plus all fees and expenses incurred in collecting same, all at the Respondent’s sole cost.

Freedom of Information

All proposals and any related submittals to the Town are subject to the requirements of the State of Connecticut Freedom of Information Act, regardless of whether they are marked as confidential, proprietary, or in any other manner. By the act of submitting a bid, bidders agree that they will be subject to Connecticut General Statutes Section §1-200 et seq.

Award

The Town intends, but is not required, to make one or more awards as a result of this RFP.

Work Product Ownership

All responses and submittals received as a result of this Request for Proposals shall become the property of the Town upon receipt. All work products provided to the Town following award shall also be the sole property of the Town upon receipt.

VIII. Questions

All questions regarding this Request for Proposals shall be submitted via email only to Abigail

Kenyon, Director of Community Development, akenyon@granby-ct.gov. All questions shall be presented by March 16, 2026 to allow for the preparation and distribution of addenda. Responses will be posted on the Town’s website.

THE TOWN OF GRANBY IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION

EMPLOYER.

WBE/MBE/SBE & SECTION 3 DESIGNATED BUSINESSES ARE ENCOURAGED TO

APPLY.

mailto:akenyon@granby-ct.gov

APPENDIX A

PROP. BENCH

W/CONC. SLAB

PROP. BENCH

W/CONC. SLAB

PROP. BENCH

W/CONC. SLAB

PROP. BENCH

W/CONC. SLAB

EXIST. BIT. SIDEWALK

END PROP. BIT. WALK

TO ROVERS FIELDS

BEGIN GRAVEL PATH

TO RT 20 PARKING LOT

PROP. 5-FT BIT.

CONC. WALK

PROP. 5-FT BIT.

CONC. WALK

EXIST. PARKING LOT

BEGIN PROP. BIT. WALK

TO ROVERS FIELDS

APPROX. LOCATION

OF EXIST. WELLS

PROPERTY LINE

LOCATION AS

NOTED IN RFP

PROP. 5-FT BIT.

CONC. WALK

APPROX. TOPO

LIMIT

PROPERTY LINE

LOCATION AS

NOTED IN RFP

UTILITY WARNING

The locations of existing underground utilities are shown in an approximate way only and have not been independently verified by the Owner or its representative. Utilities not shown on this plan may exist. The Contractor shall determine the exact location of all existing utilities before commencing work, and agrees to be fully responsible for any and all damages which might be occasioned by the Contractor's failure to exactly locate and preserve any and all underground utilities. The Contractor shall use CALL BEFORE YOU DIG, 1-800-922-4455 prior to any construction activity.

GRANBY TOWN HALL

15 NORTH GRANBY ROAD

GRANBY, CONNECTICUT 06035

PHONE: (860) 844-5318 FAX: (860) 844-5325

TOWN OF GRANBY

ENGINEERING DEPARTMENT

SCALE: DATE: JOB #: SHEET:1"=100' FEBRUARY 12, 2026 2025.G01 1 OF 1

TOPOGRAPHIC LIMIT PLAN

TOWN OF GRANBY

PROPOSED SIDEWALK EXTENSION - SALMON BROOK PARK

SALMON BROOK STREET

GRANBY, CONNECTICUT

NO. DATE DESCRIPTION

REVISIONS

AutoCAD SHX Text 1 inch = ft.

AutoCAD SHX Text

( IN FEET )

AutoCAD SHX Text

GRAPHIC SCALE

AutoCAD SHX Text

AutoCAD SHX Text

AutoCAD SHX Text

AutoCAD SHX Text

AutoCAD SHX Text

APPENDIX B

Cost Proposal

Name of Surveying Firm: ___________________________________________________

Services Needed

#1: Salmon Brook Park Survey

Lump Sum Cost: _______________________________

#2: 5 Canton Road Survey

Lump Sum Cost: _______________________________

#3: On-Call Surveying and Related Services

Please indicate your firm’s hourly fees over the three-year period of the contract

Billing Category Hourly Billing Rate

Project Manager ________________

Chief of Survey ________________

Licensed Land Surveyor ________________

Survey Technician/CAD Technician ________________

2-Person Survey Crew ________________

Clerical/Researcher ________________

Other Expenses (if applicable):

Mylar Prints: __________

Paper Prints: __________

Photocopies Black and White: __________

Photocopies Color: __________

Identify any other categories and associated costs required to provide on-call services that are not included above:_____________________________________________________